HomeMy WebLinkAboutAgenda - 04-19-2005-5fORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 19, 2005
Action Agenda r
Item No. ~_
SUBJECT: Bid Award: Contract Award -Piggy-back of Bid fora 40 Cubic Yard, Front
Loader Refuse Truck
DEPARTMENT: Public Works & Purchasing PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
INFORMATION CONTACT:
Pam .)ones, 245-2652
Wilbert McAdoo, 245-2625
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider awarding a contract for the purchase of a 40 Cubic Yard High
Compaction Body Front Loader Refuse Truck from Heil Environmental Industries of
Chattanooga, Tennessee.
BACKGROUND: One of the vehicles approved at the March 15, 2005 BOGC meeting was the
replacement of a Front Loader Refuse Truck. The agenda item was titled Approval of
Equipment and Vehicle Purchases for Fiscal Year 2004-05. The unit that will be replaced is a
1990 Volvo with 208,064 miles. This Front-end loader services containers at Solid Waste
Convenience Centers, Orange County Government Buildings and Orange County Schools.
Front-end loaders operate six days weekly.
Under certain circumstances, North Carolina General Statute 143-129 allows local governments
to make purchases without a separate bidding procedure. This type of acquisition can be made
from any contractor that has, within the past 12 months, contracted to furnish the item to: (1) the
federal government or any federal agency; (2) the State of North Carolina or any agency or
political subdivision of the state; or (3) any other state or agency or political subdivision of that
state, if the contractor is willing to extend the same or more favorable price and other terms to
the local government. This process is called "piggy-backing" a bid.
Staff proposes to "piggy-back" on the City of North Augusta, South Carolina, which was
awarded to Heil Environmental Industries of Chattanooga, Tennessee on December 8, 2004 for
a Heil Halfpack 40 yard high compaction truck with a Mack cab and chassis. Orange County
would obtain the truck at a cost of $164,726. Pursuant to the statute, Orange County
advertised its intentions ten (10) days before this meeting,
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FINANCIAL IMPACT: The purchase price of the truck is $164,726. Funding was included as
part of the 2004-2005 equipment and vehicle purchases plan approved March 15, 2005.
RECOMMENDATION(S): The Manager recommends that the Board award the bid to Heil
Environmental Industries of Chattanooga, Tennessee at a cost of $164,726 and authorize the
Purchasing Director to execute the necessary paperwork.