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Home My WebLink AboutORD-2018-018 Fiscal Year 2017-18 Budget Amendment #9ORD- 2018 -018 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 15, 2018 SUBJECT: Fiscal Year 2017 -18 Budget Amendment #9 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): 1. Budget as Amended Spreadsheet 2. Year -to -Date Budget Summary 3. Letter of Request from White Cross Volunteer Fire Department Action Agenda Item No. 8 -b INFORMATION CONTACT: Paul Laughton, (919)245 -2152 Gary Donaldson (919) 245 -2453 0 PURPOSE: To approve budget, capital, and grant project ordinance amendments for fiscal year 2017 -18. BACKGROUND: 1. Department on Aging — Passmore Center Capital Project The Department on Aging has received a donation of $4,200 from the Friends of the Passmore Center towards the cost of windows related to the Passmore Center addition project. This budget amendment provides for the receipt of these donated funds, and amends the current Passmore Center Capital Project Ordinance as follows: (See Attachment 1, column 1) Passmore Center ($4,200) - Project # 10023 Revenues for this Droiect: Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised Donations $0 $4,200 $4,200 Carol Woods Donations $175,000 $0 $175,000 Alternative Financing $4,550,000 $0 $4,550,000 2001 Bonds $2,000,000 $0 $2,000,000 From General Fund $285,533 $0 $285,533 Total Project Funding $7,010,533 $4,200 $7,014,733 2 Aaaroariated for this aroiect: Note: The Current FY 2017 -18 Budget represents the cumulative budgeted funds for this project since inception of the previous Central Orange Senior Center (now the Passmore Center). Staff plans to bring recommendations to the Board of County Commissioners in a future BOCC meeting for closing out completed portions of county capital projects. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Animal Services 2. The Animal Services Department has received donations totaling $19,320 for the Community Spay /Neuter Fund. These funds will be used to sustain efforts to sterilize barn (and other) cats through the end of the fiscal year, and sterilization services for pets belonging to people with household incomes between 200 and 400 percent of the poverty level. This budget amendment provides for the receipt of these donated funds for the above stated purposes in the Community Spay /Neuter Fund, a Special Revenue Fund outside of the General Fund. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Health Department 3. The Health Department has received notification of the following funds: • 2018 Smiles for Kids Grant — receipt of a $2,000 grant award from the Delta Dental Foundation. These funds will be used for purchasing medical supplies for the dental clinic. This budget amendment provides for the receipt of these additional funds. • 2016 Medicaid Cost Settlement funds — notification from the North Carolina Department of Health and Human Services, Division of Medical Assistance, of the receipt of $784,564 in 2016 Medicaid Cost Settlement funds. These funds will be allocated in the following manner: $632,203 will be budgeted in the Medicaid Maximization Capital Project, and $152,361 will be budgeted for use in the General Fund. A portion of the General Fund allocation ($127,361) will be used for a 3 year Agreement with UNC Healthcare to implement the new Epic Electronic Medical Records system, and the remaining $25,000 will be used to contract for scanning of all remaining TB and communicable disease medical charts that are required to be retained. This budget amendment provides for the receipt of funds totaling $152,361 in the General Fund, and amends the following Capital Project Ordinance for the portion ($632,203) budgeted in the Medicaid Maximization Capital Project. (See Attachment 1, column 3) Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised Construction $6,766,768 $4,200 $6,770,968 Furnishings $50,000 $0 $50,000 Professional Services $188,765 $0 $188,765 Arts Project $5,000 $0 $5,000 Total Costs $7,010,533 $4,200 $7,014,733 Note: The Current FY 2017 -18 Budget represents the cumulative budgeted funds for this project since inception of the previous Central Orange Senior Center (now the Passmore Center). Staff plans to bring recommendations to the Board of County Commissioners in a future BOCC meeting for closing out completed portions of county capital projects. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Animal Services 2. The Animal Services Department has received donations totaling $19,320 for the Community Spay /Neuter Fund. These funds will be used to sustain efforts to sterilize barn (and other) cats through the end of the fiscal year, and sterilization services for pets belonging to people with household incomes between 200 and 400 percent of the poverty level. This budget amendment provides for the receipt of these donated funds for the above stated purposes in the Community Spay /Neuter Fund, a Special Revenue Fund outside of the General Fund. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Health Department 3. The Health Department has received notification of the following funds: • 2018 Smiles for Kids Grant — receipt of a $2,000 grant award from the Delta Dental Foundation. These funds will be used for purchasing medical supplies for the dental clinic. This budget amendment provides for the receipt of these additional funds. • 2016 Medicaid Cost Settlement funds — notification from the North Carolina Department of Health and Human Services, Division of Medical Assistance, of the receipt of $784,564 in 2016 Medicaid Cost Settlement funds. These funds will be allocated in the following manner: $632,203 will be budgeted in the Medicaid Maximization Capital Project, and $152,361 will be budgeted for use in the General Fund. A portion of the General Fund allocation ($127,361) will be used for a 3 year Agreement with UNC Healthcare to implement the new Epic Electronic Medical Records system, and the remaining $25,000 will be used to contract for scanning of all remaining TB and communicable disease medical charts that are required to be retained. This budget amendment provides for the receipt of funds totaling $152,361 in the General Fund, and amends the following Capital Project Ordinance for the portion ($632,203) budgeted in the Medicaid Maximization Capital Project. (See Attachment 1, column 3) K Medicaid Maximization Capital Project ($632,203) - Project # 30012 Revenues for this Droiect: Appropriated for this project: Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised Medicaid Maximization Funds $7,440,423 $632,203 $8,072,626 Total Project Funding $7,440,423 $632,203 $8,072,626 Appropriated for this project: Note: The Current FY 2017 -18 Budget represents the cumulative budgeted funds for this project since inception of the Medicaid Maximization Capital Project. Staff plans to bring recommendations to the Board of County Commissioners in a future BOCC meeting for closing out completed portions of county capital projects. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF - SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. White Cross Volunteer Fire Department 4. The White Cross Volunteer Fire Department has requested $30,000 from the district's Unassigned Fund Balance (See Attachment 3). These funds will be used to replace twenty -two (22) sets of outdated turnout gear. With this appropriation, approximately $23,000 remains in the district's Unassigned Fund Balance. This budget amendment provides for this appropriation from the district's Unassigned Fund Balance. (See Attachment 1, column 4) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Piedmont Food and Agricultural Processing (PFAP) Center — Golden LEAF Foundation Grant 5. Orange County has received notification from the Golden LEAF Foundation of a grant award of $128,000 to meet demand for services at the Piedmont Food and Agricultural Processing Center. PFAP nurtures and supports food and ag entrepreneurs, grows local businesses, and participates in state -wide efforts to grow the food and ag economy. This Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised Medicaid Maximization Project $7,440,423 $632,203 $8,072,626 Total Costs $7,440,423 $632,203 $8,072,626 Note: The Current FY 2017 -18 Budget represents the cumulative budgeted funds for this project since inception of the Medicaid Maximization Capital Project. Staff plans to bring recommendations to the Board of County Commissioners in a future BOCC meeting for closing out completed portions of county capital projects. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF - SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. White Cross Volunteer Fire Department 4. The White Cross Volunteer Fire Department has requested $30,000 from the district's Unassigned Fund Balance (See Attachment 3). These funds will be used to replace twenty -two (22) sets of outdated turnout gear. With this appropriation, approximately $23,000 remains in the district's Unassigned Fund Balance. This budget amendment provides for this appropriation from the district's Unassigned Fund Balance. (See Attachment 1, column 4) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Piedmont Food and Agricultural Processing (PFAP) Center — Golden LEAF Foundation Grant 5. Orange County has received notification from the Golden LEAF Foundation of a grant award of $128,000 to meet demand for services at the Piedmont Food and Agricultural Processing Center. PFAP nurtures and supports food and ag entrepreneurs, grows local businesses, and participates in state -wide efforts to grow the food and ag economy. This M grant for a "PFAP Regional Cold -Chain and Copacking Initiative" will allow PFAP to update and expand its existing freezer box capacity, offering more reliable cold -chain support to meet demand from current and new clients. The expanded capacity will result in users of PFAP receiving increased revenue from the sale of new and existing products. The term of the grant period is 12 months, and there is a 20% match requirement. The required match of $32,000 will come from available funds from the Food /Farm Products initiative budgeted at $50,000 within the Article 46 Sales Tax Fund in FY 2017 -18. This budget amendment provides for the receipt of the grant funds, repurposes the use of the $32,000 within the Article 46 Sales Tax Fund to meet the required match, and establishes a new Golden LEAF Foundation Grant Project Ordinance as follows: (See Attachment 1, column 5) Golden LEAF Foundation Grant ($128,000) - Project # 71370 Revenues for this proiect: Appropriated for this proiect: Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised Golden LEAF Foundation Grant $0 $128,000 $128,000 Total Project Funding $0 $128,000 $128,000 Appropriated for this proiect: SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Library Services 6. Orange County Library Services has received the following additional funds: • Library Services and Technology Act (LSTA) Grant - receipt of a $1,664 LSTA grant award for a staff member to attend a national rural and urban library conference. This budget amendment provides for the receipt of these grant funds for the above stated purpose. • State Aid Funds - receipt from the North Carolina Department of Cultural Resources, Library Development Section, of additional State Aid funds of $7,384 for FY 2017 -18. This brings the total budgeted funds to $107,384 in FY 2017 -18, compared to $104,512 in FY 2016 -17. These funds will be used to enhance existing programs. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 6) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised Equipment $0 $128,000 $128,000 Total Costs $0 $128,000 $128,000 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Library Services 6. Orange County Library Services has received the following additional funds: • Library Services and Technology Act (LSTA) Grant - receipt of a $1,664 LSTA grant award for a staff member to attend a national rural and urban library conference. This budget amendment provides for the receipt of these grant funds for the above stated purpose. • State Aid Funds - receipt from the North Carolina Department of Cultural Resources, Library Development Section, of additional State Aid funds of $7,384 for FY 2017 -18. This brings the total budgeted funds to $107,384 in FY 2017 -18, compared to $104,512 in FY 2016 -17. These funds will be used to enhance existing programs. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 6) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Department of Environment, Agriculture, and Parks and Recreation (DEAPR) 7. The Department of Environment, Agriculture, and Parks and Recreation has received donations totaling $745 to cover the costs of placing a memorial bench in an Orange County park. This budget amendment provides for the receipt of these donations for the above stated purpose. (See Attachment 1, column 7) FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2017 -18 budgets in the General Fund by $164,154, increases the County Capital Projects Fund by $636,403, the Community Spay /Neuter Fund by $19,320, and the Grant Projects Fund by $128,000, and decreases the Fire Districts Fund by $30,000. RECOMMENDATION(S): The Manager recommends the Board approve budget, capital, and grant project ordinance amendments for fiscal year 2017 -18. Attachment 1. Orange County Proposed 2017 -18 Budget Amendment The 2017 -18 Orange County Budget Ordinance is amended as follows: Expenditures a a a a a a a a a a a a a County Capital Project Fund Revenues Expenditures County Capital Projects $ 320:000 — $ $ 632:203 1 $ $ $ $ Fire District Funds Expenditures 3 Health oepehmeot- reeiept d a $2000 2 Animal Services- Odta Dental Foundati on2018 4. While Cross Fire 5 Reedipt d grant 1. Department on Aging ecei ptd don ationd r eceip[ddona[ions Smilesfor Kids Gran[, Department- funds d $128 000 from the Golden LEAF 6. Recept d LSTA 7 . DEAPR -r Encumbrance Budget as Amended Budget as Amended $4zoo from the Friends [deli he$19320 for the and receipt d 2016 appropria[iond F— detion fora ^PFAP gram funds d$1664 donated fundsd$P4 Budget as Am ended Original Budget Carry Forwards Budget as Amended Through BOA #7 Through BOA #8 -B dme Pessmore centers community /Neuter Fund (mod Medicaid cos[ S632,203itths $30000 from me district's.. ensign ed Regional cold(hein and additional sm[ewd m piece a memorial ben orange Throu hBOA #9 9 (sae Lbunty C'pital Prgscts Fund) pW rbmminity ($632203 in Ne Fund Balence(sae Fire and GOpecWng Initiative "(sad Grant funded $7384 h C—ty Gounry perk Spay /Neuter Fund) Medicaid Meti eatidn Capital Proleets Fund) DiNncts Writ) p feet Fund) and $152361 in the General Fund General Fund Revenue Property Taxes $ 151,557,768 $ $ 151,557,768 $ 151,557,768 $ 151,557,768 $ $ $ $ $ $ $ $ 151,557,768 Sales Taxes $ 23,566,784 $ $ 23,566,784 $ 23,566,784 $ 23,566,784 $ $ $ $ $ $ $ $ 23,566,784 License and Permits $ 328,000 $ $ 328,000 $ 328,000 $ 328,000 $ $ $ $ $ $ $ $ 328,000 Intergovernmental $ 16,035,147 $ $ 16,035,147 $ 17,237,377 $ 17,987,505 $ $ $ 154,361 $ $ $ 9,048 $ $ 18,150,914 Charges for Service $ 11,551,045 $ $ 11,551,045 $ 11,546,552 $ 11,564,353 $ $ $ $ $ $ $ $ 11,564,353 Investment Earnings $ 265,000 $ 265,000 $ 265,000 $ 265,000 $ $ $ $ $ $ $ $ 265,000 Miscellaneous $ 2,817,629 $ 2,817,629 $ 2,996,678 $ 2,999,478 $ 745 $ 3,000,223 Transfers from Other Funds $ 3,765,600 $ 3,765,600 $ 3,785,600 $ 3,937,046 $ 3,937,046 Fund Balance $ 9,769,060 $ 1,313,300 $ 11,082,360 $ 11,143,693 $ 11,143,693 1 $ 11,143,693 ota en— on evenues $ 219,656,033 $ 1,313,300 $ 220,969,333 1 $ 222,427,452 1 $ 223,349,627 1 $ I $ I $ 154,361 1 $ I $ I $ 9,048 1 $ 745 $ 223,513,781 Expenditures a a a a a a a a a a a a a County Capital Project Fund Revenues Expenditures County Capital Projects $ 320:000 — $ $ 632:203 1 $ $ $ $ Fire District Funds Expenditures Attachment 1. Orange County Proposed 2017 -18 Budget Amendment The 2017 -18 Orange County Budget Ordinance is amended as follows: SpaylNeuter Fund Revenues 3 Health oepehmeot- Intergovernmental reciwt d a $2000 Transferfro. General Fund 2 Animal Services- odta Dental Foundati d' 4. While Cross Fire 5 Re'din d grant A propriated Fund Balance 1. Department on Aging eceiptddonati —din d r '2018 Smilesfor Kids Gran[, Department- funds d $128 000 ft- the Golden LEAF 6. Recept d LSTA 7 . DEAPR -r Encumbrance Budget as Amended Budget as Amended -i $4zoo from the Friends tet— g$19320forthe and receipt d 2016 appropriationd Fandetion fora ^PFAP gram funds d$1664 donated fundsd$P4 Budget as Am ended Original Budget Carry Forwards Budget as Amended Through BOA #7 Through BOA #8 -B tithe Pessmore centers community /Neuter Fund (mod Medicaid cos[ S632,203itths $3g000 from me district's.. ensign ed Regional coidchein and addioonai sm[ewd m piece a memorial ben orange Through BOA #9 (sae C"ay Capital Prgscts Fund) pW Lbmminity ($632203 in the Fund Balence(sae Fire and GOpecWng Initiative "(sad Grant funded $7384 Gounry perk C—ty Spay /Neuter Fund) Medicaid Metimization Capital Protects Fund) Lel-is Writ) pm /act Fund) and $152361 in the Generd Fund SpaylNeuter Fund Revenues Grant