HomeMy WebLinkAbout2018-139 OPT - NCDOT 2018 grant contract20,9-/ 9
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STATE OF NORTH CAROLINA PUBLIC TRANSPORTATION GRANT
AGREEMENT FOR FORMULA GRANTS FOR
RURAL AREAS
COUNTY OF WAKE PROGRAM — SECTION 5311
NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
and
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FAIN NUMBER: NC- 2016 - 006 -00
NC- 2017 - 052 -00
CFDA NUMBER: 20.509
PROJECT NUMBER: 18 -CT -056
DUNS # 091575191
THIS AGREEMENT made this the�MAAY of 20 (hereinafter referred to as
AGREEMENT) by and between the NORTH CAROLINAI DEPARTMENT OF TRANSPORTATION
(hereinafter referred to as "Department ", an agency of the State of North Carolina) and ORANGE
COUNTY, (acting in its capacity as the grant recipient hereinafter referred to as the "Grantee ").
WHEREAS,49 U.S.C. Chapter 53 of in the above referenced Federal grant program including,
but not limited to; section 5305 (5303 & 5304) Metropolitan & Statewide Planning and Non -
Metropolitan Transportation Planning, 5307 Urbanized Area Formula Grants, 5310 Enhanced Mobility
of Seniors & Individuals with Disabilities, 5311 Rural Transportation Assistance Program, and 5339
Buses and Bus Facilities Grants Program, 5311(f) Intercity Bus, awards of federal discretionary
grants, and assistance under the Tribal Transit Program, and /or State grant program including, but
not limited to, Advanced Technology, Intern /Apprentice program, Urban State match programs,
Rideshare, ROAP and SMAP.
WHEREAS , the funds provide federal administrative, operating, and capital assistance for public
transportation in rural and small urban areas by way of a formula grant program to be administered by
the State; and
WHEREAS, the purpose of this grant is to enhance access of people in small urban and
nonurbanized areas for purposes such as health care, shopping, education, recreation, public services,
and employment by encouraging the maintenance, development, improvement, and use of public
passenger transportation systems; and
WHEREAS, the Grantee has been designated as the recipient of these funds, and
WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes (N.C.G.S.)
designated the Department of Transportation as the agency of the State of North Carolina responsible
for administering all Federal and /or State programs relating to public transportation, and granted the
Department authority to do all things required under applicable Federal and /or State legislation to properly
administer the public transportation within the State of North Carolina; and
WHEREAS, the Governor of North Carolina has designated the North Carolina Department of
Transportation as the agency to receive and administer Federal funds, in accordance with the relevant
section of the Fixing America's Surface Transportation (FAST) Act, Public Law No. 114 -94, December
4, 2015, and other authorizing legislation that may be enacted, the Moving Ahead for Progress in the
21st Century Act (MAP -21), Public Law No. 112 -141, July 6, 2012, as amended by the "Surface
Transportation and Veterans Health Care Choice Improvement Act of 2015," Public Law No. 114 -41,
July 31, 2015, and the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for
Updated 05/27/2015
Users (SAFBEA-U),Public Law No. 1O9-59. August 1O,2@05.as amended by the 8AFBEA-LU
Technical Corrections Act of20U8. Public Law Nn110-244. June 5,2OO8. Under this program; and
WHEREAS, in order to assist in providing transportation services, the Department, under the terms
of this Agreement shall make grants of Administrative, Operating and Capital assistance to the Grantee;
and
WHEREAS, the Department and the Grantee desire to secure and utilize grant funds for the above
referenced purposes.
NOW, THEREFDRE, in consideration of the mutual covenants herein set forth. the Department
and the Grantee agree asfollows:
Section 1. Purpose of Agreemen . The purpose of this Agreement iato provide for the undertaking of
nonurbmnized and snna|| urban public transportation services as described in the project application
(hereinafter referred to as "Project") properly prepared, endorsed, epproved, and transmitted by the
Grantee to the Department, and to state the terms and conditions as to the manner in which the Project
will be undertaken and completed.
Section 2. Project Implementation. The Grantee shall carry out the Project as follows:
a. Scope of Project. Orange County (operating as Orange County Public Transportation-OPT)
will use administrative funds to continue providing community transportation services to
human service agencies and to the general public. Funding will enable staff to maintain
compliance with state and federal programs, and provide training, mmioricu and benefits for
staff.
b. The Grantee shall undertake and complete the nonurbanized area public transportation san/inos
in accordance with the procedures and guidelines set forth in the following documents:
(1) Federal Transit Administration (hereinafter referred to as "FTA'') ' dated
November 24, 2O14�
. .
(2) FTA Master Agreement, ' dated October 1, 2016;
(3) The State Management Plan for Federal and State Transportation Programs (hereinafter
referred to oa "State Management P|an"); and
(4) The Grant application for financial assistance.
The aforementioned documents, and any subsequent amendments or revisions thereto, are
herewith incorporated by referenoe, and are on file with and approved by the Department in
accordance with the terms and conditions of this Agreement. Nothing shall be construed under the
terms of this Agreement by the Department or the Grantee that shall cause any onnf||nt with
Deportment, State, or Federal atetubao, rules, or regulations.
Section 3: Cost Budget. The total cost nf the Project approvedbytheDepartnnent
is ONE HUNDRED SEVENTY-NINE THOUSAND NINE HUNDRED 8|XTEY-THREE DOLLARS
/$179,963\ as set forth in the Project Description and Budget, incorporated into this Agreement as
Attachment A. The Department shall provide. from Federal and State fundo, the percentages of the
actual net cost of the Project an indicated below, not in excess of the identified amounts for eligible
Adnninietrative. Operating, and Capital expenses. The Grantee hereby agrees that it will provide the
percentages of the actual net cost of the Project, as indicated below, and any amounts in excess of the
Department's maximum (Federal plus State shares). The net cost is the price paid minus any refunds'
rebates, or other items of value received by the Grantee which have the effect of reducing the actual cost.
Administration
WBS
Administration
Total
Administration
Federal (63%)
Administration
State (22%)
Administration
Local (15%)
36233.80.14.1
$179,963
$113,376
$39,591
$26,996
Project
Project
Project
Project
Project
Total
Total
Total Federal
Total State
Total Local
05/27/2015 Page 2of3b
Section 4: Period of Performance. This Agreement shall oonnnoenna upon the date of execution,
unless specific written authorization from the Department to the contrary in received. The period of
performance for all expenditures shall extend from July 1' 2017 to June 30' 2018. unless written
authorization to the contrary is provided by the Department. Any requests to change the Period of
Performance must be made in eocon1anma with the policies and procedures established by the
Department orFTA. The Grantee shall commence, carry on, and complete the approved Project withaU
practicable dispatch, ina sound, economical, and efficient manner.
Section 5. Grantee's Cai3acitv.
a. The Grantee agrees to maintain sufficient legal, financial, technical, and managerial capability to:
(1) Plan, manage, and complete the Project andproxidefortheunenfP jen property;
/2> Carry out the safety and security aspects of the Project; ond
(3) Comply with the terms of this agreement, the Master Agreement
between the FTA and the Department, the Approved Project Budget.theProject schedules,
the Grantee's annual Certifications and Assurances to the Department, and applicable
Federal and State |avvs, regulations, and directives.
b. . The Grantee shall
complete and submit to the Department a sworn written statement pursuant to N.C.G.S. 143C-8-
23(c), stating that the Grantee does not have any overdue tax debts, as defined by G.S. 105-243. 1,
at the Federal, State, or |uoa| level. The Grantee acknowledges that the written statement must
be submitted to the Department prior to execution of this Agreement and disbursement of funds.
The certification will be incorporated into this Agreement as Attachment B.
C. Administrative Requirements. The Grantee agrees to comply with the following Federal and State
administrative requirements:
/1\ U.G. DDT regulations, Uniform Administrative F7equinemantm, Cost Principles, and audit
Requirements for Federal Awards, .
(2) .
U. Directives. Toonhievecompliance
with changing federal naquinonnento. the Grantee nnakao note that federal, state and local
requirements may change and the changed requirements will apply to this Agreement as required.
e. Grantee's Requirements. Irrespective of
involvement by any other participant in the Project, theGrenteeegraeuthatit,ratherthanthe
participant, is ultimately responsible for compliance with all applicable Federal and State |avvs.
regulations, and directives, the Master Agreement between the FTA and the Department, and this
Agreennent, except to the extent that the Department determines otherwise in writing. Unless
otherwise authorized in writing by the Department, the Grantee shall not assign any portion of the
work to be performed under this Agreement, or execute any contract, amendment, or change order
thereto, or obligate itself in any manner with any third party with respect to its rights and
responsibilities. under this Agreement without the prior written concurrence of the Department.
Further, the Grantee shall incorporate the provisions of this Agreement into any lease arrangement
and shall not enter into any lease arrangement without the prior concurrence of the Department.
Any lease approved by the Department shall be subject to the conditions or limitations governing
the lease on set forth by the FTA and the Department. |f the Grantee leases any Project asnetto
another party, the Grantee agrees to retain ownership of the leased asset, and assure that the
Lessee will use the Project asnettoprnxidemmsstronsportotionsmn/ioe.oitherthrougha"Loaao
and Supervisory Agreement" between the Grantee and Lessee, or another similar document. The
Grantee agrees to provide o copy of any relevant documents.
(1) Significant Participation by a Third Party Contractor. Although the Grantee may enter into o
third party oontraut, after obtaining approval from the Department, in which the third party
Contractor agrees to provide property or services in support of the Project, orevenoorryout
Project activities normally performed by the Grantee (such as in a turnkey contract), the
05/27/2015 Page 3 of 36
Grantee agrees that it, rather than the third party Contractor, is ultimately responsible to the
Department for compliance with all applicable Federal and State laws, regulations, and
directives, except to the extent that the Department determines otherwise in writing.
(2) Significant Participation by a Subcontractor. Although the Grantee may delegate any or
almost all Project responsibilities to one or more subcontractors, the Grantee agrees that
they, rather than the subcontractor, is ultimately responsible for compliance with all
applicable Federal and State laws, regulations, and directives, except to the extent that the
Department determines otherwise in writing.
(3) Significant Participation by a Lessee of a Grantee. Although the Grantee may lease project
property and delegate some or many project responsibilities to one or more lessees, the
Grantee agrees that they, rather than any lessee, is ultimately responsible for compliance
with all applicable Federal laws, regulations, and directives, except to the extent that FTA
determines otherwise in writing.
Grantee's Responsibility to Extend Federal and State Requirements to Other Entities.
(1) Entities Affected. Only entities that are signatories to this Agreement for the Project are
parties to this agreement. To achieve compliance with certain Federal and State laws,
regulations, or directives, however, other Project participants, such as subrecipients and third
party Grantees, will necessarily be involved. Accordingly, the Grantee agrees to take the
appropriate measures necessary to ensure that all Project participants comply with
applicable Federal and State laws, regulations, and directives affecting their performance,
except to the extent the Department determines otherwise in writing.
(2) Documents Affected. The applicability of provisions of Federal and State laws, regulations,
and directives determine the extent to which their requirements affect a Project participant.
Thus, the Grantee agrees to include adequate provisions to ensure that each Project
participant complies with those Federal and State laws, regulations, and directives, except
to the extent that the Department determines otherwise in writing. In addition, the Grantee
also agrees to require its third party contractors, subrecipients, and lessees to include
appropriate requirements to ensure compliance with applicable Federal and State laws,
regulations, and directives in each lower tier subcontract and subagreement for the Project,
except to the extent that the Department determines otherwise in writing. Additional
requirements include the following:
(a) Third Party Contracts. Because Project activities performed by a third party contractor
must comply with all applicable Federal and State laws, regulations, and directives,
except to the extent the Department determines otherwise in writing, the Grantee
agrees to include appropriate clauses in each third party contract stating the third party
contractor's responsibilities under Federal and State laws, regulations, and directives,
including any provisions directing the third party contractor to extend applicable
requirements to its subcontractors at the lowest tier necessary. When the third party
contract requires the third party contractor to undertake responsibilities for the Project
usually performed by the Contractor, the Grantee agrees to include in that third party
contract those requirements applicable to the Contractor imposed by the Grant
Agreement for the Project or the FTA Master Agreement and extend those
requirements throughout each tier except as the Department determines otherwise in
writing. Additional guidance pertaining to third party contracting is contained in the
FTA's "Best Practices Procurement Manual"
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&.�es�- r�] ac�ip��.�arr�cr �srer� nt- acridmiessons- learned- r°nanu l-2016. df).
FTA and the Department caution, however, that FTA's "Best Practices Procurement
Manual" focuses mainly on third party procurement processes and may omit certain
other Federal requirements applicable to the work to be performed.
(b) Subagreements. Because Project activities performed by a subcontractor /
subrecipient must comply with all applicable Federal and State laws, regulations, and
directives except to the extent that the Department determines otherwise in writing,
05/27/2015 Page 4 of 36
the Grantee agrees as follows:
1 Written Subagreement. The Grantee agrees to enter into a written agreement
with each subrecipient (subagreement) stating the terms and conditions of
assistance by which the Project will be undertaken and completed.
2 Compliance with Federal Requirements. The Grantee agrees to implement the
Project in a manner that will not compromise the Grantee's compliance with
Federal and State laws, regulations, and directives applicable to the Project and
the Grantee's obligations under this Agreement for the Project and the FTA
Master Agreement. Therefore, the Grantee agrees to include in each
subagreement appropriate clauses directing the subrecipient to comply with
those requirements applicable to the Grantee imposed by this Agreement for
the Project or the FTA Master Agreement and extend those requirements as
necessary to any lower level subagreement or any third party contractor at each
tier, except as the Department determines otherwise in writing.
(3) Iran Divestment Act compliance
(a) N.C.G.S. 147 -86.59 requires that all bids or contracts or renewals with the State of
North Carolina, North Carolina local governments, or any other political subdivision of
the State of North Carolina have a certification that the Grantee is not on the Final
Divestment List as created by the NC State Treasurer pursuant to N.C.G.S. § 147-
86.58. In compliance with the requirements of the Iran Divestment Act 2015 and
N.C.G.S. § 147 -86.55 and 147 - 86.59, the Grantee shall not utilize the performance of
the contract of any subcontractor that is identified on the Final Divestment List.
The State Treasurer's Final Divestment List can be found on the State Treasurer's
website: ww.ricotr a e.irer.com /iraann and will be updated every 180 days, effective
February 26, 2016.
1 By execution of this Agreement each Party certifies that neither it nor its Agents
or Contactors /Subcontractors (1) are on the Final Divestment List of entities that
the State Treasurer has determined engages in investment activities in Iran; (2)
shall not utilize on any contract with the State agency any subcontractor that is
identified on the Final Divestment List; and (3) that the undersigned are
authorized by the Parties to make this Certification.
2 During the term of this Agreement, should the Parties receive information that a
person is in violation of the Act as stated above, the Department will offer the
person an opportunity to respond and the Department will take action as
appropriate and provided for by law, rule, or contract. Should this Act be voided
by NC General Statute, this Agreement will remain valid; however this
certification will no longer be required.
No Federal /State Government Obligations to Third Parties. In connection with performance of the
Project, the Grantee agrees that, absent the Federal /State Government's express written consent,
the Federal /State Government shall not be subject to any obligations or liabilities to any
subrecipient, third party contractor, lessee or other person or entity that is not a party to this
Agreement for the Project. Notwithstanding that the Federal /State Government may have
concurred in or approved any solicitation, subagreement, or third party contract, the Federal /State
Government has no obligations or liabilities to such entity, including any subrecipient, third party
contractor, or lessee.
