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HomeMy WebLinkAbout2018-375-E Arts - Hillsborough Elementary arts grantDocuSign Envelope ID: 123032AC- 70BA -4E92- 9348- 95F9CDA1629A a * North or y + Carolina • Arts ORANGE COUNTY ARTS COMMISSION `•4V� ��•' Council �� o err �_ 2018 -19 GRANT AGREEMENT r r 400 ' Fifry years C dJ fi1 �I L � 51 RI fl � ! ♦ � !,� r of feoder3h +r THIS AGREEMENT, entered into this 8 day of August, 2018, by and between Orange County ( "County "), by and through the Orange County Arts Commission ( "Arts Commission ") and Hillsborough Elementary PTA ( "Grant Recipient "). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non -profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ( "Project ") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed four hundred thirty -seven dollars ($ 437) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar -for- dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised July 2018 DocuSign Envelope ID: 123032AC- 70BA -4E92- 9348- 95F9CDA1629A A. Implementation. The Project implementation shall take place between July 1, 2018 and June 30, 2019. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Proj ect. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10 %, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non —assi -nent. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2019. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $437 to the Grant Recipient. 6. Publicity A. Acknowled_eg ment. Credit must be given to the Orange County Arts Commission and /or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee- resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: 123032AC- 70BA -4E92- 9348- 95F9CDA1629A credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission. " ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsoranmm/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he /she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself /herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default "), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: 123032AC- 70BA -4E92- 9348- 95F9CDA1629A (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti - discrimination laws, policies, rules, and regulations and the Orange County Non - Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http: / /www.oran e� countync. _og v /departments /purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: 123032AC- 70BA -4E92- 9348- 95F9CDA1629A initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. Fnr and nn hnhnlfnfthe Grant Recipient IDocuSigned by: S11 D7B3M7D57495... Sonya Jutton,F1A president 17- ""If— fn g J" Nan e County Government EDocuSigned by: 6E0637994B755E477... 6lnJl (' �"a*KALY'i Bonnie Hammersley, County Manager 5 Revised July 2018 8/13/2018 8/13/2018 Date Date DocuSign Envelope ID: 123032AC- 70BA -4E92- 9348- 95F9CDA1629A July 19, 2018 Sonya Sutton Hillsborough Elementary PTA 402 N. Nash St. Hillsborough, NC 27278 n 771 GRANT AWARD LETTER Fiscal Year 2019 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council ❑Orange County Award $437.00 Start Date July 1, 2018 End Date June 30, 2019 OCAC Report Due Friday, July 12, 2019 Project Title Sounds of Drums Performance and Residency Stipulations ®Grantee must spend $437 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org /events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245 -2335 1 kmurrav @orangecountync.gov DocuSign Envelope ID: 123032AC- 70BA -4E92- 9348- 95F9CDA1629A Orange County Arts Commission Organization Name Hillsborough Elementary PTA by Sonya Sutton in 2018 -19 Grassroots Arts Program Grant Application sonya.sutton.919 @gmail.com Original application Mailing Address of Organization How did you hear about our grant program? Did you or a representative of your orgnanization attend one of our grants training sessions? Nature of Organization Schools Only: If you are requesting funds for teaching artists, performing artists, or artists -in- residence, are you booking the artist(s) through The ArtsCenter's Arts in Schools Program? 402 North Nash Street Hillsborough, NC 27278 Word of mouth Yes Arts Education Provider No Powered by Submittable U 06/04/2018 id. 10497907 06/04/2018 DocuSign Envelope ID: 123032AC- 70BA -4E92- 9348- 95F9CDA1629A Organization The Hillsborough Elementary School Parent Teacher Association Description (PTA) is a parent- based, volunteer, non - profit that supports Hillsborough Elementary School, students, parents, and staff. The PTA is open to all parents and teachers and is headed by elected officers and a PTA executive board. PTA projects provide valuable services and events for our school's students, families, and teachers and is led by nine committees, including Cultural Arts. The Cultural Arts program brings professional artists (visual artists, musicians, authors, theatre artists, etc.) into classrooms through residencies and school -wide performances, as well as supports cultural arts' experiences outside the classroom through grade level field trip funding support. The committee also works alongside classroom teachers to plan arts -based experiences that connect to curriculum and serves as the liaison between the artists and teachers. In addition, the committee recruits parent volunteers to help with cultural arts activities. During FY18 -19, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 560340503 Organization http: / /hesdolphinspta.com/ Website Authorizing Official's Sonya Sutton Name Authorizing Official's PTA President Title Authorizing Official's 919 - 732 -6137 Phone Authorizing Official's Email Applicant Race Financial Overview sonya.sutton.919 @gmail.com White 73a45ea8- da47- 40d4- b692- fa22bab7eb1 a.xlsx Organizational Financial Statements HES_PTA_Budget_2016_2017. pdf DocuSign Envelope ID: 123032AC- 70BA -4E92- 9348- 95F9CDA1629A HES_P`i'A Budget_2017_2018.pdf 2018- 2019_HES_PTA Proposed_Budget.pdf Title of Grant Request Grant Amount Requested Is the person in charge of this program or project different from the Authorizing Official? Project Director Name Sounds of Drums Performance and Residency $725 Yes Erika Foster Project Director Title PTA Cultural Arts Chair Project Director 1111 Terry Road, Hillsborough, NC 27278 Street Address Project Director 919 - 724 -3545 Phone Project Director erikafoster82 @gmail.com Email What are you A specific program or project requesting funding for? Project /Program All third graders at Hillsborough Elementary will participate in a Summary Sounds of Drums performance and all -day workshop in Spring 2019. Artist Bou Nzenza will perform an hour long, high energy music and dance show