Project Fund Intergovernmental Transferfro. General Fund A propriated Fund Balance fro.. Other Funds Grant Project Fund Charges for Services Transferfro. General Fund Support Services fro.. Other Funds ,;Mns..fer Electric Vehicle Charging Stations Support Services NP [DES Grant (Multi-year) Orange-Alamance Connector (3 year) USDA Rural Business Development Grant Golden LEAF Foundation Grant Community Services Genic I an Health Promotion Multi-Yr) Citz Net P,.gr m (Multi-Year) Enhanced C:h Id Services Coord -SS Diabetes Education Program (Multi-Year) Meaningful Use Incentive Grant FY 2009 Recovery Act HPRP Community Response Program - DSS (M Hazard ga ion Generator Project 800 MHz Communications Transition EM Performance Grant Justice Assistance Act (JAG) Program Attachment 1. Orange County Proposed 2017 -18 Budget Amendment The 2017 -18 Orange County Budget Ordinance is amended as follows: Total Expenditures 3 Health oepehmeot- reeiept d a $2000 2 Animal Services- Odta Dental Foundati d' 4. While Cross Fire 5 Reedipt d grant 1. Department on Aging eceiptddonationd r eceip[ddona[ions '2018 Smilesfor Kids Gran[, Department- funds d $128 000 from the Golden LEAF 6. Recept d LSTA 7 . DEAPR -r Encumbrance Budget as Amended Budget as Amended $4zoo from the Friends tet— g$19320forthe and receipt d 2016 appropria[iond Fandetion fora ^PFAP gram funds d$1664 donated fundsd$P4 Budget as Am ended Original Budget Carry Forwards Budget as Amended Through BOA #7 Through BOA #8 -B dme Pessmore centers community /Neuter Fund (mod Medicaid cos[ S632,203itths $3g000 from me district's.. ensign ed Regional coldchein and additional sm[ewd m piece a memorial ben orange Through BOA #9 (sae C—y Capital Prgscts Fund) pW Lbmminity ($632203 in the Fund Balence(sae Fire and GOpecWng Initiative "(sad Grant funded $7384 C—ty Gounry perk Spay /Neuter Fund) Medicaid Meti eatidn Capital Proleets Fund) DiNncts Writ) p feet Fund) and $152361 in the General Fund $ 2,340,781 $ 2,731 1 $ 2,343,512 $ 750,302 $ 750,302 1 $ - $ - $ - $ - $ 128,000 1 $ - $ - $ 878,302 Attachment 2 Year -To -Date Budget Summary Fiscal Year 2017 -18 General Fund Budget Summary Original General Fund Budget $219,656,033 Additional Revenue Received Through Budget Amendment #9 (May 15, 2018) 92.837 Grant Funds $223,775 Non Grant Funds $2,259,340 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $1,313,300 General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $61,333 Total Amended General Fund Budget $223,513,781 Dollar Change in 2017 -18 Approved General Fund Budget $3,857,748 % Change in 2017 -18 Approved General Fund Budget 1.76% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 893.863 Original Approved Other Funds Full Time Equivalent Positions 92.837 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2017 -18 986.700 Paul: To cover expenditures ($14,408) related to respite services in Department on Aging (BOA #4); to cover reorganization costs ($46,925) of the Department of Human Rights and Relations (BOA #4) Paul: includes the addition of a 1.0 FTE Time - limited Community Health Worker position (BOA #1); includes moving 1.387 FTEs from division of Human Rights and Relations in GF to Housing Fund (1.194 FTEs) and to the Community Development Fund (.193 FTEs) BOA #4; includes addition of 1.0 FTE time - limited Erosion Control Officer I (BOA #6 -B) lAttachment 10 WI-11"IT CROSS VOLUN11 EEl?,, FIRE DEPA,RTMEN I' To: Paul Laughton, Deputy Director, Finance and Administrative Services From: Jamal Phillip Nasseri, Fire Chief Tony Blake, Board President White Cross Fire Department KM - E93MEMM! • White Cross Vol. Fire Department would like to maintain a ta:x rate of 11.37 cents pre-one hundred dollars of real property value, equaling $490,360 in revenuei. In add o would like to request $30,000.00 of the $53,103.00 from our fund balance. The $30,000 dollars will be used to ] help I replace 15-20 set of outdated turnout gear and purchase a new hydraulic extraction tool. The a hours, cover increased in training, equipment maintenance and insurance costs. If there are al q ons, please contact myself or Tony Blake. Jamal Phillip Nasseri Fire Chief White Cross Vol. Fire Department On ake Board President White Cross Vol, Fire Department Phone: (919)942-1194 Fax: (919)9i42-9733 Operations @wcf ire. net