HomeMy WebLinkAboutAgenda - 06-19-2018 6-e - Memorandum of Understanding with Hillsborough and Contract for Design, Permitting, & Construction Administration for Orange County – Hillsborough Fiber Optic Network
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 19, 2018
Action Agenda
Item No. 6-e
SUBJECT: Memorandum of Understanding with Town of Hillsborough and Contract for
Design, Permitting, & Construction Administration for Orange County – Town of
Hillsborough Fiber Optic Network
DEPARTMENT: Information Technologies
ATTACHMENT(S):
1 - Draft Orange County-Hillsborough
Memorandum of Understanding Fiber
Agreement
2 – Draft Contract
3 - CTC Statement of Work
INFORMATION CONTACT:
Jim Northrup, Chief Information Officer,
919-245-2276
PURPOSE: To:
1) review the attached draft Memorandum of Understanding (MOU) with the Town of
Hillsborough regarding the Hillsborough Fiber Optic Network project, which includes
payment arrangements, roles and responsibilities for Orange County and the Town of
Hillsborough;
2) approve and authorize the Manager to sign the MOU based upon final review by staff and
the County Attorney;
3) review the attached contract for the design, engineering and construction management
for an Orange County -Town of Hillsborough Fiber Project Design and Engineering
contract with Columbia Telecommunications Company (CTC); and
4) contingent upon final approval and signature of the MOU with the Town of Hillsborough,
approve and authorize the Manager to sign the contract with CTC in the amount of
$383,688 for the Orange County-Town of Hillsborough Fiber Optic Network project.
BACKGROUND: Orange County Information Technologies and the Town of Hillsborough,
along with Orange County’s Finance and Asset Management Services teams, sought qualified
firms to provide fiber design, engineering services, and construction administration for the
connection of Orange County and the Town of Hillsborough’s facilities. By expanding the scope
of the Orange County Fiber Project Phase 1 to include the Town of Hillsborough scope,
economies of scale were achieved.
Orange County and the Town of Hillsborough are collaborating on a joint fiber optic network
project to connect respective facilities. Hillsborough is the county seat of Orange County and as
such, the two governments share Hillsborough’s downtown. Many Hillsborough and Orange
County facilities are also located in close proximity to each other and potentially share a
common route for fiber. It is recommended that Orange County and the Town of Hillsborough
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collaborate on the design and build out of the respective fiber networks to take advantage of
economies of scale.
Anticipated routes in common will be primarily underground in separate conduits, with unique
Orange County routes being aerial and unique Town of Hillsborough routes being underground.
The Town of Hillsborough would like to build a redundant loop that has excess capacity to allow
for future needs as well as the option to lease to a third-party last mile provider.
Staff anticipates routes in common to equal approximately 6.8 miles, with Town of Hillsborough
and Orange County unique miles at 10.6 miles each.
FINANCIAL IMPACT: The total cost for the design and engineering work for this project is
$383,688. Per the proposed County-Town Memorandum of Understanding, the Town of
Hillsborough will cover fifty percent (50%) of the cost ($191,844).
Funding for Fiber Network Build Phase 1 currently exists in the FY2017-18 budget. It is worth
noting that this contract will produce a set of specifications and documents to allow for the
bidding out of the actual construction of a fiber network. While construction management is
included in the attached contract, construction costs are not, i.e., hiring a fiber construction
contractor and running the fiber itself is not. The total FY 2017-18 allocation for this project is
$1,160,000.
Orange County will be the primary administrator for the agreement with the Town of
Hillsborough reimbursing Orange County as described in the attached Memorandum of
Understanding.
This is the first of a planned three phase project. As each of the three phases is completed,
Orange County staff will pursue leasing excess fiber capacity to help offset ongoing
maintenance costs.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable
to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND
INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or color;
religious or philosophical beliefs; sex, gender or sexual orientation; national origin or
ethnic background; age; military service; disability; and familial, residential or economic
status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
• GOAL: ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through voting and
volunteering by eliminating disparities in participation and barriers to participation.
This project should yield better data services to all of the existing customers in Orange County’s
Hillsborough Facilities, e.g., at the Department of Social Services and the Department of Health.
Furthermore, the Town of Hillsborough and the County intend to seek out partners to improve
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broadband services for Orange County/Hillsborough residents, thereby addressing digital
inclusion issues.
RECOMMENDATION(S): The Manager recommends the Board:
1) review the attached draft Memorandum of Understanding (MOU) with the Town of
Hillsborough regarding the Hillsborough Fiber Optic Network project, which includes
payment arrangements, roles and responsibilities for Orange County and the Town of
Hillsborough;
2) approve and authorize the Manager to sign the MOU based upon final review by staff and
the County Attorney;
3) review the attached contract for the design, engineering and construction management
for an Orange County -Town of Hillsborough Fiber Project Design and Engineering
contract with Columbia Telecommunications Company (CTC); and
4) contingent upon final approval and signature of the MOU with the Town of Hillsborough,
approve and authorize the Manager to sign the contract with CTC based upon final
review and approval by staff and the County Attorney in the amount of $383,688 for the
Orange County-Town of Hillsborough Fiber Optic Network project.
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Attachment 1
INTERLOCAL AGREEMENT
BETWEEN TOWN OF HILLSBOROUGH AND THE COUNTY OF ORANGE
FOR CONSTRUCTION AND OPERATION OF A FIBER NETWORK IN THE TOWN OF HILLSBOROUGH AND THE
UNICORPORATED AREAS OF ORANGE COUNTY
This agreement is dated, made, and entered into as of the by the County of Orange, a North Carolina
political subdivision (“Orange”) and the Town of Hillsborough, a North Carolina municipal corporation
("Hillsborough").
Purposes. The purposes of this agreement are (1) to further the economic development potential of
fiber network pathways identified by Town of Hillsborough and the County of Orange in their respective
planning documents as particularly suitable for development, as well as (2) to promote the public health
and safety of residents within the Town of Hillsborough.
1. Design. Orange will solicit and receive proposals for the design of fiber infrastructure to serve
Hillsborough. Before awarding contracts for such design, Orange will provide Hillsborough with the
proposals and other responses to the request for proposals so that Hillsborough may review and
comment to Orange regarding the selection of the designer(s). Orange will then proceed to negotiate
the professional fees with the designer(s). The fees must be satisfactory to Hillsborough. Orange will not
select any designer to which Hillsborough objects based on the qualifications and/or professional fees. If
Hillsborough does not object within a reasonable time to a designer and its proposed fee structure,
Orange may award a contract to the designer for such design in which the proposed fee structure
applies. Hillsborough will reimburse Orange for all payments that Orange is required to pay under the
contracts.
