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HomeMy WebLinkAbout2018-426-E AMS - Signarama Link SignageDocuSign Envelope ID: 1BDDA043- 9DAF -40E8- 8038 - 310438360016 NORTH CAROLINA ORANGE COUNTY CONSTRUCTION SERVICES AGREEMENT UNDER $50,000 THIS CONSTRUCTION AGREEMENT (hereinafter "Agreement "), is made and entered into this 12th day of August, 2018 by and between Orange County, North Carolina (hereinafter the "Owner ") party of the first part; and Signarama (hereinafter the "Contractor "), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the Owner hereby contracts for the construction services of the Contractor, and the Contractor agrees to provide the construction services to the Owner in accordance with the terms of this Agreement. 1. TERM AND MAXIMUM AMOUNT PAYABLE Beginning and ending dates of contract: August 12, 2018 through September 15, 2018. The Project Commencement Date shall be August 12 2018. Dollar Amount Not to Exceed: Eleven Thousand Dollars ($11,000.00) 2. SERVICES Contractor agrees to provide the following construction services (the "Work "): Provide and install wayfinding, directional, and parking signs for John Link Building per proposal QT -21655 dated 8/2/18. Contractor shall not sub - contract all or any part of the construction services provided for in this Agreement without prior written approval of the Owner. Contractor shall be responsible for all errors or omissions, in the performance of the Agreement. Contractor shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to Owner. 3. PAYMENT Contractor shall submit an invoice for construction services provided. The invoice shall contain Contractor's name and federal tax identification number and shall be signed and dated by an officer of Contractor. It shall detail all construction services provided in payment requests. The Owner will make payments to Contractor within thirty (30) days after receipt of and approval of the invoice by the contracting department. In the event the amount stated on an invoice is disputed by Owner, then Owner may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. In addition, should Contractor fail to perform its duties under the terms of this Agreement, Owner may, without fault or penalty, withhold any payment associated with the Work to be performed until such time as said work is completed. 4. RELATIONSHIP OF PARTIES Contractor is an independent contractor of the Owner. Contractor represents that it has or will secure, at its own expense, all personnel required in performing the construction services under this Agreement. Such personnel shall not be employees of or have any contractual relationship Revised 10/17 1 DocuSign Envelope ID: 1BDDA043- 9DAF -40E8- 8038 - 310438360016 with the Owner. All personnel engaged in work under this Agreement shall be fully qualified and shall be authorized or permitted under state and local law to perform such construction services. It is further agreed that Contractor will obey all State and Federal statutes, rules and regulations which are applicable to provisions of the construction services called for herein. Neither Contractor nor any employee of the Contractor shall be deemed an officer, employee or agent of the Owner. 5. SUSPENSION AND TERMINATION This Agreement may be terminated by Contractor upon thirty (30) days' written notice to the Owner, and the Owner may terminate this Agreement upon thirty (30) days' written notice to Contractor. Owner may suspend the Work at any time for Owner's convenience and without penalty to Owner upon three (3) days' notice to Contractor. Upon any suspension by Owner Contractor shall discontinue the Work and shall not resume the Work until notified to proceed by Owner. The notice required by this section or any other notice shall be delivered via certified mail, return receipt requested to the parties at the addresses as shown on the signature page to this Agreement. Such notice is deemed given upon its delivery to, or deposit in a receptacle of, the United States Post Office. 