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Home My WebLink About2018-392-E Arts - Art Therapy Institute arts grantDocuSign Envelope ID: BD01B7A1- D313- 4F02- 9FOE- C26DFFC84BEE a •� #I North Carolina • Arts UCP ORANGE COUNTY ARTS COMMISSION `•4p ��•' Council 2018 -19 GRANT AGREEMENT r a �� ' d14ANGIl; G0UX11TY ARTS ■►`� / ■/ fifty years � kI � C � $1 �I fl � !, ♦ � !,� r of feoder3h +r THIS AGREEMENT, entered into this 8 day of August, 2018, by and between Orange County ( "County "), by and through the Orange County Arts Commission ( "Arts Commission ") and The Art Therapy Institute ( "Grant Recipient "). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non - profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ( "Project ") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed One thousand seven hundred eighty dollars ($ 1,780) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar- for - dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised July 2018 DocuSign Envelope ID: BD01B7A1- D313- 4FO2- 9FOE- C26DFFC84BEE A. Implementation. The Project implementation shall take place between July 1, 2018 and June 30, 2019. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10 %, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non —assi -nent. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2019. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $1,780 to the Grant Recipient. 6. Publicity A. Acknowled_eg ment. Credit must be given to the Orange County Arts Commission and /or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee- resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: BD0lB7A1- D313- 4F02- 9FOE- C26DFFC84BEE credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission. " ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsoranmm/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he /she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself /herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default "), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: BD0lB7A1- D313- 4F02- 9FOE- C26DFFC84BEE (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti - discrimination laws, policies, rules, and regulations and the Orange County Non - Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http: / /www.oran e� countync. _og v /departments /purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: BD01B7A1- D313- 4FO2- 9FOE- C26DFFC84BEE initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. Fnr and nn hphnlfof the Grant Recipient EL acuSigned �by: 9E86DDF33i3445C... 11111ary xubesinxxecutive Director For and on behalf of Orange County Government IUocuSigned by: 76ln.dnll. tsomiie riaE4iniersicy, %,ounty Manager 5 Revised July 2018 8/15/2018 8/16/2018 Date Date DocuSign Envelope ID: BD01B7A1- D313- 4FO2- 9FOE- C26DFFC84BEE July 19, 2018 Hillary Rubesin The Art Thearapy Institue 200 N. Greensboro St., Suite D -6 Carrboro, NC 27510 GRANT AWARD LETTER Fiscal Year 2019 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council ❑Orange County Award $1,780.00 Start Date July 1, 2018 End Date June 30, 2019 OCAC Report Due Friday, July 12, 2019 Project Title Rent for Administrative Office Stipulations ❑Grantee must spend $0 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org /events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245 -2335 1 kmurrav @orangecountync.gov DocuSign Envelope ID: BD01B7A1- D313- 4FO2- 9FOE- C26DFFC84BEE Orange County Arts Commission Organization Name The Art Therapy Institute (Legal Name: Institute of Art Therapy, Inc.) by Hillary Rubesin in 2018 -19 Grassroots Arts Program Grant Application hrubesin @gmail.com Original application Mailing Address of 200 N. Greensboro St. Organization Suite D -6 Carrboro, NC, 27510 How did you hear about Other our grant program? Did you or a No representative of your orgnanization attend one of our grants training sessions? Nature of Organization Arts Organization Powered by Submittable U 05/25/2018 IrKILic INITJ 05/25/2018 DocuSign Envelope ID: BD01B7A1- D313- 4FO2- 9FOE- C26DFFC84BEE Organization The Art Therapy Institute (ATI) is an organization of mental health professionals Description dedicated to the healing power of the arts. We provide clinical art therapy services to diverse populations, empowering clients to develop their identities through the art- making process. We also offer training to allied professionals and seek to raise awareness in the general community about our profession and the benefits of arts - based therapy. ATI affirms a commitment to inclusivity; we embrace all people and honor each individual's race; ethnicity; religious or spiritual beliefs; national origin; ancestry; age; abilities; sexual orientation; gender; gender identity; gender expression; socioeconomic, marital, immigration, or military status; political views; and new cultural identities as they emerge. Our staff structure currently consists of the Executive Director (full- time), a nonprofit management intern (part- time), eight contracted art therapists (part-time to full- time), two full -time clinical interns; three contracted interpreters (part- time), two research associates (part- time), and a volunteer list of 120 people. Beyond our small, yet, dedicated staff, we also have a small, yet dedicated board of 8. We are currently devising a financial plan to hire an Associate Director or comparable position in the Fall of 2018. While our staff and board may be small, our clinical impact is expansive! ATI is a community -based nonprofit, meaning that most of our art therapy work happens within community -based settings. Our two largest programs happen