Therefore, Orange will invoice Hillsborough at a rate of 50% of the invoices are received from the
selected designer(s) for payments made or required to be made under the design contracts.
Hillsborough will pay each invoice within thirty (30) days after it receives it.
2. Construction. Orange will solicit bids for the construction of the infrastructure. Orange will share
the proposals with Hillsborough. Hillsborough may comment to Orange as to which contractor(s) the
award should be made. If Orange concurs, and if Orange determines it appropriate to do so, Orange will
award the contract(s) to those contractor(s) and execute contract(s) with them. If Orange does not
concur, or if Orange otherwise finds it appropriate to rebid, Orange will rebid and continue the process
described in this paragraph until Orange makes an award unless the Orange County Manager and the
Hillsborough Town Manager jointly agree to suspend or abandon the process. By authorizing their
respective managers to sign this agreement, the parties' governing bodies authorize them to agree to
suspend or abandon the process if they jointly determine it is prudent to do so. If the managers do not
jointly agree it is prudent to suspend or abandon the process, it is agreed that suspension or
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abandonment will not be effective unless the parties' governing bodies jointly agree to suspend or
abandon.
3. Payment. For each construction contract, Orange will invoice Hillsborough from as invoices are
received from the selected construction contractor for payments made or required to be made under
the construction contracts. Hillsborough will pay each invoice within thirty (30) days after it receives it.
Provided however Hillsborough shall not be required to pay for services that were not appropriately
authorized or ratified by Orange or which Orange did not find to be satisfactorily performed by the
contractor, provided that Orange will not be liable to Hillsborough for making a finding of satisfactory
performance. Orange will insert in the construction contracts a provision stating, "Town of Hillsborough,
a municipal corporation of NC, is a third-party beneficiary of this contract."
4. Construction Standards. In all respects except to the extent otherwise stated in this contract, the
construction will be done in accordance with (i) Orange standards, requirements, and procedures,
including approvals of plans, conducting inspections, requiring tests and certifications, and requiring as-
built drawings, and (ii) any applicable federal and state standards.
5. Ownership of and Responsibility for Infrastructure. Orange will be the owner of and responsible
for the operation and maintenance of the infrastructure constructed under the construction contracts
and as jointly agreed upon as built drawings. All construction contracts shall provide for the
indemnification and defense by the contractors of both Hillsborough and Orange.
6. Fees and Charges. Except to the extent specified otherwise, Hillsborough will have no right to
any fees and charges collected by Orange, and nothing in this agreement will affect the use or
disposition of those fees and charges.
7. Nondiscriminatory Policies. Orange will not establish policies that impose a level of broadband
service in Hillsborough that is inferior to that provided to similarly situated users of Orange broadband
services.
8. Duration. This agreement shall be perpetual, unless terminated earlier by mutual agreement.
Nevertheless, this contract shall terminate if construction of the infrastructure has not begun within
three (3) years of the date of this agreement. On such termination, all obligations that are still executory
on both sides are discharged but any right based on prior breach or performance survives. The
governing body of each party hereto has determined the duration provided in this paragraph to be
reasonable.
9. Appointment of Personnel. The County Manager shall designate persons to carry out Orange’s
obligations under this agreement. The Town Manager shall designate persons to carry out Hillsborough’s
obligations under this agreement.
10. Amendment and Termination. This agreement may be amended or terminated by agreement of
the parties. An amendment is not valid unless signed by both parties and otherwise in accordance with
requirements of law. An amendment is not enforceable against Hillsborough unless it is signed by its
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Town Manager, or a deputy or assistant Town Manager. An amendment is not enforceable against
Orange unless signed by the County Manager or Chair of the Board of County Commissioners.
11. Notice.
(a) All notices and other communications required or permitted by this agreement shall be in
writing and shall be given either by personal delivery, UPS, Federal Express, or certified United States
mail, return receipt requested, addressed as follows. The parties are requested to send a copy by email.
To Orange:
Bonnie Hammersley
County Manager
County of Orange 200 S. Cameron St
Hillsborough, NC 27278
To Hillsborough:
Eric Peterson
Town Manager
101 E. Orange St.
Hillsborough, NC 27278
(b) Change of Address. Date Notice Deemed Given. A change of address, fax number, or person to
receive notice may be made by either party by notice given to the other party. Any notice or other
communication under this agreement shall be deemed given and sent at the time of actual delivery, if it
is personally delivered. If the notice or other communication is sent by United States mail, it shall be
deemed received upon the third calendar day following the day on which such notice or other
communication is deposited with the United States Postal Service or upon actual delivery, whichever
first occurs.
12. No Third Party Rights Created. This agreement is intended for the benefit of the two parties and
not any other person and no rights or benefits are created for or granted to any third party by this
agreement.
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[Departmental Use Only]
TITLE Fiber Project Phase 1
FY 2018
NORTH CAROLINA
SERVICES AGREEMENT OVER $90,000.00
RFP/RFQ
ORANGE COUNTY
This Services Agreement (hereinafter “Agreement”), made and entered into this 4th day of
June, 2018, (“Effective Date”) by and between Orange County, North Carolina a political
subdivision of the State of North Carolina (hereinafter, the "County") and Columbia
Telecommunications Company (CTC), (hereinafter, the "Provider").
WITNESSETH:
That the County and Provider, for the consideration herein named, do hereby agree as
follows:
1. Services
a. Scope of Work.
i) This Services Agreement (“Agreement”) is for professional services to be rendered
by Provider to County with respect to (insert type of project): the design,
engineering, construction administration and preparation of construction bid
documents for an Orange County and Town of Hillsborough joint fiber network.
ii) By executing this Agreement, the Provider represents and agrees that Provider is
qualified to perform and fully capable of performing and providing the services
required or necessary under this Agreement in a fully competent, professional and
timely manner.
iii) Time is of the essence with respect to this Agreement.
iv) The services to be performed under this Agreement consist of Basic Services, as
described and designated in Section 3 hereof. Compensation to the Provider for
Basic Services under this Agreement shall be as set forth herein.