6. INSURANCE REQUIREMENTS Contractor shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by Owner's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http: / /www.oran_ecountync. og v /departments /purchasing division/contracts.ph). If Owner's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here N/A (if no additional insurance required mark N/A as being not applicable). Contractor shall not commence construction work until such insurance is in effect and certification thereof has been received by the Owner's Risk Manager. 7. INDEMNIFICATION Contractor agrees, without limitation, to defend, indemnify, save, and protect Owner and Owner's lender, if any, harmless from and against any and all claims, liens, liabilities, losses, damages, causes of action, and expenses (including court costs and reasonable attorney's fees related thereto) arising out of, in connection with, or resulting from any negligence, act or failure to act by the Contractor, the Contractor's agents, assigns or employees resulting in property damage or personal injury, including death, or other loss related to the Work. Contractor is responsible for all errors or omissions caused by its agents, contractors, employees, or assigns in the performance of this Agreement. It is the intent of this section to require Contractor to indemnify the Owner to the full extent permitted under North Carolina law. 8. NON - ASSIGNMENT Contractor shall not assign all or any part of this Agreement, including rights to payments, to any other party without the prior written consent of the Owner. 9. NON — APPROPRIATION Revised 10/17 2 DocuSign Envelope ID: 1BDDA043- 9DAF -40E8- 8038 - 310438360016 Contractor acknowledges that Owner is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of Owner's obligations under this Agreement, then this Agreement shall automatically expire without penalty to Owner immediately upon written notice to Contractor of the unavailability and non - appropriation of public funds. It is expressly agreed that Owner shall not activate this non- appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the Owner's statutory authority, mandate and/or mandated functions, by state and /or federal legislative or regulatory action, which adversely affects Owner's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to Owner upon written notice to Contractor of such limitation or change in Owner's legal authority. 10. DISPUTE RESOLUTION Any dispute with respect to any provision of, or the performance or non - performance of, this Agreement shall be subject to the Dispute Resolution Rules and Procedures for Orange County Design, Building Construction, Renovation, and Repair Projects. The policy is incorporated herein by reference and may be viewed at http: / /www.oran eg copRWc. ov�/departments /purchasing division/contracts.php). 11. ENTIRE AGREEMENT The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it, together with specifically referenced documents, constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified by a written amendment to this Agreement signed by the parties. Modifications may be evidenced by telefacsimile signatures. Should any conflict arise in the terms of any documents referenced herein and this Agreement the terms of this Agreement shall be given priority and shall control over all other such documents. Should a request for proposals and a proposal be referenced the terms of the request for proposals shall have priority over the terms of the proposal. 