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HomeMy WebLinkAbout2018-373-E Arts - Estes Hills PTA arts grantDocuSign Envelope ID: 1B4A9656 -703F- 4154- A3B7- 2AFDB606E19B `ar ^� a * North fr y + Carolina • Arts ORANGE COUNTY ARTS COMMISSION `•4V ��•' Council a k G v err 7 2018 -19 GRANT AGREEMENT r r s` 400 ' Fifry years C iJ 6'I � C � 31 4 fl � ! ♦ � !,� r of feoder3h +� THIS AGREEMENT, entered into this 8 day of August, 2018, by and between Orange County ( "County "), by and through the Orange County Arts Commission ( "Arts Commission ") and Estes Hills Elementary School PTA ( "Grant Recipient "). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non -profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: Approved Grant Project. Grant funds are provided under this Agreement for the project ( "Project ") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed six hundred twenty -three dollars ($ 623) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar -for- dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient Revised July 2018 DocuSign Envelope ID: lB4A9656 -703F- 4154- A3B7- 2AFDB606E19B A. Implementation. The Project implementation shall take place between July 1, 2018 and June 30, 2019. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Proj ect. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10 %, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non —assi -nent. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2019. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $623 to the Grant Recipient. 6. Publicity A. Acknowled_eg ment. Credit must be given to the Orange County Arts Commission and /or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee- resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: lB4A9656 -703F- 4154- A3B7- 2AFDB606E19B credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission. " ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsoranmm/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he /she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself /herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default "), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: lB4A9656 -703F- 4154- A3B7- 2AFDB606E19B (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti - discrimination laws, policies, rules, and regulations and the Orange County Non - Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http: / /www.oran e� countync. _og v /departments /purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: lB4A9656 -703F- 4154- A3B7- 2AFDB606E19B initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. Fnr and nn hnhnl f of the Grant Recipient DocuSigned by: 8D31548A6CCB449... ahannon Cirabowski,PTA Parent co -chair Date Fnr and nn hohnlfnfnrange County Government IDocuSigned by: 6E0637994B755E477... 6K,tA il. RMKAL ^i 13onme Hammersley, County Manager 5 Revised July 2018 8/13/2018 8/13/2018 Date DocuSign Envelope ID: 1B4A9656 -703F- 4154- A3B7- 2AFDB606E19B July 19, 2018 Shannon Grabowski Estes Hills Elementary School PTA 500 Estes Dr. Chapel Hill, NC 27514 GRANT AWARD LETTER Fiscal Year 2019 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council ❑Orange County Award $623.00 Start Date July 1, 2018 End Date June 30, 2019 OCAC Report Due Friday, July 12, 2019 Project Title Estes Hills Elementary Cultural Arts Program 2018 -19 Stipulations ®Grantee must spend $623 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org /events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245 -2335 1 kmurrav @orangecountync.gov DocuSign Envelope ID: 1B4A9656 -703F- 4154- A3B7- 2AFDB606E19B Orange County Arts Commission Organization Name Estes Hill PTA by Elizabeth Kalies in 2018 -19 Grassroots Arts Program Grant Application ekalies @gmail.com Original application Mailing Address of 500 Estes Drive Organization Chapel Hill, NC 27514 How did you hear Word of mouth about our grant program? Did you or a No representative of your orgnanization attend one of our grants training sessions? Nature of Non -arts Organization Organization Powered by Submittable U 06/04/2018 id. 10502432 06/04/2018 DocuSign Envelope ID: 1B4A9656 -703F- 4154- A3B7- 2AFDB606E19B Organization Founded in 1958, Estes Hills Elementary School is one of the oldest Description schools in the Chapel Hill - Carrboro City Schools district. Estes Hills is a neighborhood school in the truest sense, as many students from the surrounding homes walk or bike to school every day. In the current academic year (2017- 2018), Estes Hills Elementary serves 505 children