HomeMy WebLinkAbout2018-275-E Solid Waste - Judy Brooks contractingDocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
[Departmental Use Only]
TITLE
FY
NORTH CAROLINA
SOLID WASTE SERVICES AGREEMENT
OVER $90,000.00 RFP 5247
ORANGE COUNTY
This Services Agreement (hereinafter "Agreement "), made and entered into this 30th day of
June, 2018, ( "Effective Date ") by and between Orange County, North Carolina a political
subdivision of the State of North Carolina (hereinafter, the "County ") and Judy D. Brooks
Contractor, Inc., (hereinafter, the "Provider ").
WITNESSETH:
That the County and Provider, for the consideration herein named, do hereby agree as
follows:
1. Services
a. Scope of Work.
i) This Services Agreement ( "Agreement ") is for professional services to be
rendered by Provider to County with respect to (insert type of project): all
services described in the attached RFP 5247, which includes continued organics
collection, hauling, processing, and education related to collection and compost
purchasing for County's existing participating businesses, and future organic
waste material collection for growth areas identified by County.
ii) By executing this Agreement, the Provider represents and agrees that Provider is
qualified to perform and fully capable of performing and providing the services
required or necessary under this Agreement in a fully competent, professional and
timely manner.
iii) Time is of the essence with respect to this Agreement.
iv) The services to be performed under this Agreement consist of Basic Services, as
described and designated in Section 3 hereof. Compensation to the Provider for
Basic Services under this Agreement shall be as set forth herein.
2. Responsibilities of the Provider
a. Services to be provided. The Provider shall provide the County with all services
required in Section 3 to satisfactorily complete the Project within the time limitations set
forth herein and in accordance with the highest professional standards.
b. Standard of Care.
Revised 10/17 1
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
i) The Provider shall exercise reasonable care and diligence in performing services
under this Agreement in accordance with the highest generally accepted standards
of this type of Provider practice throughout the United States and in accordance
with applicable federal, state and local laws and regulations applicable to the
performance of these services. Provider is solely responsible for the professional
quality, accuracy and timely completion and/or submission of all work related to
the Basic Services.
ii) Provider shall be responsible for all errors or omissions of its agents, contractors,
employees, or assigns in the performance of the Agreement. Provider shall
correct any and all errors, omissions, discrepancies, ambiguities, mistakes or
conflicts at no additional cost to the County.
iii) The Provider shall not, except as otherwise provided for in this Agreement,
subcontract the performance of any work under this Agreement without prior
written permission of the County. No permission for subcontracting shall create,
between the County and the subcontractor, any contract or any other relationship.
iv) Provider is an independent contractor of County. Any and all employees of the
Provider engaged by the Provider in the performance of any work or services
required of the Provider under this Agreement, shall be considered employees or
agents of the Provider only and not of the County, and any and all claims that may
or might arise under any workers compensation or other law or contract on behalf
of said employees while so engaged shall be the sole obligation and responsibility
of the Provider.
v) If activities related to the performance of this Agreement require specific licenses,
certifications, or related credentials Provider represents that it and/or its
employees, agents and subcontractors engaged in such activities possess such
licenses, certifications, or credentials and that such licenses certifications, or
credentials are current, active, and not in a state of suspension or revocation.
3. Basic Services
a. Basic Services. The Provider shall perform as Basic Services the work and services
described herein and as specified in the County's Request for Proposals or Request for
Qualifications (the "RFP ") "RFP Number 5247 for "Commercial Organic Waste
Collection, Hauling, and Processing Services" issued March 23, 2018, and the Provider's
proposal, which are fully incorporated and integrated herein by reference together with
Attachments A and B (designate all attachments). In the event a term or condition in any
document or attachment conflicts with a term or condition of this Agreement the term or
condition in this Agreement shall control. Should such conflict arise the priority of
documents shall be as follows: This Agreement, the County's RFP together with
attachments, Provider's Proposal together with attachments.
4. Duration of Services
Revised 10/17 2
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
a. Term. The term of this Agreement shall be from July 1, 2018 to June 30, 2023, and may
be extended for two (2) additional five (5) year terms upon written amendment executed
by both parties.
b. Scheduling of Services
i) The Provider shall schedule and perform its activities in a timely manner.
ii) Should the County determine that the Provider is behind schedule, it may require
the Provider to expedite and accelerate its efforts, including providing additional
resources and working overtime, as necessary, to perform its services in
accordance with the approved project schedule at no additional cost to the
County.
iii) The Commencement Date for the Provider's Basic Services shall be July 1, 2018.
5. Compensation
a. Compensation for Basic Services. Compensation for Basic Services shall include all
compensation due the Provider from the County for all services under this Agreement.
The maximum amount payable for Basic Services during the initial five -year term of the
Agreement, which includes potential expansion of current collection services, is One
Million Two Hundred Thousand Dollars ($1,200,000). Payment for Basic Services shall
become due and payable within thirty (30) days of Provider properly invoicing County.
Payment shall be subject to provisions of Section 5(b).
b. Disputes. In the event the amount stated on an invoice is disputed by the County, the
County may withhold payment of all or a portion of the amount stated on an invoice
until the parties resolve the dispute. Should Provider fail to perform its duties under the
terms of this Agreement, County may, without fault or penalty, withhold any payment
associated with the work to be performed until such time as said work is completed.
Additional Services. County shall not be responsible for costs related to any services in
addition to the Basic Services performed by Provider unless County requests such
additional services in writing and such additional services are evidenced by a written
amendment to this Agreement.
6. Responsibilities of the County
a. Cooperation and Coordination. The County has designated (Recycling Programs
Manager) to act as the County's representative with respect to the Project and shall have
the authority to render decisions within guidelines established by the County Manager
and/or the County Board of Commissioners and shall be available during working hours
as often as may be reasonably required to render decisions and to furnish information.
7. Insurance
a. General Requirements. Provider shall obtain, at its sole expense, Commercial General
Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any
additional insurance as may be required by County's Risk Manager as such insurance
Revised 10/17 3
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
requirements are described in the Orange County Risk Transfer Policy and Orange
County Minimum Insurance Coverage Requirements (each document is incorporated
herein by reference and may be viewed at
http: / /www.orangecountync.gov /departments /purchasing division /contracts.php.) If
County's Risk Manager determines additional insurance coverage is required such
additional insurance shall consist of n/a (if no additional insurance required mark N/A as
being not applicable). Provider shall not commence work until such insurance is in
effect and certification thereof has been received by the County's Risk Manager.
8. Indemnity
a. Indemnity. The Provider agrees, without limitation, to defend, indemnify and hold
harmless the County from all loss, liability, claims or expense, including attorney's fees,
arising out of or related to the Project and arising from property damage or bodily injury
including death to any person or persons caused in whole or in part by the negligence or
misconduct of the Provider except to the extent same are caused by the negligence or
willful misconduct of the County. It is the intent of this provision to require the Provider
to indemnify the County to the fullest extent permitted under North Carolina law.
9. Amendments to the Agreement
a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional
compensation or a change in duration of this Agreement shall be made by a written
Amendment to this Agreement executed by the County and the Provider. The Provider
shall proceed to perform the Services required by the Amendment only after receiving a
fully executed Amendment from the County.
10. Termination
a. Termination for Convenience of the County. This Agreement may be terminated without
cause by the County and for its convenience upon seven (7) days prior written notice to
the Provider.
b. Other Termination. The Provider may terminate this Agreement based upon the County's
material breach of this Agreement; provided, the County has not taken all reasonable
actions to remedy the breach. The Provider shall give the County seven (7) days' prior
written notice of its intent to terminate this Agreement for cause.
Compensation After Termination.
i) In the event of termination, the Provider shall be paid that portion of the fees and
expenses that it has earned to the date of termination, less any costs or expenses
incurred or anticipated to be incurred by the County due to errors or omissions of
the Provider.
ii) Should this Agreement be terminated, the Provider shall deliver to the County
within seven (7) days, at no additional cost, all deliverables including any
electronic data or files relating to the Project.
Revised 10/17 4
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
d. Waiver. The payment of any sums by the County under this Agreement or the failure of
the County to require compliance by the Provider with any provisions of this Agreement
or the waiver by the County of any breach of this Agreement shall not constitute a
waiver of any claim for damages by the County for any breach of this Agreement or a
waiver of any other required compliance with this Agreement.
e. Suspension. County may suspend the Basic Services and this Agreement at any time for
County's convenience and without penalty to County upon three (3) days' notice to
Provider. Upon any suspension by County, Provider shall discontinue the Basic
Services and shall not resume the Basic Services until notified to proceed by County.
11. Additional Provisions
a. Limitation and Assignment. The County and the Provider each bind themselves, their
successors, assigns and legal representatives to the terms of this Agreement. Neither the
County nor the Provider shall assign or transfer its interest in this Agreement without the
written consent of the other.
b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights
of respective parties hereunder shall be governed by the laws of the State of North
Carolina.
c. Compliance with Laws. Provider shall at all times remain in compliance with all
applicable local, state, and federal laws, rules, and regulations including but not limited
to all state and federal anti - discrimination laws, policies, rules, and regulations and the
Orange County Non - Discrimination Policy and Orange County Living Wage Policy
(each policy is incorporated herein by reference and may be viewed at
http: / /www.oran ecountync. ov�/departments /purchasing division/contracts.php.) Any
violation of this requirement is a breach of this Agreement and County may immediately
terminate this Agreement without further obligation on the part of the County. This
paragraph is not intended to limit and does not limit the definition of breach to
discrimination. By executing this Agreement Provider affirms that Provider and any
subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter
64 of the North Carolina General Statutes. By executing this Agreement Provider
certifies that Provider has not been identified, and has not utilized the services of any
agent or subcontractor identified, on the list created by the State Treasurer pursuant to
G.S. 147 - 86.58. By executing this Agreement Provider certifies that Provider has not
been identified, and has not utilized the services of any agent or subcontractor identified,
on the list created by the State Treasurer pursuant to G.S. 147 - 86.81.
d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages
with respect to any provision of, or the performance or non - performance of, this
Agreement shall be brought in the General Court of Justice of North Carolina sitting in
Orange County, North Carolina. It is agreed by the parties that no other court shall have
jurisdiction or venue with respect to such suits or actions. Binding arbitration may not
be initiated by either Party, however, the Parties may agree to nonbinding mediation of
any dispute prior to the bringing of a suit or action.
Revised 10/17 5
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
Entire Agreement. This Agreement, together with the RFP and its attachments and the
Proposal and its attachments, represents the entire and integrated agreement between the
County and the Provider and supersedes all prior negotiations, representations or
agreements, either written or oral. This Agreement may be amended only by written
instrument signed by both parties. Modifications may be evidenced by facsimile
signatures.
f. Severability. If any provision of this Agreement is held as a matter of law to be
unenforceable, the remainder of this Agreement shall be valid and binding upon the
Parties.
g. Ownership of Work Product. Should Provider's performance of this Agreement generate
documents, items or things that are specific to this Project such documents, items or
things shall become the property of the County and may be used on any other project
without additional compensation to the Provider. The use of the documents, items or
things by the County or by any person or entity for any purpose other than the Project as
set forth in this Agreement shall be at the full risk of the County.
h. Non - Appropriation. Provider acknowledges that County is a governmental entity, and
the validity of this Agreement is based upon the availability of public funding under the
authority of its statutory mandate.
In the event that public funds are unavailable and not appropriated for the performance of
County's obligations under this Agreement, then this Agreement shall automatically
expire without penalty to County immediately upon written notice to Provider of the
unavailability and non - appropriation of public funds. It is expressly agreed that County
shall not activate this non - appropriation provision for its convenience or to circumvent
the requirements of this Agreement, but only as an emergency fiscal measure during a
substantial fiscal crisis.
In the event of a change in the County's statutory authority, mandate and /or mandated
functions, by state and /or federal legislative or regulatory action, which adversely affects
County's authority to continue its obligations under this Agreement, then this Agreement
shall automatically terminate without penalty to County upon written notice to Provider
of such limitation or change in County's legal authority.
Signatures. This Agreement together with any amendments or modifications may be
executed electronically. All electronic signatures affixed hereto evidence the consent of
the Parties to utilize electronic signatures and the intent of the Parties to comply with
Article I IA and Article 40 of North Carolina General Statute Chapter 66.
Notices. Any notice required by this Agreement shall be in writing and delivered by
certified or registered mail, return receipt requested to the following:
Orange County Provider's Name & Address
Attention: Recycling Programs Manager Judy D. Brooks Contractor
P.O. Box 8181 1195 Beal Rd
Hillsborough, NC 27278 Goldston, NC 27252
Revised 10/17 6
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
[SIGNATURE PAGE TO FOLLOW]
Revised 10/17
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder
set their hands and seal, all as of the day and year first above written.
ORANGE COUNTY:
:
DocuSigned by:
l 6GUInA, �Awkt.vS%
Bc .... 0637994B755E477_. - lty Manager
Revised 10/17
PROVIDER:
Lo
DocuSigned by:
J b Ll .
F91FFE2B38DF430
Jug. . nt
Judy D. Brooks Contractor, Inc.
Printed Name and Title
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY
NORTH CAROLINA
Orange County
Financial Services Department
ADDENDUM #2
April 13, 2018
RFQ 5247
Organic Waste Collection, Hauling, and Processing Services
To all Vendors:
Modifications to bid documents for the above -named Request for Proposal are made as follows and shall be
included in the proposed amount.
1. questions received with County's responses are attached
All other terms and conditions shall remain the same
By; David E. Canned, Purchasing Agent; dcannell(W_co.orange.nc.us f (919) 245 -2651
Acknovvle dge me nt of receipt of this addendum shall be incfuded with your submittal
Company Name:
W
Date Received:
P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278
Telephones: Area Code 919- 245 -2651 Fax: 919 -636 -4913
Grange County, 200 S. Cameron Street, Hillsborough, North Carolina 27278 Page 1
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
Questions submitted via electronic mail on April 11, 2018
1. Since bids documents are submitted electronically is there a physical address that we can send a sample of
o u rf inished product to accompany our bid sincethe quality of compost produced plays highly into the bid
scoring?
a. If using the United States Postal Services, send to P.O. Box 17177 Chapel Hill, NC 27516. If using
another shipper, please send to 1207 Eubanks Road, Chapel Hill NC, 27516.
2. Our pricing Is done through a modelingsystem so It Is not as simple for us as just putting In $10/bin or
$80 /ton. Would a pricing matrix such as this be acceptable pricing? This is by no meansthe actual
pricing. Our pricing just rewards people who do more as It does not double their cost directly to increase the
n um ber of bins they are using. It also takes into account a distance to closeststop but we will just use 1
m lie assuming that everything is goi ng to be relatively concentrated.
a. Define bin in the proposal as service is to be provided by 35- gallon} and 65- gallon carts and some 2-
yard and 4 -yard dumpsters as outlined in the RFP. Regardless on how the Contractor lays out the
cost structure, the chart in Attachment I must be filled out as part of the proposal to compare
proposals.
3. Can you provide the number of bins on site for each of thecurrent participants?
a. Carts are at each current location. As part of the RFP it is described that collection schedules,
frequencies and number of containers may change. Currently all participants have at least one 35
gallon cart. See answer to question 2 above forfurther details.. As the participant list is in
Attachment F alongwith the collected tonnage and frequency, the number of cartsat each site can
be extrapolated as needed by the Contractor.
4. Is there a score card forthe bid?
a. Yes there will be a score card to address scoring criteria included in the rfp
5. Could we bid the program with two alternative methodsfor hauling?
a. Yes. However, as the program must continue, a viable program must be described in detail for
collection and hauling to begin on July 1, 2018.
8. Are compost! ng facilities a hauler pays tip fees at considered subcontractors and need to be listed as such
under 12.1.6 or are they only listed under 121.18?
a. Both as applicable.
Orange County, 200 S. Cameron Street, Hillsborough, North Carolina 27278 Paget
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY
NORTH CAROLIN
Orange County
Financial Services Department
ADDENDUM #1
April 6, 2018
RFQ 5247
To all Vendors:
Services
Modifications to bid documents for the above -named Request for Proposal are made as follows and shall be
included in the proposed amount.
1. Questions received with County's responses are attached
All other terms and conditions shall remain the same
By: David E. Cannell, Purchasing Agent; dcannell _co.orange.nc.us 1(919) 245 -2651
Acknowledgement of receipt of this addendum shall be included with your submittal
Company Name:
Date Received:
P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278
Telephones: Area Code 919 - 245 -2651 Fax: 919- 536 -4913
Orange County, 200 S. Cameron Street, Hillsborough, North Carolina 27278 Page 1
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
Questions submitted during pre-conference meeting on April 4, 2018
1. What isthe preferred submittal format?
a. Review Section 1.7 of the RFP. Email dcannell @orancecountvnc.cov one PDF file with all submission
documents within the PDF.
2. What else must be completed forthesubmittal?
a. Review Section 1.7 of the RFP. Contractors must complete an E Verify affidavit.
3. What is the Orange County Living Wage Policy?
a. Review Section 1.1.1 and Attachment C of the RFP. Contractors are encouraged to pay a living wage to
employees as set forth in the policy. If employees that will be performing work on the Orange County Contract
are not paid the living wage setforth in the policy, the policy requires that the contractor indicate in the
statement the actual amount paid to such employees.
4. Education is stressed In the RFP, how are the costs to be shown?
a. Education is an important part of the program's past and future success. What is described in the RFP outlines
the current education and outreach practices. If education and outreach are not currently part of a Contractor's
business, proposed additions or costs (staff, printing, etc.) should be described. The program is and will
continue to be collaborative between County and Contractor staff.
5. How will educational material be developed and who will own the rights to the materials?
a. Development will be collaborative. Material developed for use in the Orange County program will include logos
from both the Contractor and County. Materials can be used by Contractor in other localities or programs as
needed. Materials may also be used from other programs, pending approval by County.
5. What is the expansion schedule?
a. No set schedule. Current participants must first be provided with consistent and convenient collection. Once
the County and Contractor agree that current services are being provided effectively, expansion will begin. First
focusing on businesses with food waste generation, then government entities with food waste generation,
schools, and then multi family properties.
7. Can the contractor encourage expansion on their own without County involvement?
a. No. The County must be aware and involved in expansion.
S. A fuel adjustment is not in the RFP, what If gas prices reach $9.00 per gallon?
a. Review Section 1.12.2 of the RFP. Any proposed adjustments relating to pricing adjustments would need to
follow the County's contract amendment process.
9. What is the expansion timeline?
a. Historically, additions to the program were thoughtful and deliberate. Implementation schedules were decided
together between Contractor, County and participant. The same will be true under this contract. See answer to
question 6 above forfurther details.
10. Can we submit questions via email?
a. Review Section 1.6 of the RFP. Yes, deadline in Wednesday, April 11, 2018 at 5:00 p.m.
11. Can you clarify the minimum wage?
a. Review Section 1.1.1 and Attachment C of the RFP. The County encourages but does not specifically require
Contractors provide a living wage, which is different than a minimum wage.
12. The RFP text (Section 2.3) mentions 51 participants; the Table (Attachment F) mentions 47 participants. Which is
correct?
a. See table in Attachment F of the RFP. Participants may change slightly (1-4 more participants) prior to contract
implementation.
13. When Is the expected contractstart date?
a. Review Section 1.12.2 of the RFP. At or around July 1, 2018
14. Section 2.2.1 describes a proposal alternative, what is the intent?
a. Contractors should describe how their approach to services would change, if at all, if a composting facility was
located within the County limits. if a proposed Contractor owns and would prefer to utilize their own facility,
that should be mentioned and rationale provided.
15. W hat if my costs do not line up with the table in Attachment I?
a. Attachment I in the RFP must be filled out and will be utilized in the evaluation process as a way to compare
different proposals against one another. It is the intent of the RFP that Contractors describe their services as
Orange County, 200 S. Cameron Street, Hillsborough, North Carolina 27278 Page 2
DocuSign Envelope ID: 7796CD94- 342E- 40DO- B7C3- A2B604F926B4
requested in the proposal. Collection, hauling and processing costs should be described. All costs outlined in
the descriptions throughout the proposal should then be added together and listed in the tables in Attached L
Costs attributed to the contract not listed in the table should be described in line 9 of each table.
Current Program
1. What types of containers are being used at each specific participant location currently?
a. Each location utilizes predominantly- 65 gallon carts, some sites use some 35 or 40 gallon carts,
where the smallest site has just one (1) cart, and the largest with fourteen (14). In the past, larger
participants have requested and received 2 yard and 4 yard dumpsters. It is the expectation that
dumpsters be provided upon request.
2. The bid states that there are special events needing to be serviced.
a. What events were serviced In 20177
i. 30 events of varying size collected food waste
b. What were the service levels for those events, # of carts/containers, dates of pickups?
i. Currently: Currently all events are handled and coordinated internally with the Contractor
providing extra carts ahead of the event (1 to 10 carts) and collection from the County's main
site after the event ends. The County's main site keeps an inventory of eight (8) carts for
events and collections throughout the County and the materials are collected once a week
from the main location. The majority of the events will continue in this manner. Tonnage from
events ranges from one hundred (100) pounds to over three (3) tons depending on the
event.
ii. Proposed: The Contractor would be responsible for cart drop-off, pickup, and collection at
each event upon request. The majority of events would require drop -off and pickup from the
County's main location (1514 Eubanks Road). However, it is the intent with at least the
biggest five events (Hog Day, Farm -to -Fork, Farm Terravita and its associated events, and
Food Truck Rodeo's), that the Contractor drop off carts directly at the eventsite, as well as
collect directly at the event site following the conclusion of the event. Dates, times and
locations of pickups would be communicated to the contractor by the County at minimum,
two (2) weeks prior to each event.
3. What was the total contract amount spentfor 2017?
a. County prices follows fiscal year model. From July 2016 to June 2017, approximate $16,000 was
spent on compost delivery, and $117,000 on collection and program services.
4. How is that pricing broken out betymen per participantfee, hauling/collection costs, processing costs, and
cost of compost?
a. Hauling, collection, container provision, processing: $80 per ton
b. Compost Delivery; $10 per yard, $3.50 per mile delivery fee
5. How werespecial events priced for the current program?
a. No separate charge. All materials County staff collected at the events were delivered to our site at
1514 Eubanks Road, Chapel Hill NC for contractor collection from that site See answer 2b above for
expected changes.
6. How much compost has been requested back?
a. From July 1, 2016 through June 30, 2017 (The County's Fiscal Year) 40 yards of compost was
requested on each of the following dates.