Changes in Project Performance (i.e., Disputes, Breaches, Defaults, or Litigation). The Grantee
agrees to notify the Department immediately, in writing, of any change in local law, conditions
(including its legal, financial, or technical capacity), or any other event that may adversely affect
the Grantee's ability to perform the Project as provided in this Agreement for the Project. The
Grantee also agrees to notify the Department immediately, in writing, of any current or prospective
major dispute, breach, default, or litigation that may adversely affect the Federal /State
Government's interests in the Project or the Federal /State Government's administration or
enforcement of Federal /State laws or regulations; and agrees to inform the Department, also in
05/27/2015 Page 5 of 36
writing, before naming the Federal or State Government as a party to litigation for any reason, in
any forum.
Limitations of Agreement. This Agreement shall be subject to the availability of Federal and State
funds, and contingent upon the terms and conditions of the Master Agreement between the FTA
and the Department.
Section 6. Ethics.
a. Code of Ethics. The Grantee agrees to maintain a written code or standards of conduct that shall
govern the actions of its officers, employees, board members, or agents engaged in the award or
administration of third party contracts, subagreements, or leases financed with Federal /State
assistance. The Grantee agrees that its code or standards of conduct shall specify that its officers,
employees, board members, or agents may neither solicit nor accept gratuities, favors, or anything
of monetary value from any present or potential third party Grantee at any tier, any subrecipient at
any tier or agent thereof, or any lessee. Such a conflict would arise when an employee, officer,
board member, or agent, including any member of his or her immediate family, partner, or
organization that employs, or intends to employ, any of the parties listed herein has a financial
interest in the firm selected for award. The Grantee may set de Minimis rules where the financial
interest is not substantial, or the gift is an unsolicited item of nominal intrinsic value. The Grantee
agrees that its code or standards shall also prohibit the its officers, employees, board members, or
agents from using their respective positions in a manner that presents a real or apparent personal
or organizational conflict of interest or personal gain. As permitted by State or local law or
regulations, the Grantee agrees that its code or standards of conduct shall include penalties,
sanctions, or other disciplinary actions for violations by its officers, employees, board members, or
their agents, its third party contractors or sub - recipients or their agents.
(1) Personal Conflicts of Interest. The Grantee agrees that its code or standards of conduct
shall prohibit the Grantee's employees, officers, board members, or agents from participating
in the selection, award, or administration of any third party contract, or sub - agreement
supported by Federal /State assistance if a real or apparent conflict of interest would be
involved. Such a conflict would arise when an employee, officer, board member, or agent,
including any member of his or her immediate family, partner, or organization that employs,
or intends to employ, any of the parties listed herein has a financial interest in the firm
selected for award.
(2) Organizational Conflicts of Interest. The Grantee agrees that its code or standards of
conduct shall include procedures for identifying and preventing real and apparent
organizational conflicts of interest. An organizational conflict of interest exists when the
nature of the work to be performed under a proposed third party contract or sub - agreement,
may, without some restrictions on future activities, result in an unfair competitive advantage
to the third party Grantee or sub - recipient or impair its objectivity in performing the contract
work.
(3) Gifts. N.C.G.S. § 133 -32 and Executive Order 24, of October 1, 2009, prohibit the offer to,
or acceptance by, any State Employee of any gift from anyone with a contract with the State,
or from any person seeking to do business with the State. By execution of this Agreement,
Grantee attests, for its entire organization and its employees or agents, that it is not aware
that any gift in violation of N.C.G.S. § 133 -32 and Executive Order 24 has been offered,
accepted, or promised by any employees of Grantee.
b. Debarment and Suspension. The Grantee agrees to comply, and assures the compliance of each
third party Grantee, sub - recipient, or lessee at any tier, with Executive Orders Nos. 12549 and
12689, (see 2 C.F.R. § 180) "Debarment and Suspension," 31 U.S.C. § 6101 note, and U.S. DOT
regulations, "Government -wide Debarment and Suspension (Non - procurement)," 49 C.F.R. Part
29. The Grantee agrees to, and assures that its third party contractors, sub - recipients, and lessees
will, review the Excluded Parties Listing System at (http: /Iepls.arnet.gov /) before entering into any
contracts.
C. Bonus or Commission. The Grantee affirms that it has not paid, and agrees not to pay, any bonus
or commission to obtain approval of its Federal /State assistance application for the Project.
05/27/2015 Page 6 of 36
d. Lobbying Restrictions. The Grantee agrees that:
(1) In compliance with 31 U.S.C. 1352(a), it will not use Federal assistance
to pay the costs of influencing any officer or employee of a Federal agency, Member of
Congress, officer of Congress or employee of a member of Congress, in connection with
making or extending the Grant Agreement;
(2) It will comply with other applicable Federal laws and regulations prohibiting the use of
Federal assistance for activities, designed to influence Congress or a State legislature with
respect to legislation or appropriations, except through proper, official channels; and
(3) It will comply, and will assure the compliance of each sub - recipient, lessee, or third party
contractor at any tier, with U.S. DOT regulations, "New Restrictions on Lobbying," 49
C.F.R. Part 20, modified as necessary by 31 U.S.C. § 1352.
e. Political Activity. To the extent applicable, the Grantee agrees to comply with the provisions of
the Hatch Act, 5 U.S.C. chapter 15, and U.S. Office of Personnel Management regulations,
"Political Activity of State or Local Officers or Employees," 5 C.F.R. Part 151. The Hatch Act
limits the political activities of State and local agencies and their officers and employees, whose
principal employment activities are financed in whole or part with Federal funds including a
Federal grant, cooperative agreement, or loan. Nevertheless, in accordance with 49 U.S.C. §
5307(k)(2)(B) and 23 U.S.C. § 142(g), the Hatch Act does not apply to a nonsupervisory
employee of a public transportation system (or of any other agency or entity performing related
functions) receiving FTA assistance to whom the Hatch Act would not otherwise apply.
f. False or Fraudulent Statements or Claims. The Grantee acknowledges and agrees that:
(1) Civil Fraud. The Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. §§
3801 et seq., and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. Part
31, apply to its activities in connection with the Project. By executing this Agreement for the
Project, the Grantee certifies or affirms the truthfulness and accuracy of each statement it
has made, it makes, or it may make in connection with the Project. In addition to other
penalties that may apply, the Grantee also understands that if it makes a false, fictitious, or
fraudulent claim, statement, submission, certification, assurance, or representation to the
Federal /State Government concerning the Project, the Federal /State Government reserves
the right to impose on the Grantee the penalties of the Program Fraud Civil Remedies Act of
1986, as amended, to the extent the Federal /State Government deems appropriate.
(2) Criminal Fraud. If the Grantee makes a false, fictitious, or fraudulent claim, statement,
submission, certification, assurance, or representation to the Federal /State Government or
includes a false, fictitious, or fraudulent statement or representation in any agreement with
the Federal /State Government in connection with a Project authorized under 49 U.S.C.
chapter 53 or any other Federal law, the Federal /State Government reserves the right to
impose on the Grantee the penalties of 49 U.S.C. § 5323(1), 18 U.S.C. § 1001 or other
applicable Federal /State law to the extent the Federal /State Government deems appropriate.
Section 7. Proiect Expenditures /Payment /Reimbursement.
a. General. The Department shall reimburse the Grantee for allowable costs for work performed under
the terms of this Agreement which shall be financed with Federal funds and /or State matching
funds. The Grantee shall expend funds provided in this Agreement in accordance with the
approved Project Budget(s), included as Attachment A to this Agreement. It is understood and
agreed that the work conducted pursuant to this Agreement shall be done on an actual cost basis
by the Grantee. Expenditures submitted for reimbursement shall include all eligible cost incurred
within the Period Covered. The Period Covered represents the monthly or quarterly timeframe in
which the Grantee reports expenditures to the Department. All payments issued by the Department
will be on a reimbursable basis unless the Grantee requests and the Department approves an
advance payment. The Department allows Grantees in good standing to request advance payment
(prior to issuing payment to the vendor) for construction projects, vehicles, and other high -cost
capital items. The Grantee agrees to deposit any advance payments into its account when
received and issue payment to the vendor within 3 (three) business days. The amount of
reimbursement from the Department shall not exceed the funds budgeted in the approved Project
05/27/2015 1 Page 7 of 36
Budget. The Grantee shall initiate and prosecute to completion all actions necessary to enable the
Grantee to provide its share of project costs at or prior to the time that such funds are needed to
meet project costs. The Grantee shall provide its share of project costs from sources other than
FTA and State funds from the Department. Any costs for work not eligible for Federal and State
participation shall be financed one hundred percent (100 %) by the Grantee.
b. Administrative Expenditures. In order to assist the Grantee in financing the administrative costs of
the project, the Department shall reimburse the Grantee up to the percentage specified in the
Approved Project Budget of allowable administrative costs which shall be determined by available
funding.
C. Operating Expenditures. In order to assist in financing the operating costs of the project, the
Department shall reimburse the Grantee for the lesser of the following when providing operating
assistance:
(1) The balance of unrecovered operating expenditures after deducting all farebox and other
operating revenues, or
(2) Up to the percentage specified in the Approved Project Budget of the allowable total
operating expenditures which shall be determined by available funding.
d. Payment and Reimbursement. The Grantee shall submit a request for reimbursement to the
Department for the Period Covered not more frequently than monthly, nor less frequently than
quarterly, reporting on the Department's Uniform Public Transportation Accounting System
(UPTAS) invoicing forms furnished by the Department for work performed under this Agreement.
Expenditures submitted for reimbursement shall include all eligible cost incurred within the Period
Covered. Failure to request reimbursement for expenses incurred within the Period Covered may
result in non - payment. All requests for reimbursement must be submitted within (30) days following
the end of the project's reporting period. Any Grantee that fails to submit a request for
reimbursement for the first two quarters of agreement fiscal year by January 31St or the last two
quarters by July 30th will forfeit their ability to receive reimbursement for those periods.
Additional forms must be submitted with reimbursement requests to report on contracting activities
with Disadvantaged Business Enterprise (DBE) firms. Invoices shall be supported by
documentation of costs unless otherwise waived by the Department. All requests must be
submitted within thirty (30) days following the end of the quarter. Failure to request reimbursement
for eligible projects costs as outlined may result in termination of the Project. Invoices shall be
approved by the Department's Public Transportation Division and reviewed by the Department's
External Audit Branch prior to payment.
e. Indirect Cost or Central Service Allocation. Calculation of Indirect or Central Service Allocations
will be consistent with the applicable US DOT common rules in 2 C.F.R. 200. These rates must be
approved by NCDOT PTD or cognizant agency prior to the beginning or the period of performance.
Approved rates will be retained as outlined in the SMP.
f. Excluded Costs. The Grantee understands and agrees that, except to the extent the Department
determines otherwise in writing, ineligible costs will be treated as follows:
(1) In determining the amount of Federal /State assistance the Department will provide, the
Department will exclude:
(a) Any Project cost incurred by the Grantee before the effective date of the grant;
(b) Any cost that is not included in the latest Approved Project Budget;
(c) Any cost for Project property or services received in connection with a third party
contract, sub - agreement, lease, or other arrangement that is required to be, but has
not been, concurred in or approved in writing by FTA;
(d) Any non - project cost consistent with the prohibitions of 49 U.S.C. § 5323(h); and
(e) Any profit or fee sought by the recipient for its services under the Grant Agree, except
to the extent determined by applicable.
(f) Any cost ineligible for FTA participation as provided by applicable Federal /State laws,
regulations, or directives.
05/27/2015 Page 8 of 36
C8 The Grantee shall limit reimbursement for meals, lodging and travel to rates established bv
the State of North Carolina Travel Policy. [|ootn incurred by the Grantee in excess of these
rates shall be borne by the Grantee.
(3) The Grantee understands and agrees that payment to the Grantee on any Project coat
does not constitute the Federal/State Government's final decision about whether that cost
in e||nvvab|e and eligible for payment and does not constitute avvaixor nf any violation by
the Grantee of the terms of this Agreement. The Grantee acknowledges that the
Federal/State Government will not make a final determination about the allowability and
eligibility of any cost until an audit ofthe Project has been completed. |f the Federal/State
Government determines that the Grantee is not entitled to receive any portion nfthe
Federal/State assistance the Grantee has requested or provided, the Department will notify
the Grantee in vvrit|nO, stating its reasons. The Grantee agrees that Project closeout will
not alter the Grantee's responsibility to return any funds due the Federal/State Government
as a result of later refundo , cunecUona , or other transactions; nor will Project closeout alter
the Federal/State Government's right to diaeUovv costs and recover funds on the basis of
later audit or other review. Unless prohibited by Federal/State law orregulation, the
Federal/State Government may recover any Federal/State assistance funds made
available for the Project as neoesoaryto satisfy any outstanding monetary claims that the
Federal/State Government may have against the Grantee.
g. Program Income
(1) State, Local, or Indian Tribal Governments. In addition to uses of program income
authorized under C.F.R. Part 200.80, FTA reserves the right to permit the Department
to odd program income to the funds FTA and the recipient have committed to that Grant
agreement and use that program income for the purposes of and under the conditions of
the grant agreement.
/2\ Institutions of Higher Education, private Non-Profit Organizations, and Private For Profit
Organizations. FTA reserves the right to permit o recipient to odd the program income to
the funds FTA and the recipient have committed to that Grant agreement and use that
program income to further eligible project or program objectives.
(5) Cost Associated With Program Income. Except tothe extant FTA determines otherwise in
writing, the cost incident tnthe earning program income may be deducted from the
Recipient's gross income to determine program income, provided these costs have not
been charged to the Grant Agreement.
h. .
(1) . Upon notification to the BnanKam that specific amounts are
owed to the Federal/State Government, whether for excess payments of Federal/State
assistance, disallowed costs, or funds recovered from third par-ties or elsewhere, the Grantee
agrees to remit to the Department promptly the amounts owed, including applicable interest
and any penalties and administrative charges.
/2\ Amount of Interest, The Grantee agrees to remit to the Department interest owed as
determined in accordance with N.C.G.S. 147-86.23. Upon notification to the Grantee that
specific amounts are owed to the Federal Government, whether for excess payments of
Federal assistance, disallowed costs, or funds recovered from third parties or elsewhere, the
Grantee agrees to remit to the Federal Government promptly the amounts uvved, including
applicable |nterent, penalties and administrative charges.
(3) Payment to FTA. Upon receipt of repayment from the Grantee. the Department ahe|| be
responsible to remit amounts owed to FTA.
i. . The Grantee agrees that the Department may de-obligate unexpended
Federal and State funds before Project closeout.
Section 8. Accounting Records.
o. Establishment and Maintenance of Accounting Records. The Grantee shall establish and maintain
separate accounts for the public transportation program, either independently or within the existing
05/37/2015 Page 9of36
accounting system. All costs charged to the program shall be in accordance with most current
approved Annual Budget and shall be reported to the Department in accordance with UPTAS.
b. Documentation of Project Costs. All costs charged to the Project, including any approved services
performed by the Grantee or others, shall be supported by properly executed payrolls, time records,
invoices, contracts, or vouchers evidencing in detail the nature and propriety of the charges, as
referenced in 2 C.F.R. 200, "Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards"
C. Allowable Costs. Expenditures made by the Grantee shall be reimbursed as allowable costs to the
extent they meet all of the requirements set forth below. They must be:
(1) Consistent with the Project Description, plans, specifications, and Project Budget and all
other provisions of this Agreement;
(2) Necessary in order to accomplish the Project;
(3) Reasonable in amount for the goods or services purchased;
(4) Actual net costs to the Grantee, i.e., the price paid minus any refunds (e.g., refundable sales
and use taxes pursuant to N.C.G.S. 105 - 164.14), rebates, or other items of value received
by the Grantee that have the effect of reducing the cost actually incurred;
(5) Incurred (and be for work performed) within the period of performance and period covered
of this Agreement unless specific authorization from the Department to the contrary is
received;
(6) Satisfactorily documented;
(7) Treated uniformly and consistently under accounting principles and procedures approved or
prescribed by the Department; and
(8) In compliance with U.S. DOT regulations pertaining to allowable costs in 2 C.F.R. 200,
Subpart E, "Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards ", and FAR, at 48 C.F.R., Subpart 31.2, "Contracts with Commercial
organizations" applies to Project costs incurred by a Recipient that is a for - profit organization.