that introduces students to the Congo. The performance explores the history, music, dance and diverse people of the Congo and the connection to New Orleans and Congo Square. Students are engaged in songs, dance, and interactive call and response. During the one -day workshop, which follows the performance, students will learn traditional drumming techniques of the Congo. They will learn how to create sound variety on the Djembe and Ngoma distinguishing between finger and palm drum beats. Students will learn basic rhythmic sequences and by the end of the workshop should be able to showcase the rhythms learned. The traditional meanings of several songs will be discussed as students participate. Project Start Date August 27, 2018 (no earlier than July 1, 2018) DocuSign Envelope ID: 123032AC- 70BA -4E92- 9348- 95F9CDA1629A Project End Date (no June 11, 2019 later than June 30, 2019) Project Goals The goals for the third grade drumming performance and workshop are: To increase students' understanding of diverse cultures in connection with the third grade Social Studies Standard Course of Study. To increase students' understanding of global, interdisciplinary and 21st century connections with the third grade Music Essential Standards To increase student engagement and ignite excitement about other cultures To give students opportunities to support and celebrate each other's work To provide classroom teachers with a professional development opportunity to learn new strategies for teaching Audience Description Hillsborough Elementary, located in close proximity to downtown Hillsborough, is the only year -round elementary school in the Orange County Schools' district. There are approximately 476 students at the school, 253 males and 214 females, and 17% receive free or reduced lunch. In fourth grade, however, where the residency will take place, 21% of students receive free or reduced lunch. The following is a breakdown of the racial and cultural composition of the school as a whole: White — 360, African - American — 56, Multi- racial — 26, Hispanic — 17, and Asian — 8. It is anticipated that there will be a similar racial and cultural composition in third grade next school year. Location Description The drumming residency and workshop will take place at Hillsborough Elementary, in Hillsborough, which is part of the Orange County Schools' district. The performance will take place in the gym /auditorium (stage and floor), and the workshops in the four third grade classrooms. There are wide ramps and railings throughout the school, which lead into the gym making it accessible for individuals with disabilities. The third grade classrooms are located on the second floor of one of the buildings in the school, which is accessible without stairs from one door on the outside, and an elevator on the first floor is available to go to the second floor. DocuSign Envelope ID: 123032AC- 70BA -4E92- 9348- 95F9CDA1629A Artist Description Pline Mounzeo started playing music in the Congo at a young age, and his interest in his country's traditional rhythm with the Ngoma drum developed quickly. In 2005, Mounzeo joined a Senegalese dance company, and the following year the company won first place in Theatre de la Cite's Sixth Edition of Choreographic Encounters of Africa and the Indian Ocean. They went on tour to perform in theaters and festivals of seven African countries in 2007. Mounzeo developed into an artistic instructor by leading workshops in Montessori schools in France. He shared his gift of dance at Eolo where he taught young people with autism. His work with Eolo led to his opportunity to train with musicians and singers of the Opera de Lyon which expanded to his audiences. Mounzeo's rising professional career in modern contemporary dance inspired his desire to experience new cultures offered by several countries in Europe and in Africa. In 2008, he decided to discover the culture of the United States and took his music and knowledge of Congolese tradition to share with it. Since his time in the United States, he has performed and taught traditional Congolese drumming and dance at universities, music festivals and artist camps from California to New York and many states in between. He participates in UNC Hospital's Door -to -Door Healing Arts program that brings professional performing and visual artists to patients, staff and caregivers at UNC Hospitals. Mounzeo's first album was titled, "Bou Nzenza," translated from the Kongo language to mean "Foreign." Mounzeo was chosen for this performance and residency to offer students perspective into another culture through a fun, engaging format. His experience and connection with his audience creates an optimal learning environment for children. Are you hiring Yes multicultural artists with the requested funds from this grant? What is the total amount you will pay the multicultural artists with the funds you receive from this grant? How will the project /program be publicized and promoted to reach intended participants? 1250 The Hillsborough Elementary PTA will publicize the residency on the Weekly Wire, an electronic newsletter sent out at the beginning of each week. Third grade teachers will also include the residency information in their weekly classroom newsletters and on their class web sites. In addition, Pline Mounzeo will also provide packets for students to take home during the residency so families can be involved in the experience. DocuSign Envelope ID: 123032AC- 70BA -4E92- 9348- 95F9CDA1629A How will you Third grade classroom teachers will conduct informal assessments evaluate the success following the residency to assess student understanding. In addition, of the program? teachers will meet and discuss the performance and residency as a grade level, taking note of what they observed from their class in regard to student engagement levels, academic impact and confidence levels. They will also analyze which teaching strategies they can use more consistently in their classrooms to extend learning beyond the residency sessions. Budgeted Expense Budgeted Income 98b392ed- 2d39- 4ac9- bf38- 7636f1 d9f638.xlsx Resumes of artists /administrators 70927955 - Pline - Mounzeo - Resume.pdf Board of Directors List Oran ge_County_Schools_Board_of Education.docx IRS Tax Exemption Doc umentation_of Tax_Exempt_Status.pdf Publicity Samples Weekly_Update_to_Parents.pdf Exam ple_classroom_blog_post.pdf Work Samples Pline_Mounzeo_with_ The_ Magic _of_African_Rhythm_Part_1.mp4 Pline_Mounzeo_with_The_Magic_of African_Rhythm_Part_2.mp4 Pline_Mounzeo_with_ The_ Magic _of_African_Rhythm_Part_3.mp4 Letters of support (optional)