HomeMy WebLinkAbout2018-140 Economic Dev - NC Dept of Agriculture Agritourism marketing grant[7' rtmental Use Only
020- 26242018
536961
AMOUNT: $6,850
STATE OF NORTH CAROLINA
COUNTY OF WAKE
7f;
North Carolina Department of Agriculture and Consumer Services
Marketing
Agritourism Program — Government
CONTRACT # 18- 076 -4001
This Contract is hereby entered into by and between the North Carolina Department of Agriculture and
Consumer Services, Marketing Division, (the "Agency ") and the Orange County Government,
( "Grantee "), and referred to collectively as the "Parties." The Grantee's federal tax identification number is
566000327 and is physically located in Orange County, and is further located at 200 S. Cameron Street,
Hillsborough, NC 27278.
The purpose of this Contract is to promote, support, and sustain the state's rich rural landscape and the
48,000 farms and 8.2 million acres of farmland in the state using a mobile app uniquely featuring the various
ways that farms create revenue streams and a farm's interaction within the community. The Grantee's project
title is Visit NC Farms Mobile App Project — Orange County. This Contract is funded by State
appropriations. Funds awarded under this Contract must be used for the purposes for which they are
intended.
The Grantee's fiscal year ends June 301h
Contract Documents:
This Contract consists of the Grant Contract and its attachments, all of which are identified by name as
follows:
1. This Contract
2. General Terms and Conditions (Attachment A)
3. Scope of Work, including Timeline, Line Item Budget and Budget Narrative (Attachment B)
4. Certifications and Assurances Section (Attachment C)
5. NC Openbook Supplemental Information (Attachment D)
6. Signature Card (Attachment E)
7. W -9 Tax Information (Attachment F)
8. Vendor Electronic Payment Form (Attachment G)
These documents constitute the entire agreement between the Parties and supersede all prior oral or
written statements or agreements.
NCDA &CS (Govt Contract Cover) Rev. 7/14;12/14; 8/17 Page 1 of 7
I. Precedence Among Contract Documents:
In the event of a conflict between or among the terms of the Contract Documents, the terms in the
Contract Document with the highest relative precedence shall prevail. The order of precedence shall be
the order of documents as listed in Paragraph 1, above, with the first - listed document having the highest
precedence and the last- listed document having the lowest precedence. If there are multiple Contract
Amendments, the most recent amendment shall have the highest precedence and the oldest amendment
shall have the lowest precedence.
II. Effective Period:
This Contract shall be effective on September 1, 2017 and shall terminate on June 30, 2018 with the
option to extend, if mutually agreed upon, through a written amendment as provided for in the General
Terms and Conditions as described in Attachment A.
III. Grantee's Duties:
The Grantee shall provide the services as described in Attachment B, Scope of Work.
IV. Agency's Duties:
The Agency shall pay the Grantee in the manner and in the amounts specified in the Contract
Documents. The total amount paid by the Agency to the Grantee under this Contract shall not exceed
$6,850.
This amount consists of $ 6,850 in State funds.
[x ] a. There are no matching requirements from the Grantee.
[ ] b. There are no matching requirements from the Grantee; however, the Grantee has committed the
following match to this project:
] c. The Grantee's matching requirement is , which consists of:
In Kind
$
Cash
$
Other/Specify:
$
] c. The Grantee's matching requirement is , which consists of:
[ ] d. The Grantee has committed to an additional $ to complete the project as described in
Attachment B.
The contributions from the Grantee shall be sourced from non - federal funds.
The total Contract amount with matching funds is $ (a-.
V. Conflict of Interest Policy:
The Agency has determined that the Grantee is a government agency and is not subject to N.C.G.S. §
143C- 6- 23(b). Therefore, the Grantee is not required to file a Conflict of Interest Policy with the Agency
prior to disbursement of funds.
NCDA &CS (Govt Contract Cover) Rev. 7/14;12/14; 8/17 Page 2 of 7
In Kind
$
Cash
$
Other/Specify:
$
[ ] d. The Grantee has committed to an additional $ to complete the project as described in
Attachment B.