Section 9. Reporting, Record Retention, and Access.
a. Reports. The Grantee shall advise the Department regarding the progress of the Project at a
minimum quarterly, and at such time and in such a manner as the Department may require. Such
reporting and documentation may include, but not be limited to: operating statistics, equipment
usage, meetings, progress reports, and monthly performance reports. The Grantee shall collect
and submit to the Department such financial statements, data, records, contracts, and other
documents related to the Project as may be deemed necessary by the Department. Reports shall
include narrative and financial statements of sufficient substance to be in conformance with the
reporting requirements of the Department. Progress reports throughout the useful life of the project
equipment shall be used, in part, to document utilization of the project equipment. Failure to fully
utilize the project equipment in the manner directed by the Department shall constitute a breach of
contract, and after written notification by the Department, may result in termination of the
Agreement or any such remedy as the Department deems appropriate.
Non - Governmental Grantees:
(1) In accordance with 2 C.F.R. Part 200.500 Subpart F — Audit Requirements (Formerly
OMB Circular A -133), N.C.G.S. 143C -6, "Non -State Entities Receiving State Funds ",
and Title 9 North Carolina Administrative Code (N.C.A.C.) Subchapter 3M (09 FICAC
03M .0.0205), Non - Governmental Grantees shall comply with all rules and reporting
requirements established by statute or administrative rules. Financial reporting and
audit requirements are based on the level of State financial assistance from all
funding sources. The three (3) reporting levels are:
• Level I — A recipient or subrecipient that receives, holds, uses, or expends State
financial assistance in an amount less than twenty -five thousand dollars
($25,000) within its fiscal year.
• Level II — A recipient or subrecipient that receives, holds, uses, or expends State
05127/2015 Page 10 of 36
financial assistance inen amount ofatleast thousand ($25'U0O)or
gneotnr,but|easthenfivehundreUtAouoanddoUare($500.0OO) vvithinitafisoa|
year.
* Level III —A recipient oroubracipientthat receives, hnNs, uses, or expends
State financial assistance in an amount equal to or greater than five hundred
thousand dollars /$G00.OUO\ within its fiscal year.
(2) Department-established reporting requirements for non-governmental Grantees shall
meet the following reporting standards onon annual basis:
1 All recipients nroubnanipientn ahn|| provide a certification that State financial
assistance received or held was used for the purposes for which it was awarded.
2 All recipients or subreoip|enta ohe|| provide an accounting of all State financial
assistance received, held, used, Vrexpended.
3 Level 11 and III recipients or subrecipients shall report on activities and
accomplishments undertaken by the recipient' including reporting on any
performance measures established in the contract.
4 Level ||| recipients oraubreoipiento shall have o single or program-specific audit
prepared and completed in accordance with Generally Accepted Government
Auditing Standards, also known ao the Yellow Book.
(3) All reports shall be filed with the disbursing agency in the format and method
specified by the Department no later than three months after the end of the Grantee's
fiscal year, unless the same information is already required through more frequent
reporting. Audits must be provided to the Department no later than nine months
after the end nf the recipient's fiscal year.
/4> The Grantee shall use the Office of State Budget and Management reporting forms
found under "NC Grants Annual Reporting Forms" on the Department's website:
(5) The Grantee agrees to make available and require its SubGronteestn make
available audit work papers in the possession of any auditor to the Department or
other federal or state agencies as requested.
(G) Department-established reporting requirements to meet the standards set forth in
Paragraph (1) of this Rule shall be specified in each Grantee's contract.
(7) Unless prohibited by |evv' the costs of audits made in accordance with the provisions of
this Rule shall be a||nvvab|e charges to State and Federal awards. The charges may be
considered a direct cost or an allocated indirect cost, as determined in accordance with
cost principles outlined in the Code of Federal Regulations, 2 C.F.R. Part 200. The cost
of any audit not conducted in accordance with this Subchapter shall not be charged to
State awards.
C. Record Retention. The Grantee and its third party Grantees shall retain all records pertaining to
this Project for a period of five (5) years from the date of final payment to the Grantee, or until all
audit exceptions have been resolved, whichever is longer, in accordance with "Records Retention
and Disposition Schedule — Public Transportation Syatmnoa and Authorities, April 1. 2006." at:
.
d. Access to Records of Grantee and SubGrantees. The Grantee shall permit and nhoU require its
third party contractors to permit the Department, the Comptroller General of the United Gtatea, and the
Secretary of the United States Department of Transportation, or their authorized napnasenteUvos, to
inspect all work, materials, pnyro||s, and other data and records with regard to the Project, and to audit
the books, records, and accounts of the Grantee pertaining tn the Project. The Department shall reserve
the right to reject any and all materials and workmanship for defects and incompatibility with Project
Description or excessive coot. The Department shall notify the Grantee, in vvriting, if materials end/or
workmanship are found tobeunacceptable. The Grantee shall have ninety (9O) days from notification to
correct defects nrto provide acceptable materials and/or workmanship. Failure by the Grantee to provide
acceptable materials and/or vvorknnenohip, or to correct noted defects, aho|| constitute a breach of
contract.
05/27/2015 Page |l of 36
e. Project Closeout. The Grantee agrees that Project closeout does not alter the reporting and record
retention requirements of this Section 6 of this Agreement.
Section 10. Project Completion, Audit, Settlement, and Closeout.
a. Project Completion. Within thirty (30) calendar days following Project completion, the end of the
Project's period of performance, or termination by the Department, the Grantee agrees to submit
a final reimbursement request to the Department for eligible Project expenses.
b. Financial Reporting and Audit Requirements. In accordance with 2 C.F.R. 200 Subpart F, "Audit
Requirements ", effective December 26, 2014 and N.C.G.S. 159 -34, the Grantee shall have its
accounts audited as soon as possible after the close of each fiscal year by an independent auditor.
The Grantee agrees to submit the required number of copies of the audit reporting package four
months after the Grantee's fiscal year -end to:
• the Local Government Commission if a government entity, or
• NCDOT PTD per NC Grants requirements for non - governmental entities
C. Audit Costs. Unless prohibited by law, the costs of audits made in accordance with Title 2 C.F.R.
200, Subpart F, "Audit Requirements ", are allowable charges to State and Federal awards. The
charges may be considered a direct cost or an allocated indirect cost, as determined in accordance
with cost principles outlined in Title 2 C.F.R. 200, Subpart E, "Cost Principles" (formerly OMB
Circular A -87). The cost of any audit not conducted in accordance with Title 2 C.F.R. 200 and
N.C.G.S. 159 -34 is unallowable and shall not be charged to State or Federal grants.
d. Funds Owed to the Department. The Grantee agrees to remit to the Department any excess
payments made to the Grantee, any costs disallowed by the Department, and any amounts
recovered by the Grantee from third parties or from other sources, as well as any penalties and
any interest required by Subsection 7h of this Agreement.
e. Proiect Closeout. Project closeout occurs when the Department issues the final project payment
or acknowledges that the Grantee has remitted the proper refund. The Grantee agrees that Project
closeout by the Department does not invalidate any continuing requirements imposed by this
Agreement.
Section 11. Civil Rights. The Grantee agrees to comply with all applicable civil rights laws and
implementing regulations including, but not limited to, the following:
a. Nondiscrimination in Federal Public Transportation Programs. The Grantee agrees to comply, and
assures the compliance of each third party Grantee at any tier and each subrecipient at any tier of
the Project, with the provisions of 49 U.S.C. § 5332, which prohibit discrimination on the basis of
race, color, creed, national origin, sex, or age, and prohibits discrimination in employment or
business opportunity.
b. Nondiscrimination — Title VI of the Civil Rights Act. The Grantee agrees to comply, and assures
the compliance of each third party Grantee at any tier and each subrecipient at any tier of the
Project, with all provisions prohibiting discrimination on the basis of race, color, or national origin
of Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. §§ 2000d et seq., and with U.S.
DOT regulations, "Nondiscrimination in Federally- Assisted Programs of the Department of
Transportation — Effectuation of Title VI of the Civil Rights Act," 49 C.F.R. Part 21.
C. Equal Employment Opportunity. The Grantee agrees to comply, and assures the compliance of
each third party Grantee at any tier of the Project and each subrecipient at any tier of the Project,
with all equal employment opportunity (EEO) provisions of 49 U.S.C. § 5332, with Title VII of the
Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e et seq., and implementing Federal
regulations and any subsequent amendments thereto. Except to the extend FTA determines
otherwise in writing, the recipient also agrees to follow all applicable Federal EEO directives that
may be issued. Accordingly:
(1) General. The Grantee agrees that it will not discriminate against any employee or applicant
for employment because of race, color, creed, sex, disability, age, or national origin. The
Grantee agrees to take affirmative action to ensure that applicants are employed and that
employees are treated during employment without regard to their race, color, creed, sex,
05/27/2015 Page 12 of 36
disability, age, or national origin. Such action shall include, but not be limited to, employment,
upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination;
rates of pay or other forms of compensation; and selection for training, including
apprenticeship.
(2) Equal Employment Opportunity Requirements for Construction Activities. For activities
determined by the U.S. Department of Labor (U.S. DOL) to qualify as "construction," the
Grantee agrees to comply and assures the compliance of each third party Grantee at any
tier or subrecipient at any tier of the Project, with all applicable equal employment opportunity
requirements of U.S. DOL regulations, "Office of Federal Contract Compliance Programs,
Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq., which
implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by
Executive Order No. 11375, "Amending Executive Order No. 11246 Relating to Equal
Employment Opportunity," 42 U.S.C. § 2000(e) note, and also with any Federal laws,
regulations, and directives affecting construction undertaken as part of the Project.
d. Disadvantaged Business Enterprises.
(1) Policy. It is the policy of the North Carolina Department of Transportation that Disadvantaged
Business Enterprises (DBEs) as defined in 49 C.F.R. Part 26 shall have the equal opportunity
to compete fairly for and to participate in the performance of contracts financed in whole or
in part by Federal Funds. The Grantee is also encouraged to give every opportunity to allow
DBE participation in Supplemental Agreements.
(2) Obligation. The Grantee, subconsultant, and subcontractor shall not discriminate on the
basis of race, religion, color, national origin, age, disability or sex in the performance of this
contract. The Grantee shall comply with applicable requirements of 49 C.F.R. Part 26 in
the award and administration of federally assisted contracts. Failure by the Grantee to
comply with these requirements is a material breach of this contract, which will result in the
termination of this contract or such other remedy, as the Department deems necessary.
(3) Goals. Even though specific DBE goals are not established for this project, the
Department encourages the Grantee to have participation from DBE Grantees and/or
suppliers.
(4) Listing of DBE subcontractors. The Grantee, at the time the Letter of Interest is submitted,
shall submit a listing of all known DBE contractors that will participate in the performance
of the identified work. The participation shall be submitted on the Department's Form
DBE -IS. In the event the Grantee has no DBE participation, the Grantee shall indicate this
on the Form DBE -IS by entering the word `None' or the number `zero' and the form shall be
signed. Form DBE -IS may be accessed on the website.
(5) Certified Transportation Firms Directory. Real -time information about Grantees doing
business with the Department and Grantees that are certified through North Carolina's
Unified Certification Program is available in the Directory of Transportation Firms. The
Directory can be accessed by the link on the Department's homepage or by entering
GLtt_p .,//app_ _..q t. t 'te.nc.0 /v ndor /dir gtc�ry/ in the address bar of your web browser. Only
Grantees identified as DBE certified in the Directory shall be listed in the proposal. The
listing of an individual Grantee in the Department's directory shall not be construed as an
endorsement of the Grantee's capability to perform certain work.
(6) Reporting Disadvantaged Business Enterprise Participation. When payments are made to
Disadvantaged Business Enterprise (DBE) Grantees, including material suppliers,
Grantees at all levels (Grantee, SubConsultant or SubGrantee) shall provide the Contract
Administrator with an accounting of said payments. The accounting shall be listed on the
Department's SubGrantee Payment Information Form (Form DBE -IS). In the event the
Grantee has no DBE participation, the Grantee shall indicate this on the Form DBE -IS by
entering the word `None' or the number `zero' and the form shall be signed. Form DBE -IS
may be accessed on the website at:
htt -//a s,dot.stat ,nc us/ uickfind /forrns /Default.
05/27/2015 Page 13 of 36
A responsible fiscal officer of the payee Grantee, subconsultant or SubGrantee who can
attest to the date and amounts of the payments shall certify that the accounting is correct. A
copy of an acceptable report may be obtained from the Department of Transportation. This
information shall be submitted as part of the requests for payments made to the Department.
e. Age Discrimination. The Grantee agrees to comply with the Age Discrimination in Employment Act
(ADEA) 29 U.S.C. Section 621 through 634 and with implementing U.S. Equal Employment
Opportunity Commission (U.S. EEOC) regulations, "Age Discrimination in Employment Act," 29
C.F.R. Part 1625, which prohibits discrimination against individuals on the basis of age.
f. Access for Individuals with Disabilities. The Grantee agrees to comply with 49 U.S.C. § 5301(d),
which states the Federal policy that elderly individuals and individuals with disabilities have the
same right as other individuals to use public transportation services and facilities, and that special
efforts shall be made in planning and designing those services and facilities to implement
transportation accessibility rights for elderly individuals and individuals with disabilities. The
Grantee also agrees to comply with all applicable provisions of Section 504 of the Rehabilitation
Act of 1973, as amended, with 29 U.S.C. § 794, which prohibits discrimination on the basis of
disability; with the Americans with Disabilities Act of 1990 (ADA), as amended, 42 U.S.C. §§ 12101
et seq., which requires that accessible facilities and services be made available to individuals with
disabilities; and with the Architectural Barriers Act of 1968, as amended, 42 U.S.C. §§ 4151 et seq.,
which requires that buildings and public accommodations be accessible to individuals with
disabilities. In addition, the Grantee agrees to comply with applicable Federal regulations and
directives and any subsequent amendments thereto, except to the extent the Department
determines otherwise in writing, as follows:
(1) U.S. DOT regulations, "Transportation Services for Individuals with Disabilities (ADA)," 49
C.F.R. Part 37;
(2) U.S. DOT regulations, "Nondiscrimination on the Basis of Handicap in Programs and
Activities Receiving or Benefiting from Federal Financial Assistance," 49 C.F.R. Part 27;
(3) Joint U.S. Architectural and Transportation Barriers Compliance Board (U.S. ATBCB)/U.S.
DOT regulations, "Americans With Disabilities (ADA) Accessibility Specifications for
Transportation Vehicles," 36 C.F.R. Part 1192 and 49 C.F.R. Part 38;
(4) U.S. DOJ regulations, "Nondiscrimination on the Basis of Disability in State and Local
Government Services," 28 C.F.R. Part 35;
(5) U.S. DOJ regulations, "Nondiscrimination on the Basis of Disability by Public
Accommodations and in Commercial Facilities," 28 C.F.R. Part 36;
(6) U.S. General Services Administration (U.S. GSA) regulations, "Accommodations for the
Physically Handicapped," 41 C.F.R. Subpart 101 -19;
(7) U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal
Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630;
(8) U.S. Federal Communications Commission regulations, "Telecommunications Relay
Services and Related Customer Premises Equipment for the Hearing and Speech Disabled,"
47 C.F.R. Part 64, Subpart F; and
(9) U.S. ATBCB regulations, "Electronic and Information Technology Accessibility Standards,"
36 C.F.R. Part 1194;
(10) FTA regulations, "Transportation for Elderly and Handicapped Persons," 49 C.F.R. Part 609;
and
(11) Federal civil rights and nondiscrimination directives implementing the foregoing regulations.
g. Drug or Alcohol Abuse - Confidentiality and Other Civil Rights Protections. To the extent applicable,
the Grantee agrees to comply with the confidentiality and other civil rights protections of the Drug
Abuse Office and Treatment Act of 1972, as amended, 21 U.S.C. §§ 1101 et seq., with the
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of
1970, as amended, 42 U.S.C. §§ 4541 et seq., and with the Public Health Service Act of 1912, as
amended, 42 U.S.C. §§ 201dd - 290dd -2 et seq, and any subsequent amendments to these acts.
h. Access to Services for Persons with Limited English Proficiency. To the extent applicable and
except to the extent that the Department determines otherwise in writing, the Grantee agrees to
comply with the policies of Executive Order No. 13166, "Improving Access to Services for Persons
05127/2015 Page 14 of 36
with Limited English Proficiency," 42 U.S.C. § 20UOd-1 note, and with the provisions of U.S. DOT
Notice, "DOT Guidance to Recipients on Special Language Services tn Limited English Proficient
(LEP) Beneficiaries," 70Fod. Reg. 74087 etsoq.' December 14. 3005.
