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HomeMy WebLinkAbout2018-391-E Arts - Amanda Ramirez arts grant1 Revised July 2018 ORANGE COUNTY ARTS COMMISSION 2018-19 GRANT AGREEMENT THIS AGREEMENT, entered into this 8 day of August, 2018, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and Amanda Ramirez ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project (“Project”) described in the Grant Recipient’s Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed four hundred sixty-two dollars ($ 462) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient’s funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient DocuSign Envelope ID: E583A370-7B83-4055-9A74-87DED49F15D9 2 Revised July 2018 A. Implementation. The Project implementation shall take place between July 1, 2018 and June 30, 2019. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient’s request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission’s decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non–assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2019. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $462 to the Grant Recipient. 6. Publicity A. Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal DocuSign Envelope ID: E583A370-7B83-4055-9A74-87DED49F15D9 3 Revised July 2018 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. x County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: “This program is supported by the Orange County Arts Commission.” ii. North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: “This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources.” B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. DocuSign Envelope ID: E583A370-7B83-4055-9A74-87DED49F15D9 4 Revised July 2018 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County’s or the Arts Commission’s remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be DocuSign Envelope ID: E583A370-7B83-4055-9A74-87DED49F15D9 5 Revised July 2018 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient _________________________________ __________________ Amanda Ramirez, Date For and on behalf of Orange County Government __________________________________ ___________________ Bonnie Hammersley, County Manager Date DocuSign Envelope ID: E583A370-7B83-4055-9A74-87DED49F15D9   July 19, 2018 Sol Ramirez 1722 Wildcat ln. Chapel Hill, NC 24516 GRANT AWARD LETTER Fiscal Year 2019 Grant Category ܆܆Grassroots Arts Program ܈Artist Project Grant Program Funding Source ܆North Carolina Arts Council ܈Orange County Award $462.00 Start Date July 1, 2018 End Date June 30, 2019 OCAC Report Due Friday, July 12, 2019 Project Title 123 Puppetry Spring 2019 Production Stipulations ܆Grantee must spend $0 on the hiring of multicultural artists specified in the grant application. ܈Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at https://artsorange.org/grants/grantee-resources ܆Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https://artsorange.org/grants/grantee-resources ܈The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245-2335 | kmurray@orangecountync.gov DocuSign Envelope ID: E583A370-7B83-4055-9A74-87DED49F15D9 DocuSign Envelope ID: E583A370 -7883- 4055- 9A74- 87DED49F15D9 Orange County Arts Commission Name Sol Ramirez by Sol Ramirez in 2018 -19 Artist Project Grant Program Application 123puppetry@gmail.com Original application Mailing Address 1722 Wildcat In. Chapel Hill, North Carolina 27516 Email 123puppetry@gmail.com Primary Phone 919 - 942 -1149 Website www.facebook.com /123puppetry How did you hear Social media about our grant program? Did you attend Artist No Project Grant Training Session? Title of Grant 123 Puppetry Spring 2019 Production Request Grant Amount $650 Requested Project Start Date February 2019 (no earlier than July 1, 2018) Project End Date (no May 2019 later than June 30, 2019) Powered by Submittable U 06/03/2018 id. 10495335 06/03/2018 DocuSign Envelope ID: E583A370 -7883- 4055- 9A74- 87DED49F15D9 Project /Program 123 Puppetry presents "See the Light" a giant puppet spectacle Summary featuring Masks, Live Music, Dancing, and more. This run of shows focuses on Social Justice, Environmental Justice, and unveiling the hidden truths of society and history. This show is for all ages, created and directed by Sol Ramirez. It's important to display arts and puppetry but 123 Puppetry's mission is also to focus on important social issues and climate issues. Since 2017 we have preformed our shows at the Southern Village outdoor stage, and while we don't have a set in stone date for 2019 shows, we aim for around Mother's Day weekend - Memorial Day weekend. Community Impact We currently have a crew of 10 people. We aim to impact both younger and older generations, with the show being put on by teenagers and younger kids to put the problems in society in the light and to give our input on the matters. This year we have gotten feedback such as "not coming to watch this would have been a big mistake. ", "you guys give me hope for the future ", "I love watching things that make me think." and "I can tell you're going places." Artist Experience This will be our 3rd annual run of shows at Southern Village. I am 15 years old, and I have been around Art, Theater, and Puppetry my whole life. Each year we focus on Social and Environmental Justice, but change the theme and premise each year (last year's was focusing on how we are all more alike then different). I am a puppeteer with Paperhand Puppet Intervention, and have worked with Tarish "Jeghetto" Pipkins as well. Budgeted Expense Budgeted Income 228d418f- dc8f- 48bb -91 dd- 595dad240adf.xlsx Resumes of artists /administrators Sol_Ramirezbio06l 8.pdf Publicity Samples Shoestringsofus2018. jpg Work Samples image.jpeg 5pictures _cast_puppets_masks.pdf Video Sample: External Link Letters of support (optional) PaperhandPuppet _letterofsupport06l 8.pdf