HomeMy WebLinkAboutAgenda - 03-31-2005-7ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 31, 2005
Action Ager
Item No.
SUBJECT: School Capital Funding Priorities
DEPARTMENT: Manager/Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
3/14/05 OCS Superintendent Letter
3/08/05 CHCGS Staff Memo
INFORMATION CONTACT:
John Link or Rod Visser, 245-2300
Donna Dean, 245-2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To receive reports from the two school systems outlining their anticipated ten
year capital funding priorities.
BACKGROUND: On several occasions in recent months, and particularly during the annual
planning retreat in January 2005, the Board of Commissioners stressed the importance of
evaluating proposed County and School capital projects for the 2005-15 Capital Investment
Plan (CIP) cycle on the basis of their relative priorities.. The Manager and staff discussed this
expectation during regular monthly meetings in January and February 2005 with the School
Superintendents and staffs.
Bath school systems have developed and transmitted to County staff lists of their capital
fianding priorities for the next ten years. Presumably, these priorities will be reflected in the
requested CIPs that both school systems will present to the BOCC later in Spring 2005. Those
CIPs will be developed based on the ten year estimated capital funding allocations that will be
determined after the BOCC reviews and approves an approach for implementing the Board's
recently adopted policy related to a 60-40 targeted capital funding split between School and
County capital projects.
The County's recommended capital funding priorities will be developed based on the Board's
consideration and discussion elsewhere on this March 31 agenda of the County's space needs
update. Those priorities will be incorporated in the Manager's Recommended 2005-15 CIP,
tentatively slated for presentation to the BOCC in April 2005.
FINANCIAL IMPACT: There is no direct financial impact associated with this item at this
time. However, these priorities will shape the multi-million dollar 2005-15 School Capital
Investment Plans that will be developed, presented, and reviewed during the next three months.
RECOMMENDATION(S): The Manager recommends that the Board receive the reports for
information only at this time.
~,~~°~'~~r~ ®rattge ~ountp ~c~jooi~ 3
200 ~Ea~t 'ding street
°~, `~~~ ~il[s6nr0ugtj, ~ttC 27278
~~~
Dr. Shirley Carraway (919) 732-8126 Telephone
Superintendent (919)732-8120 Fax
www.orange.kl2.nc.us
Mazch 14, 2005
Mr. John Link, County Manager
Orange County
P.O. Box 8181
Hillsborough, NC 27278
Dear Mr. Link,
Attached is the Orange County School's CIP prospective projects for 2005 - 2015. Please note that new
facilities, renovations and recurring projects were combined with all prioritized to enable us to ensure that
projects that are essential to this district receive funding consideration first.
Each project listed has been carefully thought out and is a part of the system's ongoing plan for renewal
and upkeep. The Cedaz Ridge High School debt service has been listed for each year through 2010-2011,
not a part of the number priorities, but as a reminder of the Orange County Board of Education's formal
request that the Boazd of County Commissioners reconsider the capital funding policy to finance the debt
from unrestricted funding services before the appropriation of funds for county and school capital
projects.
Thank you for your consideration of our capital needs.
Sincerely,
Shirley~amaway, Ed,D.
Superintendent
/pmc
ec: Orange County Board of Education
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~_ 8_ps~q ,ocM;Ch. Hill ! C'3YfbQ ro John Link 9i9 969 ?47> _ ~! 'r
~y
Chapel Hilt - Carrboro City Schools
Lincoln Center, Merritt Mill Road
Chapel Nill, NC 27516
Telephone: (919) 967-8211
Fax: (9'19)933-4560
Neit Pedersen, Superintendent Nettie Collins-Hart, Assistant
Superintendent for Instructional Services
Ray Reitz, Chief Technology Officer Steve Scroggs, Assistant Superintendent
for Support Services
To: John Link
Orange County Manager
From: Steve Scroggs
Assistant Superintendent for Support Services
Re: Proposed Capital Investment Plan Priorities
Date: March 8, 2005
Attached you will find the Boazd of Education's prioritized list of Capital Investment
Plan projects for the 2005-2015 CIP cycle.. This report has been prepazed in accordance
with directions from the Connty Manager's Office. The Boazd of Education approved
the proposed listing during the March 17, 2005 regularly scheduled meeting.
An electronic copy of this information has been provided for your use as well.
Please feel free to contact Steve Scroggs if you have any questions.
Thank you for your help and support in this project.
