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Home My WebLink About2018-211 DSS - NCDHHS Memorandum of Understandingc� I 1111! WAXIVIRA "111q#4V AND 09"AGE COUNIV q II,1111111�111 1111 1111111 i 1 171 0, This Memorandum of Understanding ('MOiU') is made by and between the North Carolina Department of Health and Human Services, (hereinafter referred to as the "Department") and Orange t W-41 Lki.0-3 14 ki MI'V r-:;XS.AT,V-0AW 111411m I Rf Ing III M-1117 40 1 YOW Carolina General'Assem* and in reo gnition of P .�ossible amendments bV, the General' Ass-o-nrt§A�,kA�w Parties further agree to conform to changes made to t�he law, notwithstanding a contractual term [prevlouslV agreed upon. The only Parties to this MIOU' are the North Carolina Department of Health and" Human Services and Orange County, a political subdivision of the State of North Carolina. 1.1 Relationships of the Parties +w, aw ' W 7 iuh 1111 rl, � tions orthe Coiiiiiuh ht to receive any fu�nding made AM M" AMM WPM In any way concerning the matters covered by this MOU Weunider shall be permitted. 2.0 Term of the MOU Pill iiiiii iii l��l iiiiiii iiiii iiiii iiiiiii iiiiii I liq 111111 111111111111! 1 ll�lllllplj ljllj� iiiii FJMR�� =: (7) Attachment V - Mandated Performance Requirements. Work First (S) Attachment VI - Mandated Performance Requirements: Food and Nutrition Services (9) Attachment VIII - Mandated Performance Requirements* Adult Protective Services (IO)Attachment Viii- Mandated Performance Requirements- Special Assistance ( 11)Attachment IX - Mandated Performance Requirements, Child Care Subsidy ('12)Att,achrrient X - Corrective Action rTWTtTff M , =70 This MOUI and any documents incorporated specificafly by reference represent the eniti,re agreement between the Parties and supersede all prior oral or written statements or agreements between the Parties. 6.o Audit Requirements fln-1-0-WFUMn -T;IM—frTe--bAWre-- AU4,114T (frozib W VjL111 dVV'rjMt T#I-We Wit alffl Ukbf VL&I C' 111; bidt"; (I I accordance with, N.C.G.S, § 147-64,.7, Additionally, as the State funding authority, the Department of 2ntered Into by State agencies or political subdivisions. 7'.0 Record Retention WORWEV77 ruies, a nid regulationsi, The County shall facilitate and monitor the compliance of its subcontractors with all applicable requirements of record retention ainid disposition. Ar 0 WI MN "MM ROOM Retention and Disposition Memorandum from the DepartmenVs Controller's Office. 8.0 Liabilities and Legal l Obligations MAII 1121115=7�1, ill ', '11, or mptgunw(ITOS arlbJ116 vlt)Ei Wationship of the parties as defined under the laws of the State of North Carolina. 91.0 Confidentiality lZo Notice floyff"5019449I41101TIR 51 min Delivery by hand, by first class mail, or bV erniall are authorized methods to send notices,. 111111111 i E3EM= 1 + = 03 i V4yne Slack, Director Wayne Block, Director Division of Social Services Division of Social Services 2402 mail Service Center NC DH11S Raleigh, N'C 276991-2401 Dorothea Djx Campus, McBryde Building Phone: 919-527-6338 Fax: 929-334-10,18 wayne.black@dlihis.nc,gov",""'I I I I IF DELIVERED BY Us POSTAL SERVICE --- ----- - ................................................ ................................................ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..... . . . . . . . . . . . . IF DELIVERED BY ANY OTHER MEANS r Nancy Coston, Director Nancy Coston, Director Oran,seCouintyDep,ortmentofSo�cial'Services Orange County Department of Social Services 113 Mayo, Street Phoine: 919-245-2800 1-1111sborough, NC 27278 Faw 919-644-3005 Email: nicoston@oriatigecoiuintync,lgov E3EM= 1 + = corrective action, and significant changes to law, rule and policy that Impact the EM= County hereby agrees that its responsibilities under this MOU are as follows: (1) The County shall adhere t mandated performance requirements for each social services program as Identified in Attachments I't�hrough IX e. Inter-agancyCooperatlow managernent responsibilities, (3) The! Countv shall timelv moet a:lll Its, responsibilities contained in this MOU. "Timely"' shall be defined consistent with timeliness requirements set forth in relevant Statute, regulation, policy of as otherwise required by the