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HomeMy WebLinkAbout2018-394-E Arts - CHCCS Foundation arts grantDocuSign Envelope ID: C47948D9- B9E5 -47A1- 8138- 034257FEC2B7 `ar ^� a * North fr y + Carolina • Arts ORANGE COUNTY ARTS COMMISSION `•4V ��•' Council UCP �� o err 1_ 2018 -19 GRANT AGREEMENT r r l ` 400 ' Fifry years C dJ fi1 �I L � 51 RI fl � ! ♦ � !,� r of feoder3h +� THIS AGREEMENT, entered into this 8 day of August, 2018, by and between Orange County ( "County "), by and through the Orange County Arts Commission ( "Arts Commission ") and Chapel Hill- Carrboro Public School Foundation ( "Grant Recipient "). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non -profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ( "Project ") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed one thousand nine hundred ninety -four dollars ($ 1,994) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar- for - dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised July 2018 DocuSign Envelope ID: C47948D9- B9E5 -47A1- 8138- 034257FEC2B7 A. Implementation. The Project implementation shall take place between July 1, 2018 and June 30, 2019. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Proj ect. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10 %, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non —assi -nent. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2019. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $1,994 to the Grant Recipient. 6. Publicity A. Acknowled_eg ment. Credit must be given to the Orange County Arts Commission and /or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee- resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: C47948D9- B9E5 -47A1- 8138- 034257FEC2B7 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission. " ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsoranmm/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he /she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself /herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default "), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: C47948D9- B9E5 -47A1- 8138- 034257FEC2B7 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti - discrimination laws, policies, rules, and regulations and the Orange County Non - Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http: / /www.oran e� countync. _og v /departments /purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: C47948D9- B9E5 -47A1- 8138- 034257FEC2B7 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. Fnr and nn hAtilfnfthe Grant Recipient UoeuSigned by: C OC298F75CF6B475.... Lynn Lehmann,Lxecutive Director 17- ""If— fn g J" Nan e County Government EDocuSigned by: 6E0637994B755E477... 6lnJl (' �"a*KALY'i Bonnie Hammersley, County Manager 5 Revised July 2018 8/13/2018 8/14/2018 Date Date DocuSign Envelope ID: C47948D9- B9E5 -47A1- 8138- 034257FEC2B7 July 19, 2018 Lynn Lehmann Chapel Hill - Carrboro Public School Foundation 750 S. Merritt Mill Rd. Chapel Hill, NC 27516 GRANT AWARD LETTER Fiscal Year 2019 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source El North Carolina Arts Council X❑Orange County Award $1,994.00 Start Date July 1, 2018 End Date June 30, 2019 OCAC Report Due Friday, July 12, 2019 Project Title Artist -In- Residence for Enrichment in Three Local Schools Stipulations ❑Grantee must spend $0 on the hiring of multicultural artists specified in the grant application. X❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at https: / /artsorange.org /grants /grantee- resources ❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https://artsorange.org/grants/grantee-resources X❑The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org /events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245 -2335 1 kmurrav @orangecountync.gov DocuSign Envelope ID: C47948D9- B9E5 -47A1- 8138- 034257FEC2B7 Orange County Arts Commission Organization Name Chapel Hill - Carrboro Public School Foundation by Nancy Zeman in 2018 -19 Grassroots Arts Program Grant Application nzeman@chccs.kl 2.nc.us Original application Mailing Address of P. O. Box 877 Organization Carrboro, NC 27510 How did you hear about our grant program? Did you or a representative of your orgnanization attend one of our grants training sessions? OCAC Enews Yes Nature of Non -arts Organization Organization Powered by Submittable U 06/01/2018 id. 10482174 06/01/2018 DocuSign Envelope ID: C47948D9- B9E5 -47A1- 8138- 034257FEC2B7 Organization PSF's mission is to create and support opportunities to learn for Description students and teachers in every school in our district. Our Core Values and Beliefs are: • Every child deserves the best possible education • Excellent teachers ignite learning • High quality public education is fundamental to a vibrant community What we do: • Fund promising, innovative educational practices • Partner with the community to raise funds that support teachers and students • Support students in need of additional academic help and educational opportunities • Foster opportunities for feedback with teachers and parents • Manage funds responsibly with the highest degree of ethical standards We at the Foundation are both grant- makers and fundraisers. Each year, we see an increase in grant requests to us for support to meet the needs of our students and teachers. With additional funding from grantors to PSF, we can support our students with innovative and enriching projects that serve them in the classroom and prepare them for life beyond the school walls. PSF recognizes that programs with an art focus are an integral part of the education and development of each student and we actively work to secure funding for teachers and students for that purpose. During FY18 -19, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN Organization Website Authorizing Official's Name Authorizing Official's Title Authorizing Official's Phone 561421977 pu blicschoolfou ndation.org Lynn Lehmann Executive Director 919 - 968 -8819 DocuSign Envelope ID: C47948D9- B9E5 -47A1- 8138- 034257FEC2B7 Authorizing Official's Email Applicant Race Financial Overview Ilehmann @chccs.k12.nc.us White e24c4497- 5bf8- 4d14- 99fc -f1 ffa4421 bdd.xlsx Organizational Financial Statements FINAL _ AUDITED _ FINANCIAL_STATEMENT_YE_J UNE_2017. pdf 2017- 18Budget.xlsx 2018- 19_PSF_ProposedOps_Budget.xlsx Title of Grant Request Grant Amount Requested Is the person in charge of this program or project different from the Authorizing Official? Artist -In- Residence for Enrichment in Three Local Schools $3,000 Yes Project Director Nancy Zeman Name Project Director Title Program Services Manager Project Director 750 S. Merritt Mill Road, Lincoln Center, Chapel Hill NC 27516 Street Address Project Director 919 - 225 -0075 Phone Project Director nzeman @chccs.k12.nc.us Email What are you A specific program or project requesting funding for? Project /Program Students at three Chapel Hill schools will work with and learn from Summary artists -in- residence. 