3- 3-^_5; tt.9,M;Ch.. HIII ~ Cdr rboro John Link St9 _o_ 2ai~ e 2/ i
Chapel Hill - Carrboro City Schools ' 7
Lincoln Center, Merritt Mill Road
Chapel Hill, NC 27516
Telephone: (919) 967-621'1
Fax: (919)933-4560
Neii Pedersen, Superintendent Nettie Collins-Hart, Assistant
Superintendent for Instructional Services
Ray Reitr, Chief Technology Qfficer Steve Scroggs, Assistant Superintendent
for Support Services
To: Neil G. Pedersen
Superintendent
From: Steve Scroggs
Assistant Superintendent for Support Services
Re: Capital Investment Plan
Date: February 23, 2005
We have prepazed a preliminary proposal for the 2005-2015 Capital Investment Plan, prepazed
in accordance with directions from the County Manager's Office. The process for submitting the
plan has changed from previous years, The initial plan to be submitted is to include items in
three categories: ongoing capital projects; major projects at existing facilities; and new facilities
and SAPFO required facilities. The maintenance projects are to be prioritized by yeaz and
submitted without corresponding budgets.. Each category is explained more fully below.
Attached is the Preliminary County Schools CIP and Budget Timeline. The C1P priorities aze
due to the Orange County Budget Office by Mazch 15. Discussion by the BOCC will take place
on Mazch 22 and funding levels determined. After those discussions, the District will submit a
complete CR' by April 25 and present the plan at a BOCC CIP work session on May 5. The
Budget adoption, including the C1P is scheduled for June 23, 2005.
On-Going Projects
This is a category for projects that recur annually.. Some of these are not clearly defined at the
beginning of the budget cycle but the needs have been consistent. This list is not prioritized
because all of these are necessary ongoing projects.
• ADA Requirements funds the needs of handicapped students or staff throughout the District.
• Abatement Projects assist in the removal of floor rile and soffits that may contain asbestos.
• Indoor Air Quality provides funding for the District's extensive testing program and for
remediation efforts when problems are found..
• Mobile Units /Temporary Space projects include mobiles bought by the District for
placement at schools and rental space for staff overloads throughout the District.
• Technology funds are always required to keep pace with the ever changing world of
technology as well as for maintaining the current system,
Prioritized Major Projects
Previous CIPs have been divided by project type without prioritization across categories, The
County Manager has requested that these projects now be prioritized by need. The projects
below ue listed in priority order.. The prioritization of these projects is based on health and
safety fast, ]earning environment second and other facility needs third.. Throughout the list you
will find that fire panels, HVAC, roofs and carpet replacements come before casework and
window replacements.. It should be noted that we consider all of these projects important.
~- o-O5:t~+9GIJ.; CIS. 4ill ..zr rooro Jonn ~inH; ,c,o cso ?4,c - 3;
SAPFO and Facility Needs /
This category addresses new facilities for the District and reviews each project separately.
High School no 3 is projected to be bid in March of this year. Present projections have the
school coming in over budget, Recent school construction bids have come in higher than the
projected $121.01 per squaze foot projection made by the estimators in 7uly of 2004. The recent
Orange County Middle School came in over $130.00 per square foot.. An additional $10,00 per
square foot construction cost would add $ 1,622,850 to the budget,
Elementazy no. 10 is now scheduled to open in August 2009 and a commitment for funding has
been expressed by the County Commissioners and manager. With capacity calculated on the
basis of 23 students per class in K-3 and using SAPFO projections for growth, the elementazy
capacity will pass the SAPFO linrits in 2008-2009..
The First School, a joint project just entering the concept phase, would be a partnership with
Frank Porter Graham Child Development Center for a school starting with three year olds and
finishing in second grade. The kindergarten, first and second grade classes would constitute half
a school with four projected classrooms at each grade.
The District still has a need for a new central office facility. Lincoln Center has outgrown its
capacity to house the central office administrators and workers who need to be there. When
Lincoln was converted to a central office in 1976, there were only 5,300 students in the District,
we now approach 11,000 and the number requires additional central office support, Previously
some central office staff could be housed in the schools and some still aze, but overcrowding at
the school level has forced most of those people out. In response the District is currently renting
three different locations to handle the overflow. The 2004-2014 CIP includes funding below the
line (unfunded) for a new office facility. The total included in the unfunded section is
$6,297,280.
The District has recommended the conversion of Lincoln Center back to a school function in
future yeazs, That would have to take place afrer a new central office is completed, Lincoln's
central location, in close proximity to the LTNC. campus, Franklin Street, the bus line and student
bearing neighborhoods, would make an excellent educational facility for students.
The District has experienced two years of enrollment decline at the middle school level and a
slowing of growth at the elementary level. Those two factors have pushed the need for new
middle school capacity unti12014-15.
The CII' should recognize the District's commitment to our older facilities and will strive to
keep them technologically up to date as well as providing safe and secure learning environments
for our students and staff.