2. Responsibilities of the Provider
a. Services to be provided. The Provider shall provide the County with all services
required in Section 3 to satisfactorily complete the Project within the time limitations set
forth herein and in accordance with the highest professional standards.
b. Standard of Care.
i) The Provider shall exercise reasonable care and diligence in performing services
under this Agreement in accordance with the highest generally accepted standards
of this type of Provider practice throughout the United States and in accordance
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Revised 10/17 DEPT REQ REV 5/18 2
with applicable federal, state and local laws and regulations applicable to the
performance of these services. Provider is solely responsible for the professional
quality, accuracy and timely completion and/or submission of all work related to
the Basic Services.
ii) Provider shall be responsible for all errors or omissions of its agents, contractors,
employees, or assigns in the performance of the Agreement. Provider shall
correct any and all errors, omissions, discrepancies, ambiguities, mistakes or
conflicts at no additional cost to the County.
iii) The Provider shall not, except as otherwise provided for in this Agreement,
subcontract the performance of any work under this Agreement without prior
written permission of the County. No permission for subcontracting shall create,
between the County and the subcontractor, any contract or any other relationship.
iv) Provider is an independent contractor of County. Any and all employees of the
Provider engaged by the Provider in the performance of any work or services
required of the Provider under this Agreement, shall be considered employees or
agents of the Provider only and not of the County, and any and all claims that may
or might arise under any workers compensation or other law or contract on behalf
of said employees while so engaged shall be the sole obligation and responsibility
of the Provider.
v) If activities related to the performance of this Agreement require specific licenses,
certifications, or related credentials Provider represents that it and/or its
employees, agents and subcontractors engaged in such activities possess such
licenses, certifications, or credentials and that such licenses certifications, or
credentials are current, active, and not in a state of suspension or revocation.
3. Basic Services
a. Basic Services.
i) The Provider shall perform as Basic Services the work and services described
herein and as specified in the County’s Request for Proposals or Request for
Qualifications (the “RFP”) “RFP Number 5242 for “Design, Permitting, &
Construction Administration for Orange County – Town of Hillsborough Fiber
Optic Network” issued October 13, 2017, and the Provider’s proposal, which are
fully incorporated and integrated herein by reference together with Attachments
RFQ 5242, RFQ Addendum 1 and CTC Scope of Work and Pricing for Orange
County – Town of Hillsborough Fiber Optic Network. (designate all attachments).
In the event a term or condition in any document or attachment conflicts with a term
or condition of this Agreement the term or condition in this Agreement shall control.
Should such conflict arise the priority of documents shall be as follows: This
Agreement, the County’s RFP together with attachments, Provider’s Proposal
together with attachments.
ii) The Basic Services will be performed by the Provider in accordance with the
following schedule: (Insert task list and milestone dates)
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Milestone
Task NTE Cost Date
A) Consulting and Design Services
A1. Design a Preliminary Fiber Route
A2. Provide a Schedule of Permits
A3. Develop a Detailed Project Schedule
A4. Develop Detailed Pathway Design
A5. Develp a Cable Design Specification
A6. Develop a Total Project Cost Estimate and Quality Review
A7. Develop Job Package
B) Path and Permit Administration
B1. Permit Applications
B2. Pole Attachment Agreements
B3. Easement Packages
B4. Insurance Certificates
B5. Track Permits and Insurances
C) Make-Ready Administration
C1. Make-ready Applications
C2. Utility Make-ready Coordination
D) Demarcation Design
D1. Demarcation Design
E) Construction Management
E1. Project Schedule
E2. Budget Tracking
E3. Contractor Coordination
E4. Bi-Weekly Project Progress Meetings
E5. System Inspection
E6. Verify Contractor Application for Payment
E7. Quality Inspection
E8. Review of System Test Data
E9. System Acceptance
E10. As-Built, GIS, and Facility Management, and Dig Safe Electronic Record
Development
iii) Should County reasonably determine that Provider has not met the Milestone
Dates established in Section 3(a)(ii), County shall notify Provider of the failure to
meet the Milestone Date. The County, at its discretion may provide the Provider
seven (7) days to cure the breach. County may withhold the accompanying
payment without penalty until such time as Provider cures the breach. In the
alternative, upon Provider’s failure to meet any Milestone Date the County may
modify the Milestone Date schedule. Should Provider or its representatives fail to
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cure the breach within seven (7) days , or fail to reasonably agree to such modified
schedule, County may immediately terminate this Agreement in writing, without
penalty or incurring further obligation to Provider. This section shall not be
interpreted to limit the definition of breach to the failure to meet Milestone Dates.
4. Duration of Services
a. Term. The term of this Agreement shall be from June 4, 2018 to completion.
b. Scheduling of Services
i) The Provider shall schedule and perform its activities in a timely manner so as to
meet the Milestone Dates listed in Section 3.
ii) Should the County determine that the Provider is behind schedule, it may require
the Provider to expedite and accelerate its efforts, including providing additional
resources and working overtime, as necessary, to perform its services in
accordance with the approved project schedule at no additional cost to the
County.
iii) The Commencement Date for the Provider's Basic Services shall be June 4, 2018.
5. Compensation
a. Compensation for Basic Services. Compensation for Basic Services shall include all
compensation due the Provider from the County for all services under this Agreement.
The maximum amount payable for Basic Services is three hundred eighty-three thousand
six hundred eighty-eight Dollars ($383,688.00). The maximum amount payable for each
Project Task shall be as shown in Section 3(a)(ii). In the event the amount stated on an
invoice is disputed by the County, the County may withhold payment of all or a portion
of the amount stated on an invoice until the parties resolve the dispute. Provider may
invoice monthly. The amount due for payment shall be eighty-five percent (85%) value
of the portion of the work satisfactorily completed on individual Project milestones as
set out in Section 3(a)(iii). County shall retain fifteen (15%) (the “Retainage”).
Determination of percentages of work satisfactorily completed on individual Project
milestones will be at the discretion of the County based upon the preliminary project
timeline. (For example, the maximum compensation for the acquisition and
administration of Pole Attachment Agreements shall be $8,297.20. Invoices may be
submitted and paid as a percentage of work satisfactorily completed so that, for
example, upon demonstration that half the necessary agreements were completed
$4,148.60 would be invoiced with $3,526.31 due for payment and $622.29 kept as
retainage.) Final payment of the Retainage shall not be due to Provider until thirty (30)
days after final completion of the Basic Services has been satisfactorily completed.
b. Additional Services. County shall not be responsible for costs related to any services in
addition to the Basic Services performed by Provider unless County requests such
additional services in writing and such additional services are evidenced by a written
amendment to this Agreement.
6. Responsibilities of the County
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a. Cooperation and Coordination. The County has designated (the Orange County Chief
Information Officer) to act as the County's representative with respect to the Project and
shall have the authority to render decisions within guidelines established by the County
Manager and/or the County Board of Commissioners and shall be available during
working hours as often as may be reasonably required to render decisions and to furnish
information.