L 2016: July 18, August 24, September 8, September 19, October 4, October 11, October 12,
November 8, November 30, December 19
ii. 2017: January 26, February 8, February 16, February 23, March 3, March 14, March 21,
March 22, March 31, April 3, April 3 (not a typo), April 14, April 21, May 3, May 17, May 25,
June 2, June 20, June 26, June 28
Orange County, 200 S. Cameron Street, Hillsborough, North Carolina 27278 Page
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
7. Are there any current educational and outreach requirements on the contractor in the current program?
a. Yes
8. What current aspects of the program do you want to remain the same as the current program?
a. Setting up new participants, education program, and contamination notification tagging process, and
general program process to remain the same. Especially duringthe first year of the new contract.
9. What aspects of the program do you hope to change from the current program?
a. The proposed changes are to pickup food waste directly from large events and to expand the
program with set meeting times to utilize as needed. All other aspects of the program remain the
same.
RId Submission Format/Information
10. For positions or equipmentthat would be added to current resources during the ccntractdueto expansion,
how would it be best to submit that information?
a. Describe and list in proposal. All costs should be rolled up into Table's 1 & 2 in Attachment I of the
RFP.
Ca I lections
11.The t_istof current participants includes UNC hospital, will they be included as part of the initial participants?
a. To date, yes, they are on the program and the largest participant. The County, Contractor and
participant are currently in talks with the participant contracting and payingfor their own composting
collection. The County will continue to provide updates as needed.
12. The bid states that the carts must be emptied and rinsed onsite usinga mechanical tipping mechanism
attached to the truck. Is swapping carts that are then emptied off-site acceptable?
a. Yes.
Education and Growth
13. Educational video states it will be In English and Spanish, is this one video dubbed over, one video subtitled,
or two separate videos?
a. Currently two separate videos. Alternatives would be considered.
Compost
14. Are there any requirements on the quality /type of compost? OMRI or STA certified?
a. Must meet EPA and North Carolina designations and requirements for Class A Compost. While a STA
or OMRI certification is preferred, compost product negotiations would be decided atthe time of
award.
Orange County, 200 S. Cameron Street, Hillsborough, North Carolina 27278 Page
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
GRANGE COUNTY
Department of Solid Waste Management
ORANGE COUNTY
NORTH CAROLINA
Request for Proposals (RFP ##5247) for Commercial
Organic Waste Collection, Hauling, and Processing
Services
RFP Circulation Date: March 23, 2018
Pre - Proposal Conference: Wednesday April 4, 2018
Proposal Submission Deadline: Wednesday April 18, 2018 @ midnight
Change County North Carolina
David Cannell
Purchasing Agent
200 South Cameron Street
PD BOX 8181
Hillsborough, NC 27278
deannell@oranvecountync.gov
919- 245 -2651
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY
Department of Solid Waste Management
TABLE OF CONTENTS
1.1
DEFINITIONS ........................................................................................................... ..............................1
1.2
GENERAL REQUIREMENTS ...................................................................... ...............................
1.3
ELIGIBLE CONTRACTOR .......................................................................................... ..............................2
1.4
SCHEDULE .............................................................................................................. ..............................2
1.5
APPLICATION SUBMISSION PROCESS ..................................................................... ..............................2
1.6
PROPRIETARY INFORMATION ................................................................................ ..............................2
1.7
REQUESTING ADDITIONAL INFORMATION AND QUESTIONS ................................ ..............................3
1.8
E- VERIFY ................................................................................................................. ..............................3
1.7
APPLICATION REQUIREMENTS AND INSTRUCTIONS ............................................. ..............................3
1.8
PROPOSAL5ELECTION PROCESS ............................................................................ ..............................3
1.9
CORRECTIONS TO DEFICIENT APPLICATIONS ......................................................... ..............................4
1.10
PRE - PROPOSAL CONFERENCE ................................................................................ ..............................4
1.11
PROCU REM ENT SCHEDULE .................................................................................... ..............................4
1.12
CONTRACT TERM ................................................................................................... ..............................5
1.13
STATEMENT OF GOALS .......................................................................................... ..............................6
1.14
PURPOSE OF SOLICITATION ................................................................................... ..............................6
1.15
SUMMARY OF REQUEST SERVICES ........................................................................ ..............................6
2.
SCOPE OF WORK ........................................................................................................ ..............................7
2.1
INTRODUCTION ...................................................................................................... ..............................7
2.2
SERVICE AREA AND BACKGROUND ........................................................................ ..............................7
2.3
COLLECTION SYSTEM ............................................................................................. ..............................8
2.4
DIVERSION GOALS .................................................................................................. ..............................9
2.5
ORGANIC MATERIAL PROCESSING FACILITY ...................................................... ...............................
10
2.6
CURRENT PROGRAM DATA ................................................................................ ...............................
10
2.7
PROPOSED SERVICES .......................................................................................... ...............................
10
18
OVERVIEW OF BASE SERVICES ........................................................................... ...............................
11
3.
EDUCATION AND OUTREACH PROGRAM .............................................................. ...............................
12
3.1 CONTRACTOR EDUCATION AND OUTREACH RESPONSIBILITIES .............................. ...............................
13
3.2
COUNTY EDUCATION AND OUTREACH RESPONSIBILITIES ................................ ...............................
13
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
GRANGE COUNTY Department of Solid Waste Management
3.3
CONTAMINATION .............................................................................................. ...............................
14
4.
USE OF SUBCONTRACTORS .................................................................................... ...............................
14
5.
COLLECTION AND EQUIPMENT .............................................................................. ...............................
14
5.1
COLLECTION VEHICLES ....................................................................................... ...............................
14
5.2
COLLECTiON TIME .............................................................................................. ...............................
14
5.3
TRAINING PROGRAM ......................................................................................... ...............................
15
5.4
CART STORAGE, DISPOSAL AND PROCESSING FACILITIES .................................. ...............................
15
6.
BILLING ..................................................................................................................... .............................16
7.
REPORTING ............................................................................................................ ...............................
16
8.
MINIMUM PERFORMANCE STANDARDS ............................................................... ...............................
16
9.
TRANSITION PLAN.......................................... ......... ..............................................................................
19
10.
PROGRAM EXPANSION ...................................................................................... ...............................
19
10.1
COMMERCIAL EXPANSION ............................................................. .......................I....... I...................
19
10.2
GOVERNMENT EXPANSION ................................................................................ ...............................
19
10.3
..............
SCHOOL EXPANSION ......................................................................... ............................... ...
19
10.4
Multi -Unit Housing Expansion ........................................................................... ...............................
19
11.
MANDATORY ALTERNATIVES ................................. ............................... Errorl Bookmark not defined.
12. CONTRACTOR EMPLOYEES AND LABOR ............................................................ ............................... 20
13. PROPOSAL REQUIREMENTS, FORMAT AND CONTENT ...................................... ............................... 20
13.1 Proposal Submittal ............................................................................................. ............................... 20
13.2 Proposal Acceptance .......................................................................................... ............................... 22
13.3 Selection Process ............................................................................................... ............................... 22
ATTACHMENT A— SAMPLE CONTRACT .......................................................................... ............................... 19
ATTACHMENT B- ELECTRONIC VERIFICATION FORM .................................................... ............................... 20
ATTACHMENT C - LIVING WAGE FORM ......................................................................... ............................... 22
ATTACHMENT D EXECUTION OF PROPOSAL .................................................................. ............................... 22
ATTACHMENT IRAN DIVESTMENT ACT CERTIFICATION .............................................. ............................... 23
ATTACHMENT H - EXISTING FOOD RELATED ESTABLISHMENT WITHIN ORANGE COUNTY ......................... 20
ATTACHMENT I - PRICE SHEET ..................................................................................... ............................... 24
ATTACHMENT J— .ALTERNATIVE PROPOSAL ................. ................................. ....Errorl Bookmark not defined.
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
1.1 DEFINITIONS
ADJUSTED UNIT PRICE: The adjusted unit price is the annual increase allowed by the request for
proposal terms. The CPI -U used shall he the percentage of movement of the U.S. Department of
Labor, Consumer Price Index, All Items, Unadjusted, and Urban Areas for the 12 -month period
ending in January of each Contract year for collection pricing alone.
COMPOST. Processed Organic Waste Material, the resulting finished product containing collected
materials, designated as Class -A compost according to North Carolina regulation and testing.
COMPOSTABLE LINER: Liners placed in organic waste receptacles to contain materials and
preserve the cleanliness of the receptacle when regular rinsing is not available
CONTRACTOR: The applicant, vendor, proposer and entity providing the services requested and
outlined in the request for proposal and contract.
COUNTY: Orange County, North Carolina, the Project Officer outlined in the request for proposal
and contract.
COUNTY'S RESPRESENTIVE- The main contact person between the Contractor and the County as
it relates to contract management, issues, education and outreach, etc.
MULTI -UNIT HOUSING: Any housing unit throughout Change County comprising of more than four
(4) separate housing units such as apartment or condominium buildings.
ORGANIC WASTE MATERIAL: Is defined as generated organic waste material that included not
only food waste but also wet paper and floral waste and other food waste such as prep waste or
post- consumer waste to include vegetables, fruits, meats, and grains, coffee grounds and
brewery waste. Bones, fats and dairy products as well..
ORGANIC WASTE MATERIALS PROGRAM: County provided program for organic waste materials
collection for qualified participants. The County and Contractor coordinate service and the
County will pay the Contractor for services rendered.
PARTICIPANT: Business, Government entity, non - profit, multi - housing property, or other entity
utilizing the organic waste materials program.
RECEPTACLE: Container holding organic waste material prior to collection by the Contractor. A
receptacle may include 35- gallon and 65- gallon carts; 2 -yard and 4 -yard dumpsters.
REQUEST FOR PROPOSALS (RFP): This document, detailing the organic waste material program
for Orange County, North Carolina.
1.1 GENERAL REQUIREMENTS
1.1.1 Livino Wage
DocuSign Envelope ID: 7796CD94- 342E- 40DO- B7C3- A2B604F926B4
ORANGE COUNTY Department of Solid Waste Management
Orange County is committed to providing its employees with a living wage and encourages
agencies it funds to pursue the same goal. A copy of Orange County's Living Wage Contractor
Policy is included in Attachment C.
1.1.2 HB786
HB789 imposes E- Verify requirements on contractors who enter into certain contracts with
state agencies and local governments. The legislation specifically prohibits governmental
units from entering into certain contracts "unless the contractor and the contractor's
subcontractors comply with the requirements of Article 2 of Chapter 65 of the General
Statues." (Article 2 of Chapter 65 establishes North Carolina's E Verify requirements for
private employers.) It is important to note that the verification requirement applies to
subcontractors as well as contractors. The new laws specifically prohibit governmental units
from entering into contracts with contractors who have not for their subcontractors have not)
complied with E- Verify.
1.1.3 Regulations
Contractor will comply with all federal, state and local laws, rules and regulations and
ordinances as applicable to the project.
1.2.4. Contract Award
Awarded contractor(s) must accept the terms of the attached sample contract.
1.2 ELIGIBLE CONTRACTOR
Eligible Contractors will meet the following requirements:
• A business licensed to operate in NC
• Minimum of three years' experience hauling compost, food scraps and other compostable
materials, trash or recycling (food scraps, organic wastes and compost preferred)
• Upon award, meet Orange County Insurance requirements as set forth in the attached sample
contract.
• Orange County reserves the right to reject all proposals and may select multiple Contractors to
provide service.
1.3 SCHEDULE
A detailed schedule can be found in Section 1.11 of this RFP
1.4 APPLICATION SUBMISSION PROCESS
One electronic copy of this application (a single pdf file), and all relevant materials, must be received by
midnight on the deadline date. Faxes are not accepted. The electronic copy should be submitted by e-
mail to dcannell @orangecountync.gov. When submitting materials by e-mail, you must have a reply from
Orange County acknowledging receipt of materials.
1.5 PROPRIETARY INFORMATION
2
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Department of Solid Waste Management
Proprietary information may be submitted as part of the proposal. Please clearly mark only the pages
that contain proprietary information with the word "CONFIDENTIAL." Information and records submitted
to Grange County are governed by the N.C. Public Records Act, which is set forth in N.C. General Statutes
132 -1, et. seq. Applicants are encouraged to review the applicable Statutes prior to submitting any
information or documentation believed to be proprietary.
1.6 REQUESTING ADDITIONAL INFORMATION AND QUESTIONS
Orange County will respond to questions submitted ONLY via e-mail to dcannell @orangecountync.gov.
The deadline for questions is 5:00 PM, Wednesday April 11, 2018. The questions will be answered to
the submitter and all questions and responses will be posted on the Orange County website. Neither
Orange County staff nor Commissioners will answer questions directly.
1.7 E VERIFY
HB786 imposes E- Verify requirements on contractors who enter into certain contracts with state
agencies and local governments. The legislation specifically prohibits governmental units from entering
into certain contracts "unless the contractor and the contractor's subcontractors comply with the
requirements of Article 2 of Chapter 64 of the General Statutes." (Article 2 of Chapter 64 establishes
North Carolina's E- Verify requirements for private employers). It is important to note that the verification
requirement applies to subcontractors as well as contractors. The new laws specifically prohibit
governmental units from entering into contracts with contractors who have not (or their subs have not)
complied with E- Verify requirements. Complete the E- Verify affidavit, and include it with your submittal.
Electronic version is acceptable.
1.7 APPLICATION REQUIREMENTS AND INSTRUCTIONS
In addition to details listed in Section 13 of this RFP, Applicants are required to complete and submit the
following materials for their proposal application:
(1) Cover Sheet
(2) Project Proposal
(3) E- Verify affidavit (Attachment B)
1.8 PROPOSAL SELECTION PROCESS
In addition to the details listed in Section 13 of this RFP, proposals will be reviewed to ensure that the
application is received on time. The submission deadline for this RFP is Wednesday April 18, 2018 at
midnight, submitted via electronic mail. In addition to timeliness, submissions will be reviewed to ensure
the submission is substantially complete and meets other eligibility requirements. If these standards are
not met, the proposal will not receive further consideration. Proposals will not be returned to the
applicant. General selection review will include but not limited to:
• Timeliness. Proposals will be reviewed to verify submission by the submission deadline. Orange
County will reject proposals that do not meet the submission deadline.
• Completeness. Proposals will be reviewed to verify completeness. Orange
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
GRANGE COUNTY Department of Solid Waste Management
County will reject proposals that do not address all items in these sections and are thus
materially incomplete.
• Eligible Contractor. Proposals will be reviewed to verify the eligibility of the contractor.
• Appeals Process: There will be no appeals process.
1.9 CORRECTIONS TO DEFICIENT APPLICATIONS
After the proposal due date, no unsolicited information will be considered. However, Orange County staff
may contact the Contractor to correct non - substantive deficiencies. In each case of a completeness
deficiency, the Contractor will be notified by telephone or email documenting the deficiency. All
supplemental information requested by the County must be received within five business days of the
date of notice or the proposal will not be considered.
1.10PRE- PROPOSAL CONFERENCE
A pre - proposal conference is scheduled to be held on April 4, 2018 at 2:00 pm. at the Orange County
Solid Waste Administration Building located at 1207 Eubanks Road, Chapel Hill, North Carolina 27510.
At the conference, representatives of the County will be available to answer and explain the intent of this
RFP. To the extent possible, the County will answer questions and concerns raised at that time. After the
conference, the County will prepare and distribute within one week of the end of question submittal
period, written documentation to answer questions which were addressed at the conference that relate
to the interpretation of, or changes to, the RFP documents that the County deems appropriate for
clarification.
1.11 PROCUREMENT SCHEDULE
The County plans to adhere to the following procurement schedule to the extent possible. Changes to the
procurement schedule shall be at the sole option of the County. Table 1 provides the major milestones of
the RFP process.
Table 1 Procurement Schedule
Activity
Date
RFP Released
March 23, 2018
Pre - Proposal Conference
April 4, 2018
Last Day to Submit Questions
April 11, 2418
Addenda to RFP Issued
(Anticipated and if necessary)
April 3, 2018
Proposals Due
April 18, 2018
Interview Qualified Contractors
April 21 -April 22 {Tentative}
Recommendations to hoard of
County Commissioners
TBD
Award of Agreement
TBD
Transition Period
TBD
Start Services
TBD
4
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
GRANGE COUNTY Department of Solid Waste Management
1.12 CONTRACT TERM
The County's intent with the services provided, as part of this RFP, is to continue to provide the
community with the appropriate level of service, at the highest quality, and best price. To increase the
affordability of organic material collection and organic material processing to make compost, the County
will consider two cost proposals; the first with an initial five (5) year term with two possible extensions at
five (5) years each; and the second, an initial ten (10) year term with one possible extension term at
five (5) years.
1.12.1 Contract Payment
Payment will be made by the County to the Contractor within thirty (30) days after the receipt
by the County of a complete and accurate invoice for work done which is reasonable and
allocable to the Contract and has been performed to the satisfaction of the County. Amounts
on invoices small not include amounts allocated to tasks on which no work has been done.
1.12.2 Contract Extension With Price Adjustments Negotiated Up To CPI -U
Adjustments in the amount for ensuing years shall be made in accordance with the following to
include collection services alone:
A. CPI -U: The County will allow an annual CPI -U price adjustment for each year of the Contract
after the first year as described herein. The CPI -U used shall be the percentage of movement
of the U.S. Department of Labor, Consumer Price Index, All Items, Unadjusted, and Urban
Areas for the 12 -month period ending in January of each Contract year. The CPl -U
adjustment shall be limited to fifty percent (50 %) of each unit price, unless otherwise
specified herein. The Adjusted Contract Unit Prices shall become effective on July 1st of the
initial contract term (July 1, 2018) and shall be adjusted every 12 months thereafter on the
Contract anniversary date according to the formula in the example below and shall be
binding on the Contractor for the ensuing Contract year.
CPI -U ADJUSTMENT EXAMPLE: For Organic Waste Collection Service, take the maximum
of the change of the CPI -U multiplied by 50% of unit price. The calculation for the adjusted
monthly per participation collection service unit price for the ensuing contract year shall be
derived as follows:
(0.50 X Unit Price x GPI-U) + (0.50 x Unit Price) = Adjusted Unit Price, rounded to the nearest cent
If the monthly unit price for Organic Waste Collection Service per participant is $3.29, then the
CPI -U adjustment would apply to 50% of the unit price or $1.64. Assuming an annual CPI -U
adjustment of 3.5°/x, then the formula would be as follows:
(0.50 X $3.29 X 1.035) + (0.50 X $3.29) =or $3.43 or the Adjusted Unit Price
If the CPI -U exceeds 4 %, the calculation for that year shall remain at 4% or 1.04.
B. PARTICIPANT COUNT: For Contract unit prices that are billed by Contractor per participant,
the County shall pay the Contractor based on the County's actual participant count as added
monthly after each addition is approved by Orange County. If a program addition is made
prior to the 15th of the month, that addition shall be included in that months invoice, Program
additions made after the 15th of the month shall not be added to the invoice until the
following month.
1. 12.3 Adiustments for Change in Scope
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40DO- B7C3- A2B604F926B4
�
ORANGE COUNTY Department of Solid waste Management
The County may order changes to the contract within the general scope of services consisting
of additions, deletions or other revisions. No claim may be made by the Contractor that the
scope of work or that the Contractor's services have been changed requiring adjustments to
the amount of compensation due to the Contractor unless such adjustments have been
made by a written amendment to the Contract signed by the County and the Contractor. if the
Contractor believes any particular work is not within the scope of the contract or is a material
change or otherwise will call for more compensation to the Contractor, the Contractor must
immediately notify the County via electronic mail. The Contractor must provide the amount of
additional compensation requested, together with the basis and documentation supporting
the claimed amount.
1.13 STATEMENT OF GOALS
It is the intent of the County to provide organic material collection and provide fully processed compost
that incorporates the collected organic material, to sell to residents, with the following goals in mind:
• Provide an integrated, comprehensive, and customer - friendly service to commercial,
government, institutional, multi -unit housing, and other designated entities in order to provide
organic waste material collection to be conducted with professionalism and a high level of
accountability and management services;
• Increase the County's overall material to landfill diversion rate by expanding the existing organic
material collection program;
• Encourage collection and routing efficiency;
• Educate participants to utilize organic waste material collection services and organic waste
diversion and reduction so as to ensure proper participation, minimize contamination, reduce
waste generation and increase organic diversion rates; and
• Provide high - quality organic material collection services at a reasonable cost.
1.14PURPOSE OF SOLICITATION
The purpose of this request for proposals is to obtain a highly qualified Contractor to provide the
commercial organic waste material services to, at minimum, the County's existing 51 businesses.
Service will include collection, hauling, processing, and providing organic waste receptacles and re-
delivery of the finished compost product to the County for resale or use. In addition to its existing
services, the County would like to consider contracting for future organic waste material collection
program expansion to include government entities, all willing school cafeterias throughout the County
School system, multi -unit dwellings, and other entities as funding and interest allows.
1.15 SUMMARY OR REQUEST SERVICES
The County has proposed the following services to be provided by the Contractor. The following is a
summary; more detail on current services can be found in Section 2.3 of this RFP..
1.15.1 General Services
• Use of 35 and 65- gallon organic waste material collection carts and small dum;psters {typically 2-
4 cubic yards };
• At all location, collection of organic waste material from County provided current list of
commercial participants within grange County through use of contractor provided collection
vehicles and contractor provided or approved containers;
6
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40DO- B7C3- A2B604F926B4
f
OMNGE COUNTY Department of Solid Waste Management
• Weekly collection frequency of organic waste materials and food contaminated paper products,
that will meet all environmental health and appropriate aesthetic and odor minimization needs;
• Maintain an inventory of additional carts and small dumpsters in anticipation of program
expansion, container replacement and use at special events in Orange County;
• Provide initial and on -going educational and customer service efforts as directed by the County;
and using County - approved materials and approaches, in conjunction with County staff where
appropriate;
• Process, or contract to process collected organic waste and turn to compost;
• Upon request, deliver finished compost back to the County.
2. SCOPE OF WORK
2.1 INTRODUCTION
The purpose of this section is to familiarize prospective Contractors with the County and its current and
proposed commercial organic waste materials management services. These services include organic
waste material collection and container provision, rinsing, and maintenance from commercial,
institutional and other participants, hauling of materials, processing of materials, and compost delivery.