The contributions from the Grantee shall be sourced from non - federal funds.
The total Contract amount with matching funds is $ (a-.
V. Conflict of Interest Policy:
The Agency has determined that the Grantee is a government agency and is not subject to N.C.G.S. §
143C- 6- 23(b). Therefore, the Grantee is not required to file a Conflict of Interest Policy with the Agency
prior to disbursement of funds.
NCDA &CS (Govt Contract Cover) Rev. 7/14;12/14; 8/17 Page 2 of 7
VI. Statement of No Overdue Tax Debts:
The Agency has determined that Grantee is a government agency and is not subject to N.C.G.S. § 143C-
6-23(c). Therefore, the Grantee is not required to file a Statement of No Overdue Tax Debts with the
Agency prior to disbursement of funds.
VII. Reversion of Unexpended Funds:
Any unexpended grant funds shall revert to the Agency upon termination of this Contract.
VIII. Reporting Requirements:
(1) Agency:
a) Performance Reports: Grantee shall submit a progress report of activity including data from
previous reports. Reports should include what farms added assets, what promotional content
was advertised and how, if and how the app was updated, what deliverables were distributed,
and data analysis, including statistics showing how many visitors clicked the app and which
farm assets visitors were interested in within each quarter. The report should include
screenshots and pictures of deliverables. These reports are due within 30 days of June 30 and
December 31 until completion of the project. A Final Performance Report is due within 60 days
following the expiration or termination date of this Contract.
b) Financial Reports: Grantee shall submit a Final Financial report and Final Invoice no later
than 60 days after the expiration or termination of this Contract.
IX. Payment Provisions:
Upon execution of this Contract the Grantee shall submit to the Agency Contract Administrator a
completed Request for Payment form, to be provided by the Agency. All Request for Payment forms
should be received no more than monthly, with a certified invoice showing expenditures and matching
funds, if applicable, for the current period and cumulatively for the entire project. Upon approval by the
Agency, payment shall be made within 30 days. Twenty percent (20 %) of the total funds awarded under
this Contract shall be retained by the Agency until both the final performance and financial reports are
submitted by the Grantee and approved by the Agency. All payments are subject to the availability of
funds.
If this Contract is terminated prior to the original end date, the Grantee may submit a final Request for
Payment form. All unexpended funds shall be returned by the Grantee to the Agency within 60 days of
the Contract termination date with a complete final financial report, accompanied by either a final invoice
or a refund of any funds received but not expended. The Agency shall have no obligation to honor
requests for payment based on expenditure reports submitted later than 60 days after termination or
expiration of the Contract period.
Reimbursement requests shall be completed on a "Request for Reimbursement" form furnished to the
Grantee by the Agency. All reimbursement forms must include support documentation, including but not
limited to: copies of invoices, individual time sheets and travel logs that have been signed by the
employee and supervisor, salary registers or payrolls that include fringe benefits, hourly rates of pay, and
signature of the Grantee's responsible financial person, cancelled checks and lease agreements.
Eligible expenditures for payment must be within the effective period noted in the Contract.
Reimbursement may not be considered prior to the submission and final execution of the Contract.
All matching funds, if applicable, including in -kind and cash, must be spent concurrently with funds
provided by the Contract. Both types of matching funds expended shall be accounted for on the monthly
certified invoices.
NCDA &CS (Govt Contract Cover) Rev. 7/14;12/14; 8/17 Page 3 of 7
Indirect costs are not allowable expenditures under this Contract.
Payments will only be made for deliverables outlined in the Scope of Work.
X. Contract Administrators:
All notices permitted or required to be given by one Party to the other and all questions about the
Contract from one Party to the other shall be addressed and delivered to the other Party's Contract
Administrator. The name, post office address, street address, telephone number, fax number, and email
address of the Parties' respective initial Contract Administrator are set out below. Either Party may
change the name, post office address, street address, telephone number, fax number, or email address
of its Contract Administrator by giving timely written notice to the other Party.