1) At Estes Hills Elementary, a mural artist will be retained to help students create and paint a mural on the campus that celebrates the schools' 60th year; 2) Additional grant funds would be used to bring Banda Magda to Phillips Middle School for a 3 -day workshop with performance; 3) The student population of Northside Elementary will engage in common story and create poetry with African American author /illustrator Vanessa Brantley Newton. DocuSign Envelope ID: C47948D9- B9E5 -47A1- 8138- 034257FEC2B7 Project Start Date 1) the mural design for Estes Hills Elementary school will begin (no earlier than July September 1, 2018; 2) plans for the Banda Magda visit will begin 1, 2018) October 1, 2018; and 3) contracts for the author /illustrator at Northside Elementary will begin September 1, 2018. Project End Date (no 1) the mural completion at Estes Hills Elementary school will be later than June 30, before April 30, 2019; 2) the Banda Magda visit will end before May 1, 2019) 2019; and 3) the visit for the author /illustrator at Northside Elementary will end before May 30, 2019. Project Goals Arts programs at three Chapel Hill - Carrboro City Schools will benefit from having artists -in- residence on their campus for the following projects: a mural creation celebrating the 60th anniversary of Estes Hills Elementary School; a musical training event at Phillips Middle School with the orchestra classes that will culminate in a concert; and an author /illustrator at Northside Elementary who will work with all classes to learn about the creative writing process. Students will work with and learn from the artists as they expand their art experiences and learn from a teacher outside of their school community. Audience Description 1) The audience for the mural creation at Estes Hills Elementary initially will be the 600+ students, teachers /staff, and families who attend or work at the school. The mural will be enjoyed by the school community for years to come. 2) The Banda Magda workshops and concert will impact about 180 students and staff, and additional members of the community who attend the free public concert. 3) The 550+ students and staff at Northside Elementary will all be a part of the creative writing workshops run by the visiting author /illustrator. The ethinicity of the CHCCS is as follows: American Native or Alaska Native -0.2 %; Asian - 14.4 %; Hispanic - 16.4 %; Black- 11.2 %; White - 51.3 %; Multiracial -6.6 %. The Free or Reduced Lunch percentages for the three schools are 28, 25, and 47% for Estes Hills Elementary, Phillips Middle, and Northside elementary, respectively. Location Description In all three cases, the artist -in- residence programs will occur at the schools. DocuSign Envelope ID: C47948D9- B9E5 -47A1- 8138- 034257FEC2B7 Artist Description Following are the anticipated artists at this time: 1) The mural artist who will work at EHES is Tarish Pipkins (also known as Jeghetto). In addition to being a former teacher, Pipkins is a well - established local artist who frequently works with the Paperhand Puppet Troupe and has a large portfolio of murals, video artwork, and other visual art forms featured on his website, http: / /www.jeghetto.com /bio /. 2) Drawing on the band's global background, Banda Magda will bring world music to Phillips Middle School with its combination of South American rhythms with jazz improvisation, cinematic arranging, sophisticated audience participation, and mid - century classics. 3) All Northside students will read at least one of Vanessa Brantley Newton's children's books and then extend the experience with an art and writing workshop. Ms. Newton describes how the adversity of not seeing herself in books pushed and empowered her to ensure that all children are beautifully and brilliantly represented in literature. She celebrates self -love and acceptance of all cultures through her work, and hopes to empower young readers to find their own voices. Please see attached resumes for more details on the artists. Are you hiring Yes multicultural artists with the requested funds from this grant? What is the total 3000 amount you will pay the multicultural artists with the funds you receive from this grant? How will the For the two elementary school programs, the projects will be project /program be announced in the schools and carried out during the school day. For publicized and the mural painting, each student will get to work with the artist and promoted to reach paint a part of the mural during his/her art classes. The Media intended Specialist at Northside Elementary will organize a rotation of all participants? classes through the library for creative writing sessions with the visiting author /illustrator. Banda Magda will work with all Phillips orchestra classes during the school day. The evening concert will be promoted on the school website, through the District's Peachjar, on Facebook and through Twitter. All project organizers will blog about their events and post updates on social media. How will you Each of the three projects will result in a work - product from the evaluate the success students -- either a mural, a concert, or a written piece. The project of the program? manager teachers at each school will survey the students and provide anecdotal evidence to illustrate what the students learned and if they enjoyed the programs. Budgeted Expense Budgeted Income DocuSign Envelope ID: C47948D9- B9E5 -47A1- 8138- 034257FEC2B7 ac2491 cc -aee6- 4259 -991 c- 606b92c2daea.xlsx Resumes of artists /administrators Tarish_Pipkins.docx BANDA_MAGDA.docx Vanessa_Brantley_Newton.docx Board of Directors List PSF_Board_Roster 2017- 18_updated_January_2018.docx IRS Tax Exemption IRS_org_determination_letter 2015.pdf Publicity Samples Phillips_Middle_School_ Orchestra_ Makes_ Beautiful _Music_with_Banda_Magda.pdf Work Samples Ephesus _Elementary_School_Mural.pdf SAMPLE_BOOKS_Vanessa_Newton.pdf Letters of support (optional)