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HomeMy WebLinkAbout2018-398-E Arts - Hillsborough Arts Council Last Fridays arts grantDocuSign Envelope ID: 641`14557 -D03A- 4742 -AA1 D- E0716E65CEED `ar ^� a * North fr y + Carolina • Arts ORANGE COUNTY ARTS COMMISSION `•4V ��•' Council UCP �� o err 1_ 2018 -19 GRANT AGREEMENT r r l ` 400 ' Fifry years C dJ fi1 �I L � 51 RI fl � ! ♦ � !,� r of feoder3h +� THIS AGREEMENT, entered into this 8 day of August, 2018, by and between Orange County ( "County "), by and through the Orange County Arts Commission ( "Arts Commission ") and Hillsborough Arts Council ( "Grant Recipient "). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non -profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: Approved Grant Project. Grant funds are provided under this Agreement for the project ( "Project ") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed one thousand eighty -five dollars ($ 1,085) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar -for- dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient Revised July 2018 DocuSign Envelope ID: 641`14557 -D03A- 4742 -AA1 D- E0716E65CEED A. Implementation. The Project implementation shall take place between July 1, 2018 and June 30, 2019. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Proj ect. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10 %, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non —assi -nent. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2019. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $1,085 to the Grant Recipient. 6. Publicity A. Acknowled_eg ment. Credit must be given to the Orange County Arts Commission and /or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee- resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: 641`14557 -D03A- 4742 -AA1 D- E0716E65CEED credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission. " ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsoranmm/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he /she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself /herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default "), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: 641`14557 -D03A- 4742 -AA1 D- E0716E65CEED (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti - discrimination laws, policies, rules, and regulations and the Orange County Non - Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http: / /www.oran e� countync. _og v /departments /purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: 641`14557 -D03A- 4742 -AA1 D- E0716E65CEED initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. Fnr and fm hplf ha of the Grant Recipient EDocuSigned by: k.1, swf -)w A3E5=620z5436... ]veal mutzer, chair For and on behalf of Orange County Government IllocuSigned by: 76ln.dnll. tsomiie riaE4iniersiey, %,ounty Manager 5 Revised July 2018 8/14/2018 Date 8/15/2018 Date DocuSign Envelope ID: 64F14557 -D03A- 4742 -AA1 D- E0716E65CEED July 19, 2018 Neil Stutzer Hillsborough Arts Council 102 N. Churton St. Hillsborough, NC 27278 GRANT AWARD LETTER Fiscal Year 2019 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council ❑Orange County Award $1,085.00 Start Date July 1, 2018 End Date June 30, 2019 OCAC Report Due Friday, July 12, 2019 Project Title Hillsborough Last Fridays Art Walk Stipulations ❑Grantee must spend $0 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org /events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245 -2335 1 kmurrav @orangecountync.gov DocuSign Envelope ID: 64F14557 -D03A- 4742 -AA1 D- E0716E65CEED Orange County Arts Commission Organization Name Hillsborough Arts Council by Eileen Ferrell in 2018 -19 Grassroots Arts Program Grant Application programs @hillsboroughartscouncil.org Original application Mailing Address of 102 N. Churton St., Hillsborough, NC 27278 Organization How did you hear about our grant program? Did you or a representative of your orgnanization attend one of our grants training sessions? Nature of Organization OCAC Enews Yes Arts Organization Powered by Submittable U 05/31/2018 id. 10470225 05/31/2018 DocuSign Envelope ID: 64F14557 -D03A- 4742- AA1D- E0716E65CEED Organization The Hillsborough Arts Council (HAC) is a 30 +- year -old volunteer - Description driven and donor - supported nonprofit. We strive to meet the artistic and cultural needs of our community through a diversity of events and programs that feature regional artists for the enjoyment and education of the general public. Our mission is "to enrich our community through the arts." Our outreach extends to communities of Hillsborough, Orange County, North Carolina and beyond. Last year, we served an estimated 19,000 people through our large -scale free outdoor events, our smaller - scale ticketed programs, and the Hillsborough Arts Council Gallery & Gift Shop. We estimate participants and visitors are 20% African- American, 1 % American Indian or Alaska Native, 2% Asian, 73% Caucasian and 4% Other. The HAC's operating structure consists of 12- member Board of Directors, 2 part -time employees (program coordinator and bookkeeper), and 23 program chairs who oversee the management and operation of more than 11 programs including: - Last Fridays free concert series with arts, crafts, and non - profit organizations including town and county organizations around the Historic Orange County Courthouse; - Hillsborough Last Fridays Art Walk, during which venues unite to celebrate and present art; - The Hillsborough Handmade Parade, which features community workshops culminating in a handmade puppet parade and has become a valued local tradition; - Parlor Concerts, which showcase live performances in historic homes; - Art in the Heart of Hillsborough, where artists sell their wares and interact with the public at a personal and commercial level; - River Park Concert, attended by 4,000 people who enjoy a free all - day concert at River Park; - The Hillsborough Arts Council Gallery and Gift