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Home My WebLink AboutAgenda- 06-19-2018 12-4 - Information Item - Memorandum - FY2017-18 Capital Investment Plan Information UpdatesINFORMATION ITEM II[4A III° 111 E C kw ll1 Asset II\Aaliageimelit Services Angel Barnes, Capital Pr(- .)jec:ts Manager Memo to: Orange County, Board of County Commissioners From: Angel Barnes, Capital Projects Manager CC: Jeff Thompson, Director, Asset Management Services Date: June 19, 2018 RE: FY2017 -18 Capital Investment Plan Information Updates The Board of Orange County Commissioners appropriated funding for multiple projects for County owned facilities as part the FY2017 -22 Capital Investment Plan. This memo serves as an update for the projects that are currently under construction or are anticipated to be under construction very soon. Sportsplex Field House: (FY2017 -22 CIP page 421) This project is currently under construction and is anticipated to be complete in the summer of 2018. The building construction is underway, the roof, siding, and utility connections are currently being installed. County staff is working with the Town of Hillsborough and the Forest Ridge Subdivision regarding the sidewalk expansion connecting the Sportsplex property to the Forest Ridge Subdivision. The sidewalk construction is anticipated to start within two weeks and be complete in the summer of 2018. Facility Accessibility and Safety Upgrades: (FY2017 -22 CIP page 354) In FY2017 -18 this project includes renovations to the existing steps in front of the Richard E. Whitted Building A. The current sets of steps are in need of renovations for access and safety. The proposed design includes removal of the north side parallel parking spaces, removing the existing ramp and front steps. The proposed plan replaces the front steps with accessible ramps, new steps, stamped asphalt raised crosswalks, concrete retaining wall, and additional sidewalk per Attachment A — "1627 Whitted ADA Improvements Drawings ". The design is currently out to bid with anticipated bid return by June 8, 2018. Staff will be working with the Town of Hillsborough for permit approvals prior to moving forward with the construction award. In addition to the Whitted facility updates, attached is the 2017 -18 Annual Report on Orange County Facilities Accessibility (Attachment B). Government Services Annex: (FY2017 -22 CIP page 356) The Government Services Annex (Board of Elections) project design is complete. Construction bidding and award is contemplated to occur June, 2018. The construction is anticipated to begin in early summer to relocate the existing electrical distribution and replace and relocate the Heating, Ventilation, & Air Conditioning system ( "HVAC ") from the basement to other areas within the existing facility to mitigate new flood plain elevations that put these systems at risk. Special attention will be design within the process to ensure continuous services provided by the Board of Elections. The project should be fully complete during the fall, 2018. P.O. Box 8181 * 131 West Margaret Lane, 3rd Floor * Hillsborough, North Carolina 27278 Telephone: 919 245 -2628 Fax: 919 - 644 -3001 E -mail : abarnes @orangecountync.gov Passmore Center Expansion: (FY2017 -22 CIP page 363) This project is currently under construction and is anticipated to be complete in the late summer of 2018. Site work is largely complete and, like the Sportsplex Fieldhouse, has endured unusually wet winter and spring weather challenges. The exterior building construction is largely complete, the roof has been installed, the HVAC unit currently being installed, and the interior building construction is anticipated to start within the next two weeks. Southern Campus Expansion: (FY2017 -22 CIP page 367) The Board of County Commissioners awarded a professional services agreement with Smith Sinnett Architecture on November 2, 2017. The multiple phases of this project are currently in the schematic design phase. Schematic design includes programming, conceptual design, as well as thorough technical review by the Town of Chapel Hill planning staff (as governed by the master plan special use permit). Development design and construction document preparation for Phase 1 