For the Agency:
IF DELIVERED BY US POSTAL SERVICE
Annie Baggett, Agritourism Marketing Specialist
NCDA &CS
1020 Mail Service Center
Raleigh, NC 27699 -1020
Office: (919) 707 -3120
Mobile: (919) 414 -4982
Fax: (929) 715 -0083
Email: annie.baggett@nc
For the Grantee:
Grantee Contract Administrator- Mailing
Address
Name: Steve Brantley
Title: Director of Economic Development
Company Name: Orange County Government
Post Office Address: PO Box 8181
City: Hillsborough State: NC Zip: 27278
Telephone: (919) 245 -2326
Fax: (919) 644 -3008
Email: sbrantley@orangecountync.gov
IF DELIVERED BY ANY OTHER MEANS
NCDA &CS
2 West Edenton Street
Raleigh, NC 27601
Grantee Principal Investigator or Key
Personnel
Name: Allison W. Chambers
Title: Administrative Assistant
Company Name: Orange County Visitors Bureau
Street Address: 501 W. Franklin St
City: Chapel Hill State: NC Zip: 27516
Telephone: (919) 245 -4328
Fax: (919) 968 -2062
Email: achambers@visitchapelhill.org
NCDA &CS (Govt Contract Cover) Rev. 7/14;12/14; 8/17 Page 4 of 7
XI. Supplementation of Expenditure of Public Funds:
The Grantee assures that funds received pursuant to this Contract shall be used only to supplement, not
to supplant, the total amount of federal, State and local public funds that the Grantee otherwise expends
for activities involved with specialty services and related programs. Funds received under this Contract
shall be used to provide additional public funding for such services. The funds shall not be used to
reduce the Grantee's total expenditure of other public funds for such services.
XII. Disbursements:
As a condition of this Contract, the Grantee acknowledges and agrees to make disbursements in
accordance with the following requirements:
a. Will implement or already have implemented adequate internal controls over disbursements;
b. Pre -audit all invoices presented for payment to determine:
• Validity and accuracy of payment
• Payment due date
• Adequacy of documentation supporting payment
• Legality of disbursement
c. Assure adequate control of signature stamps /plates;
d. Assure adequate control of negotiable instruments; and
e. Have procedures in place to ensure that account balance is solvent and to reconcile the account
monthly.
XIII. Outsourcing:
The Grantee certifies that it has identified to the Agency all jobs related to the Contract that have been
outsourced to other countries, if any. Grantee further agrees that it will not outsource any such jobs during
the term of this Contract without providing prior notice to the Agency.
XIV. N.C.G.S. § 133 -32 and Executive Order 24:
N.C.G.S. § 133 -32 and Executive Order 24 prohibit the offerto, or acceptance by, any State employee of
any gift from anyone with a Contract with the State, or from any person seeking to do business with the
State. By execution of any response in this procurement or Contract, you attest, for your entire
organization and its employees or agents, that you are not aware that any such gift has been offered,
accepted, or promised by any employee of your organization.
NCDA &CS (Govt Contract Cover) Rev. 7/14;12/14; 8/17 Page 5 of 7
[This Contract is continued on the next page.]
NCDA &CS (Govt Contract Cover) Rev. 7/14;12/14; 8/17 Page 6 of 7
XV. Signature Warranty:
The undersigned represent and warrant that they are authorized to bind their principals to the terms of
this Contract.
IN WITNESS WHEREOF, the Grantee and the Agency execute this Contract in two (2) originals, one (1)
of which is retained by the Grantee and one (1) which is retained by the Agency.
Grantee: Orange County Government
Signature of Authorized Represen
�` 17
Date
Bonnie Hammersley County Manager
Printed Name Title
Witness:
Signature Date
2G0 �l
Printed Name Title
er c
P North Carolina Department of Agriculture and Consumer Services
Y -
•
Signature of Authorized Representative Date
N. David Smith, Chief Deputy Commissioner
NCDA &CS (Govt Contract Cover) Rev. 7/14;12/14; 8/17 Page 7 of 7
PUBLIC SECTOR CONTRACTS (Including Local Governments)
General Terms and Conditions
DEFINITIONS
Unless indicated otherwise from the context, the
following terms shall have the following meanings in
this Contract. All definitions are from 9 NCAC
3M.0102 unless otherwise noted. If the rule or
statute that is the source of the definition is changed
by the adopting authority, the change shall be
incorporated herein:
(1) "Agency" (as used in the context of the
definitions below) shall mean and include
every public office, public officer or official
(State or local, elected or appointed),
institution, board, commission, bureau,
council, department, authority or other unit of
government of the State or of any county,
unit, special district or other political
subagency of government. For other
purposes in this Contract, "Agency" shall
mean the entity identified as one of the
parties hereto.
