HomeMy WebLinkAboutAgenda - 10-17-2000-8iORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 17, 2000
Action Agenda
Item No. g-~
SUBJECT: Orange Public Transportation Agreement Renewals ,with Participating Agencies
DEPARTMENT: Aging PUBLIC HEARING: (Y/N) - Na
ATTACHMENT(S):
Sample Agreements-
Vehicle Lease
Driver Assignment
INFORMATION CONTACT:
Jerry M. Passmore, ext. 2009
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To request approval of annual Orange Public Transportation (OPT) agreements for
(1) Vehicle lease with OPC Mental Health, Orange Enterprises, Wake Opportunities Head Start,
Orange County Schools, Cedar Grove Day Care, and Triangle Sportsplex; (2) Driver
assignment with OPC Mental Health, Orange Enterprises, Wake Opportunities Head Start,
Orange County Schools, and Triangle Sportsplex.
BACKGROUND: The Orange County Transportation Development Plan, updated in 1995,
outlines the types of client transportation to be provided and the human services agencies that
will participate in the coordinated transportation system. The annual renewal Agreements
specify the vehicle assignments, the per-mile reimbursement rate, and the driver cost-per-hour.
The Board of County Commissioners approved the current rate schedule as follows:
6 -14 passenger van $ .40 per mile
18-32 passenger bus $ .45 per mile
Driver lease $17.00 per hour
These revenues were included in the Department's approved FY00-01 budget. The
Agreements also clarify the benefits and responsibilities of the various parties involved in the
provision of transportation.
FINANCIAL IMPACT: Funds generated from these contracts were included in the current fiscal
year OPT revenue projections and cover the operating expenses for providing the
transportation service to these agencies.
RECOMMENDATION(S): The Manager recommends that the Board approve and authorize the
Chair to sign the FY00-01 OPT Agreements for vehicle lease and driver assignments with the
human services agencies listed above.
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ORANGE COUNTY
ORANGE PUBLIC TRANSPORTATION
VEHICLE LEASE AGREEMENT
This Agreement is entered, into this first day of July, 2000 by and between the County of .
Orange on behalf of the Department on Aging's Orange Public Transportation service,
hereinafter referred to as "Orange County" and ~:~.XXXX, hereinafter referred to as
"XXXXXX"
The purpose of this Agreement is to outline the conditions under which Orange County
and XXXXXX will cooperatively provide human services transportation through the
Orange Public Transportation service.
SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY
1. To lease the following identified or similaz sized vehicle(s) at the hours specified:
2. To provide all insurance, fuel, maintenance, repairs and replacement for each leased
vehicle.
SPECIFIC RESPONSIBILITIES OF XXXXXX
1. To reimburse Orange County at a rate of $.40 per van mile, $.4S per minibus or bus
mile within 30 days after billing.
2. To operate and schedule the use of the leased vehicle(s) on behalf of human, services
clients and approved groups in accordance with the Orange County Human Services
Transportation Board's policies and procedures.
3. To pazk all leased vehicles in the Orange Public Transportation pazking lot at 300
West Tryon Street, Hillsborough when not in use, unless otherwise authorized.
4. To complete all required vehicle operation reports and submit weekly to the
Transportation Supervisor at 300 West Tryon Street.
5. To comply with all applicable federal regulation governing workplace anti-drug and
alcohol programs in the transit industry. The Federal Transit Administration of the
U.S. Department of Transportation has published 49 CFR Part 653 and Part 654, as
amended, that mandate urine drug testing and breath alcohol testing for safety
sensitive positions and prohibits performance of safety sensitive functions when there
is a positive test result.
Page 1 of 2
The term of this contract shall be from July 1, 2000 through June 30, 2001 unless sooner
terminated by either party giving thirty days prior written notice to the other of intention
to terminate. The laws of North Carolina shall govern the validity and interpretation of
the provisions, terms and conditions of this Agreement.
IN WITNESS WHEREOF, Orange County and XX~~XXX have executed this Agreement
on the date first above written.
Orange County
By:
Chair or Designated Official
Date:
By:
Chair or Designated Official
Date:
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ORANGE COUNTY
ORANGE PUBLIC TRANSPORTATION
DRIVER AGREEMENT
This Agreement is entered into this first day of July, 2000 by and between the County of
Orange on behalf of the Department on Aging's Orange Public Transportation service,
hereinafter referred to as "Orange County" and x;XXXX, hereinafter referred to as "X "
The purpose of this Agreement is to outline the conditions under which Orange County
and X will cooperatively provide human services transportation through the Orange
Public Transportation service.
SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY
1. To provide a certified driver for the following route(s):
2. Ta provide back-up drivers in case the assigned driver is not available.
3. To employ a Transportation Supervisor to handle any problems and to assure that
drivers aze available.
4. To comply with all applicable federal regulations governing workplace anti-drug and
alcohol programs in the transit industry. The Federal Transit Administration (FTA)
of the U.S. Department of Transportation has published 49 CFR Part 6S3 and Part
654, as amended, that mandate urine drug testing and breath alcohol testing for safety
sensitive positions and prohibits performance of safety sensitive functions when there
is a positive test result.
SPECIFIC RESPONSIBILITIES OF X
1. To reimburse Orange County at the rate of $17.00 per hour, for a minimum of~
hours per weekday of Orange County's operation within 30 days after billing.
2. In the event that X requixes specialized training beyond drivers' current level, it shall
be theix responsibility to indicate the type and level of training and to provide the
prescribed training without cost to Orange County.
3. To provide the Transportation Supervisor written notification of any transportation
problems or unsatisfactory drivers' performance in order that corrective action can be
taken.
4. To provide the-Transportation Supervisor written notification of any changes to the
fixed route at least three working days prior to the effective date.
Page 1 of 2
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The term of this Agreement shall be from July 1,' 2000 through June 30, 2001 unless
sooner terminated by either party giving 30 days prior written notice to the other of
intention to terminate. This Agreement may be extended for an additional year if
mutually agreed to by both parties.
The laws of North Carolina shall govern the validity and interpretation of the provisions,
terms and conditions of this Agreement.
IN WITNESS WHEREOF, Orange County and X have executed this Agreement on the
date first written above.
Orange County
X
By: By:
Chair or Designated Official Chair or Designated Official
Date:
Date:
Page 2 of 2