Justice. Environmental - The Grantee agrees to comply with the policies of Executive Order No.
12898, "Federal Actions to Address Environmental Justice in Minority Populations and Low-] ncome
Populations," 42 U.S.C. 8 4321 note, exomoi to the extent that the Department determines
otherwise inwriting.
Laws. Other Nondiscrimination The Grantee agrees to comply with all applicable provisions of
other Federal |ovvs, regulations, and directives pertaining to and prohibiting discrimination that are
applicable, except to the extent the Department determines otherwise in writing.
Section 12. Planning and Private Enterprise.
a. General. To the extent applicable, the Grantee agrees to implement the Project in a manner
consistent with the plans developed in compliance with the Federal planning and private enterprise
provisions of the following:
(1) 4Q�h�otmr�3�
`' U.S.C. . .
(2) Joint Federal Highway Administration (F document,
^|ntehnn Guidance for Implementing Key 8AFETEA-LU Provisions on Planning,
Environment, and Air Quality for Joint FHWA/FTA Authorities," dated September 2, 2005, as
amended by joint FHVVA/FTA guidance, ''8AFETEA'LU Deadline for New Planning
Requirements (July 1' 2007)'^ dated May 2. 2808 [clarifying Guidance on Implementation of
8AFETEA-LU Planning Provisiono], and subsequent Federal directives implementing
OAFETEA-LU, except to the extent FTA determines otherwise inwriting;
(3) Joint FHVVA/FTA regulations, "Planning Assistance and Standards," 23 C.F.R. Part 450
and 49 C.F.R. Part 013tothe extent that those regulations are consistent with the
SAFETEA-LU amendments to public transportation planning and private enterprise laws,
and subsequent amendments to those regulations that may be promulgated; and
/4\ FTA regulations, "Major Capital Investment Projects," 49 C.F.R. Part 611, to the extent that
those regulations are consistent with the SAFETEA-LU amendments to the public
transportation planning and private enterprise laws, and any subsequent amendments to
those regulations that may be subsequently promulgated.
b. Governmental and Private Nonprofit Pro iders of Nonemergency Transportation,. In addition to
providing opportunities to participate in planning as described in Subsection 12a of this
Agreement, to the extent feasible the Grantee agrees to comply with the provisions of 49 U.S.C.
§ 5323(k), which afford governmental agencies and nonprofit organizations that receive Federal
assistance for nonernergency transportation from Federal Government sources (other than U.S.
O(lT) an opportunity to be included in the deaign, cuordinadon, and planning of transportation
services.
C. Infrastructure Investment. During the implementation nfthe Project, the Grantee agrees totake
into consideration the recommendations ofExecutive Order No. 12803. "Infrastructure
Privatization," 31 U.S.C. § 501 note. and Executive Order No. 12893, "Principles for Federal
Infrastructure |nveetmentm'"31 U.S.C. §501 note.
Section 13. Preference for United States Products and Services. To the extent 000ioabka. the
Grantee agrees to comply with the following U.S. domestic preference requirements:
a. Buy America. The Grantee agrees to comply with 49 U.G.C. 8 53230\ and FTA regulations, "Buy
AnnehooRequinamenta'"49C.F.R. Part O01tothe extent those regulations are consistent with the
FAST Act, MAP-21, or SAFETEA-LU provisions, and subsequent amendments to those regulations
that may be promulgated. The Grantee also ognaea to comply with FTA directives to the extant
those directives are consistent with GAFETEA-LU provisions, except to the extent that FTA or the
Department determines otherwise inwriting.
b. . The Grantee agrees to comply with
U.S. Maritime Administration regulations, ''Cargo Preference-U.S.-Flag Vessels," 46 C.F.R.
Part 381.to the extent those regulations apply to the Project.
05/27/2015 Page 15 of 36
America. Fly The Grantee understands and agrees that the Federal/State Government will not
participate in the costs of international air transportation of any individuals involved in or property
acquired for the Project unless that air transportation is provided by U.S.-flag air carriers to the
extent service by U.S.-flag air carriers is eVai|ab|e, in accordance with the requirements of the
International Air Transportation Fair Competitive Practices Act of 1974, as amended. 49 U.S.C.
G40118. and with U.G. G8/\ regulations, "Use of United States Flag Air Carriers," 41 C.F.R.
§§301-10.131 through 301-10.143.
Section 14. Procurement and Third Party Contracting. Tn the extent applicable, the Grantee agrees
to comply with the following third party procurement provisions:
a. Statutory and Regulatory Standards. The Grantee shall establish written procurement procedures
that comply with the required Federal and State standards as found on the Department's website:
.
The Bnanbam agrees to comply with the third party procurement requirements with 2 C.F.R. 200.
"Uniform Administrative Requinomonts, Cost Principles, and Audit Requirements for Federal
Awards" (replaces 4QC.F.R. 1O and 19. effective December 20.2O14\;49U.8.C. Chapter 53.as
amended by FAST Act; FTA's Master Agreement, FTA ; and other applicable Federal laws
in effect now nras subsequently enacted; and other applicable Federal regulations pertaining to
third party procurements and subsequent amendments thereto, tothe extent those regulations are
consistent with GAFETE4-LU provisions and N.C.B.O. 143 Article 8. The Grantee also egnaea to
comply with the provisions of FTA Circular 4220.1F, ''Third Party Contracting Guidanoa", as
amended, to the extent those provisions are consistentwith the FAST ACT, MAP-21, or SAFETEA-
LU provisionsnndvvithanyaubaequentornendnnentatherato'exoepttntheextontthe[)apmrtrnent
or the FTA determines otherwise in writing. Although the FTA "Best Practices Procurement
Manual" provides additional procurement guidance, the Grantee understands that this FTA manual
is focused on third party procurement processes and may omit certain Federal requirements
applicable to the third party contract work tobeperformed.
b. Full and Open Competition. |n accordance with 49U.8.C. §5325(a)' the Grantee agrees toconduct
all procurement transactions in a manner that provides full and open competition as determined by
the Department and FTA.
C. Exclusionary or Discriminatory Specifications. Apart from inconsistent requirements imposed by
Fedara| |avva or regulations, the Grantee agrees to comply with the requirements of 49 U.G.C. §
5325(h) by not using any Federal assistance awarded by FTA to support m procurement using
exclusionary or discriminatory specifications.
d. Geographic Restrictions. In accordance with N.C.B.8. 143 Article 3O, the Grantee agrees that ii
will not use any State or local geographic preference, except State or local geographic preferences
expressly mandated or as permitted by FTA. However, for example, in procuring architectural,
engineering, or related smn/inws' the Grantee's geographic location may be a selection criterion,
provided that a sufficient number of qualified firms are eligible to compete.
e. . The Grantee agrees that in accordance with 49U,8,C. §5325(i)'
any State law requiring buses to be purchased through in-State dealers will not apply to purchases
of vehicles acquired with funding authorized under 49 U.G.C. Chapter 53.
[ NeutralitV in Labor Relations. To the extent permitted by law, the Grantee agrees to comply with
Executive Order No. 13502. "Use of Project Labor Agreements /PLA\ for Federal Construction
Projects", February 6, 2009. 74 Fed. Reg. 6985 etoeq. As o result, the Recipient is no longer
prohibited from requiring an affiliation with a labor organization, such as a project |aborogreennent,
as a condition for award of any third peUx contract or subcontract at any tier for construction or
construction management services, except to the extent that the Federal Government determines
otherwise in writing.
g. Federal Supply Schedules. State, local, or nonprofit Recipients may not use Federal Supply
Schedules to acquire federally assisted property or services except to the extent permitted by U.S.
GSA' U.S. [>0T. or FTA |ovvs, regu|ations, directives, or determinations.
05/27/3015 Page l6of36
h. Force Account. The Grantee agrees that RA may determine the extent to which Federal
assistance may be used to participate in force account costs.
i. Department Technical Review. The Grantee agrees to permit the Department to review and
approve the Grantee's technical specifications and requirements to the extent the Department
believes necessary to ensure proper Project administration. The Grantee agrees to submit the
following to the Department for its review and approval prior to solicitation:
(1) New/adapted specifications for equipment, supplies, apparatuses and new-type rolling stock.
This requirement does not apply to equipnnent, supplies, or apparatuses with coat of less
than S30,000; or to Minivans; Conversion and Lift Vans; Center Aisle Vans and Standard
Vans; and Light Transit Vehicles (Cutmvvoy-typeBus).
(2) Drovvinge, designs, and/or description nf work for construction, renovation, or facility
improvement pr jeots'inn|udingth*purchaaeorconetructionofbusshe|tena.
j. Department Pre-award Approval. The Grantee agrees to submit procurement documents, including
the Procurement Checklist, to the Department for its review and approval prior to award of a
contract/subcontract under this Agreement for any nf the following:
(1) All new-type rolling stock (excluding Minivans); Conversion and Lift Vans; Center Aisle Vans
and Standard Vans; and Light Transit Vehicles (Cutaway-type Bum) not available on PTD
State contracts.
(2) All spooifioations, drawings, plans, and/or description of work required for all construotinn,
renovation, facility improvement nr related type projects;
(3) All construction projects equa|toorgnnaterthan$3O,O0O;
(4) Any "brand name" product or sole source purchase equal to or greater than $2,500;
(5) Any nontracVoubnontraotto other than apparent lowest bidder equal to or greater than
$3.500; $2.0ODifitiao construction related project
(0) Any procurement equal toor greater than $9O.00O;
(7) Any contract modification that would change the scope of a contract or increase the contract
amount uptnor over the formal (sea|ed) bid threshold of$8O'O00.
(8) All local procurements over $3.500 using grant funds' federal and/or state must submit o
Procurement Checklist with claim to be eligible for reimbursement
k. . Except to the extent the Department determines
otherwise in writing, the Grantee agrees that the Department's award of Federal and State
assistance for the Project does not, by itae|f, constitute pre-approval of any non-competitive third
party contract associated with the Project.
|. Preference for RecVcled Products. To the extent applicable, the Grantee agrees to comply with
U.S. EPA regulations, "Comprehensive Procurement Guidelines for Products Containing
Recovered Materials'; 40 C.F.R. Pad 247, which innp|nnnento Section 6002 of the Resource
Conservation and Recovery Act, as amended; 42 U.S.C. § 0902; and with subsequent Federal
regulations that may be promulgated. AnnonjinQ|y. the Grantee agrees to provide o competitive
preference for products and services that conserve natural resources, protect the environment,
and are energy efficient.
M. Clean Air and Clean Water. The Grantee agrees to include in each third party contract and
subaQreementexoeeding $100,000 adequate provisions to ensure that each Project participant
will agree to report the use of facilities placed on or likely to be placed on the U.S. Environmental
Protection Agency (U.S. EPA) ''List of Violating Facilities," to not use any violating fooi|itiaa, to
report violations Lo the Department and the Regional U.S. EPA Offine, and to comply with the
inspection and other applicable requirements of:
(1) Section 306 of the Clean Air Act, as amended, 42 U.S.C. § 7606. and other applicable
provisions of the Clean Air Act, ee amended, 42U.S.C. §T4O1 through 7671q;and
(2) Section 5O9Vfthe Clean Water Act, as amended, 33 U.S.C. § 1368, and other applicable
requirements of the Clean Water Act, ae amended, 33U.&C.G1251 through 1377.
n. National Intelligent Transportation SVstems Architecture and Standards. To the extent applicable,
i1he Grantee agrees to conform to the National Intelligent Transportation Systems (ITS) Architecture
and Standards as required by SAFETEA-LU G 5307(n). 23 U.S.C. § 512 note, and comply with
FTA Notice, "FTA National ITS Architecture Policy on Transit Projects" 66 Fed. Rog. 1455 etaeq..
05/27/2015 Page |?o[3b
January 8, 2001, and any subsequent further implementing directives, except to the extent FTA or
the Department determines otherwise in writing.
o. Rolling Stock. In acquiring rolling stock, the Grantee agrees as follows:
(1) Method of Acquisition. The Department's Public Transportation Division, through the North
Carolina Department of Administration, Purchase and Contract Division, awards vehicle
contracts for its grant recipients to purchase public transit vehicles. These vehicle contracts
comply with FTA and State requirements. The Grantee will utilize these vehicle contracts to
purchase public transit vehicles included in the Approved Budget for this Project. For public
transit vehicles not included in these contracts, the Grantee shall conduct a competitive
procurement process in accordance with this Agreement.
(2) Multi -year Options. In accordance with 49 U.S.C. § 5325(e)(1), the Grantee may not enter
into a multi -year contract with options, exceeding five (5) years after the date of the original
contract, to purchase additional rolling stock and replacement parts.
(3) Pre -Award and Post - Delivery Requirements. The Grantee agrees to comply with the
requirements of 49 U.S.C. § 5323(m) and FTA regulations, "Pre -Award and Post - Delivery
Audits of Rolling Stock Purchases," 49 C.F.R. Part 663 and, when promulgated, any
amendments to those regulations. The Grantee understands and agrees that to the extent
the provisions of 49 U.S.C. § 5323(m), as amended by the FAST Act, MAP -21 or SAFETEA-
LU conflict with FTA's implementing regulations, as currently promulgated, the provisions of
49 U.S.C. § 5323(m), as amended, prevail.
(4) Bus Testing. To the extent applicable, the Grantee agrees to comply with the requirements
of 49 U.S.C. § 5318(e) and FTA regulations, "Bus Testing," 49 C.F.R. Part 665, and any
amendments to those regulations that may be promulgated.
p. Bonding. For construction projects, the Grantee agrees to provide bid guarantee bond (5% of bid
price) and performance and payment bonds (100% of contract price) and comply with any other
construction bonding provisions as the Department may determine.
q. Architectural, Engineering, Design, or Related Services. For all architectural, engineering, design,
or related services the Grantee shall use qualifications -based competitive proposal [Request for
Qualifications (RFQ) in accordance with the Brooks Act] procedures. The Grantee shall follow
applicable statutes, N.C.G.S. 143 - 64.31 -34, and requirements set forth in FTA Circular 4220.1 F as
amended, to retain a qualified, registered architect or professional engineer:
(1) The Grantee agrees to comply with qualifications -based competitive proposal procedures,
which require:
(a) An offeror's qualifications be evaluated;
(b) Good faith effort to use minority -owned businesses;
(c) Price be excluded as an evaluation factor;
(d) Negotiations be conducted with only the most qualified offeror; and
(e) Failing agreement on price, negotiations with the next most qualified offeror be
conducted until a contract award can be made to the most qualified offeror whose
price is fair and reasonable.
(2) Geographic location may be a selection criterion in procurements for architectural and
engineering (A &E) services provided its application leaves an appropriate number of
qualified firms, given the nature and size of the project, to compete for the contract.