12. COMPLIANCE WITH LAW /GOVERNING LAW Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and any action brought under this Agreement shall be brought in the General Court of Justice of the State of North Carolina in Orange County. Contractor shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal non - discrimination laws, policies, rules, and regulations and the Orange County Non - Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http: / /www.oran ecounbMc. ov�/departments /purchasing division/contracts.php). Any violation of the Orange County Non - Discrimination Policy is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Contractor affirms that Contractor and any subcontractors of Contractor are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Contractor certifies that Contractor has not been Revised 10/17 3 DocuSign Envelope ID: 1BDDA043- 9DAF -40E8- 8038 - 310438360016 identified, and has not utilized the services of any agent or subcontractor identified, on the lists created by the State Treasurer pursuant to G.S. 147 -86.58 and G.S. 147 - 86.81. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. [SIGNATURE PAGE TO FOLLOW] Revised 10/17 4 DocuSign Envelope ID: 1BDDA043- 9DAF -40E8- 8038 - 310438360016 IN WITNESS WHEREOF Orange County and the Contractor have signed this agreement, effective as of the day and date first above written. ORANGE COUNTY �e BYE H .wtr County Manager 200 S. Cameron St. P.O. Box 8181 Hillsborough, NC 27278 Revised 10/17 CONTRACTOR 8/20/2018 ByE��. „r� Signarama 3702 Hillsborough Rd, Ste Durham, NC 27705 8/14/2018 DocuSign Envelope ID: 1 BDDA043- 9DAF -40E8- 8038 -31 C438360016 lj 3702 Hillsborough Rd Ste 1 Durham, NC 27705 (919) 383 -3500 www.designelementnc.com DESCRIPTION: Misc. Renovation Signage - 200 S. Cameron, 144 E. Margaret Bill To: Orange County Asset Management 131 West Margaret Lane Hillsborough, NC 27278 US ESTI MATE QT -21655 Payment Terms: Net 30 Installed: Orange County Asset Management 200 S. Cameron St Hillsborough, NC 27278 US Requested By: Angel Barnes Salesperson: Stan Mallard Email: abarnes @orangecountync.gov Email: stan @designelementnc.com Work Phone: (919) 245 -2628 Work Phone: 919 - 383 -3500 x 205 Cell Phone: (919) 610 -8182 PRODUCTS QTY UNIT PRICE 1 Sign Type: A - Misc. ADA Office Signs (2 Window Slots) 19 $76.2374 Misc. ADA Compliant Office Signs - Two SlotsDimensions: 6 "h x 6 "wADA 1/8" RM China Blue 321 -302 FaceBright White 1/32 Applique /Clear Bead Braille(2) Laser -Cut Window Slide SlotsSolid (6x6) Clear Acrylic Spacer for WindowsClear Acrylic Spacer with Cut -Out Slider SlotsRM 321 -302 China Blue Backer Double Faced Tape VHB on Back Office SignsSuite #'s:121, 122, 123, 124, 125, 127, 129, 131, 132, 133, 134, 135, 136, 137, 138, 143, 102, (2) Need's Suite Number. 1.1 1/8" ADA 2 Ply -Base plus Applique - ADA, raised text & braille -VHB 1.2 1/8" ADA Back Plate - Backplate 2 Sign Type: B - Misc. ADA Room ID Signs (No Window 29 $46.1741 Slots) Misc. ADA Compliant Room ID Signs - No SlotsDimensions: 6 "h x 6 "wADA 1/16" RM China Blue 321 -302 BackerBright White 1/32 Applique /Clear Bead Brailler Double Faced Tape VHB on Back Misc. Room ID Signs(1) Suite 101(3) Suite Sign (Lobby)(7) Storage Room(3) Conference Room(1) Conference Room /Library(1) Manager's Conference Room(2) Interview Room(1) Receptionist(1) Elevator Equipment Room(1) Copy/ Supply Room(1) Housekeeping(1) Mechanical Room(1) Electrical Closet(2) Break Room(3) File Room 2.1 1/8" ADA 2 Ply -Base plus Applique - 3 Sign Type: R - ADA Compliant Restroom Signs 4 $75.685 ADA Compliant Restroom Signs Dimensions: 9 "h x 6 "wADA 1/16" RM China Blue 321 -302 BackerBright White 1/32 Applique /Clear Bead Brailler Double Faced Tape VHB on Back Restroom Signs 3.1 1/8" ADA 2 Ply -Base plus Applique - 4 Sign Type: L.1 - Vinyl Letter Replacement for Hanging 1 $165.05 Lobby Sign TOTALS $1,448.51 $1,339.05 $302.74 $165.05 Generated On: 8/2/2018 11:32 AM Page 1 of 4 DocuSign Envelope ID: 1 BDDA043- 9DAF -40E8- 8038 -31 