project components (roadway straightening, additional parking and related site work, and Seymour Center improvements) are anticipated to be complete in the winter of 2018. Bidding and construction of Phase 1 is anticipated to be complete in the late winter, 2019. Development design and construction document preparation for Phase 2 improvements (meeting facility, Health Department, potential Dental Clinic and Department of Social Services) is anticipated to begin in the fall of 2018. Construction for Phase 2 is anticipated to begin in early 2020 and be completed in the spring 2021. Heating, Ventilation, and Air Conditioning ( "HVAC ") Projects: (FY2017 -22 CIP page 358) This project includes HVAC improvements /replacements for the Dickson House, Robert & Pearl Seymour Center units 2 and 7, and all units at 501 Franklin Street, Chapel Hill. The replacement units for the Dickson House and the Robert & Pearl Seymour center are complete. The design for the HVAC units at 501 W. Franklin Street is complete, and project has been awarded. The construction is scheduled to start in June 2018 and be complete by July 2018. Link Lower Level fit Up: (FY2017 -22 CIP page 359) The John Link Jr. Government Services Center project design is complete. The construction for the first two phases is complete. The design for phase 3 is complete. Construction bidding and award for phase 3 is contemplated to occur in June, 2018. The construction is anticipated to start in June and be complete in mid - Summer 2018 for the Public Defender to relocate from 129 E. King Street to John Link Jr. Government Services Center. These project updates can be found on the Orange County website at htt://www.orange2o2ntMc.2ov /departments /asset management services (arms) /car�ital �roiects.�h�. If you have any questions please do not hesitate to reach me at 919.245.2628 or at abarnesoran ov at any time. Thank you. Angel Barnes Capital Projects Manager Orange County Asset Management Services Attachments: A - 1627 Whitted ADA Improvements Drawings B - 2017 -18 Annual Report on Orange County Facilities Accessibility 3 I ❑ - Attachment A NOTES - 1) AREAS BY COORDINATES, 2) HORIZONTAL GROUND DISTANCES SHOWN. UNDERGROUND UTILITIES SHOWN SHOULD BE CONSIDERED _ APPROXIMATE. CONTRACTORS ARE ADVISED TO HAVE ALL - -- UNDERGROUND UTILITIES MARKED PRIOR TO ANY EXCAVATION. - ...... -- -- UNDERGROUND UTILITIES ARE BASED ON FIELD MARKINGS BY - - -- - - U.L.O.C.O. THERE MAY BE ADDITIONAL UNDERGROUND UTILITIES BEYOND THOSE SHOWN HEREON, 4) RATIO OF PRECISION— F IR000+. 5) THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE REPORT, THEREFORE, THERE MAY BE ENCUMBERANCES AFFECTING TITLE ON THESE PROPERTIES NOT SHOWN HEREON, 5) TOPOGRAPHIC AND BOUNDARY SURVEY INFORMATION PROVIDED BY A RILEY SURVEYING, P.A. P.O. BOX 16459 .. _ '. _... CHAPEL HILL, N C 27516 ph 919- 667 -0742 EY 919- 402 -0234 6) ALL PROPERTIES ARE WITHIN THE TOWN OF HILLSBOROUGH 77 77 777AI F JURISDICTION N, NI e a d LEGEND „ sE� 'MAC Nay 1 _ $ Rco �. d ..... I / % .. .......... " "/ o �ON S MASON,e R PIPE SEr l Nay ,,. , d e I / i -- • e EXI E PIPE CALCULI —A CEO D POMP e,2 , e,,,,,,:,,, ,,,,: e,,, ,,;: ,,,, ,,,,, ELECC METEft MANHOLE I ® WA III "ANICII WA EEF MANHOLE WA T" 6 SITE PLAN LEGEND EIreE R ° EXISTING EXISTING O cATCR IA— PossreLE JJUNC ON BOX(LO ON APPROX —O B o ,,,,,, „,,,,,,,,,,,,,,,,,,,,,,,,,,,.. PROPERTY LINE s T LE ” PEOES�Ai ,s PE ouNo 'Y BUILDING nu P" om e„ ..,_ .............. _,,,, ,,,, � ASPHALT o H� r+ANOmAV aAMV /PArerimc svACE alCOF BRAIm . ❑l 11-1 �aANSroaMEre f TEMPORARY ASPHALT ce _ EocE '... J INBEacao1NB IAS — APPR1 -1 11—ON) _N',AO mam L—H) CONCRETE "'T 0' WAY oe o. ooERPEAB ELEmRIC LINEIS) CURB AND GUTTER ecwcomB ELE—C T SREE BE c N r d CROSSWALK n sANiler scwcre PIPE c AINL K FENCE WIFE EN S(]E BENCHMARK ( 7K , TREES SPLIT RAIL EENII OVEftNANG SOP OF CONCRETE MO"MEM W BRASS CAP ELEVA TION 563.67 � fil/i' WIRE ii DEMOLITION MARY LBERTER [ Pm Aee< es cSSO SPOT ELEVS mom NEW CO PROPOSED ra 0 g ASPHALT U TEMPORARY ASPHALT CONCRETE R � LL is — — CURB AND GUTTER — — %% <, CROSSWALK TREES 0 DEMOLITION �� R °67 or RAMP 569.00 � / p g; 569.0 Slte E a b� m STE S TO BE M REMOVED rovexr socwa�r r / DY ,ASPHALT TO BE ORB AND GUTTER ASPHALT TO BE RATE RAMP � REMOVED R 0 G REMOVED AND RAILING TO BE TO BE REMOVED / REMOVED O SITE PLAN LEGEND NEW CO PROPOSED ra 0 g ASPHALT U TEMPORARY ASPHALT CONCRETE R � LL is — — CURB AND GUTTER — — %% <, CROSSWALK TREES 0 DEMOLITION �� R °67 or RAMP 569.00 � / p A 569.0 E SITE PLAN LEGEND EXISTING PROPOSED PROPERTY LINE BUILDING ASPHALT TEMPORARY ASPHALT CONCRETE — — CURB AND GUTTER — — %% <, CROSSWALK TREES 0 DEMOLITION 569.00 vm sesa es s�so SCALE: 1" = 20' -0" 20 10 0 20 40 NOTE, . I. NO PORTION OF THE SITE IS WITHIN THE 100 YEAR FLOOD ELEVATION 2 TOPOGRAPHIC AND BOUNDARY SURVEY INFORMATION PROVIDED BY RILEY SURVEYING, P.A.; PHONE: 818.6670742. 