7. Insurance
a. General Requirements. Provider shall obtain, at its sole expense, Commercial General
Liability Insurance, Automobile Insurance, Workers’ Compensation Insurance, and any
additional insurance as may be required by County’s Risk Manager as such insurance
requirements are described in the Orange County Risk Transfer Policy and Orange
County Minimum Insurance Coverage Requirements (each document is incorporated
herein by reference and may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) If
County’s Risk Manager determines additional insurance coverage is required such
additional insurance shall consist of N/A (if no additional insurance required mark N/A
as being not applicable). Provider shall not commence work until such insurance is in
effect and certification thereof has been received by the County's Risk Manager.
8. Indemnity
a. Indemnity. The Provider agrees, without limitation, to defend, indemnify and hold
harmless the County from all loss, liability, claims or expense, including attorney's fees,
arising out of or related to the Project and arising from property damage or bodily injury
including death to any person or persons caused in whole or in part by the negligence or
misconduct of the Provider except to the extent same are caused by the negligence or
willful misconduct of the County. It is the intent of this provision to require the Provider
to indemnify the County to the fullest extent permitted under North Carolina law.
9. Amendments to the Agreement
a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional
compensation or a change in duration of this Agreement shall be made by a written
Amendment to this Agreement executed by the County and the Provider. The Provider
shall proceed to perform the Services required by the Amendment only after receiving a
fully executed Amendment from the County.
10. Termination
a. Termination for Convenience of the County. This Agreement may be terminated without
cause by the County and for its convenience upon seven (7) days prior written notice to
the Provider.
b. Other Termination. The Provider may terminate this Agreement based upon the County's
material breach of this Agreement; provided, the County has not taken all reasonable
actions to remedy the breach. The Provider shall give the County seven (7) days' prior
written notice of its intent to terminate this Agreement for cause.
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c. Compensation After Termination.
i) In the event of termination, the Provider shall be paid that portion of the fees and
expenses that it has earned to the date of termination, less any costs or expenses
incurred or anticipated to be incurred by the County due to errors or omissions of
the Provider.
ii) Should this Agreement be terminated, the Provider shall deliver to the County
within seven (7) days, at no additional cost, all deliverables including any
electronic data or files relating to the Project.
d. Waiver. The payment of any sums by the County under this Agreement or the failure of
the County to require compliance by the Provider with any provisions of this Agreement
or the waiver by the County of any breach of this Agreement shall not constitute a
waiver of any claim for damages by the County for any breach of this Agreement or a
waiver of any other required compliance with this Agreement.
e. Suspension. County may suspend the Basic Services and this Agreement at any time for
County’s convenience and without penalty to County upon three (3) days’ notice to
Provider. Upon any suspension by County, Provider shall discontinue the Basic
Services and shall not resume the Basic Services until notified to proceed by County.
11. Additional Provisions
a. Limitation and Assignment. The County and the Provider each bind themselves, their
successors, assigns and legal representatives to the terms of this Agreement. Neither the
County nor the Provider shall assign or transfer its interest in this Agreement without the
written consent of the other.
b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights
of respective parties hereunder shall be governed by the laws of the State of North
Carolina.
c. Compliance with Laws. Provider shall at all times remain in compliance with all
applicable local, state, and federal laws, rules, and regulations including but not limited
to all state and federal anti-discrimination laws, policies, rules, and regulations and the
Orange County Non-Discrimination Policy and Orange County Living Wage Policy
(each policy is incorporated herein by reference and may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) Any
violation of this requirement is a breach of this Agreement and County may immediately
terminate this Agreement without further obligation on the part of the County. This
paragraph is not intended to limit and does not limit the definition of breach to
discrimination. By executing this Agreement Provider affirms that Provider and any
subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter
64 of the North Carolina General Statutes. By executing this Agreement Provider
certifies that Provider has not been identified, and has not utilized the services of any
agent or subcontractor identified, on the list created by the State Treasurer pursuant to
G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not
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been identified, and has not utilized the services of any agent or subcontractor identified,
on the list created by the State Treasurer pursuant to G.S. 147-86.81.
d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages
with respect to any provision of, or the performance or non-performance of, this
Agreement shall be brought in the General Court of Justice of North Carolina sitting in
Orange County, North Carolina. It is agreed by the parties that no other court shall have
jurisdiction or venue with respect to such suits or actions. Binding arbitration may not
be initiated by either Party, however, the Parties may agree to nonbinding mediation of
any dispute prior to the bringing of a suit or action.
e. Entire Agreement. This Agreement, together with the RFP and its attachments and the
Proposal and its attachments, represents the entire and integrated agreement between the
County and the Provider and supersedes all prior negotiations, representations or
agreements, either written or oral. This Agreement may be amended only by written
instrument signed by both parties. Modifications may be evidenced by facsimile
signatures.
f. Severability. If any provision of this Agreement is held as a matter of law to be
unenforceable, the remainder of this Agreement shall be valid and binding upon the
Parties.
g. Ownership of Work Product. Should Provider’s performance of this Agreement generate
documents, items or things that are specific to this Project such documents, items or
things shall become the property of the County and may be used on any other project
without additional compensation to the Provider. The use of the documents, items or
things by the County or by any person or entity for any purpose other than the Project as
set forth in this Agreement shall be at the full risk of the County.
h. Non-Appropriation. Provider acknowledges that County is a governmental entity, and
the validity of this Agreement is based upon the availability of public funding under the
authority of its statutory mandate.
In the event that public funds are unavailable and not appropriated for the performance of
County’s obligations under this Agreement, then this Agreement shall automatically
expire without penalty to County immediately upon written notice to Provider of the
unavailability and non-appropriation of public funds. It is expressly agreed that County
shall not activate this non-appropriation provision for its convenience or to circumvent
the requirements of this Agreement, but only as an emergency fiscal measure during a
substantial fiscal crisis.
In the event of a change in the County’s statutory authority, mandate and/or mandated
functions, by state and/or federal legislative or regulatory action, which adversely affects
County’s authority to continue its obligations under this Agreement, then this Agreement
shall automatically terminate without penalty to County upon written notice to Provider
of such limitation or change in County’s legal authority.
i. Signatures. This Agreement together with any amendments or modifications may be
executed electronically. All electronic signatures affixed hereto evidence the consent of
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the Parties to utilize electronic signatures and the intent of the Parties to comply with
Article 11A and Article 40 of North Carolina General Statute Chapter 66.
j. Notices. Any notice required by this Agreement shall be in writing and delivered by
certified or registered mail, return receipt requested to the following:
Orange County Provider’s Name & Address
Attention: Bonnie Hammersley Joanne S. Hovis, President
P.O. Box 8181 10613 Concord Street
Hillsborough, NC 27278 Kensington, MD 20895
[SIGNATURE PAGE TO FOLLOW]
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IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder
set their hands and seal, all as of the day and year first above written.
