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HomeMy WebLinkAbout2018-402-E Arts - Musical Empowerment arts grantDocuSign Envelope ID: 92F81BA3- 0613- 40DE- ACD5- AA8B6D32ABCA a •� * North or y + Carolina • Arts CUP ORANGE COUNTY ARTS COMMISSION `•4p ��•' Council 2018 -19 GRANT AGREEMENT r a �� ' d14ANGIl; G0UX11TY ARTS ■►`� / ■/ fifty years C dJ fi1 �I L � 51 RI fl � ! ♦ � !,� r of feoder3h +r THIS AGREEMENT, entered into this 8 day of August, 2018, by and between Orange County ( "County "), by and through the Orange County Arts Commission ( "Arts Commission ") and Musical Empowerment ( "Grant Recipient "). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non -profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: Approved Grant Project. Grant funds are provided under this Agreement for the project ( "Project ") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed two thousand thirty -eight dollars ($ 2,038) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar -for- dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient Revised July 2018 DocuSign Envelope ID: 92F81BA3- 0613- 40DE- ACD5- AA8B6D32ABCA A. Implementation. The Project implementation shall take place between July 1, 2018 and June 30, 2019. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Proj ect. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10 %, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non —assi -nent. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2019. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $2,038 to the Grant Recipient. 6. Publicity A. Acknowled_eg ment. Credit must be given to the Orange County Arts Commission and /or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee- resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: 92F81BA3- 0613- 40DE- ACD5- AA8B6D32ABCA credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission. " ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsoranmm/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he /she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself /herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default "), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: 92F81BA3- 0613- 40DE- ACD5- AA8B6D32ABCA (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti - discrimination laws, policies, rules, and regulations and the Orange County Non - Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http: / /www.oran e� countync. _og v /departments /purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: 92F81BA3- 0613- 40DE- ACD5- AA8B6D32ABCA initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. Fnr and nn hphnlfnfthe Grant Recipient UocuSigned by, : 926A99E8 &CtiC43F... Mereaath 1c102ara, Lxecutive Director Fnr and nn hohnifnfn -ange County Government IDocuSigned by: E0637994B755E477... Bonne Hammersley, County Manager 5 Revised July 2018 8/14/2018 8/15/2018 Date Date DocuSign Envelope ID: 92F81BA3- 0613- 40DE- ACD5- AA8B6D32ABCA July 19, 2018 Meredith Richard Musical Empowerment 117 W. Main Street, Suite B2 Carrboro, NC 27510 GRANT AWARD LETTER Fiscal Year 2019 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council ❑Orange County Award $2,038.00 Start Date July 1, 2018 End Date June 30, 2019 OCAC Report Due Friday, July 12, 2019 Project Title Salary Support for Musical Empowerment Stipulations ❑Grantee must spend $0 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org /events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245 -2335 1 kmurrav @orangecountync.gov DocuSign Envelope ID: 92F81BA3- 0613- 40DE- ACD5- AA8B6D32ABCA Orange County Arts Commission Organization Name Musical Empowerment by Meredith Richard in 2018 -19 Grassroots Arts Program Grant Application mrichard @musical - empowerment.org Original application Mailing Address of 117 W. Main Street Organization Suite B2 Carrboro, NC 27510 How did you hear Social Media about our grant program? Did you or a Yes representative of your orgnanization attend one of our grants training sessions? Nature of Arts Education Provider Organization Schools Only: If you are requesting funds for teaching artists, performing artists, or artists-in-residence, are you booking the artist(s) through The ArtsCenter's Arts in Schools Program? Powered by Submittable U 06/01/2018 id. 10485867 06/01/2018 Organization Musical Empowerment (ME) is an innovative and growing 501(c)(3) Description nonprofit based in Carrboro, North Carolina. We provide free, one -on- one music lessons, instruments, and mentoring to over 200 children across NC who would not otherwise be able to afford private music lessons. Children enrolled in the program are paired with college students who volunteer to teach them weekly. Music is a common thread that unites us all and knows no boundaries or borders. It is a language that all cultures share, and it manages to transcend cultural conflict. Music builds self- confidence and self - value, and ME creates a space in which people from diverse backgrounds can help and learn from each other. ME aims to open the eyes of local under - served youth in terms of DocuSign Envelope ID: 92F81BA3- 0613- 40DE- ACD5- AA8B6D32ABCA opportunities, while allowing college students to give back to the community in a personal and engaging way. The one -to -one mentoring relationships our students and teachers develop through music are mutually beneficial. Kids learn how to play an instrument, read music, and perform, through which they learn the value of becoming a contributing member of their local community and develop discipline, responsibility, patience and confidence. College student teachers learn how to