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HomeMy WebLinkAbout2018-371-E Arts - Carrboro Elementary arts grant9 DocuSign Envelope ID: 542A38B8- 9740 -46EF- 9829- D336644631 BB Oar •'•� a * North Or y + Carolina • Arts ORANGE COUNTY ARTS COMMISSION `•4V ��•' Council CUP �� o err T. 2018 -19 GRANT AGREEMENT r r l ` 400 ' Fifry years C dJ fi1 �I L � 51 RI fl � ! ♦ � !,� r of feoder3h +� THIS AGREEMENT, entered into this 8 day of August, 2018, by and between Orange County ( "County "), by and through the Orange County Arts Commission ( "Arts Commission ") and Carrboro Elementary PTA ( "Grant Recipient "). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non - profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: Approved Grant Project. Grant funds are provided under this Agreement for the project ( "Project ") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed one thousand three hundred forty - one ($ 1,341) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar -for- dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient Revised July 2018 DocuSign Envelope ID: 542A38B8- 9740 -46EF- 9829- D336644631 BB A. Implementation. The Project implementation shall take place between July 1, 2018 and June 30, 2019. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Proj ect. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10 %, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non —assi -nent. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2019. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $1,341 to the Grant Recipient. 6. Publicity A. Acknowled_eg ment. Credit must be given to the Orange County Arts Commission and /or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee- resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: 542A38B8- 9740 -46EF- 9829- D336644631 BB credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission. " ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsoranmm/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he /she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself /herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default "), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: 542A38B8- 9740 -46EF- 9829- D336644631 BB (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti - discrimination laws, policies, rules, and regulations and the Orange County Non - Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http: / /www.oran e� countync. _og v /departments /purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: 542A38B8- 9740 -46EF- 9829- D336644631 BB initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. Fnr and nn by; hphnlfof the Grant Recipient ,�iUoeuSigned �,ia,va. BEB4472FBE7846A... Jillian la Jerna,rrincipal Fnr twirl nn hahtifnfnrange County Government IDocu5igned by: E0637994B755E477... Uonme Hammersley, County Manager 5 Revised July 2018 8/13/2018 8/14/2018 Date Date DocuSign Envelope ID: 542A38B8- 9740 -46EF- 9829- D336644631BB July 19, 2018 Jillian la Serna Carrboro Elementary PTA 400 Shelton St. Carrboro, NC 27510 GRANT AWARD LETTER Fiscal Year 2019 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council ❑Orange County Award $1,341.00 Start Date July 1, 2018 End Date June 30, 2019 OCAC Report Due Friday, July 12, 2019 Project Title Carrboro Elementary 201812019 Cultural Arts Programming Stipulations ®Grantee must spend $1,341 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org /events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245 -2335 1 kmurrav @orangecountync.gov DocuSign Envelope ID: 542A38B8- 9740 -46EF- 9829- D336644631BB Orange County Arts Commission Organization Name Carrboro Elementary School by Lynn Weller in 2018 -19 Grassroots Arts Program Grant Application lynnweller @gmail.com Original application Mailing Address of Organization How did you hear about our grant program? Did you or a representative of your orgnanization attend one of our grants training sessions? Nature of Organization Schools Only: If you are requesting funds for teaching artists, performing artists, or artists -in- residence, are you booking the artist(s) through The ArtsCenter's Arts in Schools Program? 400 Shelton St, Carrboro, NC 27510 Word of mouth No Arts Education Provider Yes Powered by Submittable U 06/05/2018 id. 10503361 06/05/2018 DocuSign Envelope ID: 542A38B8- 9740 -46EF- 9829- D336644631BB Organization Carrboro Elementary School (CES) is a community -based Pre K -5th Description grade school that has been serving students for over 50 years. The school has an English- Spanish dual - language program, and uses arts programming to enhance multicultural learning and to introduce students to art forms and performance from around the world. The arts are important to CES. All students attend art and music once a week for 45 minutes each. In music, students sing, move, listen, play instruments, and compose. Grade levels perform musical selections in assemblies and at year -end performances. In art class, students use paint, drawing materials, clay, fibers and mixed media and study both artists and types of art. In our extra - curricular theater program, students have created and produced full - length theatrical productions for the past eight years, including "The Little Mermaid" in 2017, and an original production in 2018 called "A Night of Grimm and Other Fairy Tales ", involving 150 student participants. The school community provides impressive support every year, giving close to $2,000 in donations and services toward the production. Furthermore, our art /theater teacher runs a 24 -hour play festival for 5th graders and a popular summer musical theater camp. Arts programming at CES enjoys broad support from the administration, staff, families, and the PTA. The PTA works to ensure that arts programming is funded; in 2017 they donated half of the cost for new theater