ORANGE COUNTY: PROVIDER:
By: _________________________________
Bonnie Hammersley, County Manager
By: __________________________________
Joanne S. Hovis, President
Printed Name and Title
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Attachment 3
June 5, 2018
Jim Northrup
Chief Information Officer
Orange County Government
Information Technologies
jnorthrup@orangecountync.gov
Subject: Proposed Scope of Work and Price Proposal for Orange County – Town of Hillsborough
Fiber Optic Network
Dear Mr. Northrup:
CTC Technology & Energy (CTC) is pleased to present the requested proposal to support Orange
County with the deployment of the Orange County – Town of Hillsborough fiber optic network
project.
We understand that the County requires an engineering consultant to develop designs, facilitate
permitting, and provide construction oversight support. The attached Scope of Services, Pricing,
and Preliminary Project Timeline are organized according to the tasks defined within the
corresponding Request for Qualifications (RFQ):
A) Consulting and Design Services
1) Design Preliminary Fiber Route
2) Provide a Schedule of Permits
3) Develop a Detailed Project Schedule
4) Develop Detailed Pathway Design
5) Develop the Cable Design Specification
6) Develop a Total Project Cost Estimate and Quality Review
7) Develop Job Package
B) Path and Permit Administration
1) Permit Applications
2) Pole Attachment Agreements
3) Easement Packages
4) Insurance Certificates
5) Track Permits and Insurances
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CTC Proposal to Orange County and the Town of Hillsborough
April 17, 2018
ii
C) Make-Ready Administration
1) Make-ready Applications
2) Utility Make-ready Coordination
D) Demarcation Design
E) Construction Management
1) Project Schedule
2) Budget Tracking
3) Contractor Coordination
4) Bi-Weekly Project Progress Meetings
5) System Inspection
6) Verify Contractor Application for Payment
7) Quality Inspection
8) Review of System Test Data
9) System Acceptance
10) As-Built, GIS, and Facility Management, and Dig Safe Electronic Record
Development
We have performed similar tasks on behalf of public sector clients nationwide. We will efficiently
manage the project, scheduling and attending regular status meetings involving all interested
parties and/or their agents. For each of these meetings, we will prepare and present project
status details, as well as provide meeting minutes and action items shortly after each meeting.
We will provide weekly project, budget, and labor status reports as well as any relevant timeline
updates. We will closely and effectively monitor project schedules, taking corrective action as
soon as it is warranted to ensure a timely completion of the project.
Please do not hesitate to contact me if I can provide any additional information about our
qualifications. We look forward to the opportunity to support the County and Town on this
initiative.
Best Regards,
Matthew DeHaven, Principal
Engineer mdehaven@ctcnet.us |
301.933.1488
17
CTC Proposal to Orange County and the Town of Hillsborough
April 17, 2018
iii
Contents
Scope of Services ............................................................................................................................................ 1
A. Consulting and Design Services ....................................................................................................... 1
B. Path and Permit Administration ..................................................................................................... 4
C. Make-Ready Administration ........................................................................................................... 5
D. Demarcation Design ........................................................................................................................ 6
E. Construction Management ............................................................................................................. 6
Pricing.............................................................................................................................................................. 8
Basis of our Proposal ................................................................................................................................... 9
Preliminary Project Timeline ......................................................................................................................... 10
18
CTC Proposal to Orange County and the Town of Hillsborough
April 17, 2018
1
Scope of Services
The following sections describe our proposed scope of services to accomplish the tasks detailed
in the RFQ.
A. Consulting and Design Services
CTC proposes to initiate this effort by requesting and reviewing pertinent information from the
County. We will then facilitate a kick-off meeting with the County to establish key project
parameters. Specific agenda items will include, but are not limited to:
• Review and refine the project scope of work
• Establish the initial project schedule based on available information
• Assign project points of contact and define communications protocols, including progress
reporting expectations and formats
• Review any additional available infrastructure documentation
• Discuss anticipated network operating model and corresponding impacts to the design
strategy
• Define technical and functional design objectives for the network
• Establish processes for County and Town review of engineering and permitting
CTC proposes to further refine the County’s system-level network design to meet its own
internal needs in a way that is cost-effective to deploy, and that also 1) meets critical
requirements for resiliency of network communications; 2) provides scalability to support the
varying needs of other anchor institutions within the community; and 3) can promote the
County’s economic develop objectives. We understand that the County have explored a range
of technical approaches and network architectures, and will require assistance solidifying these
plans before proceeding with more detailed design efforts.
CTC will advise the County in these matters to ensure subsequent detailed designed tasks are
aligned with County’s desired strategic direction. Our work will build on the strategic planning
and system-level design work we have performed in the past year and a half for the Town of
Hillsborough, so we expect that we can hit the ground running with a firm understanding of the
many priorities and challenges the County seeks to address with this project.
We understand that the requested design is limited to the physical layer of the network (conduit,
fiber, etc.), and does not necessarily include network electronics—but that the design must
consider current and emerging network technologies in developing the physical-layer network
19
CTC Proposal to Orange County and the Town of Hillsborough
April 17, 2018
2
topology. CTC will prepare a system-level design, including applicable schematics and/or
specifications identifying key system-level parameters impacting later design phases, such as:
• The type and quantity of fiber optic components and related components (termination
panels, connector types, splice enclosures, etc.)
• Preliminary fiber routes
• The selection of a candidate hub location(s) and requirements for physical network path
diversity
• Logical backbone network schematics
• A reference design encompassing all key design parameters for all applicable network
layers
Using the County’s (and Town’s) GIS base maps, our existing high-level route maps, and any
additional guidance received from the County, a CTC outside plant engineer will conduct an on-
site field verification and survey of the fiber routes. The CTC engineer will walk out the routes,
input GPS coordinates, and photograph, sketch, and take detailed notes on topography, rights-
of-way, road crossings, railroad crossings, “hydro lines” (e.g., creeks, streams, rivers), and “hydro
areas” (e.g., wetlands, bodies of water).