The County is seeking a continuation of existing commercial organic waste collection and has also
Identified the following four (4) sectors for growth and two (2) proposal alternatives:
2.1.1 Growth Areas
While organic waste material collection is not required by statute, ordinance, or policy, the
County wouid like to dedicate time and resources to encourage organic waste material
collection and diversion practices in the following areas throughout the term of the contract:
• Expand to include all willing commercial food scrap generating establishments throughout the
County currently not participating in the program to include restaurants, nursing homes,
cafeterias, grocery stores, etc.;
• Expand to include all local government buildings that potentially generate food scraps to include
meeting halls, and fire stations;
• Expand collection to select multi -unit complexes willing to participate;
• Expand collection to select Orange County Schools willing to participate;
2.1.2 Proposal Alternatives
Contractors shalt complete a base proposal, based on services described throughout this
request for proposal and complete a separate form for each alternative set forth in this
section. Details are found in Section 11.
• County provided space for Contractor to wash and store carts on County property at Contractors
expense;
• County provided organic waste material transfer facility should one be built during the contract
term.
2.2 SERVICE AREA AND BACKGROUND
2.2.1 Service Area
7
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
GRANGE COUNTY Department of Solid waste Management
The service area includes Orange County North Carolina, Chapel dill, Carrboro, Hillsborough
and other designated locations in the unincorporated areas of the County and Town of
Chapel Hill businesses, and multi - family units in Durham County. The Contractor must be
able to collect from restaurants, grocery stores, schools, and other organic waste material
generators that create on average, one ton per month. Exceptions on the tonnage !limit may
be made by the County. Collections may take place anywhere agreed upon by the County,
Contractor and participant. The contractor must have the demonstrable or planned ability to
increase the number of participants served under the current service to include at maximum
two hundred (200) food - related businesses, fifty (50) government buildings, thirty (30) school
cafeterias and at least thirty (30) of one hundred and fifty (150) multi -unit housing
complexes such as apartments, condominiums and mixed use units over the term of the
contract. See Table 2 in Attachment F for a list of current customers, collection schedule,
and generation.
2.2.2 Background
Orange County Solid Waste began the outlined program to establish organic waste collection
in the commercial sector of the county through educating, and assisting the commercial
sector in meeting waste diversion goals in addition to developing organic waste diversion
habits. The program began in the mid- 1990s, working with local pig farmers to collect food
waste from select restaurants and a few elementary schools for cooking and feeding their
hogs. Only food waste material was accepted at the time. The hog farmers were unable to
continue the partnership after 1998. In 1999 the County contracted with a private contractor
to collect and compost a wider variety of commercially generated organic waste material that
included not only food waste but also wet paper and floral waste (now referred to as organic
waste material throughout the proposal). Over time, the County expanded the program to
include a variety of higher volume restaurants, grocery stores, institutions such as nursing
homes, homeless shelters and facilities at UNC and UNC hospital. Historically, there was a
minimum requirement of two (2) tons per month generated by each participant and the
average collection rate was three times per week. As seen in Table 2 in Attachment F, some
participants generate less than two (2) tons a month. Addition of such participants
generating less than two (2) tons of material will be mutually agreed upon between the
Contractor and the County based on route density and participant interest. Participants are
required to sign a contract with the Contractor, facilitated by the County, acknowledging they
are responsible for the damage to carts caused by their mishandling or overfilling and any
contamination occurring in their collection receptacles.
2.3 COLLECTION SYSTEM
The current program asks that businesses generate at least two (2) tons a month of material and
includes 51 businesses throughout the County. The purpose of the program is to assist organic waste
generators with starting up and maintaining an organic waste collection program. The current average,
excluding the highest and lowest generators is two (2) tons per participant per month. At minimum the
Contractor will continue to provide service to the current participant base. Following collection, each
receptacle, both carts and dumpsters included, must be rinsed. Cart rinsing must follow and adhere to
stormwater regulations.
8
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Department of Solid Waste Management
Following collection, materials must be hauled to a permitted composting facility and processed. The
resulting finished product containing collected materials, designated as Class -A compost according to
North Carolina regulation and testing, shall then be hauled back to the Orange County Solid Waste
Facility (1514 Eubanks Road, Chapel Hill, North Carolina) upon request of the County. It is expected that
compost will be requested by the County to the Contractor up to three (3) times per month. Material shall
be delivered loose and not contained in bags.
Large generators, creating on average more than fifteen (15) tons a month have different program
requirements than other participants. The program differences for larger customers are described below.
Throughout the contract term, the County plans to expand to more commercial businesses as well as
other entities. The maximum potential for the program includes up to two- hundred (200) total
businesses, fifty (50) government buildings, thirty (30) school cafeterias and at least thirty (30) multi -unit
apartments and condominiums. Historically, five (5) businesses and one (1) government entity have
been added each year.
2.3.1 Large Commercial Generators
Participants with a collection averaging over fifteen (15) tons a month for a continuous
duration of two years within the contract period will wont with the County and Contractor to
assume management and payment responsibility to the collection Contractor for organic
waste materials. Historically, prior to this contract, participants with high collection tonnage
have been subsidized for a few years until, upon mutual agreement with the participant, the
County, and the current contract, the participant will take over paying the contract services to
the business of their choosing with no County involvement.
The County operates a Solid Waste Management Department that is responsible for administering the
organic waste material collection contract and providing related program information. The Contractor will
be responsible for billing the County monthly for services rendered, see Section 6. The County has
designated the Solid Waste Management Director or their designee as the County's Representative with
respect to the project and shall have the authority to render decisions and interpret the contract herein.
Changes in services and entitlement to additional compensation shall be made by mutual written
amendment to this agreement executed by the County and the Contractor. The Contractor shall proceed
to perform the services required by the amendment only after receiving a fully executed amendment
from the County.
2.4 DIVERSION GOALS
The Contractor is required to assist the County in obtaining their waste and reduction goals, currently set
at sixty one percent (61 %). Diversion in FY16 -17 was measured at sixty two (62 %) waste reduction
expressed in pounds per person landfilled as compared to the base year of 1991 -1992. It is the
expectation that the Contractor heip the County maintain current goals or achieve new diversion goals
through organic waste diversion.
149201[rw.IVZfl
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Department of Solid waste Management
2.5 ORGANIC MATERIAL PROCESSING FACILITY
The County does not own nor designate Organics Waste Materials Processing Facilities. Currently organic
waste is hauled to Brooks Contracting at 1195 Beal Road in Goldston, North Carolina. Contractors are
responsible for describing in detail the transportation and processing of the organic waste material
collected. The location where the organic waste material is taken for processing or any immediate
transfer must be notated and described in the proposal.
2.6 CURRENT PROGRAM DATA
The current program has 51 participants. Table 2 in Attachment F provides data for calendar year 2017.
The service schedule is also included. Limited effort in the last three (3) years was ,performed educating
and encouraging new participation. It is the expectation that tonnage will increase throughout the terms
of the next contract rather than remain consistent as in years past. As seen in Table 3, in Attachment G,
tonnage, along with participation, has been higher in past years. Table 3 includes data based on the last
ten calendar years and rounds to the nearest ten (10) tons.
2.7 PROPOSED SERVICES
Collection services included in this procurement process are to be provided in Orange County North
Carolina, and that part of the Town of Chapel Hill within Durham County, to commercial, government,
institutional and other entities, as approved by the County, wishing to participate in organic waste
material collection. Following Board of County Commissioners approval, collection services will begin on
or around duly 1, 2018. Upon the County's option, and if proposed, County may instead arrange for
providing a base term of five (5) or ten (10) years dependent on pricing submitted in Attachment I.
The County is proposing that the following collection services be provided with minimal disruption to
businesses. Therefore, as part of the transition plan in Section 9, it is required to discuss the
methodology proposed to minimize the impact of any operational change that may occur.
The Contractor should also note that the County is interested in providing these services in the most
sustainable manner possible, such as, but not limited to, providing or coordinating usability or access to
the following:
• Facilities for processing organic waste that at ail times meet or exceed all federal, state, and
local permitting requirements;
• Incorporating County approved education and outreach programs to further the success of the
County's organic waste collection program and to contribute to the County's waste diversion
goals;
• Educating service recipients on the benefits of diversion program participation through a robust
and thorough public education and outreach program with at least initial outreach to be
conducted in coordination with and approval by the County, and providing on -going education to
be completed by the Contractor as directed by the County;
• Environmental stewardship, including use of local vendors, products and innovative 'green'
approaches to providing services;
10
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Department of solid Waste Management
Contractors are requested in Section 13 of this RFP to discuss methodology used to provide
comprehensive, sustainable programs associated with providing requested services.
2.8 OVERVIEW OF BASE SERVICES
Commercial entities interested in participating in the program and generating at least one (1) ton
(2000 pounds) of material a month (change from existing services) shall receive at minimum
weekly collection. Exceptions to the tonnage limit and collection schedule will be mutually agreed
upon by County and Contractor. Organic Waste Collection shall be serviced from 35, 65, or 95
gallon carts or 1.5 to 6 cubic yard dumpsters for large customers. Container selection shall be at
the discretion of the Contractor with the agreement of the participant. Services shall also include:
• Collection of overflow, or spillage as a result of emptying containers. i.e. collection of
material outside of carts;
• Collection up to five (5) times per week per participant but not less than one (1) time per
week, or as mutually agreed upon by Contractor, County and Participant and meeting all
applicable environmental health and aesthetic standards;
• Each cart and dumpster should be rinsed after each collection to avoid odor. Rinse water
should not be discharged onto the ground, into storm drains or into any open water
source; other appropriate rinsing arrangements may be made where applicable and
approved. E.g. An outdoor mop sink owned or controlled by the participant. Alternatively,
the participant or contractor may provide compostable bags to contain organic waste
materials for collection where rinsing may not be an option;
• Provide initial County- approved education, to include developing and making a training
video available, in collaboration with the County, to new participants;
• Ongoing education of participants; to include, at minimum, yearly check -in and review of
materials accepted, and immediately following any contamination issues;
• Hauling of organic waste materials to a permitted facility;
• Processing of organic waste materials,
• Upon request delivering the finished product, compost, containing collected material;
• Provide and utilize licensed and County approved collection vehicles;
• Provide outdoor collection receptacles including carts, bins, and dumpsters;
* Collect, process, recover and market all appropriate materials collected;
• Ensure processing facility chosen for process, marketing and recovering the materials
meets all federal, state and local regulations;
• Provide a program representative to act as a program contact person for questions or
problems. The representative must be available every working day from lam to 4 prn by
either phone or electronically;
• Weigh the total amount of material from each location and each collection and provide
weights in monthly reports. Report monthly tonnages by business name per collection by
the 10th working day of each month for the previous service month;
• Bill within thirty (30) days of service as dictated by County contract terms;
• Collect organic waste materials without leaking or spilling onto the property;
• Guarantee and prove that properly prepared organic material will not be landfilled;
11
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
GRANGE COUNTY Department of Solid Waste Management
2.8.1 Material Collected
Materials collected by the contractor shall include organic waste such as leftover food, food
trimmings, other food waste, and any other organic material that can be separated by the
generator except large amounts of yard waste, industrial waste such as sludge's or regulated
wastes such as medical wastes. At minimum, to allow no disruption in service, the accepted
organic waste material shall include but not be limited to food waste, such as prep waste or
post- consumer waste to include vegetables, fruits, meats, and grains, coffee grounds and
brewery waste. Bones, fats and dairy products must be accepted as well. It will be the
contractor's prerogative to accept oyster shells or other bivalve shells. Other organic material
includes paper towel waste, uncoated paper plates, paper napkins, certified compostable
utensils and plates, and floral waste. Additional items or materials that could be acceptable
not listed in this section should be included in the proposal and must be agreed upon by the
County and Contractor.
2.8.2 Organic Waste Materials Collection
The County wishes to retain the current organic waste collection services utilizing 35 or 65
gallon carts; however Contractors are requested to provide pricingfor variable size organic
carts and 1.5 and 6 cubic yard dumpsters. Note that indoor service pails may be requested
for specific uses. Current program includes fifty -one (51) participants, but the Contractors
should be prepared to visit additional commercial service units to encourage subscription to
service. Service will be provided in variable -size organics carts and/or dumpsters, with the
volume, collection frequency and container type to be based on the individual needs of the
commercial business or commercial complex. The service locations may be anywhere within
Orange County or the part of Town of Chapel Hill within Durham County, in conjunction with
the Contractor and commercial entity. The County will collaborate with the Contractor as
needed to promote and expand the program to maximize diversion or organic waste
materials to the Contractor's facility.
2.8.3 Containers
Containers to be used should be consistent in up-to-date bilingual labeling, (Spanish) with
adequate pictorial representation of all desired organic waste materials, color, shape,
wheels, 'base structure, etc. Contractors should highlight past experience of other collection
programs with this type of container. Contractors will also be responsible for providing a
container maintenance program to include notifying the County of response, repair, and
replacement time.
3. EDUCATION AND OUTREACH PROGRAM
The County requires that the Contractor provide an on -going and effective County - approved
education and outreach Program in conjunction with the County to assist the County in meeting its
diversion requirements and goals. All educational printed materials should be bilingual (English and
Spanish) and include graphics, recognizing literacy barriers that may exist. The education and
outreach program will function in two distinct parts. First, to educate new participants and assist
participants in starting up their in -house organic waste collection and two, to monitor participants
following collection and when, contaminants are found in the material stream, provide adequate re-
training to correct the problem. Details on the program are below.
12
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Department of Solid Waste Management
3.1 CONTRACTOR EDUCATION AND OUTREACH RESPONSIBILITIES
Contractor responsibilities as it relates to education and outreach materials shall require County
review and written approval on all matters, specific responsibilities should include but are not limited
to;
• Develop and distribute education and outreach material in partnership with the County, at
minimum one brochure, poster, or other appropriate print material at minimum upon the
Contract's start and as requested by the County.
• In- person pre - arranged site visits by qualified trained staff visit (outside of a scheduled
collection time), prior to the Participant beginning collection services, and every other year to
existing participants;
• Professionally produce with County participation and approval, an educational training video
in appropriate languages for new participants; video will need the ability to adjust for
different audiences i.e. for schools rather than for restaurants,
• Develop an on -going monitoring program to maintain quality control of organic waste stream,
and to ensure capacity needs are being met
o Right size containers and collection frequency as needed for new and existing
participants while reporting any changes to the County;
• Develop and distribute a clear non- collection tag listing out problems that occurred and why
collection was not completed;
• Provide quarterly education and outreach program;
• Educate and train staff, residents and custodians in partnership with County staff on the best
practices for organic waste reduction and diversion;
• Quarterly meetings with the County to review, at minimum, program performance, current
and anticipated activities, specific outreach performed, change in services levels. Following
the initial contract year, the frequency of meetings may be reduced to an annual basis.
• Following discovery of any collection containers with contaminants, the Contractor shall call,
meet, or electronically mail participants within one - working day or 24 hours of the discovery
of contaminated collection materials and suggest remedy of the specific collection mistakes
as well as develop and deliver a protocol to prevent future contamination. Within 3 working
days following the overall communication with the owner /operator of the contaminated site,
the County should be made aware of the correspondence and outcome;
3.2 COUNTY EDUCATION AND OUTREACH RESPONSIBILITIES
• Review and approve education and outreach material as developed by Contractor;
• Present educational training video to new participants in partnership with Contractor;
• Follow up with participants the ensure on -going education is provided by Contractor;
• Assist and review Contractor as it relates to quarterly educational program;
• Check in with Contractor as it relates to collection frequency, right- sizing and other collection
related issues;
13
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Department of Solid Waste Management
• Collaborate and approve Contractor outreach as it relates to contamination and other
collection related problems;
• Follow up with participants if contaminates do not decrease after the Contractors initial
attempts.
• Assist Contractor in overall outreach for program expansion e.g. alerting contractor to new
food scrap generating businesses or establishing campaigns to expand within existing
business community
3.3 CONTAMINATION
The County recognizes the importance of collecting and maintaining an uncontaminated organic
waste material stream. Education of participants should be the priority means of achieving this
standard, rather than having to clean the organic waste stream at the point of collection or
processing. Meaning, multiple and varied educational attempts should occur before discussing the
possibility of removing the participant from the program. The Contractor shall follow up with the
participant at least within twenty-four (24) hours of collection by phone, in person, or by electronic
mail and educate as to what materials are not allowed in the cart and why the contaminate cause
problems as outlined in Section 8.1.4. If at any point a participant becomes unresponsive to
requests to correct contamination, upon mutual agreement between the County and the Contractor,
the participant will be removed from the program. A minimum of three documented attempts at
improvement should be made before consulting with the County an removing a participant from the
progra m
4. USE OF SUBCONTRACTORS
The Contractor may use subcontractors to perform some or all of the duties normally assigned to
the Contractor. The County will approve any such subcontractors that may be proposed. The
County requires the Contractor to indicate the specific activities that will be performed by a
subcontractor. If any changes to subcontractors are proposed over time, those changes must be
approved by the County.
5. COLLECTION AND EQUIPMENT
5.1 COLLECTION VEHICLES
Upon commencement of the contract, the Contractor must provide collection vehicles that will comply
with federal, state, regional and local standards throughout the term of the contract. Collection vehicles
must be uniformly painted and appropriately labeled. Spills related to maintenance or collection must be
reported to the County and cleaned up appropriately within a reasonable time period of one- working day.
5.2 COLLECTION TIME
Collection shall be between 6:00 a.m. and 5:00 p.m. Monday through Saturday with some exceptions
made for inclement weather by prior approval of the County. Emergency conditions can be accounted for
like unexpected storm events or sudden lack of access to sites due to infrastructure failure like street
collapse or water main blow out. The County may also require restricted collection hours in areas
14
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Department of Solid Waste Management
impacted by road repair, schools, or where continued noise complaints about collection vehicles have
occurred. Collection service may occur on all holiday except for Thanksgiving, Christmas Day and New
Year's Day, but these days are to be made up either before or after the holidays such that no participant
skips weekly service.
5.3 TRAINING PROGRAM
Contractor must prove collection personnel are fully familiar with the range of Personal Protective
Equipment {PPE} available, are trained in the use of said PPE, and that personnel know what types of
PPE to use for specific tasks.
5.4 DART STORAGE, DISPOSAL AND PROCESSING FACILITIES
5.4.1 Cart Storacre
The Contractor must specify how cart inventory will be maintained and where carts will be
stored to ensure quick delivery for new participants or replacements carts as needed. In the
proposal, Contractors should describe cart washing materials, as well as dumpster inventory
available to the Contractor. Sufficient inventory of collection carts, dumpsters or other
approved containers shall be available to replace inoperable equipment within two working
days of the equipment failure. Sufficient and appropriate collection container inventory to
add projected new sites shall be available at the beginning of each contract year or at least
thirty days prior to proposed addition of each site.
5,4,2 Disposal and Transfer Facilities
The Contractor must specify the facility or facilities where organic waste material will be
hauled to, processed and, if applicable, any transfer stations that will be utilized, through the
term of the agreement. If the Contractor is wishing to contract with a third party facility, the
facility must cover the full duration of the term of the agreement and have the ability to
accept one hundred percent (100 %) of the County's program's organic waste materials for
the full term.
Contractors are required to describe facilities that will be used to include cart storage,
vehicle and equipment storage, hauling costs, and processing costs as detailed in Sectlon
11.
The Contractor must also document that the organics waste materials processing and/or
transfer facility is fully operational, has all required permits, is not operating under any
unresolved notice of violations or cease and desist orders. Contractor must prove the facility
meets all local, state and federal environmental protection rules, regulations and laws, and
can process organic waste that results in residue no greater than ten percent (10%) by
weight, and produce marketable compost acceptable for sale by the County.
The County reserves the right to inspect each Contractor's facilities at any reasonable time,
during normal working hours, with prior notice, to determine that the Contractor has a true
place of business and is a responsible Contractor.
15
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Department of Solid Waste Management
6. BILLING
The Contractor will be responsible to bill the County within thirty (30) days for services rendered the
previous month
6.1.1 Processing
Processing costs shall be listed in the proposal and included upon the bill if requested.
6.1.2 Collection and Hauling Element
The collection and hauling pricing as included in the final executed contract will not be
adjusted except as set forth in the agreement in Section1.12.2. The intent of the collection
and hauling element is to capture the full cost associated with labor, equipment, etc. in a
manner to provide the contractor with stable revenue to ensure reliable collection.
7. REPORTING
Contractor shall submit monthly and annual reports to the County by the tenth (loth) working day of the
month. The required monthly reports shall be submitted electronically and include an invoice for the past
months services, and shall include an itemized list of all charges to the County for materials used,
materials delivered, cost per ton, and itemized tonnages. In addition the total pounds collected for each
collection day listed by business, and the overall total shall be itemized.
S. MINIMUM PERFORMANCE STANDARDS
Following are the minimum performance standard that the Contractor shall adhere to all times when
conducting any work required under the Contract. Contractors are advised that the minimum
performance standards described below will be made part of the contract documents.
8.1.1 Collection and Cart Service Schedule
All collections and cart cleaning or repair activities shall be performed during weekdays only,
Monday through Saturday, within the time as outlined in Section 5.2 unless otherwise
specified by the County in writing. To the extent practical, collections shall be made on a
regular schedule on the same day or days of the week each at approximately the same time
on each collection day. Repair, cleaning and delivery of carts or dumpsters shall occur on the
participants normally scheduled collection day. If that is not possible, participants shall be
supplied with substitute collection containers by the start of their regular collection day. The
Contractor shall provide services on a holiday schedule to be agreed upon between the
Contractor and the County.
8.1.2 Collection and Handlin of Organic Waste Material
The Contractor shall collect from all specified locations. The total number of participants is
subject to change at the County's discretion. No participant will be removed without first the
County and Contractor following the guidelines set forth in Section 3.3. The Contractor shall
collect all organic waste material as required by the Contract that has been set out in
accordance with the current set out guidelines to be agreed upon between the County and
the Contractor.
The Contractor shall completely empty each cart and receptacle set out for collection. Carts
shall be emptied using the mechanical lift(s) attached to the collection truck..
16
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40DO- B7C3- A2B604F926B4
GRANGE COUNTY Department of solid waste Management
8.1.3 Transportation and Weighing of Collected Waste
Unless written permission is obtained from the County, all organic waste shall be transported
from County collection routes and unloaded at the County approved receiving facility for
organic material. Material collection from each individual site shall be weighed using a
properly calibrated scale and weights recorded following collection from each location.
The Contractor must obtain a valid weight ticket for each load deposited at the receiving
facility. Notes shall be included in the monthly report if material is included that may be
collected outside the County's contracted program.
8.1.4 Uncollected Waste and Materials and Notification Tag
For carts that cannot be completely emptied due to sticking waste /materials, the Contractor
shall leave in a visible and tamper resistant location an approved type of notification tag stating
items were improperly prepared. A reasonable attempt shall be made at the time of collection by
the contractor to personally notify participant's representative on site of the problem and record
the date and time and name of such contact. If no such person is available, notification of the
problem shall be made to the contract collector's supervisor and verifiable contact shall be made
with the participant within 24 hours of the refusal to collect explaining the situation and
proposing a solution.