develop and follow a curriculum for effective music lessons, how to communicate with children and parents, how to be encouraging and supportive mentors, how to actively enable their students to succeed, and the importance of volunteering in the local community. Musical Empowerment is mutual empowerment. ME is administered by two paid, full -time staff, an Executive Director and Program Director, headquartered at YouthWorx on Main in Carrboro, NC. The staff oversees the vision and growth of the organization, supports and guides chapter leaders, establishes policies and procedures to ensure safe and effective implementation of the program, evaluate program effectiveness, develops trainings, resources and curriculum for ME teachers, seeks new chapters and opportunities for growth, and fundraises for the organization. Further, our National Board of Directors and Board of Advisors, including UNC -CH music faculty, professional private music teachers, and business people, offer guidance to the Executive Director and Program Director. Each chapter at UNC -CH, NC State, Wake Forest University, East Carolina University, and High Point University is led by a core leadership team of undergraduate student volunteers who run the day -to day operations of ME. The student leaders receive support and mentoring from ME staff, and report to their local board of directors. The chapter boards consist of university faculty, professional music teachers, parents of children taking Musical Empowerment lessons, and other community members. They act as liaisons to the local community and advisors to the team of undergraduates. We currently serve 135 Chapel Hill - Carrboro K -12 children, and each has one mentor. A few mentors have more than one student, but our music lessons are always a one -to -one ratio. This spring there were 135 students and 129 mentors. Most of our students are from low- income families and /or qualify for free - and - reduced lunch. Our student demographics are: African American - 29 %, Asian American - 18 %, Caucasian - 19 %, Hispanic /Latino - 34 %. DocuSign Envelope ID: 92F81BA3- 0613- 40DE- ACD5- AA8B6D32ABCA During FY18 -19, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 454589282 Organization www.musical - empowerment.org Website Authorizing Official's Meredith Richard Name Authorizing Official's Executive Director Title Authorizing Official's 919 - 590 -3586 Phone Authorizing Official's mrichard @musical - empowerment.org Email Applicant Race White Financial Overview be03eac5- 7893- 46f5- 8b5f- 359219bb942c.xlsx Organizational Financial Statements ME_ Financials_2017_WEBSITE_PDF.pdf Organ izational _Budgets_ - _2018- 2019.pdf Title of Grant Request Grant Amount Requested Is the person in charge of this program or project different from the Authorizing Official? What are you requesting funding for? Salary Support for Musical Empowerment 3000 No Operational expense (arts organizations ONLY) DocuSign Envelope ID: 92F81BA3- 0613- 40DE- ACD5- AA8B6D32ABCA Request Summary As our organization continues to grow and the word about our mission spreads, so does the demand for our services. This continued program growth requires that we (now located at our new office in YouthWorx in Carrboro) continue to develop our teaching methodology, program evaluation, and training programs and policies for the college student leaders who oversee the operations of each chapter. Accordingly, we are requesting funding that will enable us to continue to build on the success and growth we achieved for our programs over the last few years, as we work toward the top priority identified in our strategic plan for the next 18 -24 months — the continued development of our program standards, teaching methodology, and evaluation process, which will be led by our staff. Organizational Goals Through free, one -on -one music lessons, Musical Empowerment (ME) nurtures meaningful relationships between collegiate mentors and children in under - served communities. These relationships foster confidence, creativity and self - discipline to engender growth and success in both mentor and mentee. Goals: - Promote access to music education for communities lacking or underfunded in music programs. - Foster development of creativity, discipline, and confidence in children from marginalized backgrounds, giving them the tools they need to excel in their future endeavors. -Forge mentorship between college students and youth in their respective communities. - Collaborate with other music /arts organizations, university programs, and businesses to harness social capital and meet the growing demand for music education. We have established norms for the most important variables, particularly those associated with teacher, parent and student satisfaction, as well as student progress musically and in terms of life skills. Our normed and regularly used parent, student, and teacher surveys and progress reports, given every semester as a prerequisite for continued participation, are now standard procedure. Each year has seen substantive progress, not only in the measures, such as percent of highly satisfied parents, but in the measurement, that is, our ability to derive pictures of meaningful numerical change. Given the intensifying issues of student and family privacy, we will always face challenges in gathering detailed information, but we will continue to look for useful proxies. The Grassroots Arts Program Grant funds will support the continued development of our program standards and teacher evaluation process, including lesson observation. These efforts will be developed and implemented by our staff. All