(2) "Audit" means an examination of records or
financial accounts to verify their accuracy.
(3) "Certification of Compliance" means a report
provided by the Agency to the Office of the
State Auditor that states that the Grantee has
met the reporting requirements established
by this Subchapter and included a statement
of certification by the Agency and copies of
the submitted grantee reporting package.
(4) "Compliance Supplement" refers to the North
Carolina State Compliance Supplement,
maintained by the State and Local
Government Finance Agency within the
North Carolina Department of State
Treasurer that has been developed in
cooperation with agencies to assist the local
auditor in identifying program compliance
requirements and audit procedures for
testing those requirements.
(5) "Contract" means a legal instrument that is
used to reflect a relationship between the
agency, grantee, and subgrantee.
(6) "Fiscal Year" means the annual operating
year of the non -State entity.
(7) "Financial Assistance" means assistance that
non -State entities receive or administer in the
form of grants, loans, loan guarantees,
property (including donated surplus
property), cooperative agreements, interest
subsidies, insurance, food commodities,
direct appropriations, and other assistance.
Financial assistance does not include
amounts received as reimbursement for
services rendered to individuals for Medicare
and Medicaid patient services.
NCDA &CS - General Terms and Conditions — Public - Local Governmental Entities
Eff. 07/14;4/15;1/17
Attachment A
(8) "Financial Statement" means a report
providing financial statistics relative to a
given part of an organization's operations or
status.
(9) "Grant" means financial assistance provided
by an agency, grantee, or subgrantee to
carry out activities whereby the grantor
anticipates no programmatic involvement
with the grantee or subgrantee during the
performance of the grant.
(10) "Grantee" has the meaning in G.S. 143C -6-
23(a)(2): a non -State entity that receives a
grant of State funds from a State agency,
department, or institution but does not
include any non -State entity subject to the
audit and other reporting requirements of the
Local Government Commission. For other
purposes in this Contract, "Grantee" shall
mean the entity identified as one of the
parties hereto.
(11) "Grantor" means an entity that provides
resources, generally financial, to another
entity in order to achieve a specified goal or
objective.
(12) "Non -State Entity" has the meaning in
N.C.G.S. 143C- 1- 1(d)(18): Any of the
following that is not a State agency: an
individual, a firm, a partnership, an
association, a county, a corporation, or any
other organization acting as a unit. The term
includes a unit of local government and
public authority.
(13) "Public Authority" has the meaning in
N.C.G.S. 143C- 1- 1(d)(22): A municipal
corporation that is not a unit of local
government or a local governmental
authority, board, commission, council, or
agency that (i) is riot a municipal corporation
and (ii) operates on an area, regional, or
multiunit basis, and the budgeting and
accounting systems of which are not fully a
part of the budgeting and accounting
systems of a unit of local government.
(14) "Single Audit" means an audit that includes
an examination of an organization's financial
statements, internal controls, and compliance
with the requirements of federal or State
awards.
(15) "Special Appropriation" means a legislative
act authorizing the expenditure of a
designated amount of public funds for a
specific purpose.
(16) "State Funds" means any funds
appropriated by the North Carolina General
Assembly or collected by the State of North
Carolina. State funds include federal
Page 1 of 4
PUBLIC SECTOR CONTRACTS (Including Local Governments)
financial assistance received by the State
and transferred or disbursed to non -State
entities. Both federal and State funds
maintain their identity as they are subgranted
to other organizations. Pursuant to N.C.G.S.
