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HomeMy WebLinkAbout2018-434-E Arts - Phillips Middle PTA arts grant9 DocuSign Envelope ID: 855385FD- 7552- 4D9D- BB4E -1 FABCF84535C a a North or y + Carolina • Arts CUP ORANGE COUNTY ARTS COMMISSION `•4p ��•' Council �� o err 2018 -19 GRANT AGREEMENT r r 400 ' Fifry years C dJ fi1 �I L � 51 RI fl � ! ♦ � !,� r of feoder3h +r THIS AGREEMENT, entered into this 8 day of August, 2018, by and between Orange County ( "County "), by and through the Orange County Arts Commission ( "Arts Commission ") and Phillips Middle School PTSA ( "Grant Recipient "). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non -profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: Approved Grant Project. Grant funds are provided under this Agreement for the project ( "Project ") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed eight hundred sixteen dollars ($ 816) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar- for - dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient Revised July 2018 DocuSign Envelope ID: 855385FD- 7552- 4D9D- BB4E- lFABCF84535C A. Implementation. The Project implementation shall take place between July 1, 2018 and June 30, 2019. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Proj ect. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10 %, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non —assi -nent. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2019. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $816 to the Grant Recipient. 6. Publicity A. Acknowled_eg ment. Credit must be given to the Orange County Arts Commission and /or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee- resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: 855385FD- 7552- 4D9D- BB4E- lFABCF84535C credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission. " ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsoranmm/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he /she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself /herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default "), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: 855385FD- 7552- 4D9D- BB4E- lFABCF84535C (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti - discrimination laws, policies, rules, and regulations and the Orange County Non - Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http: / /www.oran e� countync. _og v /departments /purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: 855385FD- 7552- 4D9D- BB4E- lFABCF84535C initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. Fnr and nn hphnlfofthe Grant Recipient I of Kristen atewart,FISA Cultural Enrichment Coordinator Date Fnr and nn hohnlf of orange County Government EDocu5igned by: 6E0637994B755E477... 6lnAAA, fkMK LY'ii Bonne Hammersley, County Manager 5 Revised July 2018 8/18/2018 8/20/2018 Date DocuSign Envelope ID: 855385FD- 7552- 4D9D- BB4E -1 FABCF84535C July 19, 2018 Kristen Stewart Phillps Middle School PTSA 606 N. Estes Dr. Chapel Hill, NC 27514 GRANT AWARD LETTER Fiscal Year 2019 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council ❑Orange County Award $816.00 Start Date July 1, 2018 End Date June 30, 2019 OCAC Report Due Friday, July 12, 2019 Project Title Cultural Enrichment Performances at Phillips Middle School Stipulations ®Grantee must spend $658 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org /events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245 -2335 1 kmurrav @orangecountync.gov DocuSign Envelope ID: 855385FD- 7552- 4D9D- BB4E -1 FABCF84535C Orange County Arts Commission Organization Name Guy B. Phillips Middle School PTSA by Kristen Boekelheide Stewart in 2018 -19 Grassroots Arts Program Grant Application kristenboek @gmail.com Original application Mailing Address of 606 Estes Dr. Organization Chapel Hill, NC 27514 How did you hear about our grant program? Did you or a representative of your orgnanization attend one of our grants training sessions? Nature of Organization Schools Only: If you are requesting funds for teaching artists, performing artists, or artists-in-residence, are you booking the artist(s) through The ArtsCenter's Arts in Schools Program? Word of mouth No Arts Education Provider Yes Powered by Submittable U 06/05/2018 id. 10503422 06/05/2018 DocuSign Envelope ID: 855385FD- 7552- 4D9D- BB4E -1 FABCF84535C Organization Mission: Description The Guy B. Phillips Middle School PTSA works to support the students, teachers, administration, and staff of the school. It raises money from parents and the community to provide financial support for teacher discretionary funds, special events, academic clubs, enrichment activities, teacher appreciation events, community building, and cultural arts programming. Believing that exposure to the arts enhances every student's education, the Phillips Middle School PTSA promotes the cultural arts in education by bringing a variety of professional artists to perform at our school. Most years, the PTSA provides funding for four performances at the school: one performance that is attended by all students and one performance for each of the three grades at the school (for a total of four performances per year). School Population (as of May 2018) Total number of students in grades 6 -8: 668 Students identifying themselves as Asian: 136 (20 1/6) Students identifying themselves as African American: 92 (14 0/6) Students identifying themselves as White: 324 (49 1/6) Students identifying themselves as Hispanic /Latino: 74 (11 ° /a) Students identifying themselves as Bi- or Multi- racial: 41 (6 1/6) Students identifying themselves as Native American: 2 ( <1 ° /a) The student population consists of approximately 51 % female and 49% male, and approximately 22% of students qualify for free or