Department. If timeliness is not otherwise deifined, "timely" shall' mean, withl"a re:asonable time under t�he circumstances, 15,E Data SecuritV and Reporting Data SecuritV: The County sfiall adopt andapply data: privacy and security requirements to comply with all applicable federal, state, department and local Jaws, regulations, and ruies. To the extent that thg or any portion of the work to be performed under this MOU, the, Pairties hereby adopt and Uncorporati s�uch agreements by reference into this MOU as If fully set forth herein. incident, the County, including any subcontractors or agents it retains, shall fully cooperate with the Department. 16.0 Miscellaneous wwTW JM, a I . I ZAAMAU in written form and executed by duly authorized representatives of the Department and! the Count�y, The Parties agree to obtain any necessarV approvals, If any, for any amendment prior to such ame,nd'mient irlperation of l�aw to the extent affecteid thereby. Effective Date: This MOU shall become effective JulV 1, 2018 and shall continue In effect untIl June 30, 21019, BY: N�me TITLE: DATE., Witiness, C14 00 ,011 Y: Name mw TITLE. Z4 m","Pik ""Aw, DATE, Witness- "o BY: Secretaf ,,epartment of Health and Human Services DATE, a du w- Child Welfare - CPS Assessments mz, 5- *Wfkwr 1790NM37 Child Welfare - Foster Care Performance Measure h I Aut unity for the! performance measure The County wiliclocurnent permanency i;�i j 72�Tc hapter for 95% of foster youth within 60 days of a m Vill Case Reviews: S-Required Time Frames child entering custody or for whom the count for Case Reviews has placement authority, will ensure that 95% of all foster 1201, Chapter V,, Out of Home Placement youth have face-to-face visits by the so of 20106 wN rker each month (Public Law 109-288) YAAAP Title IV 8 The below system performance measures require county and state level system, collaboration and Improvements to successfully meet targets. System Performance Measuire Authority for the system pierfbrmance measure The County will provide leadersh lip for ensuring that 41% of CFSR. Permanency children who enter foster care in a 12-month period are Outcome : Children have 1' 1 d Ischarged to permanency withii n 12 months of entering foster 11 1 care. their living situations. DWS will work w4h each county to Identify groi targets, The County will provide leadership for ensuring that of CFSR- Safety Outcome 1. children who enter foster care in a 12-month period who were Children first and discharged within 12 months to reunification, kinship care, foremost prictected fikom guardianship, or adoption, no more than 83% re-enttr foster abuse and neglect care within 12 months of their discharge. OHiHS will work with each county to identify growthi targets. . .... ........ The County will provide leadershipfor ensuring that of all j 1201 Child Placement chilNren who enter foster care in a 12-month period In the AI Services - Chapter IV county, the rate of placement moves per 1000 days of foster Placement Decision care will not exceed 4.1%. Making: C-MainWining One, S ingi e Sta b I e Foster Ca re DHHS will work with each county to identify growth targets. placement CFSA: Permanency Ouitcome I, Children have permanency and stability in . . . ......... their 1 wI S. 0 ;rerforniance Measure M� . . ..... . .. .. I I i The county will achieve its, given, Section 342�, "F:E�DE�RAL AND STATE REVIEWS AND annual percentage of paternitles AUIDITS,i" of P,RWORA, Section 454 of Title IV-D of the established for children born out of Social Security Act!; 42 MS.C. 6Sga, P 05-200 wedlock, VCGS 110- 1294 i M The county will achieve its given Section "FEDERAL AND STATE R VIEV S AND a nnuail percentage of child so ppoirt AUDITS," of PRWORA, Section 454 of Title I;V-D of tIM cases that are under an order, Social Security Act; 42 U.