(3) The Grantee acknowledges and agrees that qualifications- based competitive proposal
procedures can only be used for procurement of the following services:
(a) Program management;
(b) Construction management;
(c) Feasibility studies; and
(d) Preliminary engineering, design, architectural, engineering, surveying, mapping, and
related services.
(4) The Grantee also agrees to:
(a) Include applicable Federal requirements and certifications in the solicitation;
(b) Submit procurement documents to the Department for its review and approval prior
to the award of any contract for A &E services for the Project; and
05/27/2015 Page 18 of 36
(c) Maintain written documentation to support each step of the procurement process.
Design-Bid-Build Prolects. The Design-Bid-Build method of construction is vvhmne there are
separate contracts and procurement processes for the design and construction. Typically the
designer coordinates the numerous prime Grantees that are involved in the construction process.
The Grantee may use design-bid-bui|d procurements to implement its projects after it has complied
with applicable Federal and State requirements and obtains approval from the Department prior to
solicitation and award of the contract.
Projects. The Design-Build method of construction is where e single Grantee is given
responsibility for both design and construction, thus eliminating an intermediate procurement step
with possible time saving, and more effective coordination and opportunities for cost savings.
Current|y, this procurement method is not an a||ovvah|o method of procurement by the State of
North Carolina. The Grantee may request to use the design-build method as an "alternate" method.
Submission of justification must be presented to the State Building Commission for e 2/3-majority
vote of approval. One of the drawbacks of design-build is that the owner does not have an
independent source (theA/E in traditional construction) overseeing design implementation and
verifying conformance with the drawings and specifications.
Competitive Proposal/Request for Proposal . The competitive proposal/ request for proposal
(RFP) method of procurement io normally conducted with more than one source submitting on
offar, i.e.. proposal. Either efixed price or cost reimbursement type contract is awarded. This
method of procurement is generally used when conditions are not appropriate for the use of sealed
bids. The Grantee acknowledges that certain restrictions apply under North Carolina law for use
of the RFP method and these restrictions and exceptions are discussed below.
(1) The Grantee agrees that the RFP Method may not be used in lieu of an invitation for bids
UFB\for:
(a) Constnurtion/repoirwork; or
(b) Purchase of apparatus, supplies, materials or equipment. Gee Subsection 14t(2), of
this Aonaoment, regarding information technology goods as services.
(2) The Grantee agrees that the RFP method of solicitation may be used (in addition to or instead
of any other procedure available under North Carolina law) for the procurement of
information technology goods and services [an defined in N.C.G.S. 147-33.81/2\]. This
applies to electronic data processing goods and aen/inea, telecommunications goods and
nen/icea, security goods and services, microprocessors, sofbwmne, information processing,
office systems, any services related to the foregoing, and consulting or other services for
design or redesign of information technology supporting business processes. The Grantee
will comply with the following minimum requirements [N.C.G.8. 143'129.8]:
(o) Notice of the request for proposals shall be given in accordance with N.C.G.S. 143
12Q(b).
(b) Contracts shall be awarded to the person or entity that submits the best overall
proposal an determined by the awarding authority. Factors tobe considered in
awarding contracts shall hm identified in the request for proposals.
/o\ The Grantee may use procurement methods set forth in N.C.G.S. 143-135.9 in
developing and evaluating requests for proposals.
(d) The Grantee may negotiate with any proposer in order to obtain e final contract that
best meets the needs of the Grantee.
(e) Any negotiations shall not alter the contract beyond the scope of the original request
for proposals in o manner that deprives the proposers or potential proposers of a fair
opportunity to compete for the contract; and vvou|U have resulted in the award of the
contract to a different person or entity if the alterations had been included in the request
for proposals.
0l Proposals submitted nhm|| not be subject to public inspection until o contract is
awarded.
/3> The Grantee agrees that the RFP method, in accordance with FTA Circular 422OAF as
amended, under the guidelines of FTA ''Beat Practices Procurement Manual," should be
used for procurements of professional services, such as consultants for planning activities
05/27/2015 Page |9o[30
and for transit system operations/management. The Grantee acknowledges that certain
restrictions apply under North Carolina law for use of the RFP method and these restrictions
and exceptions are discussed in Subsections 141(1) and 14t(2) of this Agreement. For all
architectural, engineerinA, dmaign, or related son/ices. the Grantee e0naen that the
qualifications-based competitive proposal process shall bm used (see Subsection 14q, this
Agreement).
(4) When the RFP method is used for procurement of professional services, the Grantee agrees
to abide by the following minimum requirements:
(a) Normally conducted with more than one source submitting an offer (proposal);
(b) Either fixed price or cost reimbursement type contract will beused;
(n) Generally used when conditions are not appropriate for use of sealed bids;
(d) Requests for proposals will bepublicized;
(e) All evaluation factors will be identified along with their relative importance;
/0 Proposa|svvi||beao|icitedfronnenadequgtenunober/3ioneoonnnnended\nfquo|ified
sources;
/g\ A standard method must be in place for conducting technical evaluations of the
proposals received and for selecting avvardeen;
(h) Awards will be made to the responsible firm whose proposal is most advantageous to
the Grantee's program with price and other factors considered; and
(i) In determining which proposal is most advantageous, the Grantee may award to the
proposer whose proposal offers the greatest business value (best value) to the
agency. "Bent value" is based on determination of which proposal offers the best
tradeoff between price and performanoo, vvhono quality is considered on integral
performance factor.
U. Award to Other than the Lowest Bidder. In accordance with Federal and State statutes, a third
party contract may be awarded to other than the lowest bidder, if the award furthers an objective
(such as improved long-term operating efficiency and lower long-term costs). When specified in
bidding documents, factors such as discounts, transportation oonta' and life cycle costs will be
considered in determining which bid is lowest. Prior to the award of any contract equal tonrgreater
than $3'500 ($2.000 for onnstruction-related projects) to other than apparent lowest bidder. the
Grantee shall submit its neounonnandetion along with basis/reason for selection tothe Department
for pre-award approval.
V. Award to Responsible Grantees. The Grantee agrees to ovvord third party contracts only to
responsible Grantees who possess potential ability to successfully perform under the terms and
conditions of the proposed procurement according toN.C.G.8.143'12Q. Consideration will be
given to such matters as Grantee integriiy, compliance with public policy, record of past
performance, and financial and technical resources. Contracts will not be awarded to parties that
are debarred, suspended, nr otherwise excluded from or ineligible for participation in Federal
assistance programs or activities in accordance with the Federal debarment and suspension rule,
49C.F.H.29. For procurements over $25.00O' the Grantee shall comply, and assure the
compliance of each third party Grantee and subrecipient at any tier, with the debarment and
suspension rule. FTA and the Department recommend that Grantees use a certification form for
projects over $25,000, which are funded in part with Federal funds. Anmnop|n certification form
can be obtained from the Department. The Grantee also agrees to check o potential Grantee's
debarment/suspension status ot the Federal vvebeite:
and the State vveboite:
ha.
W. Procurement Notification Requirements. With respect to any procurement for goods and services
(including construction services) having an aggregate value of $500,000 or more (in Federal funds),
the Grantee agrees to:
(1) Specify the amount of Federal and State funds that will be used to finance the acquisition in
any announcement of the contract award for such goods or services; and
(2) Express the said amount as e percentage of the total costs of the planned acquisition.
05/27/2015 Page 2Oo[36
X. Contract Administration SVstem. The Grantee shall maintain a contract administration system that
ensures that Grantees/8ubGrantema perform in accordance with the tenns, cnndKiono, and
specifications of their contracts or purchase orders.
y. Access to Third PartV Contract Records. The Grantee ogneea, and agrees to require its third pudv
Grantees and third party GubGrantoes, at as many tiers of the Project as rmquinsd, to provide to
the Federal and State awarding agencies or their duly authorized representatives, access to all
third party contract records to the extent required by 49 U.S.C. § 5325(g), and retain such
documents for st least five (5) years after project oonnp|etinn.
Section 15.
o� Capital Leases. To the extent applicable, the Grantee agrees to comply with FTA regulations,
"Capital Leases," 49 C.F.R. Part 639, and any revision thereto.
b. Leases Involving Certificates of Participation. The Grantee agrees to obtain the Deportment's
concurrence before entering into any leasing arrangement involving the issuance of certificates of
participation in connection with the acquisition nf any capital asset.
C. Lease vs. Purchase. The Grantee agrees to obtain the Department's concurrence and a cost
analysis will be presented to evaluate the hsnns and conditions prior to entering into any lease
agreement.
Section 16. Hold Harmless. Except as prohibited or otherwise limited bv State law or except tothe
extent that FTA or the Department determines otherwise in writing, upon request by the Federal or State
Government, the Grantee ognaea to indemnifv, oaxa, and hold harmless the Federal and State
Government and its officers, agents, and employees acting within the scope of their official duties against
any liability, including costs and expenses, resulting from any willful or intentional violation by the Grantee
of proprietary rights, copyrights, or right of privacy, arising out of the publication, translation, reproduction,
delivery, use' or disposition of any data furnished under the Project. The Grantee shall not be required
to indemnify the Federal or State Government for any such liability caused by the wrongful acts of Federal
or State employees oragents.
Section 17. The Grantee understands and agrees
that the Federal/State Government retains a Federal/State interest in any real propertv, equipnnent, and
supplies financed with Federal/State assistance (Project property) unti|, and to the extent, that the
Federal/State Government relinquishes its Federal/State interest in that Project property. With respect
tn any Project prupertyfinancedvvithFedera|/8tateassintanoeunderthieAgnaement'theGranteeogrees
to comply with the following provisions, except to the extent FTAorthe Department determines otherwise
in writing:
a. Use of Proiect Property. The Grantee agrees to maintain continuing control of the use of Project
property to the extent satisfactory to FTA. The Grantee agrees to use Project property for
appropriate Project purposes (which may include joint development purposes that generate
program income, both during and after the award period and used to support public transportation
activities) for the duration of the useful life of that property, as required by FTA or the Department.
Should the Grantee unreasonably delay or fail to use Project propertyduringthnusnfu||ifeofthat
property, the Grantee agrees that it may be required to return the entire amount of the Federal and
State assistance expended on that property. The Grantee further agrees to notify the Department
immediately when any Project prnpertyisvvithdravvnfiomP jeotuseorvvhanonyProject property
is used in a manner substantially different from the representations the Grantee has nnodo in its
Application nrinthe Project Description for this Agreement for the Project. In turn. the Department
shall be responsible for notifying FTA.
b. General. The Grantee agrees to comply with the property management standards of 49 C.F.R. a§
18.31 through 18.33, including any amendments thereto, and with other applicable Federal and
State regulations and directives. Any exception to the requirements nf49 C.F.R. G§ 18.31 through
18.33 requires the express approval of the Federal Government in writing. The Grantee also
consents to the Department's reimbursement requirements for premature dispositions of certain
Project equipment, as set forth in Subsection 17i of this Agreement.
05/27/2015 Page 2|u[30
C. . The Grantee
shall maintain all project equipment at a high level of cleanliness, safetv, and mechanical
soundness in accordance with the minimum maintenance requirements recommended by the
manufacturer. The Grantee shall register all vehicle maintenance activities in a Comprehensive
Maintenance Record oran electronic version ofsame. The Department shall conduct frequent
inspections to confirm proper maintenance pursuant to this Subsection 17c of this Agreement
and the State Management Plan. The Grantee shall collect and submit to the Department at
such time and in such manner as it may require information for the purpose of the Department's
Public Transportation Management System (PTM5).
The Grantee shall maintain the facility, including any and all equipment installed into or added on
to the facility os part of the Project, ingoodopermtingnrdermndmtohiQh|evm|ofo|ean|inose.safety
and mechanical soundness in accordance with good facility maintenance and upkeep practices
and in accordance with the minimum maintenance requirements recommended by the
manufacturer for all equipment installed in or added to the facility as part of the Project. Such
maintenance shall be in compliance with applicable Federal and state regulations or directives that
may be iaaued, except to the extent that the Department determines otherwise in writing. The
Department shall conduct inspections an it deems necessary to confirm proper maintenance on
the port of the Grantee pursuant to this Subsection 17c of the Agreement and the State
Management Plan. Such inspections may or may not be scheduled mhmoU of time, but will be
conducted such that they shall not significantly interfere with the ongoing and necessary functions
for which the Project was designed. The Grantee shall make every effort to enoonnnnodotn such
inspections by the Department in accordance with the Department's desired schedule for such
inspections. The Grantee shall collect and submit tnthe Department at such time and in such
manner as the Department may require information for the purpose of the Department's Public
Transportation Management System (PTMS) and any and all other reports the Department deems
necessary. The Grantee shall also maintain and make available to the Department upon its
demand all donunnanta, po|ioies, procedureo, purchase nrders, bills of se|e, internal work orders
and similar items that demonstrate the Grantee's maintenance of the facility in good operating
order and at a high level of cleanliness, safety and mechanical soundness.
d. Records. The Grantee agrees to keep satisfactory records pertaining io the use nfProject
property, and submit to the Department upon request such information as may be required to
assure compliance with this Subsection 17of this Agreement.
e. Incidental Use. The Grantee agrees that:
(1) General. Any incidental use of Project property will not exceed that permitted under
applicable Federal and State laws, regulations, and directives.
/2\ Alternative Fueling Facilities. Ae authorized by4AU.G.C.Q5323(p). any incidental use of
its federally financed alternative fueling facilities and equipment by non-transit public
entities and private entities will be permitted, only ifthe:
(») Incidental use does not interfere with the Grantee's Project orpub|iotransportotion
operations;
(b) Grantee fully recaptures all costs related to the incidental use from the non-transit
public entity or private entity;
(c) Grantee uses revenues received from the incidental use in excess of costs for
p|anninQ, capital, and operating expenses that are incurred in providing public
transportation; and;
(d) Private entities pay all applicable excise taxes onfuel.
f. Title to Vehicles. The Certificate of Title to all vehicles purchased under the Approved Budget for
this Project oha||beinthenameoftheGrentee. The Department's Public Transportation Division
shall be recorded on the Certificate of Title as first lien-holder. In the event of project termination
or breach of contract provisions, the Grantee shall, upon written notification by the Department,
surrender Project equipment and/or transfer the Certificate(s) of Title for Project equipment to the
Department ur the Department's designee.
Q. Encumbrance of Proiect Propert . The Grantee agrees tn maintain satisfactory continuing
control of Project propertyaofo/|ovva:
05/27/2016 Page 22o[3h
(1) Written Transactions. The Grantee agrees that it will not execute any transfer of title, lease,
lien, pledge, mortgage, encumbrance, third party contract, subagreement, grant anticipation
note, alienation, innovative finance arrangement (such as a cross border lease, leveraged
lease, or otherwise), or any other obligation pertaining to Project property, that in any way
would affect the continuing Federal and State interest in that Project property.
(2) Oral Transactions. The Grantee agrees that it will not obligate itself in any manner to any
third party with respect to Project property.
(3) Other Actions. The Grantee agrees that it will not take any action adversely affecting the
Federal and State interest in or impair the Grantee's continuing control of the use of Project
property.
h. Transfer of Proiect Property. The Grantee understands and agrees as follows:
(1) Grantee Request. The Grantee may transfer any Project property financed with Federal
assistance authorized under 49 U.S.C. chapter 53 to a local governmental authority to be
used for any public purpose with no further obligation to the Federal Government, provided
the transfer is approved by the Federal Transit Administrator and conforms with the
requirements of 49 U.S.C. §§ 5334(h)(1) through 5334(h)(3).
(2) Federal /State Government Direction. The Grantee agrees that the Federal or State
Government may direct the disposition of, and even require the Grantee to transfer title to
any Project property financed with Federal /State assistance under this Agreement.
(3) Leasing Project Property to Another Party.