The Contractor shall not be responsible for collection organic waste that is not compliant or not
prepared or set out in accordance with the current version of the service guidelines, to include
prohibited materials. Any changes to the list of prohibited wastes and preparation and set -out
requirements as specified in the set out guidelines are at the sole discretion of the County.
Should the Contractor choose to collect loads with obvious contaminants or other non - compliant
material, Contractor shall then retain full responsibility for proper management of said
contaminants or non - compliant material and be able to produce for the County a verifiable chain
of custody for such material. Specific elements of this protocol are to be proposed and
negotiated as part of the final! contract.
When the Contractor encounters organic waste or other items that it believes are prohibited,
improperly prepared or set out, or otherwise not compliant with the County's guidelines, the
Contractor shall adhere to the following procedures:
a. The Contract shall collect all properly prepared items, and other items that are not
specifically prohibited;
b. The Contractor may not collect any prohibited, improperly prepared organic waste, except
as notated above in Section 8.1.4;
c. For any and all organic waste not collected due to the apparent presence of prohibited
materials, the Contractor must complete a County- approved notification tag and securely
aff ix that completed tag to each uncollected cart, or container.
d. Each Notification Tag left by the Contractor shall include a clear and legible explanation
as the reason why the organic waste was not collected; and
e. The Contractor shall notify the County in writing, or other method specified by the County
within one (1) hour of each non - collection. The notification to the County shall be in the
format specified by the County and include at minimum, the service address, date and
17
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
GRANGE COUNTY Department of Solid Waste Management
time of attempted collection; collection vehicles;. reason for non - collection; and a
photograph that includes the error and shows the Notification Tag affixed.
f. Fallowing leaving the tag, the Contractor shall also contact the service address in writing
(email, phone, SMS messaging), or in- person to notify them that the materials were left
behind and next steps that should be taken.
8.1.5 Service Disruntions
The Contractor shall notify the County by phone and email within two (2) hours of any
occurrence that may impact or delay collections.
8.1.6 Missed Collections
Any reported missed collection shall be completed by the Contractor the next business day
following the report. Missed collections due to construction or contamination are not
expected to be collected until the next collection day when materials are properly prepared.
8.1.7 Customer Complaints
Complaints from participants or others impacted by this service received by the County will
be transmitted by the County via phone or email for resolution. For each complaint, the
Contractor shall provide a written response and resolution within three (3) business clays of
being informed of the complaint(s) in the format specified by the County.
8. 1.8 Spillage
Any organic waste spilled as a result of collection will be cleaned up by the Contractor within
three (3) hours of occurrence. The County should be informed of such spills and, at the
County's sole discretion, will assist in cleanup if mutually agreed upon and possible.
8.1.0 Cart and Dumpster Requirements
The Contractor shall provide clean and usable 35, 65 carts with securely fitting lids and
operating wheels. Dumpsters shall be leak proof with securely fitting lids, appropriately
labeled and easy to utilize.
8.1.10 Billing and Data Requirements
The Contractor shall provide the following deliverables in accordance with the procedures
and schedule described below. The cost to prepare and provide the deliverables shall be
included in the Contractor's unit collection prices.
a. Invoices
On a monthly basis by no later than the thirty (30) business days after the service
provided, the Contractor shall submit a detailed invoice to the County in both electronic
and paper format. The Invoice shall reference the applicable purchase order number and
be itemized by service for the services provided during the month. The County will not
approve payment to the Contractor until the following deliverable has been accurately
submitted to and received by the County: weekly and monthly tonnage reports for the
invoiced month by service stop, outreach attempts and other relevant commentary on
program performance e.g. change of type of collection vehicle, total number of
contamination reports summarized.
b. Tonnage Reports
Contractor shall provide a monthly report by the tenth (10th) working day listing each
participant and the weight of each individual collection
c. Outreach Reports
is
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Department of Solid Waste Management
Track and provide outreach and education attempts on a monthly basis.
d. Living Wage
The Contractor is encouraged to pay all personnel at minimum the living wage as
dictated by the orange County Board of County Commissioners. At time of this writing,
the living wage is $13.75.
9. TRANSITION PLAN
Contractors shall provide a detailed transition plan that describes the plans and schedule of events for
the provision of new services. If applicable, the awardee should propose how to work with current
Contractor to affect a smooth transition to the new collection. Describe how participants will be
evaluated to determine collection schedules and collection receptacles left at each site. Discuss the
methodology proposed to minimize the impact of any operational change that may occur.
10. PROGRAM EXPANSION
Throughout the term of the contract, the County intends to thoughtfully and systematically add additional
participants and increase organic waste material tonnage diverted to composting. The following planned
expansions should be factored into the proposal. The County may change the approach, but the goal is
to add more commercial concentrated stops, then move to focus on institutional locations such as
government buildings and schools and then add in multi -unit properties or other willing participants as
time and funding allows.
10.1 COMMERCIAL EXPANSION
The County's first priority is to expand and offer services to most food serving or processing
establishments throughout the County. A general list is available in Attachment H. Participants will be
evaluated by the County and Contractor to ensure an appropriate level of organic waste is generated..
10.2 GOVERNMENT EXPANSION
The County anticipates that government expansion will be implemented following outreach attempts at
the remaining food businesses (see Attachment Hj that meet a minimum organic waste material
generation rate of 2,000 pounds a month or as agreed upon by the Contractor and County. Focused
outreach attempts will occur at dining halls, meeting rooms and other food - related buildings such as fire
stations in order to encourage and establish organic waste participation. Therefore, the proposals are
required only to include general details about the proposed methods. Further details will be a negotiated
activity with the successful Contractor.
10.3 SCHOOL EXPANSION
The County anticipates that government expansion will be implemented following outreach attempts at
the remaining food businesses. It is anticipated some schools may need access to compostable liners
where cart rinsing is not available or indoor pails. Further details will be a negotiated activity with the
successful Contractor.
10.4 Multi -Unit Housing Expansion
The County wishes to expand the current program to provide organic waste collection services to multi-
unit housing complexes such as apartment buildings, condominiums, and mixed use buildings.
19
RFP Igo. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Y Department of Solid Waste Management
Collection will be provided in variable size organics carts and/or dumpsters, with the volume, collection
frequency and container type based on the individual needs of the multi -unit complex, This service is to
be arranged by the property manager and owner in conjunction with the County and the Contractor.
Indoor Organic Waste Pails will be provided upon request and to new multi -unit housing service units. To
limit contamination and to encourage participation, individual indoor pails shall be delivered upon
request and a rigorous tenant educational and participation protocol developed to limit contamination.
In addition to the initial and on -going education and outreach components required in Section 3, multi-
unit education should include an initial door-to-door outreach program. Further details will be a
negotiated activity with the successful Contractor.
11. CONTRACTOR EMPLOYEES AND LABOR
Contractor's employees shall be competent, reliable and able to empty organic waste containers with or
without assistance of the vehicle, and safely and efficiently clean the container after collection.
Contractor shall have adequate labor, facilities, and equipment and inventory to handle the quantity of
participants as proposed in this contract. The Contractor shall supply all collection receptacles and
transportation equipment, Receptacles shall be in suitable condition and appearance at all times and
shall be placed at the same location at the site each time following collection.
12. PROPOSAL REQUIREMENTS, FORMAT AND CONTENT
Submitted proposal must follow the following order and format:
12.1 Proposal Submittal
12.1.1 Introduction
Contractors' company background, contact information and include signature and contact
information of the individual authorized to bind the proposal contractually. Contractor must
be a 'bona fide corporation authorized to do business in the State of NC.
12.1.2 Statement of Understandingof Services
Describe understanding of services being sought by the County; include expansion years as
well as a description of the Scope of Work.
12.1.3 Project Personnel
Include names and titles and relevant experience of personnel responsible for executing the
contract, to include the Project Manager, Supervisors, drivers, and any related customer
service or education and outreach personnel.
12.1.4 Materials Accepted
Provide a detailed list, with pictures, of items accepted and not accepted as part of the
collection program.
12.1.5 Vehicles, Carts and Dumpsters
Provide detailed description of the type of vehicles and equipment, such as carts and
dumpsters, to be involved in the project, and the number of total resources available to
devote to the project when it expands. Include year, 'brand, model, capacity and brand of
carts and include all back -up capabilities.
12.1.5 Subcontractors
20
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Department of solid waste Management
Include a description of any proposed involvement of subcontractors.. Include potential uses
and responsibilities and detail their names, experience and expected period of involvement.
All subcontractors shall be approved by the County in writing, in advance of beginning
services.
12.1.7 Current and Past Experience
Describe current and past experience highlighting services similar to those the County seeks.
Provide a list of references of clients for whom similar service was provided and their contact
information.
12.1.8 Technical Exoertise
Include technical experience in the operation of organic waste collecting, hauling, transfer
and processing. Include knowledge and understanding of applicable laws, rules and
regulations and experience working with regulatory agencies.
12.1.9 Data Management
Contractor's data management system for acquiring and tracking customer service data, and
method to provide accurate reports by collection stop to the County.
12.1.10 Education and Outreach Approach
Include detailed description of education and outreach program. This section should also
address approach to providing high quality and customized customer service.
12.1.11 Transition Plan
Include detailed transition plan from current organic waste collection that describes plans
and schedule of events for the provision of services. The transition plan will serve as an
attachment to the approved contract once approved by the County.
12.1.12 Collection and Hauling
Include detailed description of the project approach, highlight operation and step by step
approach to food and other organic waste collection, cart rinsing, and hauling.
12.1.13 Processing and Storage
Provide~ information regarding the location of the processing facility and the type of process
planned to manage the material once collected, including how residuals not able to be
processed will be managed. Include how delivering back the finished compost product will be
done and how this will be factored into the cost. Include whether the site has limits to
quantities and relevant safety records including any notifications or violations for the last two
years. Provide some evidence of compost marketability and three references that utilize the
compost, even a physical sample may be provided.
12.1.14 Pricin
The County prefers the cost of service be quoted on a collection, hauling and processing and
finished product cost.
12.1.15 Financial Capability and insurance
Include financial capability for Dandling services to be delivered, including Insurance
Coverage. Orange County reserves the right to request financial statements to establish
financial capability.
12.1.16 Alternative Proposals (optional)
Include alternative proposals for performing organic waste collection and processing.
21
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Department of Solid waste Management
12.2 Proposal Acceptance
Any incomplete proposal or proposal deviating from the required format may be eliminated by the
County.
12.3 Selection Process
A selection committee shall be established by the County to review responses. The following will be the
screening criteria. Order below is not indicative of priority.
• Understanding of services
• Personnel, experience, subcontractors
• Technical expertise, knowledge and understanding of laws
• Collection, Hauling and Processing approach
• Education Program
• Type of Equipment
• Quality and availability of End Composting Product
• Cost of Services
• Financial capability
• References
After ranking the Contractor on the above criteria, interviews may be conducted. The committee's
recommendation, along with a negotiated contract will be submitted to the Orange County Board of
Commissioners for approval.
22
RFP No. 5247
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Department of Solid Waste Management
ATTACHM ENT A - SAMPLE CONTRACT (attached at end of document)
19
RFP No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
f
ORANGE COUNTY
ATTACHMENT B- ELECTRONIC VERIFICATION FORM
STATE OF NORTH CAROLINA
AFFIDAVIT
ORANGE COUNTY
WWA Rikl kA kA•kA!!Al AA lA lRAR
Department of Solid Waste Management
I, (the individual attesting below), being duty authorized by and on behalf of
(the entity bidding on project hereinafter "Employer") after first being
duly sworn hereby swears or affirms as follows:
1. Employer understands that E -Verify is the federal E- Verify program operated by the United States
Department of Homeland Security and other federal agencies, or any successor or equivalent program used to
verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64-
25(5 ).
2. Employer understands that Employers Must Use E- Verify. Each employer, after hiring an employee to
work in the United States, shall verify the work authorization of the employee through E- Verify in accordance
with NCGS §64- 26(a).
3. Employer is a person, business entity, or other organization that transacts business in this State and
that employs 25 or more employees in this State. (mark Yes or No)
a. YES , or
b. NO
4. Employer's subcontractors comply with E- Verify, and if Employer is the winning bidder on this project
Employer will ensure compliance with E- Verify by any subcontractors subsequently hired by Employer.
This day of , 2011
Signature of Affiant
Print or Type Name:
State of North Carolina Orange County
Signed and sworn to (or affirmed) before me, this the
day of .2013.
My Commission Expires:
Notary Public
20
RFP No. 5427
D
n
iv
Z
v
m
;y
U)
ro
w
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY
STATE OF NORTH CAROLINA
AFFIDAVIT
ORANGE COUNTY
Department of Solid Waste Management
f, (the individual attesting below), being duly authorized by and on behalf of
(the entity bidding on project hereinafter "Employer") after first being duly
sworn hereby swears or of firms as follows
1. Employer understands that E- rife is the federal E-Verify program operated by the United States
Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify
the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64- 25(5).
2. Employer understands that Employers Must Use E- Verify Each employer, after hiring an employee to work
In the United States, shall verify tire work authorization of the employee through E- Verify In accordance with
N CGS §64 -26 (a).
3. Emplove.r is a person, business entity, or other organization that transacts business in this State and that
employs 25 or more employees In this State. (mark Yes or No)
a. YES ^_ or
b. NO
4, Employer's subcontractors comply with E- Verify, and if Employer Is the winning bidder on this project
Em pioyer will ensure compliance with E- Verify by a ny su be ont ractors subsequently hired by Employer.
This ,_ clay of , 201_.
Signature of Affiant
Print or Type Name:
State of North Carolina Orange County
Y
Signed and sworn to (or affirmed) before nee, this t lie o
day of .2014.
My Commission Expires.
Nutaiy Public. I I E
21
RFP No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNT)
ATTACHMENT C - LIVING WAGE FORM
Department of Solid Waste Management
Section 1.
General 6ovennnent and Administration
Policy 10.0:
Living Wage Contractor POHCV
Reviewed by:
County Attoriicy /County �,fatlaeer
Approved by:
County lfaniger
Original Effective Date:
July 1. 2017
Revisions.
Policy Statement
It is the policy of On nge Conity to ensure its employees, and all individuals who provide sen-ices for Oimae
County. are paid a liming wage.
P111-nose
To eacmiraae all vendors and contractors to pay" a living ii -age to all employees who peitonli i etli ptirsuallt to 'l
Contract with Orange County.
Anulicahiiiti'
Applies to all Orange County contracts mid pimhases.
Poliri
10.1 Lii hm Wage
10.1.1 Ol`aitge l oululty i5 fi0Alllntted 10 pl'��l'ldltrft its ellplpyees ivitll � lii�iug image and ellCOlrrages all
contractors and vendor's doing business with Orange County to piusue the sane goal. Orange Colutty's
living wage is S 13.75 per hour. To the extent possible, Orange County reconunctids that coutmetors
and vendors seeking to do business with Orange Comity provide a living wage to thei employees.
10,11 Prior to final execution of a. contract with Orange Comity all conn'actots and venders seeking to
do btishies5 with Orange County shall subnnt to the County's representative a statement nldicitiq
whether thow employees who will perfonn work on the Orange County contract are paid at least the
living image arttolmi set ottt above. If Stich employees do not make m least the ) ivhig wage anottru set
out above the contractor or vendor drill indicate in the statement the actual aniouut paid to such
employees. For bid projects this statement should be subtnitted as part of the bid packet,
This policy wad are reviewed annually aut1 updated as needed by the lfanager's Office
ATTACHMENT D EXECUTION OF PROPOSAL
Project Name: Organic Waste Collection, Hauling and Processing
22
RFP No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Department of Solid Waste Management
System Proposal Request No: XXXX
THIS PAGE MUST BE FULLY EXECUTED AND SIGNED FOR THE PROPOSAL TO BE CONSIDERED
The person executing; the proposal, on behalf of the vendor, being first duly sworn, deposes and says
that:
(1) He or she is fully informed regarding the preparation and contents of the attached Proposal and
of all pertinent circumstances regarding, such Proposal;
(2) Neither he /she, nor any official, agent or employee of the vendor has entered Into any
agreement, participated In any coliusion, or otherwise taken any action which Is in restraint of
free competition in connection with this proposal; and
SIGNATURE OF PROPOSER - -- — -- — —
- - - - -- - - (Print full name of corporation) - - —
(Address - County- State - Zip Code)
Attest --
(Secretary /Assistant Secretary)
By: -
President /Vice President /Assistant Vice President)
Printed:
Title:
CORPORATE SEAL:
Federal ID. or Social Security Number
NOTE- AFFIDAVIT MUST BE NOTARIZED
Subscribed and sworn to before me this clay of, 2016
Title
My Commission Expires
ATTACHMENT E IRAN [DIVESTMENT ACT CERTIFICATION
Required By N.C.G.S.
23
RFP No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
f
ORANGE COUNTY
l4A'- 6A -5(a )
Name of Contractor, Vendor or Bidder.
Department of Solid Waste Management
As of the date listed below, the contractor. vendor or bidder listed above, and all subcontractors
uliliized by the contractor, vendor or bidder listed above, is not listed on tite Final Divestment list
created by the State Treasurer pursuant to N.C.G.S. 143 -6A -4.
The undersigned licreby certifies that he or she is authorized by the contractor, vendor or bidder
listed above to make the foregoing statement.
Signature Date
Printed Name Title
Notes fry persons sighing this ftwnt:
N.C.G.S. 143C-6A-5(a) requires this certification for bids or contracts with [lie State of North
Carolina, a North Carolina local government, or any other political subdivision of the state of North
Carolina. The certification is required at the following tinges:
❑ When a bid is submitted
C3 When a contract is entered into (if the certification was not already made when the vendor
made its bid)
c When a contract is renewed or assigned
N.C.G.S. 1430- 6A -5(b) mquir+es that contractors with the State, a North Carolina local government,
or any other political subdivision of the State of Nardi Carolina must not utilize any subcontractor
found on the State Treasurer's Final Divestment List. The State Treasurer's Final Divestment List
can be found on the State Treasun=r's website at the address www.netreasurer.comilran and will be
updated every 180 days.
'' * '"Contractor, Vendor or Bidder Return This Form With All Other Required Documentation "
24
RFP Na. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
�1
ORANGE COUNTY
Department of Solid Waste Management
ATTACHMENT F- CURRENT COLLECTION SYSTEM
7A6L€ 7: PRANGE LXWI7f1' 2057
P414 -aal P74i413lffi N wl lwftn 0914
(F."
90F.dN4
J.nu.q
i.Lw,r9
M-1h
Awn
M.F
I Srm.
.7u1F
Au n
11.1ab.r
lm..h.r
u.-h.,
GIro070 F- ."MIIN.4
b
061
OM1
974
960
1.71
L11
L25
110
165•
938
133
L76
411wm
AMF
1192
1%
131
)L7
LIM
L71
123
154
353
9.58
5.01
933
U -N,T -m -
wT
J&D
5.96
544
416
999
3w
A%
7.76
1038
945
9.71
5.79
C- -P 8 -d4.me
A44F
ILIA
L35
105
0.78
018
090
0.65
1.1.9
104
L23
L10
177
64 M-Ws
wF
)AS
7,53
250
LIS
3104
3.15
493
4.17
4-14
40
5.61
53.5
CorV4. BF-u
mm
494
0.40
175
Om
L45
Rm G49417W7erAl
47107
174
M94
in
All
148
013
0.09
.93
L08
101
Lis
LOl
WOW490
6457
711
6.96
7076
7,61
9,11
803
833
1.71
7.19
1.19
717
3.44
N 1 Ie D-m
AMF
017
0.83
LW
0.31
0.40
L44
112
069
0,M
0,94
010
987
S9wds
M6F
12T
LOT
0.76
0.65
LS
093
135
129
115
183
101
115
m "I Pal GI6p71
6MF
090
4161
073
0.74
099
j0,71
033
8.39
067
100
0.94
134
$M Laos
RAF
0118
015
076
071
098
0.19
0.70
0.29
0.17
0.73
0.00
000
14641
►MF
All
4.75
5.37
4.86
5.60
$94
9.0
.551
537
3.49
Lm
4,43
M.-D"
ikw
165
L41
L60
L6
147
IN
144
171
20
Lin
2 -d
175
wiC m"I
M16Y1AF
19.61
1,6.89
15.61
1392
1677
16.46
15.44
2077
2436
M11
2241
ism
cll A- UNClhec114r
163
in
193
ire
m
194
774 '270
717
?3a
916
203
The U.Om 'kM7
20
141
L63
117
L74
147
137
170
4.47
9.84
267
302
The R!Ipe6M4
MAF
_
0.39
0.%
6enb im,.
NAF
P07
075
071
all
038
033
090
03;
10.24
0.P}
0..37
P23
60m C. ,14243
kMF
4.61
5.44
1537
1 643
608
6.39
3.47
836
613
036
646
6.93
GI[im4081
Mh7
4.64
113
7 -96
1,I5
783
155
163
176
590
7.61
145
0,63
4lcwru P.rF 710i'911M.fPr04
A
071
025
097
914
045
L031
423
0.71
077
130
971
077
Re4 mf0 &A1
A9
RIO
0.10
0.07
101
101
0.33
070
L24
0„6
033
0.45
UN
wmu4]
6MF
OA9
LOQ
0.93
044
106
10)
LLS
LOS
L81 '937
3,55
LI?
Or4n (a l4MAl1
11
0.00
.026
L35
0.34
0.49
L03
942
0.41
0.51
L64
LLL
0.79
the R117M 610:1 &r
AM7
110
144
192
L53
179
196
'127
216
1.73
L32
LT9
L03
451143E paN
W
017
FIee6671 H .
MF
L3L
L46
116
14
116
145
LIO
L47
L44
179
087
L21
7FCOaem9nlq•o-
AIF
093
0.79
016
0.90
076
074
119k
t"
L43
L35
L19
L45
44E.aF7 044085
MAY
110
7126
228
0,49
264
234
9.13
L"
166
121
159
166
L. PK. L99q..49AcM.
11F
115
9.75
1111,
351
3,45
4.47
4104
142
310
165
135
431
HINA040u085Q
NF
LSO
L61
239
7.36
2,91
7,27
PJ6
129
230
194
L20
170
Me61e4rA Qell
WIT
3.10
3.66
3.60
9,70
790
13,10
3.78
106
579
5.46
514
5.61
Y)fanripOdn
AMF
003
040
011
010
GI4a6.MA1
VAT
4,37
426
3.15
197
22A
336
4.03
4176
4104
0.57
440
3,21
S09PSm S, w w,.mm1m '6MF
LBO
195
136
L35
L40
154
111
0710
299
113
164
161
I. Va4Wk.
kv
0.52
0.69
Ill.