&C 658a, P1, 105,.200 7M&Wfl"jMM Chapter 8, Topic 09, Section B - Incentives Overview, Section C - performance Factors and I ncentives T'he county, will achieve Its give SectiDn 342. "FEDERA rainnual percentage of current child AUDITS," of PRWORA, Section 454 of Title IV-D of tM 'el support paid', Socira I Secu eity Act; 42 (i.S.C. 658a P.L 105-200 received a PP,;,,�aent towards ,,%rroarr Chapter 8, Topic 09, � ttlon B - Incentives Ovefvlew, Section C - Perfwmance, F,rtors and Incentivei „, tflon !,2. "FEDEW4L AND 5 e ATE REVIEWS A14D AUDITS," of PRWORA, Section 454 ,if Title IV-D of the Social Security Act; 42 U S, C. 658a, P.1- 105-200 ZATPMT- 11 - 4 1 i 1170M MIMI Section C - Performance Factors and Incentives 717e 7 c, 77n,1 . V wil�mee�I ts ul g0 RMLYA totalc I - III , total chipport collections. MMKSI F� ITF IT17MVIMMMM"Irm"T 11 VOW Section C - Performance Factors and incentives ATTACHMENT I'V— MANDATED PERFORMANCE REQUIREMENTS: Energy Programs Performance Measure Authority for the performance measure ilw not will process 95% of Crisis Energy Program Manual SWc—tio- 'i6b—,Oi —d intervention Program fCIP) applications Federal Requirement 42 U'S 8621-8630 within one (1) busyness day for applicants NC State Rule IOA N,CA.0 ch, 71V with no heat or coDling source. —fhi'E Tuniy'Will process 95% of Crisis NC Energy Programs Manual Section 400.03 A.1d, Intervention Program (CiP) applications Federal Requirement 42 U6C8621 -8630 within, two �2) business days of the NC State Rules IOA N.C.A.0 ch. 71V ,application date for applicants who have a heat or cooling source. ATTACHMENT V— MANDATED PERFORMANCE REQUIREMENTS. Work First Performance Measure Authority for the performance measure —will rk First Manual Section 66' from 50% of all Wbrk-Eligible ind,ividuals Manual Section 003 that demonstrate$ completion of the TANIF State Plan FFY 2016 - 2019 ! required number of hours of federally NC GS 108A.27.2(10) countable work activities. NC GS 108A-27.6 1) NC GS 108A-2713�a) NC GS 108A-27,14(a) NC GS 10BA-27.14(h) 1 2 The . County will collect documentation from Work First Manual Section, 001 T 910% of two-parenit families with Work Work First Manual Section 0,03 Eligible individuals that verifies that the TAN,F State Plan FFY 2016 - 2019 they have completed the required number NC 65 108A-2 7. 2(10) of hours of federaHv countable work NC GS, 108A.27*6(1) activities. NC GS IO8A-27.13(a) NC GS IO8A-27 , 14 (a) NC G:S 108,A-27.141(b) 3 The County will process 1100% wo6 rirst Work First Manual ,cmmi 104 apptications, within 45 days of receipt. TANF State Plan FFY 2016 - 2019 NC GS 10(8A-31 4 The County wil I I process 100% Work First Work First Manual Section 104 recertifi�cations no later than the last �day of TAN F State Plan FFY 2016 - 20,19 the current recertification period, NC GS, IOSA-31 OMMMUM Food and Nutrition «� w Performance Measure Authority for the performance measure The County will' process 55 of expedited FNS FNS Manual Section 315 applications within 4 calendar days from the F NS AnIM 1. 201.5 dome of application. (Federal Requirement 7 CFR 27;3,2. 2 The County will process 95 of regular PNS FNiS Manual al Section 315 applications within 25 days from the date of FN:S A L 1 -20,15 application. Federal Requirement 7 CFR 273.2 3 .wa». The County will 'ensure that 5" of FNS w�rmmummmu immmmmmmmmnmmm FNS Manual Section 425' recertifi'cations are processed on tirrne, each Federal requirement 7 CFR 273.2 month. The County will ensure that 1010 of Program FNS Manual Sectlon SC,Fi3 integrity claims are established' within 180, Federal Requirement 7 CFA 27118 days of the date of, discovery. «� w �, �r Performance Measure Special Assistance (SA) I Authority far iii performance; measure The County will process 85% of Special IOA N'CAC 71P.0604 SA Policy 3110 11. D, FJ Assistance for the Aged (SAA) applications within 45 calend -or days of the application date, The County wiH pro 85% of Special Assistance for the Disabltd (SAD) application date. 12 m-FrOW41 MEMIMEMMM Z,ME3M&o Improvement Plan or Corrective Action Plan between the Department and a County or County Department of of julyi 1, 2018. or ♦ to the performance r • w within this MOU County or CountV Department, of Social Services until Janiu!arV 1, 2DI9. c, The performance improvement plan shaill be signed by the Department and the County OSS Director, A copy, of tile performance Improvement plan will be sent to the chair of the DSS Governing Bioard, S. Continued Non-Comphanre f of tile County j)ss, the notification of non-compillance will besent tip Lile COUMV, and aill s�ubisequent steps contained herein, be followed is the Z��