(a) General. Prior to entering into any third party contract for leasing Project property to
another party, the Grantee agrees to obtain approval from the Department. If the
Grantee leases any Project property to another party, the Grantee agrees to retain
ownership of the leased Project property, and assure that the lessee will use the
Project property appropriately, through a written lease between the Grantee and
lessee. The Grantee agrees to use the standard lease agreement form provided by
the Department and to provide a copy of the signed, executed lease agreement to the
Department. In accordance with Subsection 5e of this Agreement, regardless of
assignment of work to be completed under this Project or lease of Project assets to a
third party, it is the Grantee's primary responsibility to comply with Federal and State
requirements of this Agreement and assure the compliance of any third party
Grantees.
(b) Lease of Vehicles. The lease of vehicles acquired with financial assistance authorized
for 49 U.S.C. chapter 53 to any third party is contingent upon approval of the
Department. It is allowable to lease vehicles to another Community Transportation
System providing general public service in the State of North Carolina, upon approval
of the Department. It is also allowable for vehicles to be leased to a third party operator
or transportation management company that operates the transit service within a
county /region under contract to the Grantee, upon approval of the Department. The
Grantee agrees to use the vehicle lease agreement provided by the Department when
vehicles are leased, even if on a short -term basis, to another Community
Transportation System or a management company. The Grantee agrees to obtain
written approval from the Department before the lease is executed and forward a copy
of the signed, executed lease agreement to the Department. The Grantee, as a
Community Transportation System, shall not lease vehicles to human service
agencies, county agencies /government, community agencies or school systems. The
Grantee agrees not to loan vehicle(s) to other agencies /individuals for short -term use,
even during hours that the transportation system is not providing service, as the
vehicle(s) will generally be used to provide service that is "closed- door," i.e., not open
to the general public.
i. Disposition of Project Property. With prior Department approval, the Grantee may sell, transfer,
or lease Project property and use the proceeds to reduce the gross project cost of other eligible
capital public transportation projects to the extent permitted by 49 U.S.C. § 5334(h)(4). The
Grantee also agrees that the Department shall determine "useful life" for all Project property and
05/27/2015 Page 23 of 36
that the Grantee will use Project property continuously and appropriately throughout the useful
life of that property. Upon the end of the period of useful life, the Grantee may dispose of Project
property after notifying and receiving disposition instructions from the Department.
(1) Project Property Whose Useful Life Has Expired. When the useful life of Project property
has expired, the Grantee agrees to comply with the Department's disposition requirements.
(2) Proiect Property Prematurely Withdrawn from Use. For Project property withdrawn from
appropriate use before its useful life has expired, the Grantee agrees as follows:
(a) Notification Requirement. The Grantee agrees to notify the Department immediately
when any Project property is prematurely withdrawn from appropriate use, whether by
planned withdrawal, misuse, or casualty loss.
(b) Calculating the Fair Market Value of Prematurely Withdrawn Project Property. The
Grantee agrees that the Federal /State Government retains a Federal /State interest in
the fair market value of Project property prematurely withdrawn from appropriate use.
The amount of the Federal /State interest in the Project property shall be determined
by the ratio of the Federal /State assistance awarded for the property to the actual cost
of the property. The Grantee agrees that the fair market value of Project property
prematurely withdrawn from use will be calculated as follows:
1. Equipment and Supplies. The Grantee agrees that the fair market value of
Project equipment and supplies shall be calculated by straight -line depreciation
of that property, based on the useful life of the equipment or supplies as
established by the Department. The fair market value of Project equipment and
supplies shall be the value immediately before the occurrence prompting the
withdrawal of the equipment or supplies from appropriate use. In the case of
Project equipment or supplies lost or damaged by fire, casualty, or natural
disaster, the fair market value shall be calculated on the basis of the condition
of that equipment or supplies immediately before the fire, casualty, or natural
disaster, or the amount of insurance coverage, whichever is greater.
2. Real Property. The Grantee agrees that the fair market value of real property
financed under the Project shall be determined by FTA either on the basis of
competent appraisal based on an appropriate date approved by FTA, as
provided by 49 C.F.R. Part 24, by straight line depreciation of improvements to
real property coupled with the value of the land as determined by FTA on the
basis of appraisal, or other Federal law or regulations that may be applicable.
3. Exceptional Circumstances, The Grantee agrees that the Department may
require the use of another method to determine the fair market value of Project
property. In unusual circumstances, the Grantee may request that another
reasonable valuation method be used including, but not limited to, accelerated
depreciation, comparable sales, or established market values. In determining
whether to approve such a request, the Department may consider any action
taken, omission made, or unfortunate occurrence suffered by the Grantee with
respect to the preservation of Project property withdrawn from appropriate use.
(c) Financial Obligations to the Federal /State Government. The Grantee agrees to remit
to the Department the Federal and State interest in the fair market value of any Project
property prematurely withdrawn from appropriate use. In turn, the Department shall
be responsible to remit the Federal interest to the FTA. In the case of fire, casualty,
or natural disaster, the Grantee may fulfill its obligations to remit the Federal and State
interest by either:
1. Investing an amount equal to the remaining Federal and State interest in like -
kind property that is eligible for assistance within the scope of the Project that
provided Federal /State assistance for the Project property prematurely
withdrawn from use; or
2. Returning to the Department an amount equal to the remaining Federal and
State interest in the withdrawn Project property.
Insurance Proceeds. If the Grantee receives insurance proceeds as a result of damage or
05/27/2015 Page 24 of 36
destruction to the Project property, the Grantee agrees to:
(1) Apply those insurance proceeds tothe cost ofreplacing the damaged or destroyed Project
property taken out of service, or
/2\ Return to the Department an amount equal to the remaining Federal and State interest in
the damaged or destroyed Project property.
k. . The Grantee agrees to comply with applicable requirements
of U.S. Pipeline and Hazardous Materials Safety Administration regulations, "Shippers General
Requirements for Shipments and Packaging," 49 C.F.R. Part 175, in connection with the
transportation of any hazardous materials.
|. Misused or Damaged Probect Propert . If any damage to Project property results from abuse or
misuse occurring with the Grantee 's knowledge and consent, the Grantee agrees to restore the
Project property to its original condition or refund the value of the Federal and State interest inthat
property, ao the Department may require.
M. Responsibilities after Proiect Closeout. The Grantee agrees that Project closeout by the
Department will not change the Grantee's Project prnpertynnanagennentneaponnibi|itieaoaata1ed
in Section 14 of this Agreement, and as may be set forth in subsequent Federal and State |uwa.
regulations, and directives, except to the extent the Department determines otherwise in writing.
Section 18. Insurance. The Grantee shall be responsible for protecting the state and/or federal financial
interest in the facility constructionlrenovation and equipment purchased under this Agreement throughout
the useful life. The Grantee shall provide, aa frequently and in such manner esthe Department may
require, written documentation that the facility and equipment are insured against loss in an amount equal
to or greater than the state and/or federal share of the real value of the facility or equipment. Failure of
the Grantee to provide adequate insurance shall be considered a breach of contract and, after notification
may result in termination nf this Agreement. |n addition, other insurance requirements may apply. The
Grantee agrees as follows:
a. Minimum Requirements. At a minimum, the Grantee agrees to comply with the insurance
requirements normally imposed by North Carolina State and |one| |ovva, regu|etinnn, and
ordinances, except to the extent that the Department determines otherwise in writing.
b. Flood Hazards. To the extent applicable, the Grantee agrees to comply with the flood insurance
purchase provisions of Section 102(a) of the Flood Disaster Protection Act of 1973. 42 U.G.C. §
4012e(a). with respect to any Project activity involving construction or an acquisition having an
insurable cost of$1O'0O0 or more.
Section 18. Relocation. When relocation of individuals or businesses is required' the Grantee agrees
as follows:
a. Relocation Protections. The Grantee agrees to comply with 49 U.S.C. G 5324(a)' which requires
compliance with the UnUbnn Relocation Assistance and Keo| Property Acquisition Pn|ickaa Act of
1070. as amended, 42 U.S.C. 0848O1 etscq.; and U.S. DOT regulations, "Uniform Relocation
Assistance and Real Property Acquisition for Federal and Federally Assisted Programs," 49 C.F.R�
Part 24, which provide for fair and equitable treatment of persons displaced and persons whose
property is acquired as e result of Federal and federally assisted programs. [See, new U.G. DOT
final rule, "Uniform Relocation Assistance and Real Property Acquisition for Federal and Federally
Assisted Programs." 49 C.F.R. Part 24, at 70 Fed. Reg. 590 etomq.. January 4, 2005] These
requirements apply to relocation in connection with all interests in real property acquired for the
Project regardless of Federal participation in the costs of that real property.
b. Nondiscrimination in Housing. In carrying out its responsibilities to provide housing that may be
required for compliance with Federal relocation requirements for individuals, the Grantee agrees
to comply with Title V||| of the Civil Rights Ant of 1908, as amended, 42 U.S.C. §§ 3001 et seq.,
and with Executive Order No. 12892. ''Leadership and Coordination of Fair Housing in Federal
Programs: Affirmatively Furthering Fair HnusinQ,"42U.S.C. §58O8note.
C. . In undertaking construction or rehabilitation of
residential structures on behalf of individuals affected by real property acquisition in connection
with implementing the Project, the Grantee agrees that it will not use lead-based point. consistent
05/27/2015 Page 25of36
with the prohibitions of Section 401(b) of the Lead-Based Paint Poisoning Prevention Aot, 42
U.G.C. § 48]1(b). and the provisions of U.S. Housing and Urban Development reQu|sbpna. "Lead-
based Paint Poisoning in Certain Residential Structures."
Section 20. Real Property. For real property acquired with Federal assistance, the Grantee agrees as
follows:
a. Land Acquisition. The Grantee agrees to oonnpk/ with 49 U.G.C. § 5324(a), which requires
compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of
197O.os amended, 43U.S.C.0§4801eteeq.; and with U.G. DOT regulations, "Uniform Relocation
Assistance and Real Property Acquisition for Federal and Federally Assisted Programs," 49 C.F.R.
Part 24. [See, new U.S. [)(}T final rule, "Uniform Relocation Assistance and F{eo| Property
Acquisition for Federal and Federally Assisted Programs," 49 C.F.R. Part 24' 70 Fed. Reg. 590 et
seq., January 4, 2005.] These requirements apply to all interests in real property acquired for
Project purposes regardless of Federal participation in the cost of that real property.
b. Covenant Assurinq Nondiscrimination. The Grantee agrees to include a covenant in the title ofthe
real property acquired for the Project toaoaunenondieorirninationduringtheuaefu||ihsofthe
Project.
C. Recording Title to Real Property. Tn the extent required byFTA and the Department, the Grantee
agrees to record the Federal and/or State's inbsxaat in title to naa| property used in connection with
the Project and/or execute at the request of the Department any instrument or documents
evidencing or related tothe State's interest in the Project's property.
M\ Asa condition nfits participation ino Facility Project, theDeportnnentviUretainmsenunad
interest in the Project for the estimated life of the Project, expected to be forty (40) years,
following completion of the Project; or the prorated share of the original investment or
current fair market value (the higher value of the two); whichever comes first.
e. Department Approval of Changes in Real Property Ownership. The Grantee agrees that it will not
dispose uf, modify the use of' or change the terms of the real property title, or other interest in the
site and facilities used in the Project without prior written permission and instructions from the
Department.
e Disposal of Real Property.
(1) |f useful life isnot attained, upon the sale nr disposition of any Project tsci|itv'theDepartnnent
shall be entitled to a refund of the original state and/or federal investment or the state and/or
federal prorated share of the current fair market value of the project facility, whichever is
greater.
(2) For the purpose of this Agreement, the term "any sale or disposition of the Project faci|ity"
shall mean any sale or disposition of the facility for a use not consistent with purposes for
which the state and/or federal share was originally granted pursuant to the Project
Agreement, or for a use consistent with such purposes wherein the transferee in the sale or
disposition does not enter into mnassignment and assumption agreement with the Grantee
with respect to the Grantee's obligation under this Agreement or the Grant Agreement, so
that the transferee becomes obligated as if the transferee had been the original party.
Section 21. to the extent the Department determines
otherwise inwriting, the Grantee agrees oafollows:
a. Drafting, Review, and Approval of Construction Plans and Specifications. The Grantee agrees to
submit drevvngo, designs, and/or description of work for construction' renovaiion, or facility
improvement projects, including the purchase or construction of bus shelters to the Department for
its review and approval prior to solicitation.
b. . The Grantee agrees to record and report Minority-owned Business
good faith efforts in accordance with N.C.G.G. 143-128.2/D.
C. Supervision of Construction. The Grantee agrees to provide and maintain competent and
adequate engineering supervision at the construction site to ensure that the complete work
conforms to the approved plans and specifications.
05/27/2016 Page Z6of3h
d. Construction Reports. The Grantee agrees to provide progress reports and other data and
information ea may be required bv the Department.
e. . To the extent applicable, the Grantee agrees to
comply with FTA regulations, "Project Management Oversight,"4Q C.F.R. Pad 033, and any
subsequent Project K8anagementOvera|8htregu|ationsFTAnnayimnue.
t Seismic Safety. The Grantee agrees to comply with the Earthquake Hazards Reduction Act of
1977, as amended' 42 U.S.C. §§77U1 etseq., with Executive Order No. 12009. "Seismic Safety
of Federal and Federally-Assisted or Regulated New Building Construction," 42 U.S.C. § 7704
note' and with U.S. DOT regulations, "Seismic Safetv,"4AC.F.R. Part 41, specifically, 49 C.F.R. §
41.117.
Section 22. Employee Protections.
a. Construction Activities. The Grantee agrees to oonnpk/' and assures the compliance of each third
party Grantee and each eubvecipieni at any tier of the Project, with the following laws and
regulations providing protections for construction employees:
(1) ' as amended, 49 U.G.C. § 5333(m)' which requires compliance with the
Davis-Bacon Act, 40U.8.C. §§3141*taeq.' and implementing U.G.[)[)L regulations, "Labor
Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted
Construction (also Labor Standards Provisions Applicable to Nononnxtruction Contracts
Subject tothe Contract Work Hours and Safety Standards Act)'" 29 C.F.R. Part 5;
(2) Contract Work Hours and Safety Standards Act, as amended, 40 U.S.C. §§ 3701 etseq..
specifically, the wage and hour requirements of Section 102 of that Act at 40 U.S.C. §37O2.
and implementing U.G. [}(}L regulations, "Labor Standards Provisions Applicable to
Contracts Governing Federally Financed and Assisted Construction (also Labor Standards
Provisions Applicable to Nonconstruction Contracts Subject to the Contract Work Hours and
Safety Standards /\rt).''20C.F.R. Part 5; and the safety requirements of Section 1O7ofthat
Act at 40 U.S.C. G 3704' and implementing U.S [}OL regulations, "Safety and Health
Regulations for CVnatruction'"2QC.F.F<. Part 1S20;and
(3) . as amended, 18 U.S.C. §R74 and 40 U.S.C. Section 3145
and implementing U.S. OOLrmgu|otione. "Grantees and 8ubGranteepon Public Building or
Public Work Financed in Whole or in part by Loans or Grants from the United States." 29
C.F.R. Pad 3.
b. Activities Not Involving Construction. The Grantee agrees to comply, and assures the compliance
of each third party Grantee and each aubreoipientot any tier of the Project, vvifhthnernp|nyeo
protection requirements for nonconstruction employees of the Contract Work Hours and Safety
Standards Act, as amended, 4DU.S.C. §§3701 etneq..in particular the wage and hour
requirements ofSection 102of that Act ot4O U.G.C. §37O2. and with U.S. DOLregu|ations' "Labor
Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted
Construction (also Labor Standards Provisions Applicable to Nonconstruction Contracts Subject to
the Contract Work Hours and Safety Standards Ac0'"2S C.F.F<. Part 5.
