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HomeMy WebLinkAbout2018-401-E Arts - McDougle Elementary PTA arts grantDocuSign Envelope ID: 7DC99939- D085- 44DF- A6AF- 5D8ACFC45087 a a North or y + Carolina • Arts CUP ORANGE COUNTY ARTS COMMISSION `•4p ��•' Council �� o err 2018 -19 GRANT AGREEMENT r r 400 ' Fifry years iJ fit �I L � 51 RI fl � ! ♦ � !,� r of feoder3h +r THIS AGREEMENT, entered into this 8 day of August, 2018, by and between Orange County ( "County "), by and through the Orange County Arts Commission ( "Arts Commission ") and CHCS- McDougle Elementary School PTA ( "Grant Recipient "). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non -profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: Approved Grant Project. Grant funds are provided under this Agreement for the project ( "Project ") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed one thousand six hundred sixty - seven ($ 1,667) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar -for- dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient Revised July 2018 DocuSign Envelope ID: 7DC99939- D085- 44DF- A6AF- 5D8ACFC45087 A. Implementation. The Project implementation shall take place between July 1, 2018 and June 30, 2019. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Proj ect. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10 %, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non —assi -nent. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2019. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $1,667 to the Grant Recipient. 6. Publicity A. Acknowled_eg ment. Credit must be given to the Orange County Arts Commission and /or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee- resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: 7DC99939- D085- 44DF- A6AF- 5D8ACFC45087 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission. " ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsoranmm/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he /she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself /herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default "), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: 7DC99939- D085- 44DF- A6AF- 5D8ACFC45087 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti - discrimination laws, policies, rules, and regulations and the Orange County Non - Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http: / /www.oran e� countync. _og v /departments /purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: 7DC99939- D085- 44DF- A6AF- 5D8ACFC45087 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on hphalfof the Grant Recipient DocuSigned by: MIA 768347BOCOF94F5... 1,asette McLwan, PTA President For and on hohalf of Orange County Government IDocuSigned by: 6E0637994B755E477... 6lnJA� (' Rmi&tLrs�,P,,t� tsonme Hammers>ey, Lounty Manager 5 Revised July 2018 8/14/2018 8/16/2018 Date Date DocuSign Envelope ID: 7DC99939- D085- 44DF- A6AF- 5D8ACFC45087 July 19, 2018 Lisette McEwen McDougle Elementary School PTA 890 Old Fayetteville Rd. Chapel Hill, NC 27516 GRANT AWARD LETTER Fiscal Year 2019 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council ❑Orange County Award $1,667.00 Start Date July 1, 2018 End Date June 30, 2019 OCAC Report Due Friday, July 12, 2019 Project Title Cultural Arts Performances at McDougle Elementary School Stipulations ®Grantee must spend $1,000 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org /events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245 -2335 1 kmurrav @orangecountync.gov DocuSign Envelope ID: 7DC99939- D085- 44DF- A6AF- 5D8ACFC45087 Orange County Arts Commission Organization Name McDougle Elementary School Parent Teacher Association by Dena Papazoglou in 2018 -19 Grassroots Arts Program Grant Application dpapazog @yahoo.com Original application Mailing Address of 890 Old Fayetteville Road Organization Chapel Hill, NC 27516 How did you hear Other about our grant program? Did you or a No representative of your orgnanization attend one of our grants training sessions? Powered by Submittable U 06/02/2018 id. 10491337 06/02/2018 Nature of Arts Education Provider Organization Organization McDougle Elementary (MES) is a public school serving 536 students Description who represent a wide range of ethnic and socio- economic backgrounds. MES has demonstrated its strong commitment to the arts since the school opened in 1996. Many of our students have limited opportunities to experience professional cultural arts performances outside the school environment. To enhance and complement the curriculum, the MES PTA aims to sponsor at least three different professional cultural arts performances each school year, as well as artist residencies for special grade -level intensive projects (e.g., pottery, poetry). We work collaboratively with the Arts Center and other schools to carefully select each performance and residency to respond to the needs of students across the community. DocuSign Envelope ID: 7DC99939- D085- 44DF- A6AF- 5D8ACFC45087 During FY18 -19, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 561976886 Organization http: / /mes.chccs.kl2.nc.us/ Website Authorizing Official's Lisette McEwen Name Authorizing Official's MES PTA President, 2018 -2019 Title Authorizing Official's 415 - 710 -6787 Phone Authorizing Official's lisettemcewen @gmail.com Email Applicant Race White Financial Overview 9726ae7e- 36c7 -4eOa- 9528- 58d6c6866c72.xlsx Organizational Financial Statements MES_PTA Cultural_Arts_Budget.xlsy Title of Grant Request Grant Amount Requested Is the person in charge of this program or project different from the Authorizing Official? Project Director Name Cultural Arts Performances at McDougle Elementary School $2500 Yes Daniela Miteva Project Director Title Cultural Arts Program Chair, 2018 -2019 DocuSign Envelope ID: 7DC99939- D085- 44DF- A6AF- 5D8ACFC45087 Project Director 118 High Hickory Road Street Address Chapel Hill, NC 27516 Project Director 919 - 637 -0858 Phone Project Director daniela.miteva @gmail.com Email What are you A specific program or project requesting funding for? Project /Program For the upcoming 2018 -19 school year, the MES PTA plans to present Summary