from kindergarten through fifth grade. The school has 22 traditional classrooms, and offers programs in Exceptional Education, Gifted Education, Head Start pre - school, and English as a Second Language. Our student body is fairly evenly divided along gender lines (54% Male / 46% Female), and has a diverse racial composition: White (56 0/6), Hispanic (14 1/6), African American (11 0/6), Asian (110/6), American Indian (0.4 1/6), and Multi - Racial (7 0/6). During FY18 -19, will your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN Organization Website Authorizing Official's Name Authorizing Official's Title Authorizing Official's Phone Estes Hills has 39 classroom teachers; 100% are licensed, 49% have advanced degrees, and 60% have over 10 years of teaching experience. Our school offers Art and Music instruction in accordance with the North Carolina Standard Course of Study for elementary school students, with a full -time professional in each "specials" discipline: Art, Music, French, and Physical Education (which incorporates Dance). The mission of the Estes Hills PTA is to serve the whole community of the school - the students, teachers, staff and families - by providing necessary resources to support the highest quality educational environment possible. The PTA is comprised of parent volunteers (Executive Board is 83% female, 100% White), and seeks to promote the cultural arts in education by bringing professional artists to perform at our school. 560340503 https: // sites .google.com /a /chccs.kl 2.nc.us /test -pta- template /home Shannon Grabowski PTA President (2017 -18, 2018 -19) 919 - 593 -5013 DocuSign Envelope ID: 1B4A9656 -703F- 4154- A3B7- 2AFDB606E19B Authorizing Official's Email Applicant Race Financial Overview sgrabowski @chccs.k12.nc.us White 98c60bf9- d9a9- 45b4- 94c2- 758fa7e4de2e.xlsx Organizational Financial Statements 2018- 2019_PTA Budget_1.xlsx 2017- 2018_PTA — Budget _ 5_ 26_18.xlsx 2016- 2017_income_and_expense.xlsx Title of Grant Request Grant Amount Requested Is the person in charge of this program or project different from the Authorizing Official? Project Director Name Estes Hills Elementary Cultural Arts Program 2018 -19 1000 Yes Valerie Merritt Project Director Title Cultural Enrichment Chair Project Director Street Address Project Director Phone Project Director Email What are you requesting funding for? 322 Burlage Circle, Chapel Hill NC 919- 622 -7492 valeriemerritt @gmail.com A specific program or project DocuSign Envelope ID: 1B4A9656 -703F- 4154- A3B7- 2AFDB606E19B Project /Program The PTA selects and funds all cultural enrichment performances at Summary Estes Hills Elementary School and assists the school in advertising and organizing the performances. Estes Hills Elementary School staff oversees logistics during the events. If awarded, we will use the grant to fund a portion of the artists' fees for 6 performances during the 2018 -19 school year: Children's Theatre of Charlotte: Rapunzel (week of October 15- 19/$1000 for one performance for K -2nd); Children's Theatre of Charlotte: Spelling 2 -5 -5 (week of October 15- 19/$1000 for one performance for 3rd -5th); Flamenco Carolina (week of February 11- 15/$1700 for two performances, one for K -2nd and one for 3rd - 5th); and Poetry Alive! (week of January 7- 11/$1300 for two performances, one for K -2nd and one for 3rd -5th). Project Start Date September 1, 2018 (no earlier than July 1, 2018) Project End Date (no June 30, 2019 later than June 30, 2019) Project Goals Over the past few years, income to our PTA and thus the Cultural Enrichment budget has decreased. This has been due in part to a decrease in the sustaining funds historically provided by the PTA Thrift Shops, and a decline in state funding for education (which has resulted in greater demands on the PTA's budget). Combined with rising costs, we have only been able to fund 3 performances per grade for the past two years (and projected for next year) as opposed to 4 performers per year in the past. As a result, grant funds are greatly needed and appreciated in order to provide our students with cultural opportunities that they otherwise might not experience. Our goal as the PTA is to provide necessary resources to support the highest quality educational environment possible, including exposure to the performing arts. The Cultural Enrichment program would not exist at Estes Hills without the PTA's funding and support. Audience Description Our intended audience is the entire Estes Hills Elementary student body, kindergarten through