in the local school systems. Every week, we serve over 100 children with exceptional needs in the Chapel Hill /Carrboro City Schools. We also have a large newcomer art therapy program, which serves over 250 refugee and immigrant children and adults across the Triangle and Triad in CHCCS, Durham, and Guilford County schools, resettlement agencies, health clinics, and community centers. (Letters of Support, attached, reference this program, and are included to show general community support for our work.) Beyond the two programs above, we also serve children in the pediatric hematology and oncology units at UNC and Duke Hospitals. We see adults living with Alzheimers and dementia at local assisted living facilities. We serve homeless families, survivors of domestic violence, veterans, and adults living with severe and persistent mental illness. We also offer individual therapy sessions to any interested community member. Over all, our services reach well over 500 people per year. Approximately 75% of our clients are children, 80% are people of color, and approximately 90% live below the poverty line. We never turn anyone away due to lack of funding, and we treat all of our clients as artists, first. Beyond our clinical programs, we provide a formidable amount of non - clinical services to the community. We host free, monthly art shows and low -cost monthly workshops at our Carr Mill office. We also train new clinicians and art therapists, and offer supervision to those already in the field. We present at conferences locally, nationally, and internationally, and we participate in a large amount of community events such as local street fairs and festivals. We also conduct ethical and culturally - congruent research on the efficacy of arts -based therapy practices. During FY18 -19, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 263447555 DocuSign Envelope ID: BD01B7A1- D313- 4FO2- 9FOE- C26DFFC84BEE Organization Website ncati.org Authorizing Official's Hillary Rubesin Name Authorizing Official's Executive Director Title Authorizing Official's 610 - 348 -7253 Phone Authorizing Official's hrubesin @gmail.com Email Applicant Race White Financial Overview b1954d01- 70d2 -4e59 -941 d- f8aa00a169d4.xlsx Organizational Financial Statements NCATIStateme ntofActiv ity_8_2. pdf State mentofActivity_16- 17.pdf The_Art_ Therapy_ Institute _Projected_Budget_17- 18.pdf Title of Grant Request Rent for Administrative Office Grant Amount $2796 Requested Is the person in charge No of this program or project different from the Authorizing Official? What are you Operational expense (arts organizations ONLY) requesting funding for? Request Summary ATI is seeking funding to support rent at our new administrative office in the YouthWorx building in Carrboro. Since 2012, ATI has had a small, one -room clinical office in Carr Mill Mall, where client services are conducted. Unfortunately, due to the open floor plan of the Carr Mill space and confidentiality requirements of therapy, we are unable to engage in administrative tasks at this office when a client is in session. Due to this issue, and also, in search of a more collaborative community, in September 2017, ATI secured a shared administrative office space in Carrboro at a nonprofit incubator that offers affordable rent for small, local nonprofits. The monthly rent for this space is $233 per month ($2796 annually). Having a separate administrative space allows administrative staff and board members to increase organizational efforts, grant - writing, host board meetings and other community -based meetings - all of the administrative components of our arts - based nonprofit. Currently, the full -time Executive Director and the part-time nonprofit management intern work at this space, with their work focusing primarily on capacity - building endeavors. This space is vital to ATI's administrative work and our organizational growth, as it allows us to use our Carr Mill office for increased clinical capacity while also providing a home base for administrative purposes. DocuSign Envelope ID: BD01B7A1- D313- 4FO2- 9FOE- C26DFFC84BEE Organizational Goals Our organizational goals are as follows: 1) To provide clinical art therapy services to diverse populations at no or low cost; 2) To provide training to the general public about the benefits of arts -based therapy; and 3) To supervise students and new clinicians entering the field; 4) To conduct ethical and culturally- congruent research practices; 5) To advocate for the arts and art therapy within North Carolina and beyond; 6) To provide opportunities for diverse community members to display and view artwork at community -wide art shows; 7) To build bridges between diverse communities through the healing power of the arts. As stated above, this operational support is vital to the goals of our organization. By having an administrative office, we now have a home -base to do all of our non - clinical work. This includes grant - writing, fundraising, and research endeavors, marketing planning and implementation, meetings with staff and Board members, general organizational tasks like filing and categorizing photographs and artwork, volunteer coordination, and all of our other outreach endeavors. None of this was possible in the clinical office, because we couldn't conduct clinical and administrative work at the same time. Additionally, the new administrative office is in a communal space, so we are better able to collaborate with other local nonprofits. This allows for increased exposure of our arts -based services as well as joint grant - writing and event planning. Youthworx also provides