The field survey will include measuring the green space available within the right-of-way for
placement of conduit, and recording other pertinent details, which may include:
• Storm drains
• Edge of pavement
• Water and sewer lines
• Slack storage
• Splice cases
• Vault/hand-hole locations
• Required hardware
• Building entry points
• Private roads and rights-of-way
To inform our detailed design efforts, CTC will determine permits required for construction of
the network, to include any right-of-way encroachment permits and utility easement
modifications. Based on our field verification, we will prepare a list of required permits. CTC will
document and report potential barriers to construction, such as environmental protection areas.
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CTC Proposal to Orange County and the Town of Hillsborough
April 17, 2018
3
CTC shall provide preliminary engineering designs for County and Town review and approval.
These designs typically include:
• Running line of fiber and conduit/aerial strand
• Road names
• Railroads and crossings
• Fixed markers/significant landmarks (e.g., fire hydrants, valves, poles)
• Environmental protected areas (e.g., wetlands, bodies of water)
• Flood plains
• Easements
• Rights-of-way
• Fiber cable type and placement
• Any applicable public utilities or assets
• Any applicable private utilities or assets
• Termination points
• Fiber entry and installation, as applicable
CTC will prepare complete engineering work documents for the pathway design (aerial and
underground), cable design specification, and cost estimates, to include:
• Engineering detail sheets/“typicals” (i.e., the standard set of required construction
parameters, covering details such as methods for utility pole attachment, depth of
conduit placement, and type of hand-hole specifications, which will accompany all
engineering prints)
• GIS-based network maps
• Permit submissions/CAD engineering prints
• Material specifications
• Bill of Materials (BOM)
• Deployment cost estimates
• Splice matrices
• Network logical (“stick”) schematics
CTC will produce a job package containing “Issued For Construction” (IFC) EWDs, including a final
BOM, itemized cost estimates, proof of permit issuance, and approved engineered drawings,
splice matrices, material specifications.
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CTC Proposal to Orange County and the Town of Hillsborough
April 17, 2018
4
CTC will also assist the County through a procurement process for the construction of the fiber
network. For a competitive procurement, CTC will assist with the preparation of an Invitation
for Bids (IFB) or Request for Bids (RFB) for construction of the network based on approved
engineering designs, to include technical specifications, scope of work language, and evaluation
criteria. As part of this task, CTC will assist in responding to vendor questions during the bid
process and/or preparing IFB addenda, as needed. CTC will then assist with the review and
evaluation of bids received by the County, to include preparing required scoring matrices
and/or evaluation guidelines.
B. Path and Permit Administration
CTC will initiate and manage the submissions of permit applications mutually agreed to being
required for the project, and will track each application through to approval.
To ensure the timely approval of our permit applications, we will follow-up on issues raised by
the permitting authorities. When an issuing entity identifies any concerns in its initial review of a
permit application, the reviewer will typically return the plans, send an email about the issue, or
call the engineer or project coordinator to discuss the concern. If an application or portion of an
application were returned to us, our project coordinator would discuss the necessary changes
(e.g., corrections, questions) with the project engineer, who would then make appropriate
revisions and resubmit the application (if necessary), or simply email or call the permit reviewer
to provide the information requested.
The County’s (and Town’s) current system-level network design requires multiple railroad and
bridge crossings. The specific crossing locations impact the route design and must be vetted as
early in the project timeline as possible. Railroad crossings generally each require the execution
of an agreement to obtain the necessary licenses and permits. Additionally, railroads generally
require submission of an engineering design specific to each crossing as part of the permitting
process.
CTC will facilitate these railroad crossings by performing the following:
• Verifying ownership of each railroad crossing and reviewing any available application
submission requirements
• Performing site surveys to make relevant measurements and, to the extent possible,
identifying and documenting existing aerial and underground crossings
• Obtaining standard Occupancy/Encroachment Agreements from the railway owner for
County and Town review, signature, and/or negotiation, and providing guidance to the
County and Town regarding any technical concerns and alternatives
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CTC Proposal to Orange County and the Town of Hillsborough
April 17, 2018
5
• Preparing and submitting application forms and required technical exhibits
The County will be responsible for any related fees required by the railway owners.
CTC will perform an environmental desk review to assess in detail the potential for environmental
impact, verifying and optimizing the network routes against available databases of wetlands,
floodplains, historic preservation areas, endangered species territories, and other protected
resources. We will also engage the North Carolina Department of Environmental Quality (DEQ)
and/or the U.S. Army Corps of Engineers for initial consultation to review our preliminary
findings, and to determine the need to initiate formal permit application processes with either
or both entities. If needed, on an optional basis, we will prepare required environmental permit
applications and track those applications through to approval.
CTC will oversee the administration of pole attachment and underground agreements required
for the project.
CTC does not anticipate the requirement for easement packages; these are typically not needed
for middle mile fiber optic deployment. However, if, based on the final designs, easement
packages are required, CTC will develop them.
CTC will review insurance certificate requirements in the construction contractor procurement
documentation for adequate terms. Once the County has selected a contractor, we will
compare the terms provided with the requirements and track any changes from the contractor.
CTC will not be responsible for evaluating any claims against insurances.
C. Make-Ready Administration
CTC will perform the engineering necessary to complete the pole attachment applications
according to the requirements of the ratified pole attachment agreements provided by the
County and Town. We anticipate this will include the measurement of existing pole attachments
and documenting related physical attributes (guys, grounding, anchors, etc.). The proposed
scope and pricing anticipates that the make-ready engineering, including any required structural
load and cable sag analysis, will be performed by the pole owner.
CTC’s engineers will coordinate and conduct meetings and ride-outs with the construction
contractor and utility pole owner to gather information for pole owner approvals and licensing.
We will also coordinate the payment by the County and Town of any engineering fees from local
utilities. Data from these activities will inform the Task A deliverables and pole attachment
applications.
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CTC Proposal to Orange County and the Town of Hillsborough
April 17, 2018
6
CTC will track pole attachment applications, the status of make-ready work reported by the pole
owners, payments, and final licensing issued.
D. Demarcation Design
CTC will prepare detailed designs for the building entry and demarcation for up to 19 fiber
termination points. We will work with County staff to determine optimal termination points,
and will survey and document the inside plant pathway from each termination point to the
point of building ingress. Where necessitated by functional requirements for network resiliency,
this will include identifying physically diverse entry points and inside plant pathways.
Our designs will detail the specifications for any applicable termination panel hardware, cable
management, conduit pathway (including requirements for rigid metallic conduit, firestopping,
and core drilling), and related workmanship.