lights. PTA volunteers coordinate the school's cultural arts performances and the Reflections Cultural Arts Contest. During FY18 -19, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 566001004 Organization http: / /ces.chccs.kl2.nc.us Website Authorizing Official's Ms. Jillian LaSerna Name Authorizing Official's Principal Title Authorizing Official's 919 - 968 -3652 Phone DocuSign Envelope ID: 542A38B8- 9740 -46EF- 9829- D336644631BB Authorizing Official's jlaserna @chccs.k12.nc.us Email Applicant Race White Financial Overview 456d489f- 7abe- 4e35- 8cb4- 5df5b6466f47.xlsx Organizational Financial Statements CES_PTA 20162017_Budget.pdf CES_PTA 20172018_Projected_Budget.pdf CES_PTA_DRAFT_budget_20182019. pdf Title of Grant Request Grant Amount Requested Is the person in charge of this program or project different from the Authorizing Official? Carrboro Elementary 2018/2019 Cultural Arts Programming $2,000 Yes Project Director Lynn Weller Name Project Director Title PTA Cultural Arts Representative Project Director Street Address Project Director Phone Project Director Email What are you requesting funding for? 211 Wild Oak Ln, Carrboro NC 27510 919 - 606 -0836 lynnweller @gmail.com A specific program or project Project /Program Carrboro Elementary School will host three performances, of two Summary shows each, during the 2018/2019 school year, reaching all 485 students. Performances will feature multiple art forms, including drumming, poetry, performance art and music. Project Start Date (no earlier than July 1, 2018) September 1, 2018 DocuSign Envelope ID: 542A38B8- 9740 -46EF- 9829- D336644631BB Project End Date (no June 1, 2019 later than June 30, 2019) Project Goals 1. Provide three high - quality arts experiences to all 485 (approximately) students. 2. Introduce students to a range of art forms, including music, poetry, performance art and drumming. 3. Feature a diverse group of performers and stories from around the world that complement our school's multicultural programming. Audience Description Carrboro Elementary School's K -5 Student Demographics 485 total students (2017/2018 school year) - total number and percentage of school population White: 263 54% Black: 24 5% Hispanic: 152 31% Asian: 17 4% American Indian: 2.4% Multi: 27 5.6% Male- -229 47% Female- -256 53% LEP /ESL -87 18% Free & Reduced Lunch - estimated 33% Location Description Carrboro Elementary School's school auditorium (2 shows) and gymnasium (1 show). Both locations are ADA compliant. DocuSign Envelope ID: 542A38B8- 9740 -46EF- 9829- D336644631BB Artist Description Our first cultural art show of the 2018/2019 school year will be Number Drummer Live, in September. Number Drummer Live is an interactive production where the entire audience "drums" up math to create a spectacular rhythmic performance. Every student plays an instrument during the 50- minute performance. Math skills include addition, multiplication, fractions, and money. Music skills include beat, rhythm, timbre, dynamics, tempo, and more. We chose this group because it offers a unique concept and it is unusual to find math -based cultural arts shows. We also appreciate that this show has 100% student participation. Our second group, Poetry Alive! will come in January and was chosen because CES has not had a show based on poetry for many years. In addition, this show will integrate well with our literacy curriculum. Poetry Alive! high- energy assembly shows are presented by a team of two professional performers and include 20 -25 poems tailored to fit the ages and interests of the audience. The poems, memorized and performed theatrically, are found in popular textbooks and anthologies. Poetry Alive! performances provide students with a curriculum enhancing in -depth exploration of literary analysis, writing and speaking skills. Our final show, Common Chords, will come in March. Common Chords is a musical collaboration between two musicians, Robert Jones and Matt Watroba, who will take our students on a musical journey that tells the story of how American music like bluegrass, blues, rock -n -roll, Motown, and hip -hop, grew from a family tree of European and African instruments, styles and stories. We chose this group because of their focus on using music, art, and cultural expression to connect diverse communities, which we think will resonate well with our multicultural school community. Are you hiring Yes multicultural artists with the requested funds from this grant? What is the total 2000 amount you will pay the multicultural artists with the funds you receive from this grant? How will the All three performances will be a part of the school day and all project /program be students will get a chance to attend. Teachers will receive information publicized and about upcoming performances and a study guide in the weeks before promoted to reach the performance. Performances will be written about in the CES intended newsletter, which is electronically delivered to all parents in our participants? school community and will include the NCAC and OCAC logos and funding credit lines. DocuSign Envelope ID: 542A38B8- 9740 -46EF- 9829- D336644631136 How will you After each performance, we will send teachers an online survey, evaluate the success created by the ArtsCenter, to assess student interest, the of the program? appropriateness of the material, areas for improvement, and to collect student and teacher comments. Budgeted Expense 39abdd9c- c228- 4ac0- 9d90- a4cae70665a2.xlsx Budgeted Income c179af29 -d26a- 4336- 8060- d92edac23d35.xlsx Resumes of artists /administrators Deb_Cox_Resume_2018.doc E_Pawlowski_Resume.pdf Board of Directors List CES PTA Exec Committee 20172018.docx IRS Tax Exemption rI- Publicity Samples Carrboro _Elementary_Monthly_Newsletter - _May_2018.pdf Work Samples n/a Video Sample: n!a External Link Letters of support (optional)