C. Activities I nvolvinq Commerce. The Grantee agrees that the provisions of the Fair Labor Standards
Act' 28 U.S.C. Q§ 201 eteeq.. apply to employees performing Project work involving commerce.
d. . The Grantee
agrees to comply with the terms and conditions of the Special Warranty for the Program agreed to
by the U.S. Secretaries of Transportation and Labor, dated May 31, 1979, U.S. DOL implementing
procedures, and any revisions thereto.
Section 23. Environmental Protections. The Grantee recognizes that many Federal and State ksvvs
imposing environmental and resource conservation requirements may apply to the Project. Gonne' but
not all, of the major Federal |avva that may affect the Project include: the National Environmental Policy
Act of 1969 (NEPA)' as amended, 42 U.S.C. §§ 4321 through 4335; the Clean Air Act, as amended, 42
U.S.C. Q§ 7401 through7671q and scattered sections of Title 2S, United States Code; the Clean Water
Aot, as amended. 33 U.S.C. §§ 1251 through 1377; the Resource Conservation and Recovery Act, as
amended, 42 U.G.C. 8§ 0901 through 6992k; the Comprehensive Environmental Response,
06/27/2015 Page 27of36
Compensation, and Liability Act, as amended, 42 U.S.C. §§ 9601 through 9675, as well as environmental
provisions within Title 23, United States Code, and 49 U.S.C. chapter 53. The Grantee also recognizes
that U.S. EPA, FHWA and other Federal agencies have issued, and in the future are expected to issue,
Federal regulations and directives that may affect the Project. Thus, the Grantee agrees to comply, and
assures the compliance of each third party Grantee, with any applicable Federal laws, regulations and
directives as the Federal Government are in effect now or become effective in the future, except to the
extent the Federal Government determines otherwise in writing. Listed below are environmental
provisions of particular concern to FTA and the Department. The Grantee understands and agrees that
those laws, regulations, and directives may not constitute the Grantee's entire obligation to meet all
Federal environmental and resource conservation requirements.
a. National Environmental Policy. Federal assistance is contingent upon the Grantee's facilitating
FTA's compliance with all applicable requirements and implementing regulations of the National
Environmental Policy Act of 1969, as amended, (NEPA) 42 U.S.C. §§ 4321 through 4335 (as
restricted by 42 U.S.C. § 5159, if applicable); Executive Order No. 11514, as amended, "Protection
and Enhancement of Environmental Quality," 42 U.S.C. § 4321 note; FTA statutory requirements
at 49 U.S.C. § 5324(b); U.S. Council on Environmental Quality regulations pertaining to compliance
with NEPA, 40 C.F.R. Parts 1500 through 1508; and joint FHWA /FTA regulations, "Environmental
Impact and Related Procedures," 23 C.F.R. Part 771 and 49 C.F.R. Part 622, and subsequent
Federal environmental protection regulations that may be promulgated.
The Recipient agrees to comply with the applicable provisions of 23 U.S.C. Section 139 pertaining
to environmental procedures, and 23 U.S.C. Section 326, pertaining to State responsibility for
categorical exclusions, in accordance with the provisions of joint FHWA /FTA final guidance,
"SAFETA -LU Environmental Review Process (Public Law 109 -59)," 71 fed. Reg. 66576 et seq.,
November 15, 2006 and any applicable Federal directives that may be issued at a later date, except
to the extent that FTA determines otherwise in writing.
b. Air Quality. Except to the extent the Federal Government determines otherwise in writing, the
Grantee agrees to comply with all applicable Federal laws, regulations, and directives
implementing the Clean Air Act, as amended, 42 U.S.C. §§ 7401 through 7671 q, and:
(1) The Grantee agrees to comply with the applicable requirements of Section 176(c) of the
Clean Air Act, 42 U.S.C. § 7506(c), consistent with the joint FHWA /FTA document, "Interim
Guidance for Implementing Key SAFETEA -LU Provisions on Planning, Environment, and Air
Quality for Joint FHWA /FTA Authorities," dated September 2, 2005, and any subsequent
applicable Federal directives that may be issued; with U.S. EPA regulations, "Conformity to
State or Federal Implementation Plans of Transportation Plans, Programs, and Projects
Developed, Funded or Approved Under Title 23 US.C. or the Federal Transit Act," 40 C.F.R.
Part 51, Subpart T; and "Determining Conformity of Federal Actions to State or Federal
Implementation Plans," 40 C.F.R. Part 93, and any subsequent Federal conformity
regulations that may be promulgated. To support the requisite air quality conformity finding
for the Project, the Grantee agrees to implement each air quality mitigation or control
measure incorporated in the Project. The Grantee further agrees that any Project identified
in an applicable State Implementation Plan (SIP) as a Transportation Control Measure will
be wholly consistent with the design concept and scope of the Project described in the SIP.
(2) U.S. EPA also imposes requirements implementing the Clean Air Act, as amended, which
may apply to public transportation operators, particularly operators of large public
transportation bus fleets. Accordingly, the Grantee agrees to comply with the following U.S.
EPA regulations to the extent they apply to the Project: "Control of Air Pollution from Mobile
Sources," 40 C.F.R. Part 85; "Control of Air Pollution from New and In -Use Motor Vehicles
and New and In -Use Motor Vehicle Engines," 40 C.F.R. Part 86; and "Fuel Economy of Motor
Vehicles," 40 C.F.R. Part 600.
(3) The Grantee agrees to comply with notice of violating facility provisions of Executive Order
No. 11738, "Administration of the Clean Air Act and the Federal Water Pollution Control Act
with Respect to Federal Contracts, Grants, or Loans," 42 U.S.C. § 7606 note.
C. Clean Water. Except to the extent the Federal Government determines otherwise in writing, the
05/27/2015 Page 28 of 36
Grantee agrees to comply with all applicable Federal regulations and directives issued pursuant
to the Clean Water Act, as amended, 33 U.S.C. §§ 1251 through 1377. In addition:
(1) The Grantee agrees to protect underground sources of drinking water consistent with the
provisions of the Safe Drinking Water Act of 1974, as amended, 42 U.S.C. §§ 300f through
300j -6.
(2) The Grantee agrees to comply with notice of violating facility provisions of Executive Order
No. 11738, "Administration of the Clean Air Act and the Federal Water Pollution Control Act
with Respect to Federal Contracts, Grants, or Loans," 42 U.S.C. § 7606 note.
d. Use of Public Lands. The Grantee agrees that in implementing its Project, it will not use any
publicly owned land from a park, recreation area, or wildlife or waterfowl refuge of national, State,
or local significance as determined by the Federal, State, or local officials having jurisdiction
thereof, and it will not use any land from a historic site of national, state, or local significance, unless
the Federal Government makes the findings required by 49 U.S.C. §§ 303(b) and 303(c). The
Grantee also agrees to comply with joint FHWA/FTA regulations, "Parks, Recreation Areas, Wildlife
and Waterfowl Refuges, and Historic Sites," 23 C.F.R. Parts 771 and 774, and 49 C.F.R. Part 622,
when promulgated.
e. Wild and Scenic Rivers. The Grantee agrees to comply with applicable provisions of the Wild and
Scenic Rivers Act of 1968, as amended, 16 U.S.C. §§ 1271 through 1287, relating to protecting
components of the national wild and scenic rivers system; and to the extent applicable, to comply
with U.S. Forest Service regulations, "Wild and Scenic Rivers," 36 C.F.R. Part 297, and with U.S.
Bureau of Land Management regulations, "Management Areas," 43 C.F.R. Part 8350.
f. Coastal Zone Management. The Grantee agrees to assure Project consistency with the approved
State management program developed under the Coastal Zone Management Act of 1972, as
amended, 16 U.S.C. §§ 1451 through 1465,
g. Wetlands. The Grantee agrees to facilitate compliance with the protections for wetlands in
accordance with Executive Order No. 11990, as amended, "Protection of Wetlands," at 42 U.S.C.
§ 4321 note.
h. Floodplains. The Grantee agrees to comply with the flood hazards protections in floodplains in
accordance with Executive Order No. 11988, as amended, "Floodplain Management," 42 U.S.C. §
4321 note.
i. Endangered Species and Fisheries Conservation. The Grantee agrees to comply with protections
for endangered species set forth in the Endangered Species Act of 1973, as amended, 16 U.S.C.
§§ 1531 through 1544, and the Magnuson Stevens Fisheries Conservation Act, as amended, 16
U.S.C. §§ 1801 et seq.
j. Historic Preservation. The Grantee agrees to encourage compliance with the Federal historic and
archaeological preservation requirements of Section 106 of the National Historic Preservation Act,
as amended, 16 U.S.C. § 470f; with Executive Order No. 11593, "Protection and Enhancement of
the Cultural Environment," 16 U.S.C. § 470 note; and with the Archaeological and Historic
Preservation Act of 1974, as amended, 16 U.S.C. §§ 469a through 469c, as follows:
(1) In accordance with U.S. Advisory Council on Historic Preservation regulations, "Protection
of Historic and Cultural Properties," 36 C.F.R. Part 800, the Grantee agrees to consult with
the State Historic Preservation Officer concerning investigations to identify properties and
resources included in or eligible for inclusion in the National Register of Historic Places that
may be affected by the Project, and agrees to notify FTA of those properties that are affected.
(2) The Grantee agrees to comply with all applicable Federal regulations and directives to avoid
or mitigate adverse effects on those historic properties, except to the extent the Federal
Government determines otherwise in writing.
k. Indian Sacred Sites. The Grantee agrees to facilitate compliance with the preservation of places
and objects of religious importance to American Indians, Eskimos, Aleuts, and Native Hawaiians,
in compliance with the American Indian Religious Freedom Act, 42 U.S.C. § 1996, and with
Executive Order No. 13007, "Indian Sacred Sites," 42 U.S.C. § 1996 note, except to the extent the
Federal Government determines otherwise in writing.
I. Mitigation of Adverse Environmental Effects. Should the proposed Project cause or result in
adverse environmental effects, the Grantee agrees to take all reasonable measures to minimize
05/27/2015 Page 29 of 36
the impact of those adverse effects, as required by 49 U.S.C. § 5324(b), and other applicable
Federal laws and regulations, including 23 C.F.R. Part 771 and 49 C.F.R. Part 622. The Grantee
agrees to comply with all environmental mitigation measures that may be identified as
commitments in applicable environmental documents, (i.e., environmental assessments,
environmental impact statements, memoranda of agreement, and other documents as required by
49 U.S.C. § 303) and agrees to comply with any conditions the Federal Government might impose
in a finding of no significant impact or record of decision. The Grantee agrees that those
environmental mitigation measures are incorporated by reference and made part of this Agreement
for the Project. The Grantee also agrees that any deferred mitigation measures will be incorporated
by reference and made part of this Agreement for the Project as soon as agreement with the
Federal Government is reached. The Grantee agrees that those mitigation measures agreed upon
may not be modified or withdrawn without the express written approval of the Federal Government.
Section 24. Energy Conservation. The Grantee agrees to comply with the North Carolina Energy Policy
Act of 1975 (N.C.G.S. 113B) issued in accordance with the Energy Policy and Conservation Act, as
amended, 42 U.S.C. §§ 6321 et seq., except to the extent that the Department determines otherwise in
writing. To the extent applicable, the Grantee agrees to perform an energy assessment for any building
constructed, reconstructed, or modified with FTA assistance, as provided in FTA regulations,
"Requirements for Energy Assessments," 49 C.F.R. Part 622, Subpart C.
Section 25. Charter Service Operations.
The Grantee acknowledges that Federal and State requirements prohibit the use of vehicles, facilities
and equipment funded by Federal or State grant programs for the provision of charter services unless it
is determined that there are no willing and able charter operators in the service area. Federal law does
not provide exceptions to these regulations for vehicles that are loaned or leased to other agencies or
entities.
The Grantee agrees that neither it nor any public transportation operator performing work in connection
with a Project financed under 49 U.S.C. chapter 53 will engage in charter service operations, except as
authorized by 49 U.S.C. § 5323(d) and FTA regulations, "Charter Service," 49 C.F.R. Part 604, and any
subsequent Charter Service regulations or FTA directives that may be issued, except to the extent that
FTA determines otherwise in writing. Any charter service agreement required by FTA regulations is
incorporated by reference and made part of this Agreement for the Project. The Grantee understands
and agrees that in addition to any remedy specified in the charter service agreement, if a pattern of
violations of that agreement is found, the violator will be barred from receiving Federal transit assistance
in an amount to be determined by FTA or U.S. DOT.
Section 26. School Transportation Operations. The Grantee agrees that neither it nor any public
transportation operator performing work in connection with a Project financed under 49 U.S.C. chapter
53 will engage in school transportation operations for the transportation of students or school personnel
exclusively in competition with private school transportation operators, except as authorized by 49 U.S.C.
§§ 5323(f) or (g), as applicable, and FTA regulations, "School Bus Operations," 49 C.F.R. Part 605, and
any subsequent School Transportation Operations regulations or FTA directives that may be issued. Any
school transportation operations agreement required by FTA regulations is incorporated by reference
and made part of this Agreement for the Project. The Grantee understands and agrees that if it or an
operator violates that school transportation operations agreement the violator will be barred from
receiving Federal transit assistance in an amount to be determined by FTA or U.S. DOT.
Section 27. Geographic Information and Related Spatial Data. In accordance with U.S. OMB
Circular A -16, "Coordination of Geographic Information and Related Spatial Data Activities," August
19,2002, the Grantee agrees to implement its Project so that any activities involving spatial data and
geographic information systems activities financed directly or indirectly, in whole or in part, by Federal
assistance, consistent with the National Spatial Data infrastructure promulgated by the Federal
Geographic Data Committee, except to the extent that FTA determines otherwise in writing.
05/27/2015 Page 30 of 36
Section 28. Motor Carrier Safety. To the extent applicable, the Grantee agrees to comply with, and
assures the compliance of its subrecipients, lessees, and third party Grantees with, applicable provisions
of the following regulations promulgated by the U.S. Federal Motor Carrier Safety Administration (U.S.
FMCSA):
a. Financial Responsibility. The Grantee agrees as follows:
(1) To the extent that the Grantee is engaged in interstate commerce and not within a defined
commercial zone, the Grantee agrees to comply with U.S. FMCSA regulations, "Minimum
Levels of Financial Responsibility for Motor Carriers," 49 U.S.C. Part 387, dealing with
economic registration and insurance requirements. For recipients of Federal assistance
under 49 U.S.C. §§ 5307, 5310, or 5311, 49 C.F.R. Part 387 is modified by 49 U.S.C. §
31138(e)(4) which reduces the amount of insurance required of such recipients to the highest
amount of any state in which the transit provider operates.
(2) To the extent that the Grantee is engaged in interstate commerce and not within a defined
commercial zone and is not a unit of government (defined as Federal Government, a state,
any political subdivision of a state or any agency established under a compact between
states), the Grantee agrees to comply with U.S. FMCSA regulations, Subpart B, "Federal
Motor Carrier Safety Regulations," at 49 C.F.R. Parts 390 through 396.
b. Driver Qualifications. The Grantee agrees to comply with U.S. FMCSA's regulations, "Commercial
Driver's License Standards, Requirements, and Penalties," 49 C.F.R. Part 383.
C. Substance Abuse Rules for Motor Carriers. The Grantee agrees to comply with U.S. FMCSA's
regulations, "Drug and Alcohol Use and Testing Requirements," 49 C.F.R. Part 382, which apply
to transit providers that operate a commercial motor vehicle that has a gross weight rating over
26,000 pounds or is designed to transport sixteen (16) or more passengers, including the driver.