C438360016 Hanging Directional Lobby Sign Vinyl ReplacementSign Dimensions: 19 "h x 60"w Take Existing Sign Down From HangersRemove Existing Vinyl Lettering_Replace Vinyl With:Premium Opaque White Vinyl - Plottercut Letters /Arrows Dimensions: 15 "h x 57 "w Applied to 1 st SurfaceRe -hang Sign on Hanging System 4.1 Vinyl - Cut Premium - Cast - 4.2 Removal Fee - 5 Sign Type: M - Lobby Directory Site Map Foam Board -Ultra Board 3/16" - PVC faces Dimensions: 29.5 "h x 23.5 "w - Direct Digital Print - Single Sided Fits in 1st and 2nd Floor Directory Map Frames 5.1 Foam Board -Ultra Board 3/16" PVC faces - 6 Sign Type: P.1 - Entrance Post and Panel - ACM Panel / PT -PVC Sleeve Posts Double Sided Aluminum Post and Panel 4" x 4" Pressure - Treated Posts - White PVC Post Sleeves - Beveled White PVC Finial Caps 1/8" ACM (Aluminum Composite) Panel - Dimensions: 57h x 51 "w - White Surface Premium Black Cast Vinyl Dimensions: 48 "h x 42 "w - Plottercut - Applied to Panel Surface Installed as Directed Produced In -House 6.1 1/8" 3MM -ACM Digital Grade -Alum faces, PVC Core - 6.2 Vinyl - Cut Premium - Cast - 11 1 $75.795 $151.59 $520.91 $520.91 7 Sign Type: P.2 - Rear Post and Panel - ACM Panel / PT- 1 $576.98 $576.98 PVC Sleeve Posts Double Sided Aluminum Post and Panel 4" x 4" Pressure - Treated Posts - White PVC Post Sleeves - Beveled White PVC Finial Caps 1/8" ACM (Aluminum Composite) Panel - Dimensions: 57h x 51 "w - White Surface Premium Black Cast Vinyl Dimensions: 48 "h x 50 "w - Plottercut - Applied to Panel Surface Installed as Directed Produced In -House Generated On: 8/2/2018 11:32 AM Page 2 of 4 DocuSign Envelope ID: 1 BDDA043- 9DAF -40E8- 8038 -31 C438360016 7.1 1/8" 3MM -ACM Digital Grade -Alum faces, PVC Core - 7.2 Vinyl - Cut Premium - Cast - 8 Sign Type: E - Aluminum Elevator Sign 1 Aluminum .040" Dimensions: 5.75 "h x 7 "w - Direct Digital Print - VHB Tape on Back - Large Letters: 3/16" -Small Letters: 1/8" Remove "County Attorney" From Level -Add to Level 1 Add "Human Rights and Relations" To Level 1 INSTALL: Remove Existing Sign Replace w/ New 8.1 Aluminum White .040" - 8.2 Removal Fee - 9 Sign Type: S - Staff Only Beyond This Point 1 Aluminum .063" Dimensions: 12 "h x 18 "w - Direct Digital Print - Laminate: 3M 8519 Luster - Holes Drilled: TBD Radius Corners: 1/2" Installed onto HR Gate To Read., STAFF ONLY BEYOND THIS POINT 9.1 Aluminum White .063" - 10 Sign Type: U - Reserved Parking Signs w/ U- Channel 12 Posts Aluminum .063" Dimensions: 18 "h x 12 "w - Direct Digital Print - Laminate: 3M 8519 Luster - Radius Corners: 1/2" - Holes Drilled: (2 per unit) for U- Channels To Read: Reserved Parking For Orange County Public Defender Staff MON -FRI 8am - Spm U- Channel Posts - Galvanized $88.31 $88.31 $65.03 $65.03 $112.9533 $1,355.44 Generated On: 8/2/2018 11:32 AM Page 3 of 4 DocuSign Envelope ID: 1 BDDA043- 9DAF -40E8- 8038 -31 C438360016 - 120 "h - 21b INSTALL LOCATION: 144 E. Margaret Lane Hillsborough, NC27278 10.1 Aluminum White .063" - 10.2 U- Channel 1 Oft 2lbs Galvanized 11 Sign Type: F - Projecting Flag Mount Wall Signs 3 $76.5967 $229.79 Projecting Flag-Mount Wall sign Dimensions: 7h 18.5 "wADA 1/16" RM China Blue 321 -302 Backerpouble Sided Direct Digital Print Verbiage (1) County Attorney /Human Rights and Resources (1st Floor) - Mount Using New Projecting Stand -offs (Line Item 1 2)(1) Human Resources (Verbiage Changing) (1st Floor) - Mount Using Existing Projecting Stand- offs(1) County Manager (2nd Floor) - Mount Using Existing Projecting Stand -offs 11.1 1/8" ADA Single Ply - 12 Projecting Grip -Mount Stand -offs 2 $12.50 $25.00 Projecting Flag -Mount Stand -offs for 1st Floor "County Attorney /Human Rights" Sign 12.1 Standoff (each) - Under 1" - state diam, color, depth - 13 Installation / Trip Charge 1 $2,345.50 $2,345.50 Installation Location: 200 S. Cameron