reduced lunch. PTSA Board of Directors (2018 -2019) President - Jen Clark VP - Beth Grimes Treasurer - Kuwadee Yung Secretary - Christina Pomykal Phillips Middle School Administration and Arts Staff Principal - Drew Ware Assistant Principal - Tiffany Cheshire Band Director - Ashley Sample Orchestra Director - Anne Daaleman Choral Director - Desiree Davis - Omburn NBPTS Visual Arts Teacher - Angela Greene DocuSign Envelope ID: 855385FD- 7552- 4D9D- BB4E -1 FABCF84535C During FY18 -19, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 581706653 Organization https: // sites. google. com /a /chccs.kl2.nc.us /phillips -ptsa/ Website Authorizing Official's Kristen Stewart Name Authorizing Official's PTSA Cultural Enrichment Coordinator Title Authorizing Official's 919 - 619 -4808 Phone Authorizing Official's kristenboek @gmail.com Email Applicant Race White Financial Overview 40509773- b4f8- 43b5- 8b4f- b580cbdaf147.xlsx Organizational Financial Statements PhillipsMiddle _FinancialStatement.pdf Title of Grant Request Grant Amount Requested Is the person in charge of this program or project different from the Authorizing Official? What are you requesting funding for? Cultural Enrichment Performances at Phillips Middle School $1250.00 No A specific program or project DocuSign Envelope ID: 855385FD- 7552- 4D9D- BB4E -1 FABCF84535C Project /Program During the 2018 -19 school year, the Phillips PTSA has contracted Summary with The ArtsCenter to provide three performances, each to be presented to a single grade. The first performance will be presented to 6th grade students (currently 221 students), the second to 8th grade students (currently 231 students), and the third to 7th grade students (currently 216 students) as follows. Number Drummer ($850 per show) Thursday, September 27 at 2:00 PM (6th grade) Children's Theatre of Charlotte: Spelling 2 -5 -5 ($1000 per show) Monday, October 15 at 2:00 PM (8th grade) Poetry Alive! ($650 per show) Monday, January 7 at 8:30 AM (7th grade) Project Start Date August 28, 2018 (first day of 2018 -19 school year) (no earlier than July 1, 2018) Project End Date (no June 13, 2019 (first day of 2018 -19 school year) later than June 30, 2019) Project Goals Believing that exposure to the arts enhances every student's education and personal growth, the Phillips Middle School PTSA supports student learning by bringing a variety of professional artists to perform at our school. It is expected that a student at Phillips Middle School will be exposed to at least four different types of performances during their three years at the school, including but not limited to dance, music, plays, storytelling, acrobatics, etc. Most years, the PTSA underwrites four performances at the school: one performance attended by all students that is held in the school gymnasium and one performance for each grade to be held in the school auditorium.* *A performance by Black Box Dance Theatre that will be attended by all students in grades 6 -8 is being planned for February. This performance is not included in this grant request. DocuSign Envelope ID: 855385FD- 7552- 4D9D- BB4E -1 FABCF84535C Audience Description School Population (as of May 2018) Total number of students in grades 6 -8: 668 Students identifying themselves as Asian: 136 (20°/6) Students identifying themselves as African American: 92 (146/0) Students identifying themselves as White: 324 (496/6) Students identifying themselves as Hispanic /Latino: 74 (116/6) Students identifying themselves as Bi- or Multi- racial: 41 (66/6) Students identifying themselves as Native American: 2 ( <1 %) The student population consists of approximately 51 % female and 49% male, and approximately 22% of students qualify for free or reduced lunch. Additionally, approximately 20 Teachers, Administrators and Staff will attend each performance. Location Description All performances will take place in the Phillips Auditorium, a handicapped - accessible venue. Students with IEP accommodations or 504 Plans will be accommodated as planned for in their individualized education plans. Artist Description Please note: The amount of money paid to multicultural artists is estimated to be approximately $658.33. This amount assumes the following: (1) One of the two performers featured in the Poetry Alive! performance will be African American (as shown in their publicity materials); (2) That there will be three performers in the Children's Theater of Charlotte and one of them will be non - white; and (3) All performers will be paid equally from the artist fees paid for the PTSA. Are you hiring Yes multicultural artists with the requested funds from this grant? What is the total 658 amount you will pay the multicultural artists with the funds you receive from this grant? How will the The PTSA informs the School Administration of all information about project /program be upcoming performances, and the School Administration publicized and disseminates program information to Teachers and Staff. promoted to reach Additionally, the PTSA informs parents about the performances intended through its weekly newsletter, the Falcon Flash. participants? How will you Anecdotal Feedback from School Administrators, Teachers and Staff, evaluate the success Student Audience, and Parent Members of PTSA; and of the program? Observation of the audience during performances by the Cultural Enrichment Coordinator. DocuSign Envelope ID: 855385FD- 7552- 4D9D- BB4E- 1FABCF84535C Budgeted Expense 331 bc09e- d422- 43f5- b5cf- 4583dfd144e0.xlsx Budgeted Income 0155fcce -1 c61- 420c- aOd1- f092323ad163.xlsx Resumes of artists /administrators Phillips _Admin_and_Arts_Faculty.docx Board of Directors List Phillips_PTSA Board.docx IRS Tax Exemption Publicity Samples Work Samples Video Sample: External Link Letters of support (optional)