organizational capacity - building workshops at no cost to its tenants, as well as free printing and internet services. More than anything, the communal office space provides moral support from other professionals in small, community -based nonprofits doing critical work in Orange County and beyond. How will you evaluate Our goal of financial support for the ATI administrative office will be met when the whether or not your balance of our office rental account includes full the annual cost of our administrative goals have been met? office. We will turn in all receipts for rent checks for the amount requested in this grant (one year of rent support). Additionally, hours spent in the administrative office space will be calculated, as well as a list of administrative achievements from the year, which will be shared (happily!) with the Arts Council upon completion of the granting year. DocuSign Envelope ID: BD01B7A1- D313- 4FO2- 9FOE- C26DFFC84BEE How do you promote ATI is highly active and visible in the Orange County community and beyond! and publicize the work of your organization? Traditional marketing channels include radio (WUNC, link here to client testimonial: http: / /wunc.org /post /multimedia - installation- features - marginalized- voices #stream /0; WCHL, link here to ED interview: https:// chapelboro .com /wch1/kidsq /october- 25 -see- feelings; and PRI, link here to client story: https: / /pri.org /stories /2013 -04 -23 /karen- refugees- myanmar- find - foothold- north- carolina). We have recently been asked to participate in a three -part interview on the CW -22, and we have had numerous newspaper articles printed on our programs (links here: http://www.ncati.org /in -the- news/). Beyond these traditional marketing channels, we have a strong —and consistently updated — social media presence on Facebook (https: / /www.facebook .com /ArtTherapyinstituteNC /), Twitter ( https : / /tvAtter.com /ncarttherapyins), and Instagram ( https : / /www.instagram.com /atiofnc /). We have over 4000 followers through these venues, and have also been guest bloggers online: https:/ /www.hias.org /blog /guest- post- newcomer -art- exhibit - expands - dialogue - north - carolina We engage in direct mailings to our funders, and posters for all training events and exhibitions are hung around Chapel Hill /Carrboro and beyond. Event marketing includes our annual fundraiser, I Heart Art, which is open to the Community and aggressively advertised. Beyond I Heart Art, our end -of -year online fundraiser reaches thousands of people internationally, and pulled in close to $30,000 last year from over 100 donors across the world. ATI produces a monthly electronic newsletter which includes our marketing calendar, call for volunteers, organization news and a link for donations. Our website (ncati.org) is updated regularly, and contains similar information. Additionally, the Triangle - based board promotes ATI verbally and through personal social media on a regular basis. Our monthly art shows and workshops, advertised via various news outlets, offer ongoing exposure to our work. We also advertise ATI at local street fairs and festivals (approximately 4 per year) and host smaller, community -based fundraisers at local breweries and restaurants. Finally, we advertise our organization through peer - reviewed journal articles, of which we have four currently, and one more in press (Examples: https : / /www.ncbi.nim.nih.gov /pubmed /26933006 and http: / /www.ingentaconnect.com/ content / intellect / jaah /2016/00000007/00000002/art0001 DocuSign Envelope ID: BD01B7A1- D313- 4FO2- 9FOE- C26DFFC84BEE Please describe efforts ATI generates revenue through: by your organization to generate revenue. -Our program contracts: For example, most partnering organizations, like the school - based exceptional needs program and the program at the assisted living facility, pay a fee for our services. (ATI takes 35% overhead for all clinical services) -Fees from third -party insurance carriers. (ATI takes 35% overhead for all clinical services) -Our monthly workshop series, which provides continuing education credits to art therapists and other allied professionals. - Donations from individuals, businesses, foundations, and corporations. These donations are solicited through grant - writing, direct mailings, online fundraising campaigns, and face -to -face donor meetings. - Rental contracts with other clinicians who use our clinical office at Carr Mill mall. -ATI's annual community -based fundraiser, I Heart Art, held somewhere in the Triangle in early Spring since 2010. -The ATI website and ATI newsletter which include links to donation information. - Community -based events, including "Pint Nights" and other events at Triangle area businesses. - Tabling at community events such as the Durham Food Truck Rodeo and Durham Refugee Day. -In addition, we utilize Network for Good software to coordinate asks and gifts, to track donors and promote sustained giving. Resumes of artists /administrators Rubesin CV 4.18.docx Board of Directors List ATI_Board_2017_2018_030918.docx IRS Tax Exemption 501 c3_letter_ATl.pdf Publicity Samples One_pager_ATI.pdf 1—Heart—Art—Poster 1.pdf Home_by_Arts_and_Peer Support.mov Journeys_To_Another Landscape- HD.mov 2_Independent_Weekly_Article.pdf Work Samples 10th_anniversary_- _135.jpg IMG_1887.jpg IMG_1860.jpg IMG_3933.jpg APS TL Pic.JPG Letters of support (optional) 5._Letter of Support_- _Refugee_Health_Coalition.pdf DocuSign Envelope ID: BD01B7A1- D313- 4FO2- 9FOE- C26DFFC84BEE 5._Letter of Support_- _UNC_School_of Public_Health.pdf 5.—Letter—of—Su pport_-_Pied mont—Health_Ce nter. pdf