Section 29. Substance Abuse. To the extent applicable, the Grantee agrees to comply with the
following Federal substance abuse regulations:
a. Drug -Free Workplace. U.S. OMB Guidance, "Goverernmentwide Requirements for Drug -Free
Workplace (Financial Assistance)." 2 C.F. R. Part 182, U.S. DOT regulations, "Governmentwide
Requirements for Drug -Free Workplace (Financial Assistance), 49 C.F.R. Part 32, that implement
the Drug -Free Workplace Act of 1988, 41 U.S.C. §§ 701 et seq.
b. Alcohol Misuse and Prohibited Drug Use. FTA regulations, "Prevention of Alcohol Misuse and
Prohibited Drug Use in Transit Operations," 49 C.F.R. Part 655, that implement 49 U.S.C. § 5331.
Section 30. Seat Belt Use. In accordance with Executive Order No. 13043, "Increasing Seat Belt Use
in the United States," April 16, 1997, 23 U. S. C. § 402 note, the Grantee is encouraged to adopt and
promote on- the -job seat belt use policies and programs for its employees and other personnel that
operate company- owned, rented, or personally operated vehicles, and to include this provision in any
third party contracts, third party subcontracts, or subagreements involving the Project.
Section 31. Text Messaging While Driving. In accordance with Executive Order No. 13513, "Federal
Leadership on Reducing Text Messaging While Driving," October 1, 2009, 23 U.S.C.A. § 402 note, and
DOT Order 3902.10, "Text Messaging While Driving," December 30, 2009, the Grantee is encouraged to
comply with the term of the following Special Provision.
a. Definitions. As used in this Special Provision:
(1) "Driving" means operating a motor vehicle on a roadway, including while temporarily
stationary because of traffic, a traffic light, stop sign, or otherwise. "Driving does not include
being in your vehicle (with or without the motor running) in a location off the roadway where
it is safe and legal to remain stationary.
(2) "Text Messaging" means reading from or entering data into any handheld or other electric
device, including the purpose of short message service texting, e- mailing, instant
messaging, obtaining navigating information, or engaging in any other form of electronic data
retrieval or electronic data communication. The term does not include the use of a cell phone
or other electronic device for the limited purpose of entering a telephone number to make an
05/27/2015 Page 31 of 36
outgoing call or answer an incoming call, unless the practice is prohibited by State or local
law.
b. Safety. The Grantee is encouraged to:
(1) Adopt and enforce workplace safety policies to decrease crashes caused by distracted
drivers including policies to ban text messaging while driving:
(a) Grantee -owned or Grantee - rented vehicles or Government - owned, leased or rented
vehicles;
(b) Privately -owned vehicles when on official Project related business or when performing
any work for or on behalf of the Project; or
(c) Any vehicle, on or off duty, and using an employer supplied electronic device.
(2) Conduct workplace safety initiatives in a manner commensurate with the Grantee's size,
such as:
(a) Establishment of new rules and programs or re- evaluation of existing programs to
prohibit text messaging while driving; and
(b) Education, awareness, and other outreach to employees about the safety risks
associated with texting while driving.
(3) Include this Special Provision in its subagreements with its subrecipients and third party
contracts and also encourage its subrecipients, lessees, and third party Grantees to comply
with the terms of this Special Provision, and include this Special Condition in each
subagreement, lease, and third party contract at each tier financed with Federal assistance
provided by the Federal Government.
Section 32. Protection of Sensitive Security Information. To the extent applicable, the Grantee
agrees to comply with 49 U.S.C. § 40119(b) and implementing U.S. DOT regulations, "Protection of
Sensitive Security Information," 49 C.F.R. Part 15, and with 49 U.S.C. § 114(s) and implementing U.S.
Department of Homeland Security, Transportation Security Administration regulations, "Protection of
Sensitive Security Information," 49 C.F.R. Part 1520.
Section 33. Disputes, Breaches, Defaults, or Other Litigation. The Grantee agrees that FTA and the
Department have a vested interest in the settlement of any dispute, breach, default, or litigation involving
the Project. Accordingly:
a. Notification to the Department. The Grantee agrees to notify the Department in writing of any
current or prospective major dispute, breach, default, or litigation that may affect the Federal /State
Government's interests in the Project or the Federal /State Government's administration or enforcement
of Federal /State laws or regulations. If the Grantee seeks to name the Federal /State Government as a
party to litigation for any reason, in any forum, the Grantee agrees to inform the Department in writing
before doing so. In turn, the Department shall be responsible for notifying FTA.
b. Federal /State Interest in Recovery. The Federal /State Government retains the right to a
proportionate share, based on the percentage of the Federal /State share awarded for the Project, of
proceeds derived from any third party recovery, except that the Grantee may return any liquidated
damages recovered to its Project Account in lieu of returning the Federal /State share to the Department.
C. Enforcement. The Grantee agrees to pursue all legal rights provided within any third party contract.
d. FTA and Department Concurrence. The FTA and the Department reserve the right to concur in
any compromise or settlement of any claim involving the Project and the Grantee.
e. Alternative Dispute Resolution. The Department encourages the Grantee to use alternative
dispute resolution procedures, as may be appropriate.
Section 34. Amendments /Revisions to the Project. The Grantee agrees that a change in Project
circumstances causing an inconsistency with the terms of this Agreement for the Project will require an
amendment or revision to this Agreement for the Project signed by the original signatories or their
authorized designees or successors. The Grantee agrees that a change in the fundamental information
submitted in its Application will also require an Amendment to its Application or this Agreement for the
Project. The Grantee agrees that the project will not incur any costs associated with the amendment or
revision before receiving notification of approval from the division. The Grantee agrees that any requests
05/27/2015 Page 32 of 36
for amendments and or revisions will be submitted in accordance with the policies and procedures
established by FTA and the Department.
Section 35. Information Obtained Through Internet Links. This Agreement may include electronic
links/\Neb site addresses to Federal /State laws, regulations, and directives as well as other information.
The Department does not guarantee the accuracy of information accessed through such links.
Accordingly, the Grantee agrees that information obtained through any electronic link within this
Agreement does not represent an official version of a Federal /State law, regulation, or directive, and
might be inaccurate. Thus, information obtained through such links is neither incorporated by reference
nor made part of this Agreement. The Federal Register and the Code of Federal Regulations are the
official sources for regulatory information pertaining to the Federal Government.
Section 36. Severability. If any provision of the FTA Master Agreement or this Agreement for the Project
is determined invalid, the remainder of that Agreement shall not be affected if that remainder would
continue to conform to the requirements of applicable Federal /State laws or regulations.
Section 37. Termination of Agreement.
a. The Department of Transportation. In the event of the Grantee's noncompliance with any of the
provisions of this Agreement, the Department may suspend or terminate the Agreement by giving
the Grantee thirty (30) days advance notice. Any failure to make reasonable progress on the
Project or violation of this Agreement for the Project that endangers substantial performance of the
Project shall provide sufficient grounds for the Department to terminate the Agreement for the
Project. In general, termination of Federal and State assistance for the Project will not invalidate
obligations properly incurred by the Grantee before the termination date to the extent those
obligations cannot be canceled. If, however, the Department determines that the Grantee has
willfully misused Federal /State assistance by failing to make adequate progress, failing to make
reasonable and appropriate use of Project property, or failing to comply with the terms of this
Agreement for the Project, the Department reserves the right to require the Grantee to refund the
entire amount of Federal and State assistance provided for the Project or any lesser amount as
the Department may determine. Expiration of any Project time period established for the Project
does not, by itself, constitute an expiration or termination of the Agreement for the Project. The
Department, before issuing notice of Agreement termination, shall allow the Grantee a reasonable
opportunity to correct for noncompliance. Upon noncompliance with the nondiscrimination section
(Section 8) of this Agreement or with any of the said rules, regulations or orders, this Agreement
may be cancelled, terminated, or suspended in whole or in part and the Grantee may be declared
ineligible for contracts in accordance with procedures authorized in Executive Orders No. 11246
and No. 11375, and such other sanctions may be imposed and remedies invoked as provided in
the said Executive Order or by rule, regulation or order of the Secretary of Labor, or as otherwise
provided by law. In addition to the Department's rights of termination described above, the
Department may terminate its participation in the Project by notifying and receiving the concurrence
of the Grantee within sixty (60) days in advance of such termination.
b. The Grantee. The Grantee may terminate its participation in the Project by notifying and receiving
the concurrence of the Department sixty (60) days in advance of the termination.
05/27/2015 Page 33 of 36
Section 38. Contract Administrators. All notices permitted nrrequired to be given by one Party to the
other and all questions about this Agreement from one Party to the other shall be addressed and delivered
to the other Party's Contract Administrator. The name, postal address, street address, telephone number,
fax number, and ennoi| address ofthe Parties' respective initial Contract Administrators are set out below.
Either Party may change the name, postal addreos, street address, telephone number, fax number, or
email address of its Contract Administrator by giving timely written notice to the other Party.
For the DeDartment:
IF DELIVERED BY US POSTAL SERVICE I IF DELIVERED BY ANY OTHER MEANS
Name:
MS MYRA FREEMAN
Name:
MS MYRA FREEMAN
Title:
FINANCIAL MANAGER
Title:
FINANCIAL MANAGER
Agency:
NCDOT/PTD
Agency:
NCDOT/PTD
MSC-1
1550 MSC
Street
TRANSPORTATION BLDG
Address:
1 S WILMINGTON ST RM 524
City/Zip:
RALEIGH NC 27699-1550
City:
RALEIGH NC 27601
Phone:
919-707-4672
Fax:
919-733-2304
Email:
MSFREEMANIPNCDOT.GOV
For the Grantee:
IF DELIVERED BY US POSTAL SERVICE I IF DELIVERED BY ANY OTHER MEANS
Name: Theo Letman Name: TheuLotman
Title: Transit Director Title: Transit Director
Agency: Orange County Pubi|oTransportation Agency: Orange County Public Transportation
Postal Street
Address: GOONC Highway 88N Address: OOONC Highway 86N
City/Zip: Hillsborough NC 27278 City: Hillsborough NC 27278
Phone:
910.245.2007
Fax:
919.732.2137
Email:
tietman@orangecountync.gov
Section 39. Federal Certification Regarding Lobbying. The Grantee martifiee, by signing this
Agreement, its compliance with Subsection Odof this Agreement.
Section 40. Federal Certification Regarding Debarment. The Grantee oertifies, by signing this
Agreement, its compliance with Subsection 6bof this Agreement.
Section 41. Federal Certification Regarding Alcohol Misuse and Prohibited Drug Use. Asrequired
by FTA regulations, "Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations," at 49
C.F.R. part 655, subpart 1, the Grantee certifies, by signing this Agreement, that it has established and
implemented an alcohol misuse and anti-drug program, and has complied with or will comply with all
applicable requirements of FTA regulations, "Prevention of Alcohol Misuse and Prohibited Drug Use in
Transit ()peretions."4S C.F.R. part 655, and Section 28 of this Agreement.
Section 42. Ethics Acknowledgement Policy on Gifts.
N.C.G.G. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee
of any gift from anyone with m contract with the Gta1e, or from any person seeking to do business with
the State. The Grantee certifies, by signing this Agreement, its compliance with Subsection Oe of this
Agreement.
05/27/2015 Page 34of36
IN WITNESS WHEREOF, this Agreement has been executed by the Deportn)ont, an agency of the State
of North Carolina, and the Grantee bv and through a duly authorized representative, and is effective the
date and year first above written.
GRANTEE'S FEDERAL TAX |ONUMBER:
GRANTEE'S FISCAL YEAR END: JUNE 30, 2018
BY:
"N1111010111
ATTEST:
TITLE: tO
�
DEPARTMENT OF TRANSPORTATION
TITLE: DEPUTY SECRETARY FOR TRANSIT
ATTEST: & J'ap'
TITLE: �GECRETARY
�^
05/27/2015 Page 35of36
Attachment
Certification Regarding Lobbying
(for bids and/or awards)
The Grantee certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
an agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
(3) The Grantee shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
Grantee's Authorized Representative:
Title: _ (r k-&, r Ora-( c;c ° '�:
05/27/2015 Page 36 of 36
APPENDIX A
NORTH CAROLINA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION DIVISION
PROJECT NUMBER: 18 -CT -056
APPROVED BUDGET SUMMARY
EFFECTIVE DATE 7/1/2017
PROJECT SPONSOR: ORANGE COUNTY
PROJECT DESCRIPTION: FY2018 COMMUNITY TRANSPORTATION PROGRAM
1. TOTAL PROJECT EXPENDITURES
DEPARTMENT - 4521 ADMINISTRATION - 36233.80.14.1
PERIOD OF PERFORMANCE JULY 01, 2017 - JUNE 30, 2018
11. TOTAL PROJECT FUNDING
TOTAL
$179,963
TOTAL
FEDERAL
STATE
LOCAL
ADMINISTRATION - 36233.80.14.1 100%
63%
22%
15%
AGREEMENT # AbUtz,0270 2� $179,963
$113,376
$39,591
$26,996
$179,963
$113,376
$39,591
$26,996
NORTH CAROLINA DEPARTMENT [)FTRANSPORTATION
PUBLIC TRANSPORTATION DIVISION
APPROVED PROJECT BUDGET
PROJECT: 18'CT-056
SPONSOR: ORANGE COUNTY
VVB8: 30233.80.14.1
DEPARTMENT 4521-ADMINISTRATION
APPROVED
TITLE - OBJECT BUDGET
G121 SALARIES AND WAGES - FULL TIME 139.668
G181 Social Sec. Contrib. 10.085
B182 RetnannertConthb. 8'887
B183 Homp. |na.Contrib. 17'394
G371 &1rktng.Paid/\dv 3,529
TOTAL ADMINISTRATION $ 179,963
Approved Admin Budget
Page 1of1
NORTH CAROLINA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION DIVISION
APPROVED PROJECT BUDGET
SALARY AND WAGE DETAIL
PROJECT:
18 -CT -056
47,886
$ 72,351
SPONSOR:
ORANGE COUNTY
$ 59,382
$
SQ NO
---------- - - - - --
POSITION
----------------------------- - - - - --
NO
•-------- - - - - --
%
------- - - - - --
DEPT. 4521
OBJECT CODE 121
01
TRANSIT DIRECTOR
01
60%
02
TRANS ADMINISTRATOR
01
60%
03
ASST TRANS ADMIN
01
60%
04
ADMIN ASSISTANT 1
01
40%
TOTAL - OBJECT CODE 121
DEPT. 4521 OBJECT CODE 125
01 01 100%
TOTAL - OBJECT CODE 125
FTE BUDGET
$ 79,810
$
47,886
$ 72,351
$
43,411
$ 59,382
$
35,629
$ 31,855
$
12,742
$
$139,668
DEPT. 4521 OBJECT CODE 126
$ -
TOTAL - OBJECT CODE 126 $ -
TOTAL DEPT. 4521 SALARIES AND WAGES $ 139,668
Approved Salary and Wage Detail
1 of 1
State Grant Certification — No Overdue Tax Debts or Conflicts of Intere
For • :1
Date: 15/9" ko (
Certification:
We certify that,
ig
Mark Dorosin - Oranae Coun
does not have
any overdue tax debts, as defined by N.C.G.S. 105 - 243.1, at the federal, State, or local level. I further
certify that I will not use funds awarded by this grant to satisfy any subsequent tax obligations.
Additionally, Mark Dorosin - Orange Cou
does not have any conflicts of interest with any employees of [Granting Agency], or any governing Board
as defined by North Carolina G.S.143- 6- 23(b)(c). I further understand that a false statement made is in
violation of N.C.G.S. 143 -6 -23 and such false statement would be a criminal offense punishable as
provided by N.C.G.S. 143C -10 -1.
Sworn Statement:
We Mark Dorosin - Orange County also acknowledge and understand that
any misuse of State funds will be reported to the appropriate authorities for further action.
Mark b1or`osin',C1Gr, Ba rd of County Commissioners
Name / Title
Sworn to and subscribed before me on the day of the date of said certification.
(Notary Signature and Seal)
Revised 2/11
My Commission Expires: I/1 G' °ZlJ 1
0