E. Construction Management
CTC will serve as the owner’s representative overseeing the performance of the selected fiber
construction Contractor to the extent needed to augment the County’s own project manager
and/or inspectors. Construction management activities will be dependent on the selected
construction vendor’s County-approved schedule and scope of work. To provide the County
with a potential timeline for our services, we a construction and acceptance schedule of
approximately 29 weeks.
CTC will provide the following services during construction management.
• Attend a project kick-off meeting, and facilitate regular project status conference calls
with the Contractor and County and City.
• Review and approve project timelines for engineering and construction prepared by the
Contractor
• Review Contractor construction management and safety plans
• Develop quality assurance inspection checklists to facilitate construction oversight
• Perform onsite inspection during construction for safety. workmanship and adherence to
design specifications
• Perform X NUMBER of onsite post-construction inspection for compliance with the
approved designs and workmanship, to include a detailed review of accuracy and
completeness for a sampling of as-built documentation provided by the Contractor; this
may include verifying
24
CTC Proposal to Orange County and the Town of Hillsborough
April 17, 2018
7
slack loop cable lengths, verifying proper bonding/grounding, and verifying the location
of outside plant assets (splice enclosures, slack loops, hand-holes, etc.) using precision
GPS receivers
• Review Contractor construction invoices for consistency with design and observed
construction progress
• Review all Contractor-provided fiber optic performance test data, and perform
independent testing (OTDR and power meter) for a suitable sampling to validate
Contractor-provided test data
• Prepare a comprehensive report documenting the results of our test data review,
independent testing, and post-construction inspection to provide verification that the
network, as installed, is suitable for the County’s and Town’s purposes and conforms to
the approved final design
CTC will produce final as-built revisions to applicable EWDs, to include construction CAD prints,
GIS data, and splice matrices/schematics. We will prepare final GIS and facility documentation
to support locating in response to underground utility locate (“811”) locate requests.
As-builts will be based on field data collected by the County’s construction Contractor. We
anticipate the County will require their construction Contractor to provide “redlines” of
construction prints and/or electronic data detailing final as-built conditions, such as:
• Conduit placement depth and/or offset measurements;
• GPS coordinates of hand-holes
• GPS coordinates of conduit paths and/or location data from directional boring guidance
systems
• Cable slack coil lengths / fiber cable sequential footage markings
25
CTC Proposal to Orange County and the Town of Hillsborough
April 17, 2018
8
Pricing
I CTC proposes the following cost per task:
26
CTC Proposal to Orange County and the Town of Hillsborough
April 17, 2018
9
Basis of our Proposal
• The project scope consists of an estimated 28.0 route miles of new fiber to interconnect
19 facilities, and includes permitting support for up to two railroad crossings.
• CTC’s billing rates are inclusive of all expenses, including travel.
• CTC reserves the right to modify roles and responsibilities of personnel upon County
project management approval.
• Any optional or additional tasking will be authorized by mutual agreement of the County
and CTC and will be documented in conjunction with the Scope of Services by a written
change order.
• CTC can provide services for optional tasks and subtasks for an additional mutually agreed
to cost or on a time and materials basis at the following fully burdened hourly rates:
Labor Category Rate
Director of Engineering $161.88
Director of Business Consulting $161.88
Principal Engineer $152.63
Telecommunications Engineer III $145.00
Telecommunications Engineer II $130.00
Telecommunications Engineer I $115.00
Principal Analyst $165.00
Analyst III $145.00
Analyst II $130.00
Analyst I $115.00
Telecommunications Technician $95.00
Engineer Aide II $70.00
Engineer Aide I $60.00
Senior Inspector $80.00
Staff Inspector $70.00
• County will provide an escort and/or obtain prior permission to enable CTC staff to
perform site surveys on municipal and/or private property, where required.
• CTC assumes that P.E. stamps and signatures are not required on any of the drawings. If
requested, CTC can provide P.E. review and stamps.
• CTC and County will develop a mutually agreed-upon list of industry standards that must
be met in the project.
• Delays to the program schedule by the County, Contractor, or CTC will be brought to the
attention of the County’s project manager.
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CTC Proposal to Orange County and the Town of Hillsborough
April 17, 2018
10
Preliminary Project Timeline
The attached chart provides an estimated timeline for the execution of the project organized
according to the tasks detailed in the RFQ, spanning from design to construction phases, based
on our experiences with similar projects.
We estimate the project will require a period of approximately six months from project
initiation to completion of construction bid specifications, and includes estimated timeframes
for negotiation of necessary utility pole attachment agreements and associated make-ready
engineering to be performed by the utility pole owners. Actual timeframes will depend on a
number of factors ranging from existing utility pole conditions and congestion of underground
ROW, to permitting requirements and cooperation of railway owners.