program standards and evaluation /observation methods are pilot- tested at our largest chapter at UNC- Chapel Hill, thus 100% of the grant funds will serve the participants in Chapel Hill - Carrboro. DocuSign Envelope ID: 92F81BA3- 0613- 40DE- ACD5- AA8B6D32ABCA How will you We measure our achievement in terms of both qualitative and evaluate whether or quantitative outcomes, as measured by satisfaction of participants not your goals have and objective changes in relevant indicators. Each semester our been met? teachers submit progress reports, our students and parents fill out surveys, and our Program Director observes and evaluates lessons at each chapter. (Note: Our new Program Director, Allison Flors, will be starting July 2.) We work with impact evaluation advisors to improve how we collect our success metrics and gather data on long -term impact. As these data - gathering and reporting methods are incorporated into festi, our ability to make qualitative and quantitative observations will become even more refined. Qualitative outcomes of progress Our goals are not only to teach kids to play instruments, but to help them and their families achieve the competence and confidence that come from getting good at something enjoyed by an entire community, one of the greatest attributes of music, and establishing the kinds of bonds between student and teacher that build mutual respect, that demonstrate to parents the benefits of positive role - models and nurturing teaching. Our 2017 -2018 progress reports and surveys have set the benchmarks we hope to meet or surpass in the coming year's evaluation. Quantitative measures We have established norms for the most important variables, particularly those associated with teacher, parent and student satisfaction, as well as student progress musically and in terms of life skills. Each year has seen substantive progress, not only in the measures, such as percent of highly satisfied parents, but in the measurement, that is, our ability to derive pictures of meaningful numerical change. We will use benchmark statistics from the 2017- 2018 academic year program evaluation. Finally, we are examining the feasibility of a case - control study using anonymized end -of year exam scores and /or report cards to measure academic benefits. DocuSign Envelope ID: 92F81BA3- 0613- 40DE- ACD5- AA8B6D32ABCA How do you promote Social media - Musical Empowerment shares videos, pictures, and and publicize the stories from our programs on Facebook, Instagram, and Twitter. We work of your will tag the NC Arts Council & Orange County Arts Commission in organization? social media posts /tweets and will also acknowledge you as a sponsor and spread the word about your great outreach work. Website - Musical Empowerment will list the NC Arts Council & Orange County Arts Commission as a sponsor on our website at www. musical - empowerment.org /national, and any press releases or announcements on the "Media" tab of our website. We will be happy to include a link to the NC Arts Council & Orange County Arts Commission website. News Articles /Media /Blog Posts - The University of North Carolina at Chapel Hill recently did a feature story and video on Musical Empowerment, citing it as one of UNC's premier organizations. We were also recently featured on WUNC. These links can be found at www .musical - empowerment.org /press. Our team of storytelling interns from The UNC School of Journalism conducted several teacher, student, and parent interviews to illustrate via written stories, videos, and radio the impact that our program has on our student - teacher pairs. Read those stories on our website blog at www .musical - empowerment.org /blog. Recitals, Community Performances & Events - Students demonstrate and celebrate what they've learned at bi- annual recitals, community performances before the NC Symphony and other venues, and at our awareness and fundraising events, where they gain valuable performance experience and help promote our cause. The #PlayforME Challenge - Again this year, Musical Empowerment volunteers and friends are challenging their friends to record videos of themselves playing an instrument or singing and post them on Facebook and /or contribute $10 (or more) to Musical Empowerment as part of our annual "Strike a Chord with ME" campaign. Please describe March 23 -31, 2018 we held our annual week -long awareness and efforts by your fundraising campaign, "Strike A Chord with Musical Empowerment," organization to which engages our chapter volunteers through peer -to -peer generate revenue. fundraising. We also had several musicians, volunteers, and supporters participate in #PlayforME Challenge to help raise awareness and brought in total donations over $20,000. We also receive funding from volunteer dues, chapter fees, and individual donors, and will continue to grow our donor base through cultivation activities and fundraising events. Lastly, we plan to grow our corporate- sponsors strategy to further diversify our fundraising efforts. Resumes of artists /administrators Meredith_ Richard_ -_ 2018 _Resume_Orange_County_Grant.pdf Allison_Flors_Resume.pdf Board of Directors List Boa rd—Me mber List_ -_ Orange _County_Arts_Grant_2018.pdf DocuSign Envelope ID: 92F81BA3- 0613- 40DE- ACD5- AA8B6D32ABCA IRS Tax Exemption IRS—Determination—Letter ME_6- 8- 13.pdf Publicity Samples Recital_Program_Example.pdf ME_brochure_1_2016.pdf ME_broch u re_2_2016. pdf ME_smallbrochure_back_2017.pdf ME_smallbrochure_front_2017.pdf Work Samples Musical_ Empowerment_Video_Work_Sampies. pdf Orange_ County _Grant_2018_- _Work_Sam pies. pdf Letters of support (optional)