fifth grade. Our student body is fairly evenly divided along gender lines (54% Male / 46% Female), and has a diverse racial composition: White (56 0/6), Hispanic (14 0/6), African American (119/6), Asian (111/6), American Indian (0.4 0/6), and Multi - Racial (7 0/6). At Estes Hills, 29% of students are Economically Disadvantaged, and 9% are Limited English Proficient. Location Description Performances will take place in the gymnasium during the regular school day. For space considerations and developmental reasons, we divide the audience into two age groups consisting of the younger students (kindergarten through 2nd grade) and the older students (3rd grade through 5th grade). The gymnasium is accessible by wheelchair. DocuSign Envelope ID: 1B4A9656 -703F- 4154- A3B7- 2AFDB606E19B Artist Description We are working with The Arts Center's Arts in School program to secure our artists. Performance Descriptions for the 2018 -19 school year are as follows (total cost $5,000): Children's Theatre of Charlotte: Rapunzel October 15 -19, 2018 (1 show for grades K -2 at $1000) Our reimagined version of the classic tale takes on new life and a softer message in a beautifully adapted and visually moving story. Nan so loves her adopted daughter, Rapunzel, that she builds her a wonderful tower to keep her safe from the dangers of the world. As Rapunzel grows, she and Nan argue as Rapunzel tests boundaries and seeks independence. Rapunzel focuses on the parent /child relationship as it tests the boundaries of love, trust, perseverance and independence. Children's Theatre of Charlotte: Spelling 2 -5 -5 October 15 -19, 2018 (1 show for grades 3 -5 at $1000) Simon's a terrific speller, and now he has a chance to shine as a contestant on a televised spelling bee. Simon's brother, Jake, who has autism, unwittingly reveals he's also a gifted speller in a way that's uniquely his. Sibling rivalry takes center stage as Simon faces choices about his role as the protective big brother and his desire to gain celebrity status. Spelling 2 -5 -5 takes a poignant look at bullying, inclusion, compassion and what it means to have empathy for others. Flamenco Carolina February 11 -15, 2019 (2 shows at $850 each) Flamenco Carolina represents the flamenco art form of song, dance and instrumental music associated with the folkloric music traditions of Southern Spain. This music tradition includes tambourines, bells, wooden castanets and guitar with articulated movements reflective of the rich history of this culture. This Durham -based flamenco group consists of several dancers, a guitarist and singer dedicated to preserving flamenco through performance and education. Poetry Alive! January 7 -11, 2019 (2 shows at $650 each) Poetry Alive! performances provide students with a curriculum enhancing in -depth exploration of literary analysis, writing and speaking skills. Poetry Alive! high- energy assembly shows are presented by a team of two professional performers. A typical 40 -50 minute show includes 20 -25 poems tailored to fit the ages and interests of the audience. The poems, memorized and performed theatrically, are found in popular textbooks and anthologies. DocuSign Envelope ID: 1B4A9656 -703F- 4154- A3B7- 2AFDB606E19B Are you hiring multicultural artists with the requested funds from this grant? What is the total amount you will pay the multicultural artists with the funds you receive from this grant? How will the project /program be publicized and promoted to reach intended participants? Yes 1700 Parents and students will be contacted with dates and performance descriptions via a hard copy flyer at the beginning of the year, and Will be reminded of the performances in periodic school electronic newsletters. How will you The PTA will collect verbal feedback from faculty, and from students evaluate the success through the teachers. We have always had very positive experiences of the program? working with the Arts Center's Arts in School Programs and feel this is a tried - and -true method of obtaining high quality performers. Budgeted Expense fa2313f6- ec31- 4e2c- b4db- ced7d946ec8b.xlsx Budgeted Income a1 ebcad7 -ca42- 4164- bec4- 59334ae38225.xlsx Resumes of artists /administrators KEY—ADM I NISTRATORS-1 NVOLVE D-1 N_G RANT—F UND E D—P ROG RAMS. d ocx Board of Directors List CURRENT _BOARD_OF_DIRECTORS_LIST.docx IRS Tax Exemption EH—PTA Tax_Exempt_Status_Letter.pdf Publicity Samples PTA Cultural _Arts_Announcment_2018.pdf Work Samples Video Sample: External Link Letters of support (optional) PTA Letter of Support.pdf