Shop, which provides a consistent sales venue for the work of local artists; - Solstice Lantern Walk, when more than 2,000 people carry their artistic, creative lanterns to light up the night along Riverwalk, and - Paint It Orange: Plein Air Paint -Out and Wet Paint Sale, a joint fundraiser with the Orange County Arts Commission. For three days, visiting and local plein air painters painted the landscapes, landmarks, businesses, historic sites and homes of Orange County, competing for prizes awarded by a renowned juror. DocuSign Envelope ID: 64F14557 -D03A- 4742- AA1D- E0716E65CEED During FY18 -19, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 562163979 Organization https:// www .hillsboroughartscouncil.org/ Website Authorizing Official's Neil Stutzer Name Authorizing Official's Board Chair Title Authorizing Official's 919 - 643 -2500 Phone Authorizing Official's nstutzer @hillsboroughartscouncil.org Email Applicant Race White Financial Overview f36b7f8e- cf00- 40c0- 86c7- 8d22b7bfadba.xlsx Organizational Financial Statements Organ izational _Financial_Statements.xlsx Title of Grant Request Grant Amount Requested Is the person in charge of this program or project different from the Authorizing Official? Hillsborough Last Fridays Art Walk $1500 Yes Project Director Eileen Ferrell Name Project Director Title Program Coordinator DocuSign Envelope ID: 64F14557 -D03A- 4742- AA1D- E0716E65CEED Project Director 102 North Churton St., Hillsborough, NC 27278 Street Address Project Director 919 - 643 -2500 Phone Project Director programs @hillsboroughartscouncil.org Email What are you A specific program or project requesting funding for? Project /Program The requested grant funds will support the marketing and promotion Summary of Hillsborough Art Walk Last Fridays. Art Walk is a recurring monthly event in downtown historic Hillsborough in which eight venues participate in the full season (January- November) and an additional four venues join them during the short season (April- September) that coincides with our Last Fridays Concert series. Project Start Date (no earlier than July 1, 2018) Project End Date (no later than June 30, 2019) Each venue rotates Art Walk exhibits of new, emerging or established artists on a monthly basis with opening night artist receptions that provide the opportunity for artists and patrons to connect and learn from one another. A minimum of 113 artists of various ethnic, cultural and artistic backgrounds are highlighted in an eleven month period. Many Art Walk exhibits are shared between more than one artist and venues often have additional artwork on display and available for purchase, likely doubling the number of artists receiving exposure through this program. July 1, 2018 June 30, 2019 Project Goals - Remain an economic driver for the Town of Hillsborough and Orange County by increasing visitors to the area on a monthly basis. - Highlight rotating month -long exhibits at a minimum of 12 participating venues increasing local artists' exposure and sales. - Encourage art walk patrons to explore and support participating Hillsborough galleries and shops on the art walk in addition to neighboring shops and restaurants. - Promote Hillsborough as art and culture destination. Audience Description We estimate 600 -800 people attend Art Walk each month with the largest and most diverse participation occurring during the short season (April through September coinciding with Last Fridays concert series). DocuSign Envelope ID: 64F14557 -D03A- 4742- AA1D- E0716E65CEED Location Description Participating venues are all in historic downtown Hillsborough on Churton Street, Margaret Lane and King Street. Artist Description Each venue solicits, selects and rotates their own exhibits of new, emerging or established artists on a monthly basis. The Hillsborough Arts Council Gallery, in particular, conducts personalized outreach to underrepresented populations (African - American, Native American, and Latino) for our call for artists. A result of these efforts during our most recent call was a very popular exhibit by the African American Quilt Circle. Additional artists are invited to apply for consideration and submit an artist statement and photographs of their work. A jury decides who is selected for the season. A minimum of 113 artists of various ethnic, cultural and artistic backgrounds are highlighted in an eleven month period. Many Art Walk exhibits are shared between more than one artist and venues often have additional artwork on display and available for purchase, likely doubling the number of artists receiving exposure through this program. Are you hiring No multicultural artists with the requested funds from this grant? How will the We utilize paid and free advertising via radio (National Public project /program be Radio /WUNC, WHUP, WCOM), print (News and Observer, The Indy, publicized and News of Orange, Durham Herald, brochures) and social media. We promoted to reach plan to explore TV spots via PBS and the Peoples Channel. intended participants? How will you At the end of the year, each Art Walk venue is asked to complete an evaluate the success evaluation form to assess attendance, how their patrons heard about of the program? Art Walk, and overall satisfaction of participating as an Art Walk venue. The program coordinator attends most opening nights to gage overall attendance and the quality of exhibits. Budgeted Expense Budgeted Income fdf4a349 -c42c- 4668- a820 -8bb61 be4451 d.xlsx Resumes of artists /administrators Ferrell_E_resume_2018_1.pdf Board of Directors List board_list.pdf DocuSign Envelope ID: 64F14557 -D03A- 4742- AA1D- E0716E65CEED IRS Tax Exemption 501- c3_Determination_- _HAC.pdf Publicity Samples 59722_Art_Walk_Brochure.pdf Work Samples IMG_8620.jpg IMG_9044.jpg Larry_ Favorite_ -_ Ironwood _ Tree photo_by_Jason_Dowdle.jpg GregoryBprintThomasStevens _1.png GarryChilds_Planter.jpg Letters of support (optional) Mayo r_Tom_Stevens_LTR_of Support.pdf Alliance_Ltr of Support.docx