020
0.13
The WeS,AW
M17
107
Ogr{e{amGw 6W67017L0.[a16
07704E
001
0.00
LY4 ca1N- Mi6f0aw
MF
026
0.6Z
96654e4u 11994
Fi jaw
Poad Lm .2W
W
168
9.07
7.00
145
2,07
LT5
113
160
2.08
232
124
392
1010 um -198
19
139
155
L57
Lsp
LN
153
L35
246
9.61
207
160
131
F.N um ."I
19
110
0.89
130
084
110
alb
125
153
113
L09
144
LAI
Fad U..1440
91
7106
173
17
370
519
146
x69
3.93
239
1.0
75}
1.92
F. ue. x5514
W
193
707
7.33
175 12M
1-26
112
314
174
149
7.05
131
F.94 u4n Am
19
0.70
0171
P93
DAL
L09
M26
0.91
L34
0.66
L00
131
111
76n1
99.02
69.46
q1M
762E JW.44
189A4
5723
07A6 1121168
Imm
12164
108.61
19
RFP No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
Department of Solid Waste Management
ATTACHMENT G - HISTORICAL TONNAGE TRENDS
Tabte 3_ Historical
Change County
Compost Data
Year
Tonnage
2017
1207
2016
2100
2015
19W
2014
16W
20131
19w
20121
1300'
2011
1800
2010
1900
20D9
1700
2008
1780
2097
1800
19
RFP No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY
Department of Solid Waste Management
ATTACHMENT H - EXISTING FOOD RELATED ESTABLISHMENT WITHIN ORANGE COUNTY
TABLE 4: ORANGE COUNTY 20V
Commercial Food Estebilshments
Food Business
Addten
Cfy
Zip Code
Type
35 CHINESE
143 WEST FRANKLIN STREET
CHAPEL HILL
27514
1 Restaurant
ACME FOOD AND BEVERAGE
110 E MAIN STREET
CARRBORD
27510
1- Restaurant
AKAI HANA JAPANESE RESTAURANT
206 W MAIN ST
CARRBORO
27514
1- Restaurant
ALFREDOS PIZZA VILLA
2015 ESTES DR
CHAPEL HILL
27 514
1- Restaurant
ALLEN AND SON BBQ
6203 MILL HOUSE RD
CHAPEL HILL
27599
1 Restaurant
ALS BURGER SHACK
516 WEST FRANKLIN STREET
CHAPEL HILL
27510
1- Restaurant
AMANTE GOURMET PIZZA
300 E MAIN STREET
CARRBORO
27278
1. Restaurant
AMERICAN HERO RESTAURANT
640 NORTH CHURTON STREET
HILLSBOROUGH
27510
1- Restaurant
ANNA MARI #S PIZZERIA
104 U HWY 54
CARRBORO
27278
1 Restaurant
ANNA MARIAS
670 N CHURTON STREET
HILLSBOROUGH
27278
1 Restaurant
ANTONIA'S
101 NORTH CHURTON STREET
HILLSBOROUGH
27517
1 - Restaurant
AQUEDUCT CONFERENCE CENTER
1620 MT. CARMEL CHURCH ROAD
CHAPEL HILL
27510
1 • Restaurant
ARMADILLO GRILL
120 E MAIN STREET
CARRBORO
27514
1- Restaurant
ARTISAN PIZZA KITCHEN
153 FAST FRANKLIN STREET
CHAPEL HILL
27514
1 • Restaurant
ASIA CAFE
118 EAST FRANKLIN STREET
CHAPEL HILL
27510
1 Restaurant
BAILEYS PUB AND GRILL
1722 N FORDHAM BLVD
CHAPEL HILL
27514
1 Restaurant
BANDIDOS MEXICAN CAFE
1591/2 E FRANKLIN ST
CHAPEL HILL
27278
1 Restaurant
BANOIDOS MEXICAN CAFE
122 S CHURTON ST
HILLSBOROUGH
27278
1. Restaurant
BIG BOB'S CITY {GRILL
584 CORN ELI US STREET
HILLSBOROUGH
27516
1- Restaurant
BIN 54
1201•M RALEIGH ROAD
CHAPEL HILL
27517
1- Restaurant
BREAD & BUTTER
503 W ROSEMARY ST
CHAPEL HILL
27516
1- Restaurant
BRIXK PIZZA
501 MEADOWMONTVILLAGE
CHAPEL HILL
27278
1 • Restaurant
BROOKSHIRE DIETARY KITCHEN
300 MEADOWLAND DRIVE
HILLSBOROUGH
27514
1- Restaurant
BRUEGGERS BAGEL BAKERY
1800 EAST FRANKLIN STREET
CHAPEL HILL
27514
1 • Restaurant
BUNS
107 NORTH COLUMBIA STREET
CHAPEL HILL
27278
1 Restaurant
CAFE CAROLINA & BAKERY 7254
601 MEADOWMONT VILLAGE
CHAPEL HILL
27514
1- Restaurant
CAFE DRIADE
1215 A E FRANKLIN ST
CHAPEL HILL
27516
1 • Restaurant
CARIBOU COFFEE COMPANY STORE
110 WEST FRANKLIN STREET
CHAPEL HILL
27516
1- Restaurant
CARIBOU COFFEE COMPANY STORE
1408 EAST FRANKLIN STREET
CHAPEL HILL
27514
1 Restaurant
CAROLINA 1663
1 EUROPA DRIVE
CHAPEL HILL
27514
1 Restaurant
CAROLINA COFFEE SHOP'
138 EAST FRANKLIN STREET
CHAPEL HILL
27516
1 Restaurant
CAROLINA CROSSROADS
211 PITTSBORO STREET
CHAPEL HILL
27510
1 • Restaurant
CARRBORO PIZZA OVEN
200 GREENSBORO ST SUITE 138
CARRBORO
27510
1- Restaurant
CARRBURRITOS
711 W ROSEMARY STREET
CARRBORO
27278
1 - Restaurant
CENTRAL ORANGE SENIOR CENTER
103 MEADOWLANDS DRIVE
HILLSBOROUGH
27243
1 Restaurant
CHESTNUT RIDGE CAMP RETREAT
43DO CAMP CHESTNUT RIDGE
FFLAND
2751411
- Restaurant
CHINA FUJI
615 HAMPTON POINT BLVD
HILLSBOROUGH
27510
1 Restaurant
CHINA WOK 1
104 HWY. 54 BY PASS
CARRBORO
27514
1 • Restaurant
CHINA WOK 2
1129 WEAVER DAIRY ROAD
CHAPEL HILL
27516
1 Restaurant
CHIPOTLE MEXICAN GRILL
301 WEST FRANKLIN STREET
CHAPEL HILL
27516
1 Restaurant
CHOLANAD
30B WEST FRANKLIN STREET
CHAPEL HILL
27514
1 Restaurant
CHOPSTICKSAND MORE
163 EAST FRANKLIN STREET
CHAPEL HILL
27514
1- Restaurant
CINCO DE MAYO
1502 EAST FRANKUN STREET
CHAPEL HILL
27514
1- Restaurant
CITY KITCHEN/VILLAGE BURGER
201 S ESTES DRIVE
CHAPEL HILL
27514
1 • Restaurant
COSMIC CANTINA
128 E FRANKLIN STREET
CHAPEL HILL
27278
1- Restaurant
COUNTRY JUNCTION
402 WEAVER ST
CARRBORO
27517
1 • Restaurant
COURTYARD BY MARRIOTT
100 MARRIOTT WAY
CHAPEL HILL
27516
1- Restaurant
CROOKS CORNER
610 W FRANKLIN ST
CHAPEL HILL
27278
1- Restaurant
CUP OF JOE
120 WEST KING ST
HILLSBOROUGH
27516
1 • Restaurant
ELAINES
455 W FRANKLN ST
CHAPEL HILL-
27517
1 • Restaurant
ELEMENTS
2110 ENVIRON WAY
CHAPEL HILL
27510
1 - Restaurant
20
RFP No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY
Department of Solid Waste Management
TABLE 4: ORANGE COUNTY 2017
Cornmerclal Fund Establishments
Food Business
Addrau
City
Zip Oode
Type
ELMOS DINER
200 N GREENSBORO STREET
CARRBORO
27243
1 - Restaurant
EVOS
1800 FAST FRANKLIN ST SUITE
CHAPEL HILL
27516
1 Restaurant
FARM HOUSE
6004 MILLHOUSE ROAD
CHAPEL HILL
27516
1 Restaurant
FIESTA GRILL
3307 HWY. 54 W
CHAPEL HILL
27410
1 Restaurant
FIREHOUSE AT MEADOWMONT
603 MEADOWNIONT VILLAGE
CHAPEL HILL
27514
1 • Restaurant
FITZGERALDS IRISH PUB #1
206 WEST FRANKLIN STREET
CHAPEL HILL
27517
1- Restaurant
FOUR CORNERS
175 EAST FRANKLIN STREET
CHAPEL HILL
27514
1- Restaurant
FREEDOM HOUSE RECOVERY
102 NEW STATESIDE DRIVE
CHAPEL HILL
27572
1 - Restaurant
GLASSHALFULL
106A S GREENSBORO ST S
CARRBORO
27510
1- Restaurant
GOURMET KINGDOM
301 EAST MAIN STREET
CARRBORO
27514
1 • Restaurant
GREAT HARVEST BREAD COMPANY
229 SOUTH ELLIOTT ROAD
CHAPEL HILL
27516
1 • Restaurant
HICKORY TAVERN
300 FAST MAIN STREET
CARRBORO
27278
1- Restaurant
HUMUS CAFE
169 EAST FRANKLIN STREET
CHAPEL HILL
27514
1 • Restaurant
HUNAM CHINESE RESTAURANT
790 MILK BLVD
CHAPEL HILL
27278
1- Restaurant
HWY 55 BURGERS,SHAKES. AND
601 HAMPTON POINT
HILLSBOROUGH
27278
1- Restaurant
HWY. 70 BBQ & KEBAB
646 NORTH CHURTON STREET
HILLSBOROUGH
27516
1 • Restaurant
I LOVE NY PIZZA
106 WEST FRANKLIN STREET
CHAPEL HILL
27302
1 • Restaurant
IL PALI0 SIENA HOTEL
150 5 E FRANKLIN STREET
CHAPEL HILL
27514
1 • Restaurant
INDUSTRY
403 WEST ROSEMARY STREET
CHAPEL HILL
27302
1- Restaurant
ITALIAN PIZZERIA 3
508 W FRANKLIN ST
CHAPEL HILL
27278
1 Restaurant
JACK'S COUNTRY RESTAURANT
125 REBECCA RD
HILLSBOROUGH
27510
1 Restaurant
JADE PALACE
103 A E MAIN ST
CARRBORO
27514
1 Restaurant
JAPAN EXPRESS
261 SOUTH ELLIOTT ROAD
CHAPEL HILL
27514
1 • Restaurant
JESSEES COFFEE & BAR
401 EAST MAIN STREET
CARRBORO
27516
1 Restaurant
JOE VAN GOGH
1129 WEAVER DAIRY RD
CHAPEL HILL
27514
1. Restaurant
JOE'S JOINT
161 AND A HALF E FRANKLIN
CHAPEL HILL
27278
1- Restaurant
JOHN'S GRILL
3121 HWY 86 N
HILLSBOROUGH
27514
1 • Restaurant
JUJUBE
1201 -L RALEIGH ROAD
CHAPEL HILL
27514
1 • Restaurant
KELSEY'S CAFE
126 UNITA WEST KING STREET
HILLSBOROUGH
27278
1 • Restaurant
KIPOS GREEK TAVERNA
431 WEST FRANKLIN STREET
CHAPEL HILL
27514
1 • Restaurant
KURAMA
105 N COLUMBIA STREET
CHAPEL HILL
27514
1- Restaurant
LA HACIENDA
1813 CHAPEL HILL BLVD
CHAPEL HILL
27278
1 Restaurant
LA PLACE
111 NORTH CHURTON STREET
HILLSBOROUGH
27516
1- Restaurant
LA RESIDENCE
202 WEST ROSEMARY ST
CHAPEL HILL
27516
1- Restaurant
LIME & BASIL
200 W FRANKLIN ST
CHAPEL HILL
27516
1 • Restaurant
LOOKING GLASS CAFE
601 WEST MAIN STREET
CARRBORO
27516
1- Restaurant
LOS POTRiLLOS
220 W ROSEMARY STREET
CHAPEL HILL
27514
1- Restaurant
LUCHA TiGRE
746 MLK JR BLVD
CHAPEL HILL
27516
1 • Restaurant
MARCELS CATERING
1821 N. FORDHAM BLVD.
CHAPEL HILL
27514
1 - Restaurant
MARKET STREET COFFEE HOUSE
227 SOUTH ELLIOTT ROAD
CHAPEL HILL
27517
1 Restaurant
MEDITERRANEAN DELI
41.0 W FRANKLIN STREET
CHAPEL HILL
27514
1- Restaurant
MEI ASIA
143 EAST FRANKLIN STREET
CHAPEL HILL
27516
1 � Restaurant
MELLOW MUSHROOM 156
310 WEST FRANKLIN STREET
CHAPEL HILL
27516
1- Restaurant
MERLtON
410 MARKET STREET
CHAPEL HILL
27514
1 Restaurant
MERR17TS MARKET
1009 S COLUMBIA STREET
CHAPEL HILL
27510
1 Restaurant
MILLTOWN
307 EAST MAIN STREET
CARRBORO
27517
1 Restaurant
MINT
504 W FRANKLIN ST
CHAPEL HILL
27243
1 Restaurant
MISSYS GRILL
321 MT. WILLING ROAD
EFLAND
27514
1- Restaurant
MIXED RESTAURANT
1404 EAST FRANKLIN STREET
CHAPEL HILL
27514
1- Restaurant
MONTERREY MEXICAN
1237 S ELLIOTT RD
CHAPEL HILL
27514
1- Restaurant
MOZZARELLA
1401 W FRANKLIN ST
CHAPEL HILL
27510
1- Restaurant
21
RFP No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40DO- B7C3- A2B604F926B4
GRANGE COUNTY
Department of Solid Waste Management
TABLE 41 ORANGE OQUNTY 2017
Cornmorclal Food Establishments
Food Business
Addnn
(3w
ZJp Code
Type
MYSTERY BREWING PUB
230 SOUTH NASH STREET
HILLSBOROUGH
27517
1 Restaurant
NAISMITH GRILL
500 FINLEY GOLF COURSE ROAD
CHAPEL HILL
27514
1- Restaurant
NANTUCKET CAFE
121 RAMS PLAZA
CHAPEL HILL
27510
1 Restaurant
NEALS DELI
100 EAST MAIN STREET
CARRBORO
27514
1- Restaurant
NOODLES & COMPANY
214 WEST FRANKLIN STREET
CHAPEL HILL
27514
1- Restaurant
OLD CHICAGO PIZZA AND TAPROOM
140 WEST FRANKLIN STREET
CHAPEL HIL
27517
1- Restaurant
ONE RESTAURANT
1000 MEADOWMONT VILLAGE
CHAPEL HILL
27510
1- Restaurant _
OPEN EYE CAFE
101 S GREENSBORO ST
CARRBORO
27278
1- Restaurant
PANCIUTO
110 SOUTH CHURTON STREET
HILLSBOROUGH
27514
1- Restaurant
PANERA BREAD
213 WEST FRANKLIN STREET
CHAPEL HILL
27514
1 Restaurant
PAZZO
700 MARKET STREET
CHAPEL HILL
27510
1 Restaurant
PECCADILLO
100 A BREWER LANE
CARRBORO
27517
1 • Restaurant
PITA GRILL
1125 WEAVER DAIRY ROAD
CHAPEL HILL
27278
1 Restaurant
PIZZA VITO
1129 WEAVER DAIRY RD SUITE F
CHAPEL HILL
27514
1 • Restaurant
POPS PIZZERIA
1822 MARTIN LUTHER KING BLVD
CHAPEL HILL
27510
1- Restaurant
PROVENCE
203 WEST WEAVER STREET
CARRHORO
27278
1 - Restaurant
PUEBLO VIEJO MEKICAN
107 JAMES FREELAND MEM
HILLSBOROUGH
27516
1 Restaurant
QDOBA MEXICAN GRILL 238
100 WEST FRANKLIN STREET
CHAPEL HILL
27514
1 , Restaurant
R & R GRILL
137 EAST FRANKLIN STREET
CHAPEL HILL
27517
1 Restaurant
RAAGA
3140, ENVIRON WAY
CHAPEL HILL
27278
1 Restaurant
RADIUS PIZZERIA AND PUB
U2 N CHURTON ST
HILLSBOROUGH
27514
1 Restaurant _
RASA
1826 MARTIN LUTHER KING BLVD
CHAPEL HILL
27517
J. • Restaurant
RECOVERY ROOM
108 HENDERSON STREET
CHAPEL HILL
27514
1, Restaurant
RED LOTUS
239 E ELLIOTT RD
CHAPEL HILL
27514
1- Restaurant
RESIDENCE INN
101 ERWIN ROAD
CHAPEL HILL
27278
1 - Restaurant
RESTAURANTE IXTAPA
162 EXCHANGE PARK LANE
HILLSBOROUGH
27516
1- Restaurant
ROBERT & PEARL SEYMOUR CENTER
2551 HOMESTEAD ROAD
CHAPEL HILL
27278
1 Restaurant
RUSSELL'S STEAK HOUSE
378 S CHURTON STREET
HILLSBOROUGH
27514
1 • Restaurant
SAGE
1129 WEAVER DAIRY ROAD
CHAPEL HILL
27514
1 • Restaurant
SAKURA XPRESS JAPANESE RESTA
110 N. COLUMBIA STREET
CHAPEL HILL
27514
1- Restaurant
SALE PIZZA
2B11 HOMESTEAD RD
CHAPEL HILL
27516
1 - Restaurant
SANDWHICH 407
407 WEST FRANKLIN STREET
CHAPEL HILL
27278
1 • Restaurant
SARATOGA GRILL
14B S CHURTON ST
HILLSBOROUGH
27517
1 • Restaurant
SOUTHERN COMFORT CAFE
100 EUROPA DRIVE
CHAPEL HILL
27510
1- Restaurant
SOUTHERN RAIL
201-C EAST MANN STREET
CARRBORO
27514
1 Restaurant
SPANKYS
101 E FRANKLIN ST
CHAPEL HILL
27510
1 Restaurant
STEEL STRING BREWERY
106 A SOUTH GREENSBORO
CARRBORO
27278
1- Restaurant
SUGARLAND
140 EAST FRANKLIN STREET
CHAPEL HILL
27514
1 • Restaurant
SUTTONS DRUGSTORE INC
159 E FRANKLIN ST
CHAPEL HILL
27514
1 Restaurant
TALULLAS
456 W FRANKLIN ST
CHAPEL HILL
27514
1 Restaurant
TANDODR INDIAN RESTAURANT
1301 E FRANKLIN ST
CHAPEL HILL
27278
1- Restaurant
THAI PALACE
1206 RALEIGH ROAD
CHAPEL HILL
27514
1 Restaurant
THE CAROLINA CLUB
GEORGE WATTS HILL ALUMNI
CHAPEL HILL
27514
1 Restaurant
THE OASIS AT CARR MILL
200 NORTH GREENSBORO
CARRSOR0
27514
1 • Restaurant
THE WEATHERVANE
201 S. ESTES DRIVE
CHAPEL HILL
27514
1 • Restaurant
TIME OUT TAVERN
1301 N. FORDHAM BLVD.
CHAPEL HILL
27517
1- Restaurant
TOBACCO ROAD SPORTS CAFE
1118 ENVIRON WAY
CHAPEL HILL
27278
1 Restaurant
TOP THISI ROAST BEEF BURGERS &
161 EAST FRANKLIN STREET
CHAPEL HILL
2751611
Restaurant
TOPPERS PIZZA
306A W FRANKLIN STREET
CHAPEL HILL
27514.1
Restaurant
TORTILLA WRAP GRILL
147 EAST FRANKLIN STREET
CHAPEL HILL
275 i7l
1 - Restaurant
TOWN HALL GRILL 14
10 MARKET STREET I
CHAPEL HILL I
27514
1 , Restaurant
22
RFR No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40DO- B7C3- A2B604F926B4
GRANGE COUNTY
Department of Solid Waste Management
TABLE 4: ORANGE COUNTY 2017
Commercial Food Establishments
Food Business
Addresti
Cey
Zip Cade
Type
TRU DELI LLC
114 HEN❑ERSON STREET
CHAPEL HILL
27514
1 Restaurant
TWISTED NOODLES
18DO EAST FRANKLIN STREET
CHAPEL HILL
27510
1 Restaurant
TYLERS RESTAURANT AND TAP
102 E MAIN STREET
CARRBORO
27705
1 Restaurant
VENABLE ROTISSERIE BISTRO 1200
N GREENSBORO STSTE A18
CARRBORO
27516
1 Restaurant
VESPA 1306
W FRANKLIN STREET
CHAPEL HILL
27278
1 Restaurant
VINNYS ITALIAN GRILL & PIZZERIA
133 N. SCOTSWOOD BLVD.
HILLSBOROUGH
27514
1 Restaurant
WINDOWS
311 WEST FRANKLIN ST
CHAPEL HILL
27510
1 • Restaurant
WINGMAN
104 -S NC HWY. 54•W
CARRBORO
27278
1- Restaurant
AIDAN'S PIZZA
602 D JONES FERRY ROAD
CARRBORO
27278
2 Food Stands
BEAU CATERING CHURCH ROAD
1100 PALMERS GROVE CHURCH
HILLSBOROUGH
272782
Food Stands
BOXCARR FARMS CATERING
500 VALLEY FORGE ROAD
HILLSBOROUGH
273022
Fond Stands
CAPP'S APIZZA
274 GLADSTONE TRAIL
PITTSBORO
27514
2 Food Stands
HOME ON THE RANGE
1920 DAIRYLAND ROAD
CHAPEL HILL
275162
Food Stands
MARK DAY CATERING
6113 NC HWY. 86
CHAPEL HILL
27572
2 Food Stands
ORANGE COUNTY SPEEDWAY
9740 NC HWY 57
ROUGEMONT
272782
Food Stands
SOUTHERN SEASON DELI
201 S. ESTES DRIVE
CHAPEL HILL
27514
2 Food Stands
THE PICNIC BASKET
1508 EAST FRANKLIN STREET
CHAPEL HILL
27514
2 Food Stands
CARILLON ASS ISTEO LIVING
1911 ORANGE GROVE ROAD
HILLSBOROUGH
27514
16 Institutional
BREADMENS
324 W ROSEMARY STREET
CHAPEL HILL
27516
1 Restaurant
CAROL WOODS CAFETERIA
WEAVER DAIRY ROAD
CHAPEL HILL 1
27517
1 Restaurant
HARRIS TEETER DELI 223
1800 MARTIN LUTHER KING BLVD
CHAPEL HILL
27517
2 Food Stands
HARRIS TEETER PRODUCE 223
1800 MARTIN LUTHER KING BLVD
CHAPEL HILL
27514
2 Food Stands
HARRIS TEETER SEAFOOD MKT 223
1800 MARTIN' LUTHER KING BLVD
CHAPEL HILL
27514
2 Food Stands
WEAVER STREET MARKET
228 SOUTH CHURTON STREET
HILLSBOROUGH
27510
1 Restaurant
WEAVER STREET MARKET 1
101 E WEAVER ST
CARRBORO
27516
1- Restaurant
WEAVER STREET MARKET 2
716 MARKET STREET
CHAPEL HILL
27514
1 Restaurant
VIMALAS CURRY BLOSSOM CAFE
431 W FRANKLIN ST SUITE 16
CHAPEL HILL
27514
1- Restaurant
WHOLE FOODS 10008
81 S ELLIOTT RD
CHAPEL HILL
27514
1- Restaurant
TOP OF THE HILL
100 E FRANKLIN ST
CHAPEL HILL
27514
1 - Restaurant
THE AGORA AT GRANVILLE TOWERS
2100 GRANVILLE TOWERS SOUTH
CHAPEL HILL
27514
1 Restaurant
THE BAGEL BAR
630 WEAVER DAIRY ROAD STE
CHAPEL HILL
27599
1 - Restaurant
CHAPEL HILL CATERING COMPANY
1322 Fordham Blvd. H2
CHAPEL HILL
27514
2 • Restaurant
THE PIG
630 WEAVER DAIRY ROAD STE
CHAPEL HILL
27514
1 Restaurant
SQUIDS
1201 N. FORDHAM BLVD.
CHAPEL HILL
27514
1- Restaurant
QUEEN OF SHEBA
1129 WEAVER DAIRY ROAD
CHAPEL HILL
27514
1 - Restaurant
OISHII JAPANESE
1129 WEAVER DAIRY RD
CHAPEL HILL
21516
1 Restaurant
CAROLINA BREWERY
460 W FRANKLIN ST
CHAPEL HILL
27514
1 Restaurant
MARGARETS CANTINA
1129 WEAVER DAIRY ROAD
CHAPEL HILL
27514
1 Restaurant
LANTERN RESTAURANT
423 WEST FRANKLIN STREET
CHAPEL HILL
27705
1 - Restaurant
FOSTERS MARKET
750 MILK BLVD
CHAPEL HILL
27514
1 Restaurant
HILLSBOROUGH BBQ COMPANY
236 SOUTH NASH STREET
HILLSBOROUGH
27278
1 • Restaurant
FOUR. ELEVEN-WEST
411 WEST FRANKLIN ST.
CHAPEL HILL
27302
1 - Restaurant
CAROLINA INN
211 PHtsboro Street
CHAPEL HILL
27516
2 • Restaurant
IFC HOMELESS SHELTER
100 W. FRANKLIN STREET
CHAPEL HILL
27516
3 . Restaurant
MAMA DIPS KITCHEN
408 WEST ROSEMARY STREET
CHAPEL HILL
27514
1 - Restaurant
PIEDMONT FOOD & AG PROCESSING
500 VALLEY FORGE ROAD
HILLSBOROUGH
27514
2 Food Stands
RIZZO CENTER
150 DUBOSE LANE
CHAPEL HILL
27515
3 . Food Stands
UNC HOSPITAL
101 Manning Drive
Chapel Hill
27514
4 - Food Stands
VICTORIA PARK FOREST 11129
Weaver Dairy Road
Chapel Hill
27514
5 -Food Stands
23
RFP No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY
ATTACHMENT I - PRICE SHEET ONE
Department of Solid Waste Management
(BASE CONTRACT FIVE -YEARS WITH A FIVE -YEAR POSSIBLE EXTENSION)
Contractors must complete the price sheets in entirety. If you do not wish to bid on a line item, write "no
bid" on that line; otherwise a price must be provided, even if that price is zero ($0.00).
Five Year Base Contract
Description
Unit of Measure
Price
1.
Collection of 0 -100 Participants
(Cost /Participant/Month)
2.
Collection of 101 -200
(Cost /Participant /Month)
Participants
3.
Collection of 201 -400
(Cost /Participant /Month)
Participants
4.
Collection of 400+ Participants
(Cast /Participant /Month)
5.
Processing Organic Waste
Cost /Ton
Materials
6.
Compost Delivery
Delivery to 1514
Eubanks Road Chapel
Hill NC, 27516
7.
Compostable Liner
Cost per Liner (Currently
200 liners /month)
8.
Indoor organic waste pails
Cost per pail
9.
Additional Costs and /or pricing
structure for the County's
consideration (detail below)
24
RFP No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY
PRICE SHEETTWO
Department of Solid Waste Management
(BASE CONTRACT TEN -YEARS WITH A FIVE -YEAR POSSIBLE EXTENSION)
Ten Year
Base Contract _
Description
Unit of Measure
Price
1.
Collection of 0 -100 Participants
(Cost /Participant /Month)
2.
Collection of 101 -200
(Cost /Participant /Month)
Participants
3.
Collection of 201 -400
(Cast /Participant /Month)
Participants
4.
Collection of 400- Participants
(Cost /Participant /Month)
5.
Processing Organic Waste
Cost /Ton
Materials
6.
Compost Delivery
Deliveryto 1514
Eubanks Road Chapel
Hill NC, 27516
7.
Compostable Liner
Cost per Liner (Currently
200 liners /month)
8.
Indoor organic waste pails
Cost per pal[
9.
Additional Costs and /or pricing
structure for the County's
consideration (detail below)
25
RFP No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
April 18, 2018
RFP #524'7
Orange County, for Commercial Organic Waste Collection, Hauling, and Processing Services
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
rwv
ont'r car
1195--Beal Hoad
Goldston NC 27252
Office 919 -837 -5914
Fax 919- 837 -5097
www.brookscontractor.com
aM r@ broakac- sntraoxsom
RFP #5247, Orange County, for Commercial Organic Waste Collection, Hauling, and Processing
Services
12. 1.1 Introduction
Judy D. Brooks Contractor Inc,, "DBA" Brooks Contractor has been composting organic wastes
at Brooks Compost Facility, Permit Number SWC- 19 -D5, a Level 3 NCDEQ Compost Facility
for almost 25 years. Brooks Contractor has nearly 20 years' experience collecting, hauling, and
composting food residuals fi•om commercial generators and was one of the first in the Us to
create a fleet of specially designed collection vehicles for this purpose. Brooks Contractor has
been handling food residuals collection and composting since 1999, with Orange County Solid
Waste as its first customer and thus the starting point for the necessity of inventions and learning
curves to fallow. Since that time the collection program has grown significantly over the years
and now includes hundreds of commmercial locations being collected either by Brooks Contractor
or a partner collection company as well as over 2,000 households composting. Most all of this
work is done within North Carolina's triangle region.
Brooks Compost Facility was the first level 3 permitted compost facility in North Carolina and
was a result of the Brooks family's attempt to repurpose unused farmland as well as serve the
growing triangle region with an alternative to landfilling organics. In turn, the finished product
would be providing ample amounts of landscaping materials to subdivision areas that are
responsible for removing environmentally protective topsoil. In addition to landscaping needs,
Brooks Compost has also been used extensively for farm land regeneration and soil building
needs. Many farms have been started utilizing Brooks Compost for their initial soil amendment
needs and over the years research at universities has shown that coupling an annual application
of compost with a cover crop builds tough clay soil into rich and fertile dark brown sail capable
of long-term production. Our goals as a company have broadened over the years to include a
greater emphasis on local food security and educational aspects of the importance of waste
utilization. Being a good steward of the land is not about always turning the most profit, and we
have come to realize that within the operation of this business there are greater aspects of
community and society that a business should strive to reach. As we grow, we are thankful to
still be able to donate compost to projects where education and donation are the main focus. This
includes school and community gardens, especially where the produce is donated to local
families in need. Working with schools satisfies our need to educate the public as young as
possible, so that we do not have the continuation of a population unwilling to separate their
waste into usable fractions. Any time we can contribute to helping large sectors of the population
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
understand why they should compost and how to use compost, this is both beneficial to our
business and to other businesses that wish to be environmentally responsible. In turn we strive to
create the foundation for environmental stewardship so that central North Carolina can grow
both economically and environmentally as an area that smart families want to live, work and
play.
All correspondence concerning this RFP shall be handled through the contact information below:
Amy Brooks
Brooks Contractor
1195 Beal Rd
Goldston, NC 27252
919.837.5914 office
919.837.5447 fax
919.842.6063 cell
amy@brookscontractor.com
Please accept the signature below to contractually bind Brooks Contractor to the scope of work
and understanding of Grange County Solid Waste's service needs within this proposal.
Amy NF Brooks, Secretary
12.1.2 Statement of Understanding of Services
Brooks Contractor understands that the County wishes to continue food residuals collection with
the current participants, as well as expand to many other participants in the coming years. If
awarded the contract to continue collection and composting, an initial meeting should be held to
evaluate current satisfaction of existing participants. Contractor would be willing to conduct a
survey questionnaire in collaboration with the County either in person or via email with all
existing participants to evaluate satisfaction and any further needs to continue, including
container replacement, refresher training, and signage. The scope of work indicates additional
signage is needed on containers and that may be a first step of collaboration for new training
materials. If an additional training video is needed immediately, contractor would ask for the
County's additional needs and ideas and start work on getting a new video under production.
This should be done before expansion, although if the county is satisfied with the ciurent training
video (with a few edits as needed for additional signage) expansion could stag immediately.
Contractor wishes to conduct monthly meetings with all County employees that are associated
with work on this contract and would suggest those meetings occur during the 2'd or 3`d week of
each month. At least one meeting per year should be held at Brooks Compost Facility to evaluate
performance when the material is processed. This gives County employees time to review the
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
previous month's collection data and make decisions on expansion moving forward. When
expansion is needed, Contractor would ask the Subcontractor to be involved in all meetings and
ideas moving forward. At this time, Contractor and Subcontractor plan to work in collaboration
to add all new participants in an efficient and timely manner and believe that expansion can be
done relatively quickly. Expansion involving large generators requiring dumpsters or several
carts that will contain heavy waste will be collected by the Contractor, and smaller generators
(such as coffee shops, small restaurants and other food service businesses) will be handled by the
subcontractor. Previous discussion between Contractor and Subcontractor indicate that large
generators and a significant number of small generators can be added prior to any work
involving a consolidation area, but we realize that such an area would provide for higher
efficiencies for collections as well as additional benefit for the community. A consolidation area
will be valuable in the coming ears when many participants have been added and we look to
further expand the program. An initial contract term of 10 years would boost the capacity of
Contractor and Subcontractor to assist in the design and implementation of a consolidation
facility. Moving forward, all materials will be composted at Brooks Compost Facility in
Goldston, unless discussions with the County indicate another method would be better suited for
the waste stream or a fraction of the waste stream. Ideas could include the subcontractor
separating out small amounts of "clean" produce waste such as from a juice bar to transport to a
farm or composting education facility located within Orange County. Contractor and
Subcontractor shall remain open to the needs of the County as directed by the County, and shall
do everything possible to meet and exceed requirements and collaborate on potential ideas as
seen fit by the County as the program grows, If the growth of the program shall meet larger
needs, such as a composting facility located within Orange County to process part or all of the
waste stream, Contractor and Subcontractor shall continue with discussions and ideas on how to
achieve this goal.
For all participants, the collection containers serviced by the Contractor shall be rinsed on -site
with all wash water contained in the collection vehicle (with the exception of occasional water
over spray while rinsing) and all containers serviced by the subcontractor shall be tipped and
rinsed off site in an exchange process. ALL carts that might be rolled indoors shall be serviced
by the Subcontractor to maintain a higher standard of cleanliness needed for sanitation and health
inspection reasons. During periods of expansion, if at all possible Orange County Health
Inspectors should be included in discussions. Any obstacles inspectors may see going forward
shall be immediately addressed by the Contractor, Subcontractor, and County to satisfy the
health needs of businesses, employees, and consumers within change County.
All "special events" will be handled by either the Contactor or Subcontractor, depending on the
size and location and any additional needs of service that may arise. Contractor and
Subcontractor shall request as much advance notice as possible of all events and be assigned a
contact for the event (if not a County employee already working with us). All work by either
contractor shall meet timely delivery of needed materials (including compostable service ware
approved by Brooks Compost Facility) and containers, as well as timely collections after the
event is finished.
At the end of each month with the County's invoice, reports shall be provided that includes data
on volume and weight from each participant. At the beginning of collection and expansion, an
excel spreadsheet should suffice for this. As the program grows, more detailed spreadsheets may
be required that separate generator type in order for the County to evaluate performance and
investment in areas of expansion.
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
Throughout the entirety of this contract, education and outreach will be maintained as a high
priority for the overall impact of a composting program for Orange County. With an expansion
plan as bold as the one Orange County Solid Waste proposes, the work cannot be done without
proper explanation to the community at large. With that being said, materials will be, created in
addition to the training video and posters to educate the community. If the County wishes,
window clings or another similar statement of composting will be provided to participants that
wish to explain to the larger community that they are a part of the Orange County composting
program, Prior to schools being implemented, educational efforts in the form of videos, lesson
plans, or onsite classroom visits shall be discussed among the County, Contractor, and
Subcontractor to determine the best way to educate certain age groups. Contractor and
Subcontractor would like to see the County have an employee that could be designated to visit
schools for on-site composting demonstrations such as worm bins or backyard piles. Contractor
and Subcontractor may also designate employees for this purpose if significant numbers of
schools are added at the same time. Contractor shall provide compost to the schools for small
demonstration gardens, and shall work with each individual school for larger projects that
involve garden clubs, environmental groups, or FFA students that wish to utilize the compost for
more than demonstration growing plots. These transactions shall be conducted at a discount and
preferably working directly with the school system. For example, Contractor currently works
within the County for a school district to provide composting for 15 schools, and provides a 30
cubic yard donation each year with a normal rate of cost for hauling the material. The load has
been utilized by many schools or by one school depending on the needs and enthusiasm by
students for larger projects. Any additional loads needed within the school year are sold at a
discounted rate of approximately 20% from normal prices. In addition to focusing on schools, a
focus should be made on the general public. These efforts would include available local radio
shows, newspapers, websites, and other outlets as seen appropriate by County staff. All
information provided to the public should first be approved by the County, and shall at times be
conducted by the County as well as the Contractor and Subcontractor in collaboration. It is
important to openly display the County's goals and subsequent actions taken by the Contractor
and Subcontractor throughout the contractual agreement. If the County sees fit, additional
compost donations will be discussed and made by the Contractor to agencies and non - profits
within the County that provide necessary services to the community involving public health and
food security with some aspect of education also present. Contractor would expect the County to
aid in making compost available to the projects if needed in small quantity, and the Contractor
would expect to be paid delivery costs if needed in large quantity. Any need or expansion in this
area would be discussed at length with site visits and shall be mutually negotiable by County and
Contractor, In short, the Contractor is willing to give more to the County in order for significant
education opportunities to become available, as we realize that with a larger scope of participants
there is a need for more effort on composting education and utilization within the County.
Compost will continue to be made available to the County in the same manner at the Eubanks
Road site, and at the same price starting out the new contract. We expect the quality to continue
to remain the same or increase throughout the contract. Note that Contractor has the ability to
custom blend materials for the County. If at any time the County wishes to discuss specific
inputs for custom blended windrows this is feasible, Although Brooks Compost Facility is a
large Level 3 compost facility, which means it can accept a wide range of materials both
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
commercial and industrial generated, specif is materials are not allowed due to either past
experience that the material did not produce quality compost or the need to eliminate a high load
of heavy metals coming into the facility. Heavy metals, such as those present in many industrial
waste streams, will remain in compost and cause both short and long -term soil productivity
decline and therefore if potential materials test high in heavy metals they are avoided as a
feedstock for Brooks Compost Facility. It is important to maintain a level of compost quality that
is appropriate for low and high -input applications and is safe for food production. Many
certifications do not take into account buildup of metals and other contaminants when the
compost is used year after year for fertility. If STA approval is needed, County shall openly state
this at the onset of the initial meeting and contractor will immediately pay the fees to gain this
certification although Contractor currently tests under the same conditions needed for this paid
certification. Currently, the compost is not able to gain OMRI certification clue to the addition of
sorne types of compostable serviceware. If the County wishes to eventually gain OMRI status,
ways to eliminate this type of waste from the composting stream should be discussed. This may
involve a plan to only allow certain cornpostable serviceware provided either by the County or
the Subcontractor, but note this is completely feasible over the years of this contract. Some
farriers or homeowners may wish to purchase the compost from the County more often if the
OMRI certification is achievable. This would also assist in the Contractor's wishes to keep the
waste stream as simple as possible to avoid confusion from generators, collectors and Brooks
Compost Facility staff. In short, the compost provided back to the County will maintain a high
level of duality fir both landscape and food production and also has the ability to be custom
designed by the county. The addition of compost to Orange County soils will provide better
weather resilience, helping to allow the soil to absorb and filter large quantities of rainfall in
short periods of time as well as provide ample water in periods of drought. This is the type of
weather predicted for the coming years in the Southeast, so Orange County's composting
program expansion is coming at a time when urban areas and farms need to prepare in order to
avoid or limit infrastructure damage.
12.1.3 Project Personnel
Project manager and primary contact:
Amy Brooks 919 - 812 -6063 am broolcscontractor,com
Has 13 years' experience managing the food residuals collection and composting program and is
the current point of contact for Orange County Solid Waste, Ainy is an 18 year employee and
officer of Brooks Contractor and holds a B.S. in Natural Resources, Soil and Water Systems
from North Carolina. State University.
Secondary contact and fleet manager:
Alan Brooks 919 - 842 -0010 albrookscontractor.com
General Manager with 20 years' experience in compost facility and fleet management and
maintains hands -on experience with all collection vehicles and concepts. Alan is responsible for
truck modifications and repair orders as well as overall maintenance of fleet. He is a 24 year
employee and officer of Brooks Contractor. Alan is also a fill -in driver for all food waste
collection trucks.
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
Current assistant manager:
AJ Brooks 919- 935 -9505 a'.broolcscontmctor cry inail.com
AJ has 2 years' experience managing daily data operations of food residuals collection and route
scheduling. Also has hands -on experience operating collection equipment and delivering all
collection containers.
Current Drivers;
Bradley Brown has almost 1.5 years' experience driving food residuals collection trucks for
Brooks Contractor. Previous experience in food and food production input transport including
tankers.
Rodney White has 5.5 years' experience driving food residuals collection trucks for Brooks
Contractor. Previous experience driving garbage trucks.
Jonathan Brooks will be a fill -in driver and has 18 years' experience driving all trucks operated
by Brooks Contractor.
Bradley Brooks will be a fill -in driver and has experience as an assistant on the food waste
program (tipping and rinsing carts) and has 3 years' experience driving all trucks operated by
Brooks Contractor.
Jason Gaines will be a fill -in driver and has experience as an assistant on the food waste program
(tipping and rinsing carts as well as data collection and customer service) and recently started
driving food waste collection trucks.
David Cleary has over 13 years' experience driving roll -off trucks for Brooks Contractor. When
consolidation arises, David will be one driver switching out containers and hauling the material
back to Brooks Compost Facility.
Jarod Mashburn has over 10 years' experience driving all trucks as well as equipment operated
by Brooks Contractor.
All employees shall receive Orange County's living wage unless previously discussed with the
County for notification of benefits and overtime adding up to the living wage, such as with
beginning employees in entry level positions.
12.1.4 Materials Accepted
Materials accepted will include all food residuals, including prep scraps, plate scrapings, meat,
small bones such as from chicken, dairy, liquids, solid grease (such as from griddle scrapings),
paper napkins, wooden coffee stirrers, coffee and tea filters (unless they contain plastic), wax
and parchment paper, small amounts of waxed cardboard and food - soiled cardboard that cannot
be recycled, and all approved compostable service ware preferably to include fiber -based plates,
cups, bowls, clamshells, and other compostable items carrying a BFI certification that are proven
to break down including corn -based "PLA" cups, straws, and certain pre - approved utensils. A
color version of accepted materials has already been used by the Orange County program in the
past and we will honor that, however our poster is attached as a reference of accepted materials.
Materials that will not be accepted include those that contain plastic coatings (such as paper
coffee cups and cold cups that have a plastic lining), all plastic materials, cans, bottles, glass,
metal, gloves, plastic and foil -lined items such as condiment packets and creamers, and all other
materials that do not break down or should be recycled. Paper items that are able to be
composted but can also be recycled should remain in the recycling stream.
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
CompostNow believes that adaptable signage is necessary as the program expands and grows.
Adaptability is key to the success of any composting program that wishes to meet the needs of a
growing population with diverse waste streams, It is important to have clearly labeled containers
for organic maternal only on the cart and then we work with the client to specify the type of
signage and education materials that they need whether it be photos, languages, or another
niethod.We would like the opportunity to share our best practices learned over a combined 25
years in creating signage and overall programs that lead to successful outcomes for our clients,
employees, and community,
12.1.5 Vehicles Carts and Dum stern
All carts currently used are Rehrig brand as new as 2018 models and include 65 gallon and 35
gallon carts. All 2, 3, and 4 cubic yard dumpsters are Bakers Waste Equipment brand and include
models as new as 2018. All roll off dumpsters to be used at the Subcontactor's location will be
sealed gate 30 cubic yard capacity from Bakers Waste Equipment and include 2017 and 2018
models. In addition to carts and dumpsters in service for Orange County being used by existing
participants now, we currently have a stockpile of around (200) 65 gallon carts, (30) 35 gallon
carts, and (10) 2, 3, and 4 cubic yard dumpsters. All additional materials needed for expansion
will require a 60 -day notice for production and delivery, with most orders being filled within 30
days. Tracks currently used are listed below and are in good working condition and in full
com liance and lawful tooperate in the state of North Carolina.
Truck number I Year, Make, and Model I VIN #
B -1S
B -27
B -31
B -32
B -33
B-38
B -39
B -43
BT -14 !trailer for
12.1.6 Subcontractors
2000 Volvo Roll off
2002 Freightliner FW
2007 Mack
1999 Mack
1999 Mack
2015 Freightliner
2014 Peterbuilt
2018 Freghtliner
2012 Mae
4V5JC2GF8YN871471
1FUJBGAS82HJ44982
1 M2AG02C07M003454
1M2K195C3XM013367
1M2K195C3XM013367
IFVHG3DVOFHGE6304
1NPCL70X3ED247760
1FVM03DV4JHJP5783
5MADA3536CCO24219
Brooks Contractor is confident in CompostNow's education, outreach, and service capabilities
and would only be comfortable receiving waste collected in such a large -scale manner involving
potentially 400+ generators if the collection was provided by CompostNow. Large -scale
programs on the West Coast have often failed to deliver proper education and program design .
which leads to contaminated finished compost and dissatisfied end users. We believe these
mistakes are made at the collector level, and do not wish to have these issues arise within Orange
County and therefore have selected our subcontractor as CompostNow. We have been working
with CompostNow for over 6 years and have witnessed extremely quick and efficient growth in
their business as well as their client's and communities' enthusiasm for composting. This leads
to receiving extremely clean materials relative to the diverse set of generators that CompostNow
works with. They take the cleanliness of materials seriously and address contamination issues
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
immediately and effectively with the client. Their serviceware availability has been first
approved by Brooks Compost Facility but also approved by their clients as high quality and
affordable to meet their needs as a food service business.
We feel the collaborative approach that Brooks Contractor and CompostNow provide has
resulted in cleaner feedstocks, higher excitement from waste generators, broad engagement of
the community, and most importantly the overall satisfaction of both waste generator and
composter. In speaking of our cooperation with each other, over the years as CompostNow and
the organics market has grown we have worked together to handle significant tonnage and divert
more organics from the landfill. Currently, CompostNow diverts over 140 tons per month from
waste generators in the Triangle (2000+ homes, 200+ busineses) and that is just what Brooks
Contractor collects. Some form of the waste stream goes to other community efforts besides a
commercial compost facility. It is our combined goal to retrieve materials that would otherwise
be headed to the landfill and focus on those generators that may not have been interested in
composting if it were not for a direct approach designed to engage and propel businesses and
communities to take notice of their waste stream and the impact it could potentially have if
managed properly. We feel this is the type of collaboration that Orange County Solid Waste
seeks to revitalize and expand their current composting program.
ComnostNow's subcontractor profile
After realizing how difficult it was to manage a home compost receptacle, especially in small
backyards, apartments, and condominiums, Matt Rostetter set out in 2010 to create a system that
would allow anyone to compost at home without the hassle and maintenance of a compost bin.
CompostNow was founded the following year.
In early 2012, Matt was joined by two co- founders. Justin. Senkbeil (business strategy, operations
and team development) serving as President and Chief Executive Officer and Dominique Bischof
(co- founder of Durham -based TransLoc, a public transit technology company with customers
nationwide) serving as Chief Technical Officer. Both brought a focus on growing and expanding
the company's impact through process improvements, technology development and creation of
new services. The company has since expanded to service households, offices, cafes, restaurants
and large food service establishments throughout the Triangle, Asheville, and most recently
Atlanta, G.A.
The early years of the company were focused on defining collection processes, investing in
operational capacity, developing proprietary operational and customer facing software, building
up a core customer base and creating key industry relationships. 2013 -18 saw steady increases in
residential customers in the Triangle along with the successful launch of residential service in
Asheville, and the introduction of commercial services for companies ranging in size from 5
people to 30,000 person campuses. In 2017, the sale and distribution of compostable serviceware
was added, leveraging in -house software development abilities and flexible transport vehicles.
Long -term sustainability has been achieved and the company continues to see solid year -over-
year growth.
CompostNow currently sits at 33 full time employees (22 in the Triangle), and projects being at
40 -50 full time employees by the end of 2018. Full -time staff currently includes a software
developer, a creative director, customer support team members, account managers, lead outreach
and education coordinator, marketing and sales team members, operations manager and
operations team leads, and 7+ drivers in the Triangle (hiring more). CompostNow also has
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
growing onsite operations team, administration team, and a team of part-time "Soil
Ambassadors" actively attending events.
Customer service and operational excellence is a top priority. Towards the goal of providing
customers with everything they need to implement and maintain a successful composting
program, CompostNow provides continuous training and engagement for all clients, tailored
containers and service schedule, ongoing support, provision of compostable liners and other
compostable items if needed, diversion and impact reports, and ultimately quick, clean, reliable
service (up to 6 times per week for conunercial clients). All collection containers are tipped and
cleaned off -site where they are washed with hot soap and water (not just rinsed). This service
method means faster service times, cleaner containers, and reduced risk of spills and odor from
tipping and washing onsite. For commercial services, this allows for the use of lighter weight,
non-custom, easy -to- access, non -CDL, smaller and lower cost lower fuel consuming vehicles
and ability to provide customers absolutely clean carts and quicker, cleaner, more frequent
service compared to service methods requiring on -site tipping and washing (leaving residuals
and requiring more stop tune). The ability to consolidate collected materials and effectively wash
the containers also allows for the sorting of any contaminants out of the material prior to it being
mixed together in a large batch and prior to being dumped at the composting
facility. CompostNow is well positioned to continue scaling its operation as is, and can handle
the entire scope outlined in the proposal. This model is a scalable and long term solution for
organics diversion in increasingly urbanizing areas where time and space are constant
constraints; and the company's growth reflects this. While it is by no means the only method of
collection needed, it is a necessary capability to maximize diversion and one that matches well
with the capabilities of Brooks Contractor. Combining capabilities means more generators of
various sizes and requirements can be sustainably serviced. The potential of working with the
County to develop a consolidation facility within the County is an exciting one and something
that CompostNow would like to work towards with enthusiasm. A longer term contract helps
position CompostNow and Brooks Contractor to make this investment alongside the County.
Compostow also recognizes that uptime and service reliability is extremely important for a
quality service and great experience for customers and employees. To this end, their current fleet
size sits at 9 (in the Triangle) and projects to be at 15 by the end of 2018. All vehicles were
purchased or leased new and backup vehicles are available 2417 in case of vehicle breakdown, If
the main driver on an route calls in sick, they have many drivers and 2 managers capable of
filling in quickly and without service interruption for customers. The team is consistently
growing, and there will always be team members to insure the job is done well, right and on
time! Additionally, Brooks Contractor and CompostNow will be using the same operational
software, allowing both parties to easily support one another in servicing accounts, if ever
necessary.
Outside of the day -to -day operations, the CompostNow crew is most excited about their
increasing ability to invest more into team development (including pay rates, benefits,
professional development and being a platform for individuals from disadvantaged backgrounds)
and market education and outreach initiatives like urban farm composting demonstration sites,
school programs, some creative marketing campaigns, and R &D for new models and services
that lead to greater waste diversion and soil creation?
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
12.1.7 Current and Fast Experience
Brooks Contractor currently collects food residuals for Orange County Solid Waste. We would
ask the County to evaluate our performance over the nearly 20 year period that we've worked for
the County. Many things have changed over the years and those changes have been as a result of
the County's needs and innovative employees that have helped to evaluate the challenges and
,present them to us for our assistance. For every year, and especially the last few years, Brooks
Contractor has had numerous conversations with the County about possible ways to improve the
program not only to increase efficiency but also on how to reduce costs for the program while
maintaining the same initial effect. An example of this would be discontinuing payment for large
generators such as grocery stores. All grocery stores are still composting, and at the same
discounted rate that the county paid. This has made room for smaller locations to be added and
could provide the manner in which the current program continues.
Alan Wood
919 - 699 -6149
Wood-alan@ararnark.com
Alan is currently at Cisco in RTP. 15.5 years' experience developing and managing EPA's
composting program.
Duke University Dining
Marcus Carson, Sustainability & Quality Assurance Manager
919 -684 -1586
marcus,earson@duke.edu
Client since 2002 T
Aramark at Elon University
Mike Bellefeuil
Director of Operations
Elon Dining
336 - 278 -5310
Bellefeuil-Michael@aramark.com
David Worden
Director, Environmental Services
2000 Campus Box, Elon, NC 27244
336 -278 -5463
dworden @elon.edu
Chapel Hill Carrboro City Schools
Dan Schnitzer
Sustainability Director
Chapel Hill- Carrboro City Schools
750 South Merritt Mill Road
Chapel llill, NC. 27516
Office: 919 - 967-8211 x 28322
dschnitzer@chccs.k I 2.nc.us
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
Weaver Street Market
Keith Anderson
Facilities Manager
919-241 -1766
keith, a @weaverstreetmarket. coop
Jackie Dargavel
New Market Waste Solutions
Account Manager
Office: 704 - 632 -9934
Direct: 704- 714 -5191
idar gavenewmarketwaste com
UNC Office of Waste Reduction and Recycling and Carolina Dining Services can attest to the
relationship and cooperation among Brooks Contractor and CompostNow to transition service
capabilities quickly when the need arises. This service was conducted onsite by Brooks
Contactor for many years and was seamlessly transitioned to CompostNow due to growth and
lack of space, and several challenges of the account. CompostNow currently switches out carts
and the waste is picked up from a consolidation area by Brooks Contractor.
BJ Tipton, UNC Chapel Hill
Office of Waste Reduction and Recycling
CB 1805, Chapel Hill, NC 27599 -1805
919 -962 -7251
btipton@fac.unc.edu
Bruce Eckmeder
Carolina Dining Services, Senior Food Service Director - Aramark
P:919- 962 -0041
BJECKMEDER@aux-services.une.edu
12.1.8 Technical Expertise
Brooks Contractor has been hauling organic wastes since the beginning of Brooks Compost
Facility in the early 1990's. With a composting facility, the owners realized it was necessary to
provide hauling set-vices in order to prevent unwanted wastes from corning in as well as
unlicensed and faulty trucks from endangering traffic on public roadways. It is important to
abide by all state and local Iaws for hauling organics, including obtaining county hauler licenses
where necessary. This includes securing the load by not allowing the material to end up on
roadways or roadsides. With organics and in particular wet food residuals, the body of the truck
must be free of leaks with a sealed gate. All trucks hauling food waste will be sealed. Any larger
containers that may be stationed at a receiving and consolidation station shall also have sealed
gates to prevent any leaks from occurring. Brooks Contractor has over two decades of experience
hauling and composting various materials within North Carolina, and in many cases Were
responsible for the initial design of such collection trucks in order to haul materials efficiently
and to meet all roadway laws.
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
During the collection phase, storm drains will be avoided so that no materials end up going down
them, even if materials are spilled and cleanup occurs, Brooks Compost Facility operates in
much the same manner. The facility is designed to contain liquids such as rainfall and keep them
on the site, and also to prevent run -on of rainfall to the site. All liquid wastes are unloaded into
the concrete solidification basin and blended with absorbent mulch, animal bedding, and leaves.
The blend is then placed in a large pre - composting pile located around the basin on concrete with
drains flowing back to the basin so that all liquids on the facility are reused and recycled.
Brooks Contractor has experience working with the NCDQT, NCDEQ, and various county and
city governments in which the Contractor is in good legal standing and operable under all
applicable laws.
12.1.4 Data Management
At a minimum, monthly data provided will include number and size of carts collected and the
total weight for each waste generator. Some details of the Subcontractor's collection capabilities
are proprietary and confidential. These aspects will be demonstrated and discussed at length if
invited to do so. All collection software custom developed and utilized by CompostNow will
also be used by Brooks Contractor. This will exceed reporting abilities and allow both .
contractors to easily communicate data and operate as efficiently as possible during daily
operations and especially under expansion periods. The software includes the ability to "right
size" each client and allow office managers access to data while routes are being performed. This
is both applicable to the safety and efficiency of employees and gives management significant
oversight of employee productivity.
To address contamination, Brooks Contractor will utilize the software to track issues that arise
and immediately inform waste generators. If a cart has significant contamination that is not
removable, photos will be taken and sent to the waste generator's management in an effort to
track where the issue originated (place within the facility as well as employee). A copy will be
given to the County's contact to inform them of the issue, and if needed will be asked to make
contact with the waste generator. However, with a program management fee the Subcontractor
and Contractor will be able to alleviate the issue without the time and energy of the County
employee. If any carts need to be rejected due to significant contamination, a tag will be left on
the cart stating why the cart was not accepted. Contractor management will be responsible for
making sure the waste generator is aware of this issue and will do so in a timely manner,
The Subcontractor will address contamination much in the same way, yet could allow carts to be
brought back to a consolidation area for removal of the non- compostable fraction. Landfill items
will be landfilled and recyclable items will be recycled. The subcontractor will work with each
generator's carts based on bar code traceability throughout the collection and tipping process.
Both contractors will attempt to work with the locations on why contamination was a problem
and how it can be solved, If, after repeated attempts to resolve contamination issues, the waste
generator shows little ability to control materials that enter the cart and does not show a
willingness to comply with the rules of the program then the waste generator will be subject to
be removed from the County's program. Before this is an option, the County will be notified as
problems arise and before being removed shall have in- person contact from the County.
Employee(s) from the County should attempt to further explain the wishes of the County to
divert organics and the need for participants to be involved in ensuring that contamination is not
a recurring issue. If management shows no interest to help solve the problem of contamination,
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
they will be removed from the program, We expect that with a high number of participants, this
is bound to happen at least once and the County, Contractor, and Subcontractor should discuss
the failed account in detail to insure that it does not occur on a regular basis. There are often
signs that a location will not be a good partner for food residuals collection, such as poor
management and lack of employee enthusiasm. These aspects should be noted when attempting
to add significant numbers of clients in the expansion phase. In effect, some clients may
immediately be determined as unfit for the program. Any waste generators that are slated to be
added and then marked off should be discussed at length with the County and good reasons given
to not include them, This does not mean that the waste generator will always be without
composting, as they will likely be determined to be better suited for collection at a later date or
with new management or ownership. Overall, the County shall have the highest level of input on
clients to add and the Contractor and Subcontractor will work diligently to obtain all goals set
forth by the County.
111.10 Education and Outreach Pros?ram
Contractor wishes to relinquish much of the education and outreach to Subcontractor.
CompostNow maintains a high level of customer service and engagement that leads to overall
efficiency and cleanliness of waste generated that often leads to higher diversion rates. This is
necessary to alleviate potential issues that would otherwise arise with contamination.
CompostNow maintains a level of engagement with the community that leads to more
composting and overall satisfaction of compliance in support of their community at large by
educating the public about the overall benefits of composting.
ConipostNow wishes to address the waste stream as a whole, and limitation of purely wastefirl
practices are a part of that, Many alternative options can be provided for waste generators that
limit their daily waste stream, including implementation of reusable items as well as switching
polystyrene or non - recyclable plastic with compostable items that can then be added to the
compost containers instead of ending up in the landfill. CornpostNow has a tried and true
selection of options and items and eliminating waste will be the priority in all conversations with
potential and existing composting participants,
Please see the Subcontractor's profile (and areas of the Statement of Understanding of Services,
as well as other sections of this proposal) for more details on potential education and outreach
items that would fit well. If the Alternative proposal is chosen, the education and outreach
program will be more detailed and involve a widespread community engagement including
dedicated personnel to achieving a high level of awareness among the communities that
participate in Orange County's program.
12.1.11 Transition Plan
If awarded the contract, Brooks Contractor will continue collecting as normal unless
modification is needed. A meeting between County, Contractor, and Subcontractor shall be set as
soon as possible upon award to determine the County's wishes for an expansion timeline. A short
survey or onsite visit with each generator in collaboration with the County may be necessary to
determine needs. Needs may encompass container replacement if the generator or County sees
fit, sign replacement (upon approval from County), and changes in collection schedule or
number of carts. Some smaller locations may be designated for a switch to collection by the
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
subcontractor either at this time or at the time of significant expansion. ANY location that
currently rolls carts inside would be switched to collection by the subcontractor, as we feel an
off -site rinse system works getter for this situation. if containers are needed in significant
quantity, Contractor and Subcontractor may require tip to 2 months for production time, although
most cart orders are delivered within one month of request and shall be delivered or replaced as
soon as possible. Any changes needed in education materials including container signs, visual
aids such as posters, and training videos will be discussed at the first meeting and implemented
as soon as possible. Please note that significant changes to the training video will require longer
time commitments to complete. Cooperation with the Cotuity that includes exact direction and
ideas will be needed for quick project turnarounds. All proofs will be sent for approval to the
County's education and outreach contact. Contractor and Subcontractor feel there should be one
main education and outreach contact with Orange County Solid Waste in order to accelerate the
timeliness of new education, and outreach materials.
12.1.12 Collection and Haulms;
All collections by the Contractor will be hauled via truck direct to Brooks Compost Facility.
Contractor will rinse with high pressure hot water onsite and all wash water will remain in the
body of the truck. All collections by the Subcontractor will be hauled to a location where
materials can be sorted if needed as well as tipped into a larger container to be collected in large
volumes by Brooks Contractor. The carts serviced here will be rinsed thoroughly onsite and
allowed to dry before being hauled back to the receiving facility upon the next cart switch out.
All materials at this time are expected to be hauled to Brooks Compost Facility, although
discussions will be open to doing otherwise as needed by the County.
12.1.13 Processing and Storage
All items bound for composting will be sent to Brooks Compost Facility, a level 3 DEQ
permitted compost facility in Goldston (Chatham County) unless otherwise agreed upon by the
County for another destination. The current maximum tonnage for annual receipt of organics is
75,000 tons however this will be readdressed and increased upon the next permit renewal in
2020. Any non- compostable items that should snake their way to the compost facility shall be
separated out either before blending with other materials or screened out of the finished compost
before being sold. All efforts shall be made by Contractor and Subcontractor to first prevent non -
compostables from entering: the collection containers through training and education and
outreach and rejection of carts if needed. Subcontractor will be able to sort materials at their
receiving facility which is currently located in Raleigh. Another location, preferably in Chapel
Hill, to tip into larger containers for transport by Contractor will be determined as the program
grows. This will save on time and energy when the materials reach a point of much larger
volumes with a greater number of participants.
All compost will be hauled back to the Eubanks receiving site in tractor trailer loads of 40 cubic
yards at a time. Notification should be given by the County that a load is ordered, and Brooks
Contractor will deliver the load as soon as possible, usually within 2 business days. In the event
that material volumes should run low in a particular season, Brooks Contractor will set aside
sufficient material to continue meeting the needs of the County. Brooks Contractor may call the
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
.I
County to let them know of any upcoming shortages in an attempt to determine the approximate
cubic yards that may be ordered over the period of shortages to the public. An example of this in
reality is the Spring of 2016, when compost orders for large jobsites (such as university and
commercial building sites or large farm restoration projects) exceeded the upcoming availability
of properly cured product in storage. Foreseeing an issue in providing ample material to the
public over the entire Spring season, Brooks Contractor set aside enough properly cured compost
for clients such as Orange County Solid Waste in order to continue meeting these contractual
agreements and discontinued the sale of finished compost to the general public until August of
2016. At this time, sufficient properly cured material became available and sell to the general
public and other clients resumed as normal. Brooks Contractor will not sell compost to the public
or to the County that does not meet the requirements of Brooks Compost Facility's permit for
finished compost. The compost will be properly processed, meeting the correct requirements
such as starting with the right carbon to nitrogen ratio, meeting PFRP (process to further reduce
pathogens) requiring that temperatures be met to EPA standards for safety reasons, insuring the
compost is not high in metals or other contaminants that could lead to issues in plant growth, and
maintaining adequate curing time to allow stabilization so that the compost can be immediately
used for plant growth. We would ask the County to call NCDEQ and check records of
inspections online. No violations have been received and simple notifications at inspections
have been completed within a few days of the inspection. Brooks Compost Facility remains in
good standing with the NCDEQ, and in the past has provided an example facility for beginning
training of inspectors. As the first Level 3 permitted compost facility in North Carolina, many
decisions were made in our setup to be the example of a large outdoor turned windrow facility.
In good standing with neighbors in the rural community of Goldston, our closest neighbors are
able to have direct contact with us and request any changes that might need to be made. An
example would be temporary changes in windrow turning schedules, so that neighbors in direct
wind will not have to worry about potential odors for outdoor events and large gatherings. Being
surrounded by farms and poultry houses, odors are a normal occurrence within our community as
manures are often spread on farmland and the smell of poultry litter will linger for days after
application. This is just one improvement that compost brings to the organics waste stream,
While uncomposted manures may bother sensitive neighbors during and after application,
compost that is properly cured before applying will not create this problem.
NCDEQ — DWM — Solid Waste Section
Donna Wilson, Environmental Engineer 1 91.9.707.8255 1 donna.wilson@ncdenr,gov
Division of Waste Management (DWM), Composting and Land Application Branch
Physical Address. 217 W. Jones St, Raleigh, NC 27603
1546 Mail Service Center, Raleigh, NC 27699 -1646
Link to Brooks Compost Facility folder
https.//edoes.deg.ne.gov/WasteManagement/O/fol/1713/Rowl.ast)
To search for inspections, type "INSP" in the search box at the top of the page
{Compost user references:
Redmill Nursery and Landscape
4517 Redmill Road
Durham, NC 27704
Laura Preston 919- 477 -8676
redmillnursery@aol.com
(Most Duke University landscape installations since around 2000)
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
High Rock Land & Hardscapes
6844 High Rock Rd
Browns Summit, NC 27214
Chris Breedlove 336 - 707 -8589
_l ighrocklh@gmail.com
(Recent Elon University landscape installations)
Parker's Landscape Services
PO Box 339
Apex, NC 27502
919 - 367 -0000
Eimmy@])arkersiandscape.com
(WRAL and Durham Bulls landscape installations)
*The compost is currently available for review or sampling at the sale site, 1514 Eubanks Road.
12.1.14 pri_ clog
Prices will be per cart, $12.30 per 65 gallon and $9.80 per 35 gallon with a $15 minimum charge
per collection. All effort will be done to minimize the number of minimum charge accounts and
individually set carts behind shopping centers will not be considered minimum stops. Collection
will include an excellent level of education and outreach to the individual waste generators. This
will cover all weighing, rinsing of carts, and transport to Brooks Compost Facility.
Tipping fee at Brooks Compost Facility will be $23.00 per ton
For dumpsters, Brooks Contractor will continue to handle them hauling direct and would rather
continue to charge a flat fee of $80 per ton to keep prices to some structure that acknowledges
more cost for more material and less cost for less material. However, if a flat fee needs to be
applied regardless of what is in the dumpster, pricing will be as follows per collection:
2cy dumpster: $50.00
icy dumpster: $75.00
4cy dumpster: $100.00
Indoor Organic Waste Pail costs are negotiable depending on the application and number needed.
