HomeMy WebLinkAboutAgenda - Item 8-k - Contract Amendment - Clean Harbors Environmental Services
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 19, 2018
Action Agenda
Item No. 8-k
SUBJECT: Contract Amendment - Clean Harbors Environmental Services
DEPARTMENT: Solid Waste
ATTACHMENT(S):
1. Contract Amendment #3
2. Summary of Previous Contract
Documents
INFORMATION CONTACT:
Robert Williams, 919-968-2885
John Roberts, 919-245-2318
PURPOSE: To approve an amendment to the contract with Clean Harbors Environmental
Services, a Massachusetts corporation, for the Collection, Processing and Disposal of
Household Hazardous Wastes.
BACKGROUND: Since 2003, the County has operated a permanent household hazardous
wastes collection program on the landfill site at Eubanks Road through contract services.
Following a request for proposals in 2012, Clean Harbors Environmental Services was awarded
a contract to collect, process and dispose of household hazardous wastes for a five year period
with the County having the option to extend the contract for two (2) additional two (2) year
periods. In 2012, the contract was amended to expand the program to include collection at the
Walnut Grove Waste and Recycling Center. A two year extension of the contract was approved
in 2017.
Under the original contract, either party has the right to terminate the contract with 30 days’
notice. In May 2018, Clean Harbors notified the County of its intent to terminate the Contract as
of July 1, 2018. However, Clean Harbors also provided a price structure setting forth a rate
increase whereby it is willing to continue the Contract until July 1, 2019. It is proposed that the
County amend the contract with Clean Harbor to continue for the additional year while the
County considers options for future household hazardous wastes collection.
FINANCIAL IMPACT: The Department estimates an annual increase of $63,000 in additional
operating costs due to the increased rates by the vendor. For FY 2017-18, the Department
budgeted $240,000 to cover contractual costs. For FY 2018-19, the Department increased the
household hazardous wastes collection budget to $287,000 in anticipation of cost increases due
to additional operating hours and increased usage of the household hazardous wastes
collection facility. As amended, the cost for household hazardous wastes collection is projected
to increase to $350,000 pending approval of this amendment.
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In an effort to find more favorable pricing and keep costs at current levels, the Department is
moving forward with issuing a request for proposals (RFP) for household hazardous wastes
collection services. If more favorable prices are not found through the RFP process, the
Department will seek a budget amendment to cover the projected overage in the fall of 2018.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to
this item:
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures, incomes
and educational levels with respect to the development and enforcement of
environmental laws, regulations, policies, and decisions. Fair treatment means that no
group of people should bear a disproportionate share of the negative environmental
consequences resulting from industrial, governmental and commercial operations or
policies.
RECOMMENDATION(S): The Manager recommends that the Board approve the contract
amendment to the Contract with Clean Harbors Environmental Services for the loading,
transporting, and disposal of household hazardous wastes and authorize the Manager to
execute the contract amendment on behalf of the Board.
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Attachment 1
NORTH CAROLINA
ORANGE COUNTY CONTRACT AMENDMENT #3
THIS CONTRACT AMENDMENT ("Amendment") is made and
entered into this ___ day of ___June__ 2018 by and between ORANGE
COUNTY (hereinafter referred to as "County") and Clean Harbors
Environmental Services, Inc. (hereinafter referred to as "Provider").
WITNESSETH:
THAT WHEREAS, the County and Provider entered into a contract dated
May 15, 2012 amended by addendum September 5,
2013 and again on June 1, 2017 for the disposal of
household hazardous waste materials (hereinafter the
"Original Agreement"); and
WHEREAS, the County and Provider desire to amend the Original
Agreement while keeping in effect all terms and conditions of the
Original Agreement, as amended, not inconsistent with the terms and
conditions set forth below.
NOW THEREFORE, for and in consideration for the mutual covenants and
agreements made in the Original Agreement, as amended, and herein, the
parties agree to amend the Original Agreement, as amended, as follows:
1. Attachment C, 10.0 The Pricing Table is amended to the following :
ITEM UNIT PRICE PER UNIT
(As of July 1, 2018)
Household Hazardous
Waste- Collection and
Processing
Pound $0.85
Attendant Hourly Wage-
Eubanks
Weekend &
Overtime
Pay
$3500.00/month
Attendant Hourly Wage-
Walnut Grove
Weekend &
Overtime
$3500.00/month
3
Pay
Additional Site Labor (if
needed)
Hour $0.00
LCY1 CYLE and CYSM
Cylinders
Each $15.00
LCY2 CYLE Cylinders Each $25.00
2. Except for the changes made herein, the Original Agreement, as amended, shall
remain in full force and effect to the extent it is not inconsistent with this
Amendment.
IN TESTIMONY WHEREOF, this Amendment has been executed by the
parties hereto, as of the date first above written.
ORANGE COUNTY: PROVIDER:
__________________________ _________________________
County Manager
Title _____________________
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Attachment 2
SOLID WASTE MANAGEMENT
1207 Eubanks Road Phone (919) 968-2788
PO Box 17177 Fax (919) 932-2900
Chapel Hill, North Carolina 27516
www.orangecountync.gov/recycling
BOCC JUNE 19, 2018 Meeting
Agenda Item 8-k— Contract Amendment - Clean Harbors Environmental Services
Summary of Previous Contract Documents
• Original Contract
o Scope: Provider Responsible for collection, processing and disposal of household
hazardous waste at two locations, Eubanks Road location and Walnut Grove
Waste and Recycling Center and for the maintenance of all necessary records.
o Term: The original contract term was July 1, 2012 through June 30, 2017 with
option to renew for two (2), two (2) year renewal periods.
o Termination: For convenience by either party upon 30 day written notice
o Cost: Original cost to the County was $0.56 per pound of material processed by
the provider and an attendant wage supplement paid to the provider of $1,750
per month for the Walnut Grove Waste and Recycling Center.
• Amendment 1
o Scope: Expanded hours at Walnut Grove Convenience Center upon opening of
expanded Center
o Term: September 5, 2013 through June 30, 2017
o Cost: Increase attendant wage supplement paid to the provider for Walnut
Grove location to $1,900 per month
• Amendment 2
o Scope: Expand hours at Eubanks Waste and Recycling Center upon opening of
new center
o Term: Renewed for two year period; July 1, 2017 through June 30, 2019
o Cost: County pays $0.59 per pound processed by the provider and a $1,900 per
month attendant wage supplement to the provider for service at the Eubanks
Waste and Recycling Center
• Amendment 3 – Current Proposed Amendment provided at Attachment 1
o Scope: No change
o Cost: County to pay $0.85 per pound processed by the provider and a
supplement of $3,500 per month for service at the Eubanks Waste and Recycling
Center and $3,500 per month for service at the Walnut Grove Waste and
Recycling Center
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