28
ID Name Duration Start Finish Half 2, 2018 Half 1, 2019 Half 2, 2019
A M J J A S O N D J F M A M J J A S O
1 Orange County/Hillsborough, NC
Fiber Optic Network Design,
Permitting, & Construction
Administration
2 Task A: Consulting and Design
Services
3 Request and review
information from County/Town
336 days Fri 6/1/18 Fri 9/13/19
138 days Fri 6/1/18 Tue 12/11/18
5 days Fri 6/1/18 Thu 6/7/18
4 Project initiation tasks and
kickoff meeting
5 Design preliminary fiber route
/ ROW research
1 day Fri 6/8/18 Fri 6/8/18
15 days Mon 6/11/18 Fri 6/29/18
6 Develop projected schedule for 2 days Mon 7/2/18 Tue 7/3/18
permits
7 Detailed project schedule 3 days Wed 7/4/18 Fri 7/6/18
8 Develop detailed aerial and
underground pathway designs
75 days Mon 7/9/18 Fri 10/19/18
9 Conduct initial ride‐out to
review route and poles
5 days Mon 7/9/18 Fri 7/13/18
10 Assess feasibility of aerial
along standalone County
routes
5 days Mon 7/16/18 Fri 7/20/18
11 Create utility pole "stick"
drawings
15 days Mon 7/23/18 Fri 8/10/18
Critical
Critical Split
Task
Split
Milestone
Slack
Slippage
Summary
Project Summary
Rolled Up Critical
Rolled Up Critical Split
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
29
ID Name Duration Start Finish
12 Generate detailed designs 45 days Mon 7/23/18 Fri 9/21/18
13 Generate CAD prints 15 days Mon 9/24/18 Fri 10/12/18
Half 2, 2018 Half 1, 2019 Half 2, 2019
A M J J A S O N D J F M A M J J A S O
240 d
14 Update design
documentation based on
make‐ready assessments
5 days Mon
10/15/18
Fri 10/19/18
65 days
Critical
Critical Split
Task
Split
Milestone
Slack
Slippage
Summary
Project Summary
Rolled Up Critical
Rolled Up Critical Split
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
15 Develop the cable design
specification
10 days Mon 7/9/18 Fri 7/20/18
16 Develop a total project cost
estimate and quality review
10 days Mon
10/22/18
Fri 11/2/18
17 Review designs and cost
estimate with County/Town
5 days Mon 11/5/18 Fri 11/9/18
18 Update designs and cost
estimate
5 days Mon
11/12/18
Fri 11/16/18
19 Final detailed designs and cost
estimate
0 days Fri 11/16/18 Fri 11/16/18
20 Develop bid package 17 days Mon 11/19/18 Tue 12/11/18
21 Finalize drawings for
inclusion in procurement
document
5 days Mon
11/26/18
Fri 11/30/18
22 Develop bid specifications /
BOM
10 days Mon
11/19/18
Fri 11/30/18
23 County/Town review of bid
package
5 days Mon 12/3/18 Fri 12/7/18
30
ID Name Duration Start Finish Half 2, 2018 Half 1, 2019 Half 2, 2019
A M J J A S O N D J F M A M J J A S O
24 Update bid package per
review
2 days Mon
12/10/18
Tue 12/11/18
25 Final bid package 0 days Tue 12/11/18 Tue 12/11/18
26 Task B: Path and Permit
Administration
237 days Mon 7/2/18 Tue 5/28/19
27 Initial conultations with permit 10 days Mon 7/16/18 Fri 7/27/18
authorities / compile
application requirements
295 d
28 Prepare permit applications 10 days Mon
10/22/18
Fri 11/2/18 225 d
29 Submit permit applications 0 days Wed 3/27/19 Wed 3/27/19
30 Negotiate pole attachment 30 days Mon 7/2/18 Fri 8/10/18
agreement(s)
31 Prepare easement packages (if 45 days Mon Fri 12/21/18 190 d
necessary)
32 Request required insurance
certificates
10/22/18
5 days Wed 2/20/19 Tue 2/26/19 143 d
33 Track permits and insurances 45 days Wed 3/27/19 Tue 5/28/19 78 da
34 Task C: Make Ready
Administration
110 days Mon 8/13/18 Fri 1/11/19
35 Prepare and submit pole
attachment applications
10 days Mon 8/13/18 Fri 8/24/18
36 Pole owner attachment
application processing /
make‐ready engineering
35 days Mon 8/27/18 Fri 10/12/18
Critical
Critical Split
Task
Split
Milestone
Slack
Slippage
Summary
Project Summary
Rolled Up Critical
Rolled Up Critical Split
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
31
ID Name Duration Start Finish
37 Utility make ready coordination 100 days Mon 8/27/18 Fri 1/11/19
38 Fee coordination 35 days Mon 8/27/18 Fri 10/12/18
39 Joint ride‐out coordination 35 days Mon 8/27/18 Fri 10/12/18
Half 2, 2018 Half 1, 2019 Half 2, 2019
A M J J A S O N D J F M A M J J A S O
35 days
240 d
240 d
40 Make-ready construction 65 days Mon
10/15/18
Fri 1/11/19 175 d
41 Task E: Demarc Design 25 days Mon 10/22/18 Fri 11/23/18
42 Peform site surveys 10 days Mon 10/22/18 Fri 11/2/18
43 Inside plant design for sites 5 days Mon 11/5/18 Fri 11/9/18
44 Review design with
County/Town
5 days Mon
11/12/18
Fri 11/16/18
45 Update design 5 days Mon 11/19/18 Fri 11/23/18
46 Final demarcation design 0 days Fri 11/23/18 Fri 11/23/18
47 Fiber construction contractor bid
process (County/Town‐led)
50 days Wed 12/12/18 Tue 2/19/19
48 Procurement process 30 days Wed 12/12/18 Tue 1/22/19
49 Select contractor / negotate
contract
50 Task D: Construction
Management**
51 Review Contractor
documentation
52 Develop project plan including
schedule
20 days Wed 1/23/19 Tue 2/19/19
148 days Wed 2/20/19 Fri 9/13/19
5 days Wed 2/20/19 Tue 2/26/19
2 days Wed 2/27/19 Thu 2/28/19
Critical
Critical Split
Task
Split
Milestone
Slack
Slippage
Summary
Project Summary
Rolled Up Critical
Rolled Up Critical Split
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
32
ID Name Duration Start Finish
53 Construction kickoff meeting 1 day Fri 3/1/19 Fri 3/1/19
54 Budget tracking 20 wks Mon 3/4/19 Fri 7/19/19
55 Contractor coordination 20 wks Mon 3/4/19 Fri 7/19/19
Half 2, 2018 Half 1, 2019 Half 2, 2019
A M J J A S O N D J F M A M J J A S O
8 wks
8 wks
56 Bi‐weekly project progress
meetings
57 System inspection during
construction
58 Verify contractor application
for progress payments
20 wks Mon 3/4/19 Fri 7/19/19
20 wks Mon 3/4/19 Fri 7/19/19
20 wks Mon 3/4/19 Fri 7/19/19
8 wks
8 wks
59 Quality inspection/punchlist
closeout
2 wks Mon 7/22/19 Fri 8/2/19
60 Review of system test data /
compile redlines from
constrution contractor
2 wks Mon 8/5/19 Fri 8/16/19
61 As‐built, GIS and facility
management, Dig Safe
electronic record development
15 days Mon 8/19/19 Fri 9/6/19
62 Facilitate construction final
approval
5 days Mon 9/9/19 Fri 9/13/19
63 Final system approval 0 days Fri 9/13/19 Fri 9/13/19
64
65 *Actual schedule based on
County/Town procurement
Critical
Critical Split
Task
Split
Milestone
Slack
Slippage
Summary
Project Summary
Rolled Up Critical
Rolled Up Critical Split
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
33
ID Name Duration Start Finish Half 2, 2018 Half 1, 2019 Half 2, 2019
A M J J A S O N D J F M A M J J A S O
66 **Actual schedule will be based on
approved construction contractor's
final schedule
Critical
Project Summary
Manual Summary Rollup
Critical Split Rolled Up Critical Manual Summary
Task Rolled Up Critical Split Start-only
Split Inactive Task Finish-only
Milestone Inactive Milestone External Tasks
Slack Inactive Summary External Milestone
Slippage Manual Task Deadline
Summary Duration-only Progress
34