3 PRIOR TO B /DOING ON WORK AT THE SITE, THE CONTRACTOR MUST VISIT THE SITE TO FIELD VERIFY THE EXISTING CONDITIONS 4. NO WORK SHALL TAKE PLACE ON SITE UNTIL THE CONTRACTOR HAS CONTACTED NORTH CAROLINA ONE —CALL CENTER TO LOCATE ALL EXISTING UNDERGROUND UTILITIES, F ANY INTERRUPTION OF UTILITY SERVICE MUST BE APPROVED AT LEAST 48 HOURS PRIOR TO WORK IN THAT AREA. 6. ANY SIGNIFICANT CHANGES SO ACTUAL SITE CONDITIONS FROM THOSE SHOWN ON THE PLANS MUST BE BROUGHT TO THE ATTENTION OF THE ENGINEER. ALL EXISTING WALKS, PAVEMENT, CURB, ETC WHICH ARE DAMAGED DURING CONSTRUCTION SHALL BE SAWCUT AND REPLACED TO MATCH EXISTING CONDITIONS 8. ALL 0/MENSIONS ARE TO THE HACK OF CURB, UNLESS OTHERWISE NGTED. ALL RADII ARE 5 FT., UNLESS OTHERWISE NOTED, 1 10. PRIOR TO ANY DEMOLITION OR CONSTRUCTION ACTIVITIES ON THE SITE THE APPLICANT WILL HOLD APRE— CONSTRUCT /ON CONFERENCE WITH THE TOWN OF HILLSBOROUGH STAFF 11 ACCESS TO THE DUMPSTER AREA WILL BE ON ALL WEATHER, HEAVY DUTY PAVEMENT. 12. ADJUST ALL EXISTING UTILITIES TO BE FLUSH WITH FINAL GRADES. TOR REN H CDA R K OVER GUT TER / STAMPED CSPHALT ( RASED CROSSWALK Gs46 ,z- wrua TRENCH COVER - _. DOLL GAS 3 E ' STAMPED ASPHALT RASED CROSSWALK PARALLEL PARKING SPACES 8 x 23 -- — 0 SITE BENGYIMARK ; �� TOP OF L12NCRETE MOANMENT W/@RASS GP ELEVRT /ON MARY ALHERTER 1117 11 117 5 SITE PLAN LEGEND EXISTING PROPOSED PROPERTY LINE BUILDING ASPHALT TEMPORARY ASPHALT CONCRETE - - CURE AND GUTTER - -- /Cll CROSSWALK ,,. TREES 0 DEMOLITION 569.00 SPOT ELEVS SCALE: T = 20' -0" 20 10 0 20 40 new MBO me n w �Ianti - ng bed MM am MMMM,= iiimiii imi Fifffff I Mfff I JIM) 10 LM", ffm um ffm I= am no Em I= as WA EM M No Mo am no mm um an new crosswalk W L concrete . . .. ... ............. lAttachment 7 ON% Of IWOIVII . . ... El" r T ryrI R,7117 14 C".`WA I NA 111111111; 1� 111 ppi! ,Accessibility of Orange County facilities. Since the final Comprehensive Facilities Accessibility Self-Assessment report was delivered in May of 2017, AMS has been working to address the action items identified. The County's Capital Projects Manager, Angel Barnes, has met weekly with the Sustainability Coordinator to identify and address action items from the Accessibility Self-Assessment that have been or could be addressed in ongoing Capital Projects. Throughout this year, all • the highest priority items identified in the assessment have been addressed, including 22 action areas (e.g.- ADA parking signs, sidewalk expansion joints, etc). In addition, 8 further areas of concern (e.g. - entrance mats, stall door closers, etc) have been investigated and adjusted across all facilities when necessary. Priority Level (5 is highest) Improvement Item Type Door (width, hardware, auto-closing, etc) . 110191511 WE 1 1, Parking (# s aces reserved, width, slope, etc.) M,..,Jr4,,Vp I nom � In I w VI'MIII I 1 1 IN in. 11,110011111111M Restroom (grab bars, fixture heights, stall widths, etc) Sign (parking, restrooms, wayfinding, entrances, etc) Other (Non-ADA potential safety or accessibility items) Total Remaining E 510 of Total MIN P.O. Box 8181 * 131 West Margaret Lane, 3rd Floor * Hillsborough, North Carolina 27278 Telephone: (919)245-2626 E-mail: bbouma@orangecountync.gov of Accessibility on a new ADA parking space at Fairview P below following -the direction of the d in October of 2016. Asset Management Services remains committed to maintaining the highest feasible level of accessibility for Orange County facilities, now and in the future. ,0,4r-, , "__ �4v - Brennan Bouma r^ Figure 1,; Orange ConMy's First Use of Alternative Spinbol oF Accessibility ._ lFai viiiew Park