St Hillsborough, NC 27278 13.1 Installation - 2 People, Standard (no bucket truck) - Post and Panel Install 13.2 Installation - 2 People, Standard (no bucket truck) - ADA Signs 13.3 Installation - 2 People, Standard (no bucket truck) - Hanging Flag Signs /Hanging Lobby Sign Vinyl Replacement 13.4 Trip Charge - In State - Trip Charges 13.5 Installation - 2 People, Standard (no bucket truck) - Reserved Parking Signs & U- Channel Posts Subtotal: $8,613.90 TURNAROUND TIMES: Taxes: $646.04 Standard turnaround time for quick turn signage orders is 5 -7 business days. Grand Total: $9,259.94 Custom fabricated signs require a longer production cycle and may take as long as 4 to 6 weeks or longer depending on the complexity, the quantity of signs ordered, and the scope of the project. If your sign requires permitting, we do not begin fabrication until we have an approved permit from your town's planning department. Rush fees are available on quick turn signage made in our main store fabrication department to expedite an order upon request. Please ask your sales representative for details. Signature: The above - mentioned prices specifications and conditions are satisfactory and are hereby accepted. You are authorized to do all the work specified. Payment will be made as outlined above Date: Choose DesignElement for quick turn signs to multi phase developments, digital pylon signs, entry monuments, and more! Generated On: 8/2/2018 11:32 AM Page 4 of 4 DocuSign Envelope ID: 1BDDA043- 9DAF -40E8- 8038 - 310438360016 'ACaRL7� CERTIFICATE OF LIABILITY INSURANCE PDA7TOE (MM /DD/YYYY) CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 8/01 /2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Colonial Insurance Agency Hillsborough PHONE (919) 732 -2191 FAX (919) 732 -2192 (AIiC. Ext ): No): E -MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # PO Box 490 INSURERA: Owners 32700 HILLSBOROUGH NC 27278 INSURED INSURER B: INSURER C : $ 300,000 Greer And Associates Inc dba Signarama INSURER D: $ 10,000 Raleigh - West -RTP and of Durham, DesignElement of NC INSURER E: 3702 Hillsborough Rd Ste 1 INSURER F: Durham NC 27705 -2953 COVERAGES CERTIFICATE NUMBER: CL186702878 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER POLICY EFF MM /DD /YYYY POLICY EXP MM /DD /YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE OCCUR PREM SESOEa oNcErDence $ 300,000 MED EXP (Anv one person) $ 10,000 PERSONAL &ADV INJURY $ 1,000,000 A 35171729 06/30/2018 06/30/2019 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000 PRO - POLICY � PRO ❑ LOC PRODUCTS - COMP /OP AGG $ 3,000,000 Premises /Operations $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 1,000,000 X BODILY INJURY (Per person) $ ANYAUTO A OWNED SCHEDULED AUTOS ONLY AUTOS 4925065704 06/30/2018 06/30/2019 BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY Uninsured /Underinsured $ 1,000,000 X UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 2,000,000 HCLAIMS-MADE AGGREGATE $ 2,000,000 A EXCESS LIAB 4925065702 06/30/2018 06/30/2019 DED I I RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR /PARTNER/EXECUTIVE OFFICER /MEMBER EXCLUDED? ❑ ( Mandatory in NH) N /A 35148890 06/30/2018 06/30/2019 X1 STATUTE EORH E.L. EACH ACCIDENT 1,000,000 $ E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1,000,000 $ DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Job Location: 200 S Cameron St Hillsborough NC 27278 Certificate holder is additional insured with respects to General Liability by signed written contract before a loss. CERTIFICATE HOLDER CANCELLATION ©1988 -2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Orange County Asset Management Services ACCORDANCE WITH THE POLICY PROVISIONS. 131 W Margaret Lane AUTHORIZED REPRESENTATIVE Hillsborough NC 27278 -/��'. ©1988 -2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD