HomeMy WebLinkAboutOC Housing Authority minutes 101916 ORANGE COUNTY HOUSING AUTHORITY BOARD
October 19, 2016, 6:00 PM
Southern Human Services Center, Conference Room D
2501 Homestead Road, Chapel Hill, NC 27514
Minutes
Members Present: Daniel Bullock; Evelyn Johann; Mark Marcoplos, Tammy Jacobs, Gina James
Excused Absence: Jean Bolduc, Chair and Diane Beecham, Vice-Chair
Staff Present: Audrey Spencer-Horsley, Director/Secretary, and Angela Rockett, Administrative
Assistant,Alicia Jones,Housing Programs Manager
Welcome/Introduction
Evelyn Johann called the meeting to order at 6:13 pm.
Approval of Minutes
Gina James made a motion to approve the minutes of Wednesday, September 21, 2016 and Mark
Marcopolos seconded the motion and the minutes were approved unanimously.
Department Report/County Report
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Audrey Spencer-Horsley announced that no date has been set for the next Affordable Housing Advisory
Board(AHAB)tour. It will be after the election and possibly on a week day and will be shorter; a half
day. Ms. Spencer-Horsley and Ms. Alicia Jones are scheduled to meet in November with the Homeless
Coordinator for the Partnership to End Homelessness with regards to establishing a homeless preference
under the Housing Choice Voucher Program (HCV). Ms. Spencer-Horsley said there needed to be a
community process for intake, assessment and coordination and supportive services for people that need
in order for this population to stabilize in permanent housing.
Ms. Spencer-Horsley updated the OHCA on the Proposed Affordable Housing Strategic Plan and noted
that at the November 1, 2016 meeting of the Board of County Commissioners (BOCC), the BOCC is
scheduled to finalize target populations and the project evaluation criteria for county funding including
the Bond to be voted on during the Elections November 8t'. Also,the BOCC has-requested and staff is
working on strategies for mobile homes and land banking for affordable housing.
Ms. Spencer-Horsley discussed the Annual Report that is due from the Advisory Boards and
Commissions to the BOCC in December. She said she will bring a list of highlights for the draft to the
next meeting. At the next meeting, she said there will also be an overview of the revisions and
recommended amendments to update the HCV Administrative Plan. The Administrative Plan is the
document that provides the guidelines and direction on how the HCV Program is administered. It
covers.for example how we manage the waiting list, persons/households eligible and preferences for the
HCV Program, how to handle complaints and what is included in the packet of information given to
clients. The Administrative Plan was last amended in 2013. There are several new HUD requirements
and notices by HUD that will be incorporated into the Plan.
Ms. Spencer-Horsley reported that the BOCC via the county attorney is concerned about advisory board
meetings being located where there is capacity for other interested persons to attend,particularly where
there may be anticipated greater community interest than routine meetings. The meetings should be able
to accommodate the public if they want to attend.
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Financial Report
Ms. Spencer-Horsley reviewed the financial report. There are 564 vouchers since the last of September.
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There are 15 vouchers still on the street that did not find housing and 75 new applicants have been
pulled from the waiting list. These applicants are in the process of eligibility determinations and
briefing. She said that a search list for tenants has been instituted to indicate where applicants have
looked and what they were told for future reference on helping applicants locate housing and what is
available. Ms. Spencer-Horsley said that she would like to discuss as a part of the Administration Plan
discussion on people who are not successful in finding housing and to what extent they can have another
chance to assist where eligible. Applicants currently have 60 days and can receive a maximum of 120
days to look for housing. Ms. Spencer-Horsley stated that the Orange County Housing Coalition has
requested funding for a Housing Locator position to help clients with locating property to rent.
Ms. Spencer-Horsley said she will identify sample templates for resolutions for OCHA meetings and
start use in January for OCHA action items.
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Other Business
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This is the last meeting for Mark Marcoplos with the OCHA Board. Evelyn Johann thanked Mr.
Marcoplos for his service on the OCHA Board. Mr. Marcoplos stated that serving on the OCHA Board
has been a learning experience for him and encouraged the Board to contact him to keep him informed
and or if he needs assistance.
There being no further business, Evelyn Johann made a motion to adjourn the meeting and seconded by
Gina James, meeting adjourned at 7:00 p.m.
Respectfully Submitted:
Angela Rockett, Administrative Assistant
Audrey Spencer-Horsley, Director Housing,Human Rights and Community Development Department