Mr. Scroggs and Mr. Mullin will be present to answer any questions you may have,
Resolution: Be it, therefore, resolved that the Boazd of Education approves the priorities
for ClP projects to be forwarded to the BOCC with the above amendments
.- 2-~>i 11:1®4M: Ch.. Hill ~ C'd YYbOfO JOhl1 Llltk :9th 98e "c~~^
CHAPEL HILL - CARRBORO CITY SCHOOLS
CAPITAL INVESTMENT PLAN
NEW FACILITIES
New school facilities are required by SAPFO to accommodate student growth projections.
Listed below are the required new schools and other district facility needs,
Year Capital Project
2005-06
2006-07
2007-08 High School #3 Opens
2008-09
2009-10 Elementary School #10/First School Opens
2010-11 New Central Office
2011-12 Conversion of Lincoln Center to an Educational Facility
2012-13
2013-14
2014-15 Middle School #5 Opens
_- 5-O5:tt t4AM:Ch. HIII i Cdr rooro John link ,~t9 96°_ 2»7,
CHAPEL HILL - CARRBORO CITY SCHOOLS
CAPITAL INVESTMENT PLAN
ONGOING CAPITAL PROJECTS
Ongoing Capital Projects are required each year.
Year Capital Project
All Years ADA Compliance
Abatement Projects
Indoor Air Quality Improvements
Mobile Classrooms
Technology
[g
5/ ,
~- o-O5:>> i9=i~n:Cn. Nisi i Car rnoro JOnn L~ni< 9~9 969 2z~=
CHAPEL HILL • CARRBARO CITY SCHAOLS
CAPITAL INVESTMENT PLAN
MAJOR CAPITAL PROJECTS -PRIORITY ARDER
Renovations and maintenance of existing facilities to maintain safe and efficient buildings.
Year
Capital Protect
2005-06 Phlllips: HVAC Replacements and EMS
Seawall: Bathroom Heat and Hot Water
FP Graham: Roof Replacement
Kitchen AC Systems: 5 remaining schools
Security System Enhancements at Schools
Elementary School Playgrounds: 4 schools
FP Graham: Boiler Replacement
Elementary Schools Classroom Garpet Replacement
FP Graham: Classroom Casework
Phlllips: Support Area Improvements
Estes Hills: Campus Ganopies, Doors, Hardware
Seawall: Replace Windows-Classroom antl General Areas
Phillips: Replace W IndowsClassroom and General Areas
CHHS: Doors/Hardware Replacements
CHHS: Window Replacements
2006-07 CHHS: Roof Replacements - CA Bld
Ephesus: Update Fire Panel
CHHS: Electrical Upgrades and Increased Dlst.
Phlllips: Increase Electrical Distribution
Ephesus: Media Center Improvements
Culbrelh: Replace Windows-Classroom and General Areas
FP Graham: Bathroom renovations
Culbreth: Furniture Replacement
Phillips: Doors and Hardware
CHHS: Repair/Pave Student and Teacher lots
McDougle Middle: Tennis Ccurts, Basketball Goals
2007.08 Phlllips: Roof replacement - New W Ing/Auditorium
CHHS: C.A Bld. replace electric heat
CHHS: Cultural Arts Building-Lobby, Restroom Imp
Seawall: Repair/Pave Driveways and Lots
CHHS: Field Imp., Bleachers, Gym Flr, Field Lights
Culbreth:Track Resurtace, Bleachers. Gym Flaor
2008-09 Estes Hills: Roof Replacement
McDougle Middle: Roof Seals and Repairs
Lincoln Center: Warehouse Roof
Ephesus; Repair/Pave Ddveway and Lots
Phillips/Smith: Gym Acoustical Improvements
CHHS: Dance and Weight Room Floor Replacements
2009-10 Glenwood: Root Replacement Primary Building
ECHHS: Roof Seals and Repairs
CHHS: Replace Light FiMUres
Gulbreth: Doors end Hardware
ECHHS: Field Improvements
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2010-11 Phillips: Replace Light Fixtures
Seaweil: Replace Light Fixtures
FP Graham: Replace Light Fixtures
Phlliips: Gymnasium Bleachers and Floor
McDougle Campus: Repair/Pave Driveways & Lots
McDougle Middle: Auditorium Addition
2011-12 Culbreth: Replace Light Fixtures
Scroggs: Field Improvements
2012.13 Seaweil: Roof Replacements
Ephesus: Replace Light Fixtures
Culbreth: Science Lab Renovation/Addltion
2013-14 Field Bathrooms: Culbreth, McDougle, Phillips
2014.15 Smith/CHHS: Flsid Bathroom/Concession
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