We are willing to work with the County on pricing for anything that goes beyond our current
program. As part of our program, it is important to note that we provide everything that the
customer needs to implement and maintain a successful composting program.
12.1.15 Financial Capabilily Capability and Insurance
Brooks Contractor is a privately held corporation in good financial standing with all loan
agencies usually sought if large purchases are required. If at all possible, purchases are made
with current reserves and shall be done so with any initial materials needed for the expansion
phase of this contract. Large purchases that may need to be made throughout the contractual
agreement will be negotiated through bank loans as necessary investment infrastructure. The
bank that holds Brooks Contractor's accounts has made numerous visits over the past few years
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
to discuss our business plans and any loans that we may need in order to grow the business.
Composting is considered a necessary and survivable business plan for changing economics and
we expect to continue being able to obtain loans when absolutely needed to expand the ability to
compost within central North Carolina. See attached insurance coverage.
12.1,16 Alternative Proposals optiona)
Program management fee designed to provide superior support and have dedicated resources
towards developing the success of the program as a whole and work more direct with waste
generators as well as the broader community. Replaces starred items in County's education and
outreach responsibilities, helping the county with these responsibilities as outlined in section 3.2.
Goal for this alternative proposal is to help the County with the education and outreach
responsibilities as outlined in the R.IiP which will grow as we meet the ambitious growth targets
of the County's program. At any time the County may assist with these items, however we feel
the County's role in these items will be one of oversight. These items include.
• Presenting educational training video to new participants;
• Follow up with participants if contamination does not decrease after initial attempts;
• Establish a forward- moving plan for outreach of program expansion including listing
food scrap generating businesses and establishing campaigns to expand within the
existing business community.
• Create education and marketing campaigns that broadly share and promote the total value
of composting
• Workshops and engagement opportunities for the public
Both companies desire to provide a higher level of detailed education to the community to
engage composting at a full circle level, devoting more resources and employees. We propose a
performance - leased funding model where we receive $19 -$49 per month per waste generator
recruited to the program. This would be a vastly expanded education and outreach initiative
provided by the Contractor and Subcontractor in an effort to alleviate significant education and
outreach efforts needed by County employees within the expansion period and beyond, These
additional funds would support a lead Education and Outreach coordinator for the entire program
to work with the County's staff and resources to expand awareness and appreciation for
composting.
This fee replaces some responsibilities of County employees and is adjustable depending on the
size and type of the waste generator. Contractor and Subcontractor can provide this full- scale,
multi- approach commitment to composting education and outreach within Orange County at a
rapid rate. Working together in this manner, Brooks Contractor and CornpostNow can provide
this level of success in the form of overall waste reduction and diversion of organics and would
help to get the recycling stream correct with this level of assistance. This would also allow both
Contractor and Subcontractor to devote resources to local -level meetings such as town halls,
schools, and community garden clubs.
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Department of Solid Waste Management
ATTACHMENT I - PRICE SHEET ONE
(BASE CONTRACT FIVE -YEARS WITH A FIVE -YEAR POSSIBLE EXTENSION)
Contractors must complete the price sheets in entirety. if you do not wish to kid on a line item, write "no
bid" on that line; otherwise a price must be provided, even if that price is zero ($0.00),
to 1CLItan 4 .3�
3 S Qltoy, $ �()
oT2_
4C
24
RFP No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY
PRICE SHEET TWO
Department of Solid Waste Management
(BASE CONTRACT TEN -YEARS WITH A FIVE -YEAR POSSIBLE EXTENSION)
Ten Year
Ba$e Contract
5 ek lun
ve o
Description.
Unit of Measure Price
1.
Collection of 0 -100 Participants
(Cost /Participant /Month) ,h6 bi
2.
Collection of 101 -200
(Cost/Participant/Month)
�74
Participants
1io
3.
Collection of 201 -404
(Cost /Participant /Month) no yO�
Participants
4.
Collection of 400+ Participants
(Cost/Participant/Month) R o 13iA
5.
Processing Organic Waste
Cost/Ton
S2 2, da'rdrl
Materials
6.
Com post Del ivery+
Delivery to 1514 5q3, 456
Eubanks Road Chapel q0 G,4b;c
ra.S
Hill PVC, 27510 S }
7.
Compostable Liner
Cast per Liner (Currently
200 liners /month)
�1Q ld
g.
Indoor organic waste palls
Cost per pail
9.
Additional Costs and /or pricing
structure for the County's
consideration (detail below)
ga,�On
$ 10� 3�
5 ek lun
ve o
1 M"n t m-c YV\ cl\&' y fe r
ALL D LA,m -raj .s t go J ��
( inc1 -
05 f-2-
25
RFP No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY
Maime of Contractor, Vendor or &rider.
Department of Solid Waste Management
As of the date listed below, the contractor, vendor or bidder listed above, and all subcontractors
utilized by the contractor, vendor or bidder listed above, is not listed oil the Final Divestment List
cmated by the State Treasurer ptni:uantto N,C.G.S. 143 - 6p,. -4.
The undersigned hereby certifies that he or she is authorized by tine contractor, vendor or bidder
listed above to make the foregoing statement.
o 6 f-c)4-�
,. 'e c(,e-
nted Naml Title
Notes topersorts vignitig this fvron:
N.(C.G.S. 1430- M -5(a) requires this ccttiticatiDn tiff bids or contracts with the State of North
Carolina, a North Carolina local govcranicnt, or any other political subdivision of the State of Nordi
Carolina. The certification is aetiu.ired tit the following titnes.
O When it bid is submitted
Q When a contract is entered into (if the i- Trtifcation wits not already inude when the vendor
made its bid)
0 When a contract is renewed or assiVied
N.C.G.S, 143C-6A -5(b) regiiirvs that coatnictors with the State, a North Carolina local government,
or any otlx:r lxilitical subdivision of the State of North Carolina must not utilize any subcontractor
found on the Slate TSeasuter's Final Divesttnenl list. The State Treasurer's final DivestnimiI Mist
can be fatmd on the State Trea,Starer's website at the address s v%-v ictr•asur o •.cojii /lratn and will be
updated every 180 day&
* "*'-'Contractor, Vendor or Bidder - Return This Form With All Other Required Docurnentation "*x'*
24
Ri_R No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY
Department of Solid Waste Management
System Proposal Request No: XXXX
THIS PAGE MUST BE FULLY EXECUTED AND SIGNET] FOR THE PROPOSAL TO BE CONSIDERED
The person executing the proposal, on behalf of the vendor, being first duty sworn, deposes and says
that:
(1) He or she Is fully informed regarding the preparation and contents of the attached Proposal and
of all pertinent d cumstances regarding such Proposal;
(2) Neither he,Jshe, nor any official, agent or employee of the vendor has entered Into any
agreement, participated In any collusion, or otherwise taken any action which 1s in restraint of
free competition in, connectlon with this proposal; and
SIGNATURE OF PROPOSER
r
(Print full name of corporation)
e
�
,� �µ '
(Address . Cau+tty- State - Zip C�de)
AtteSl � r
(5 retaryJ�lssistilrrt Secretary)
By: r _
I'r sid et ice Presldentf s5istant Vice President)
Title:
CORPORATE SEAL.-
Federal ID. or SONZl Security Number -56 — 16 9--� 1
NOTE- AFFIDAVIT MUST BE NOTARIZED
grit A6
Subscribed and sworn to before rare this _�� � day of old7t
MV C on i n i Isis ion Expires .�_.l ❑
Tf le
ATTACHMENT E IRAN DIVESTMENT ACT CERTIFICATION
Required By N.C.G.S.
23
RFP No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY C3UNTY
ATTACHMENT B- ELECTRONIC VERIFICATJON FORM
STATE OF NORTH CAROLINA
ORANGE COUNTY
AFFIDAVIT
Department of Solid Waste Management
I,` iCsD (the individual attesting below), being duly authorized by and on behalf of
ZQ S Ornc r $ the entity bidding on project hereinafter "Employer") after first being
duly sworn hereby swears or affirms as follows;
1. Employer understands that E-Vsrifv is the federal E- Verify program operated by the United States
Department of Homeland securlty and other federal agencies, or any successor or equivalent program used to
verity the work authorization of newly hired employees pursuant to federal law In accordance with NCGS §64-
25(5).
2. Employer understands that Employers Must Use E -VeriF . Each employer, after hiring an employee to
work in the United States, shall verify the work authorization of the employee through E- Verify in accordance
with NCGS §64- 26(a).
3. Cmnloyer is a person, business entity, or tither organization that transacts business in this State and
that employs 25 or more employees In this State. (mark Yes or No)
a. YES —. or
b. NO t►�
4. Employer's sub<mnfractoss comply with E- Verify, and if Employer is the +,+Tinning bidder on this project
Employerwill ensure compliance; with E- Verify by any subcontractors subsequently hired by Employer.
This Z day of --t t — , 2a4-S X91 � W
i
Phil
Signature of Affix it
Print car Type Name; —PrEg
State of NQr1h_Carolina Orange County
Signed and sworn to (or affirmed) before me, this the I
day of ZQ<— 0 j , -00 tip t
z
My Commission Explres;
otary Public
L'
20
RFP No. 5427
DocuSign Envelope ID: 7796CD94- 342E- 40DO- B7C3- A2B604F926B4
" -Fri " CERTIFICATE OF LIABILITY INSURANCE
DATE ;ManmOrYYrY>
THIS CERTIFICATE 1S ISSUED As A MATTER CIF INFf7RMATIOM DNIY ANp CGIVFER9 {VD RIGHTS UPON 7H14 CERTIFICATE HflLb> I{, T S!{t912fD48
CERTIFICATE DOES NDTAFFIRI47ATIVELY OR NI =GATIVELY AMEND, EXTEND OR ALTER THS COVERAGE AFFORDED BY THE POLICIES
REPREBELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTHACT BETWEEN THE ISSUING INSURER ($),AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIPICATE HOLDER,
SENTATIVE
It tale car�iflcsta Mulder le an RDpITIO AL SURED,1ha RoIIGyjlaaj must haVO ADp1TfONAL INSURI+p Proytsl4na or It 01 #Oraed.
If SUBROGATION 19 WAIVED, aubjeot to the terms and Conditions of the p0llcy, certain policies may raqulro an ondoraBmant, A statemant on
this cerlltloate does not confer rights to the certificate holdor In Hall or auch ondorsomollt(a
PRODUCER
Peinik Insurance hADanr : Robes T16Gs
Pf {GNe f9r9)as9•ao9D
10D RYdgavlew Drive No ; 868)714. 5778
Suite 100 6DbkEss: Roam TIbtJB @Patnik.com
Cary NC 27511 INSURERI9 AFFOROINGCOV&RAoE HAICn
NSURCD INSURERA: Frankenmulh Mutual Ins Co 13980
JUDY D BROOKS CONTRACTOR INC INSURERS:
1196 BEAL RD INSURER c
INSURER D i
GOLOSTON INSURERc
NC 27262•9595 INSUReTIF:
COVERAGES CERTIFICATE NUIUBER: CL1112201626?
THIS IS TO CNOT WI THAT THE POLICIES OF ENSURAIYCE LISTED aELOGV HAVE BEEN ISSUED TO THE INSURED NAMEQ ASOVE15DR1 THE POLICY PERIOD
INDICATED NOTVNTHSTANOINCiAHY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT Olt OTHER DOCUMENT WITH RESPECT TO W11ICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURA NCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE PERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS E•HOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
LSR TYPEOFINSURANCE 06R..
X COMMERCIALGENERALUAaILITY I - pOLPCYNUMBER Mmi IpO�Yy MMLWYYVY
LIMITS
C4AIM5•IAADE ® OCCUR EACH OOCVRRENCE y t,e00,000
PRE^A�T SE3 E ,curro.w g BOD,OOC
A Y CPP80001 b4 ME[) EXP eAa pe wn g 6,000
02ItB/2018 02/In12D19 PEREONALRADVINJURY s 1,000,000
GEN LAGOR €GATE LIMIT APPLIES DER:
POLICY N JEGT E] LOG OENERALAGGREGATE $ 2,000,040
OTHER: PRODUCTS •COM_ PKOPAf3G I 2.00n,000
AU1bMOaslI.E LIABILITY ;
}(�
AUTO E aINa BI LEUMS 3 1,000,000
A 'g OWNED SCHEDULED ROOILY INJURY 1prr potion) S
AUTOS ONLY AUTOS BA 3000154 02!1012010 0214 9r2019 BODILY 1"RY YPnr accldanls ;
HIRED NON-OWNED - -
AUTOSONLY !"� AUTOS ONLY W PER4I AMA E ;
UMe RELLALIAe X OCCUR T-
A EXCESS LIAR CLAIMS -MA D$ CPP6000154 02/1012018 02/M2019 EAC1IOCCURR£NCE g 6.000,000
oEO X RETE�IflON ; 10.000
AGGREGATE ; 6,000,000
WORMERS COMPENSAIION - b
AND EMPLOYERS" LIABILITY g
ANY PROPRIETONPARTNERIEXeCUTIVE YIN X STATUTE ER
A OFFICCRrr.tEMBER EXCLUDED? NIA M ODOO164 02718/2010 02118/2079 EL EACH FCCiCCNT g 1,000,000
tadandatury In NHl
II yiL descaba under E L CISWE. EA EMPLOYS ; 1,000,000
DEBCRIPTrDN OF pFD•RgTEDNS 6ofaw
E.L. DISEASE • POLICY Li- 11 s 1,000,000
A Leased /!tented Equipment LIMO 5851000
CPF16000164 D211 U12018 02/1012019 DeduCllble
$500
F$SfdOD.FSLi ERATIONa a LOCATIONS 7 VEZnCLES (AG0R01G1, Ad!11!ldrisr RimirMi 3cNmduli, may Ian n:Ninhod If mnra SPA 00 Is nqulred)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION {LATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS,
AU THRR3Xe0 REPREaM I AT1yE
ACORD 25 (2019103) 01988.2016ACORD CORPORATION, All rights reserved.
TheACORD name and logo are registered marks Of ACORD
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
Co
To all Vendors:
ORANGE COUNTY
NORTH {CAROLINA
Orange County
Financial Services Department
ADDENDUM #2
April 13, 2018
RFQ 5247
Modifications to bid documents for the above -named Request for Proposal are made as follows and shall be
included in the proposed amount.
1. Questions received with County's responses are attached
All other terms and conditions shall remain the same
By: David E. Cannell, Purchasing Agent; dcannellftca. orange, nc.us 1 (919) 245 -2651
Acknowledgement of receipt off this addendum shall be included with your submittal
Company Name: idif�
By:
Date Received:
P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278
Telephones: Area Code 919- 245 -2651 Fax: 919 -636 -4913
Orange County, 200 S. Cameron Street, Hillsborough, North Carolina 27278 Page 1
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY
NORTH CAROLINA
Orange County
Financial Services Department
ADDENDUM #1
April 6, 2018
T
To all Vendors:
R FQ 5247
Modifications to bid documents for the above -named Request for Proposal are made as follows and shall be
included in the proposed amount.
1. Questfons received with County's responses are attached
All other terms and conditions shall remain the same
By: David E. Cannell, Purchasing Agent; dcannefl{cco.oran. e.nc us f (919) 245 -2651
Acknowledgement of receipt of this addendum shall be included with your submittal
Company Name: 9
rooki c
By:
Date Received:
6
P.Q. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278
Telephones: Area Code 919 - 245 -2651 Fax: 919 -636 -4913
Orange County, 200 S. Cameron Street, Hillsborough, }North Carolina 27278 Page 1
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
Ilil(1
[)iv 'RID
ersion;�
Wk.
tR
THESE TEMS TO YOU
A r, r ,F1 n n r .-% r i 1 L i -r- r i r-.
i
�I
i
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
ORANGE COUNTY Department of Solid 1Naste Management
ATTACHMENT I - PRICE SHEEN' ONE
(BASE CONTRACT FIVE -YEARS WITH A FIVE -YEAR POSSIBLE EXTENSION) .
Contractors must complete the price sheets in entirety. If you do not wish to bid on a litje item, write "no
bid" on that line; otherwise a price must be provided, even if that price is zero ($0,00).
>y�v�e.,. ar I3 se C4i tr c - ,
D,escrlptiotY
-unit; of Measure
lr }pp
1,
Collection of 0 -x.00 Participants
(Cost /Participant/Month)
2.
Collection of 101 -200
(Cost /Participant /Month)
Participants
3.
Collection of 201 -400
(Cost /Partici pant/ Month)
`f
Participants
r
4.
Collection of 400- Participants
(Coafi /Partici pant/ Month)
4 ` . 0 (9
5.
Processing Organic Waste
Cost /Ton
_ _
i
Materials
w
6.
Compost Delivery
Delivery to 1514
�/ �
Eubanks Road Chapel
Hill NC, 27516
�?j,% � ��
7.
Compostable Liner
Cost per Liner (Currently
200 liners /month)
ass Vi $I
64 a42,tdg2
S.
Indoor organic waste pans
Cost per pail
P0
-"
9,
Additional Costs and /or pricing
for the County's
S- �
� �
structure
�ff
f T
consideration (detail below)
be 5 jad 1 an 1 36
24
RFP No. 5427
.� T'6
a l (0
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
'ACaRL7� CERTIFICATE OF LIABILITY INSURANCE
PDA7TOE ( MM /DD/YYYY)
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
2/28/2018
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
CONTACT Robert Tibbs
NAME:
Pelnik Insurance
PHONE (g19) 459 -8000 FAX (866) 714 -3576
A/C No Ext : A/C, No
E -MAIL Robert.Tibbs @Pelnik.com
100 Ridgeview Drive
ADDRESS:
INSURER(S) AFFORDING COVERAGE
NAIC #
Suite 100
INSURERA: Frankenmuth Mutual Ins Co
13986
Cary NC 27511
INSURED
INSURER B:
INSURER C :
$ 500,000
JUDY D BROOKS CONTRACTOR INC
INSURER D:
$ 5,000
1195 BEAL RD
INSURER E:
INSURER F:
GOLDSTON NC 27252 -9595
COVERAGES CERTIFICATE NUMBER: CL1822816257 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
INSD
WVD
POLICY NUMBER
POLICY EFF
MM /DD /YYYY
POLICY EXP
MM /DD /YYYY
LIMITS
X
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
$ 1,000,000
CLAIMS -MADE OCCUR
PREM SESOEa oNcErDence
$ 500,000
MED EXP (Anv one person)
$ 5,000
PERSONAL & ADV INJURY
$ 1,000,000
A
Y
CPP6000154
02/18/2018
02/18/2019
GEN'LAGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$ 2,000,000
PRO -
POLICY � PRO ❑ LOC
PRODUCTS - COMP /OPAGG
$ 2,000,000
$
OTHER:
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
Ea accident
$ 1,000,000
X
BODILY INJURY (Per person)
$
ANYAUTO
A
OWNED SCHEDULED
AUTOS ONLY AUTOS
BA 6000154
02/18/2018
02/18/2019
BODILY INJURY (Per accident)
$
X
PROPERTY DAMAGE
Per accident
$
HIRED �/ NON -OWNED
AUTOS ONLY /� AUTOS ONLY
X
UMBRELLA LIAB
X
OCCUR
EACH OCCURRENCE
$ 6,000,000
AGGREGATE
$ 6,000,000
A
EXCESS LIAB
CLAIMS -MADE
CPP6000154
02/18/2018
02/18/2019
DED I X1 RETENTION $ 10,000
$
A
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
ANY PROPRIETOR /PARTNER/EXECUTIVE
OFFICER /MEMBER EXCLUDED? ❑
( Mandatory in NH)
N /A
WC 6000154
02/18/2018
02/18/2019
�/
X STATUTE OTH-
ER
E.L. EACH ACCIDENT
1,000,000
$
E.L. DISEASE - EA EMPLOYEE
$ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
1,000,000
$
Limit
$65,000
A
Leased /Rented Equipment
CPP6000154
02/18/2018
02/18/2019
Deductible
$500
DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Orange County is an additional insured with regards to the general liability when required by written contract.
CERTIFICATE HOLDER CANCELLATION
@ 1988 -2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Orange County
ACCORDANCE WITH THE POLICY PROVISIONS.
200 S. Cameron Street
AUTHORIZED REPRESENTATIVE
Hillsborough NC 27278
@ 1988 -2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4
INSURER: FRANKENMUTH MUTUAL INSURANCE COMPANY
NAMED INSURED POLICY NO. POLICY TERM AGENT NO.
JUDY D BROOKS CONTRACTOR INC CPP6000154 02/18/2017 to 02/18/2018 0320055
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
Additional Insured -- Owners, Lessees Or
Contractors -- Automatic Status When Required
In Construction Agreement With You -- Limited
Products - Completed Operations Coverage
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
A. Section II -- Who Is An Insured is amended
to include as an additional insured any person
or organization for whom you are performing
operations when you and such person or
organization have agreed in writing in a contract
or agreement that such person or organization be
added as an additional insured on your policy. But:
1. Such person or organization is an additional
insured only with respect to liability for "bodily
injury", "property damage" or "personal and
advertising injury" caused, in whole or in part,
by:
a. Your acts or omissions; or
b. The acts or omissions of those acting on
your behalf;
in the performance of "your work" for the
additional insured; and
2. Such written contract or agreement must be:
a. Currently in effect or becoming effective
during the term of this policy; and
b. Executed prior to the "bodily injury",
"property damage ", or "personal and
advertising injury".
B. The coverage provided the additional insured
by this endorsement does not apply to "bodily
injury" or "property damage" arising out of the
"products- completed operations hazard" unless
required by the written contract or written
agreement. When coverage does apply to "bodily
injury" or "property damage" arising out of the
"products- completed operations hazard ", such
coverage will not apply beyond the lesser of:
1. The period of time required by the written
contract or written agreement; or
2. Five years from the completion of "your work"
on the project which is the subject of the
written contract or written agreement.
C. With respect to the insurance afforded to these
additional insureds, the following additional exclu-
sion applies:
This insurance does not apply to:
1. "Bodily injury", "property damage" or "per-
sonal and advertising injury" arising out of
the rendering of, or the failure to render, any
professional architectural, engineering or
surveying services, including:
a. The preparing, approving, or failing to pre-
pare or approve, maps, shop drawings,
opinions, reports, surveys, field orders,
change orders or drawings and specifica-
tions; or
b. Supervisory, inspection, architectural or
engineering activities.
Includes copyrighted material of Insurance Services Office, Inc., with its permission. 07741(3-07)