three different performances (two shows of each performance; six shows total) for the entire Kindergarten through 5th Grade student population. In total, the performance fees are $5,000. We request $2,500 from the Grassroots grant, and the MES PTA will provide $2,500 in matching funds. The performances include: - Number Drummer - September 2018 - Queen Nur - November 2018 - Flamenco Carolina - February 2019 Project Start Date September 24, 2018 (no earlier than July 1, 2018) Project End Date (no February 28, 2019 later than June 30, 2019) Project Goals The objective of the MES PTA Cultural Arts Program is to expose the entire population of approximately 500 students to a wide range of artistic expression throughout their elementary school years. Given the demographic and socio- economic composition of our school, MES students benefit greatly from the shared experience of a diverse cultural arts program; however, many of our students have very few opportunities to attend cultural arts performances outside of school. The performances organized through the MES PTA Cultural Arts Program provide a common context for students to understand and respect each other's differences, express their own unique perspectives, expand their knowledge about the world, and make meaningful connections between the arts and the lessons they are learning in the classroom. DocuSign Envelope ID: 7DC99939- D085- 44DF- A6AF- 5D8ACFC45087 Audience Description Each performer will present two separate shows — one for the younger Kindergarten -2nd Grade students and another for the older 3rd -5th Grade students (536 students total). The artists will tailor the style, themes and content of their performances to each audience, as appropriate. Each student audience will reflect the rich diversity our school population. Specifically, over 240 (45 %) of our students are non - Caucasian, including 16% African American, 15% Hispanic /Latino, 8% Multiracial, and 6 %Asian /Asian American. These numbers also include 60 students (111/6) who are classified as English Language Learners and 161 students (30 %) who qualify for free and reduced lunch, which indicates that nearly a third of our students are dealing with issues related to poverty. Location Description All performances take place in the MES gymnasium, which features a raised stage for the artists. Students sit in rows on the gymnasium floor, younger in front and older in back, so that all students have a view of the stage. The gymnasium floor is at the same level as the rest of the school hallways, and is accessible to students or other participants who are in wheelchairs or who have other physical disabilities. We also have access to an audio - visual system and /or lighting controls that may be needed to accommodate students or other participants who have hearing or visual disabilities. As always, our school personnel will work with the artists and /or make other adjustments to meet the accessibility and accommodation needs of all students. Artist Description The MES PTA Cultural Arts program chair worked closely with professionals at the ArtsCenter and advisers in our school community to consider our options and choose the performances to offer during the 2018 -19 school year. We carefully selected performances to respond to the needs of our students. The criteria for selection include strong multidisciplinary linkages to the school's curriculum, particularly in arts education, language arts, science, math, social studies, and positive behavior; and being representative of a variety of cultures and art forms, such as dance, music, drama, storytelling and poetry, among others. The three selected performers include: - Number Drummer - Presenting a one -of -a -kind interactive production where the entire audience "drums" up math to create a spectacular rhythmic performance - Queen Nur - Presenting lively, engaging and poignant tales from the African and African American Oral Tradition that convey lasting values -based lessons of individuality, courage, anti - bullying and much more - Flamenco Carolina - Presenting the flamenco art form of song, dance and instrumental music associated with the folkloric music traditions of Southern Spain. DocuSign Envelope ID: 7DC99939- D085- 44DF- A6AF- 5D8ACFC45087 Are you hiring Yes multicultural artists with the requested funds from this grant? What is the total 1650 amount you will pay the multicultural artists with the funds you receive from this grant? How will the The PTA presents the performances as special assemblies during project /program be the school day, so all students attending school on the day of the publicized and performance will attend the show. To promote the performances, the promoted to reach PTA and school administration include the schedule of performances intended as part of our events calendars, and we describe upcoming shows in participants? PTA newsletters and school announcements. The PTA consistently credits OCAC as a funding partner for the performances, and we gratefully acknowledge OCAC's support in the announcements prior to each performance. How will you To evaluate each performance, the PTA Cultural Arts Program evaluate the success Coordinator monitors attendance and observes the audience of the program? response during the performance. We also request feedback from faculty and staff after the performance. We pass along feedback to the ArtsCenter and the performer, as appropriate. MES PTA takes all feedback and observations into consideration when planning, selecting and presenting subsequent performances. Budgeted Expense ab390f62 -40ca- 4976- b63f- 9724eea36d25.xlsx Budgeted Income a1 a55940- 5642 -43c0- 8257- 19a0f5ef18f9.xlsx Resumes of artists /administrators Queen -Nu r- Artistic- Bio2018. pdf Flamenco_ Carolina_Resume.pdf Number Drummer Resume.pdf MES_Art and_Music_Teacher Bios.pdf Board of Directors List MES_PTA Board_Contacts.doc.pdf IRS Tax Exemption Tax—Exemption—Letter McDougle_Elem._EIN.pdf Publicity Samples DocuSign Envelope ID: 7DC99939- D085- 44DF- A6AF- 5D8ACFC45087 Queen -Nu r sweet - potato - pie- guide.pdf Number Drummer Promotional.pdf Flame nco _Carolina_Promotional.pdf Work Samples Letters of support (optional)