143C- 6- 23(a)(1), the terms "State grant
funds" and "State grants" do not include any
payment made by the Medicaid program, the
Teachers' and State Employees'
Comprehensive Major Medical Plan, or other
similar medical programs.
(17) " Subgrantee" has the meaning in G.S.
143C- 6- 23(a)(3): a non -State entity that
receives a grant of State funds from a
grantee or from another subgrantee but does
not include any non -State entity subject to
the audit and other reporting requirements of
the Local Government Commission.
(18) "Unit of Local Government has the meaning
in G.S. 143C- 1- 1(d)(29): A municipal
corporation that has the power to levy taxes,
including a consolidated city- county as
defined by G.S. 160B -2(1), and all boards,
agencies, commissions, authorities, and
institutions thereof that are not municipal
corporations.
Relationships of the Parties
Independent Contractor: The Grantee is and shall
be deemed to be an independent Contractor in the
performance of this Contract and as such shall be
wholly responsible for the work to be performed and
for the supervision of its employees. The Grantee
represents that it has, or shall secure at its own
expense, all personnel required in performing the
services under this agreement. Such employees shall
not be employees of, or have any individual
contractual relationship with, the Agency.
Subcontracting: The Grantee shall not subcontract
any of the work contemplated under this Contract
without prior written approval from the Agency. Any
approved subcontract shall be subject to all
conditions of this Contract. Only the subcontractors
or subgrantees specified in the Contract documents
are to be considered approved upon award of the
Contract. The Agency shall not be obligated to pay
for any work performed by any unapproved
subcontractor or subgrantee. The Grantee shall be
responsible for the performance of all of its
subgrantees and shall not be relieved of any of the
duties and responsibilities of this Contract.
Subgrantees: The Grantee has the responsibility to
ensure that all subgrantees, if any, provide all
information necessary to permit the Grantee to
comply with the standards set forth in this Contract.
Assignment: No assignment of the Grantee's
obligations or the Grantee's right to receive payment
hereunder shall be permitted. However, upon written
request approved by the issuing purchasing authority,
the State may:
(a) Forward the Grantee's payment check(s)
directly to any person or entity designated by
the Grantee, or
(b) Include any person or entity designated by
Grantee as a joint payee on the Grantee's
payment check(s).
In no event shall such approval and action obligate
the State to anyone other than the Grantee and the
Grantee shall remain responsible for fulfillment of all
Contract obligations.
Beneficiaries: Except as herein specifically
provided otherwise, this Contract shall inure to the
benefit of and be binding upon the parties hereto and
their respective successors. It is expressly
understood and agreed that the enforcement of the
terms and conditions of this Contract, and all rights of
action relating to such enforcement, shall be strictly
reserved to the Agency and the named Grantee.
Nothing contained in this document shall give or
allow any claim or right of action whatsoever by any
other third person. It is the express intention of the
Agency and Grantee that any such person or entity,
other than the Agency or the Grantee, receiving
services or benefits under this Contract shall be
deemed an incidental beneficiary only.
Indemnity
Indemnification: The Grantee agrees to indemnify
and hold harmless the Agency, including any of its
Divisions, and any of its officers, agents and
employees, from liability of any kind, and from any
claims of third parties arising out of any act or
omission of the Contractor in connection with the
performance of this Contract to the extent permitted
by law.
Default and Termination
Termination by Mutual Consent: The Parties may
terminate this Contract by mutual consent with 60
days notice to the other party, or as otherwise
provided by law.
Termination for Cause: If, through any cause, the
Grantee shall fail to fulfill its obligations under this
Contract in a timely and proper manner, the Agency
shall have the right to terminate this Contract by
giving written notice to the Grantee and specifying
the effective date thereof.
In that event, all finished or unfinished deliverable
items prepared by the Grantee under this Contract
NCDA &CS - General Terms and Conditions — Public - Local Governmental Entities
Eff. 07/14;4/15;1/17 Page 2 of 4
PUBLIC SECTOR CONTRACTS (Including Local Governments)
shall, at the option of the Agency, become its
property and the Grantee shall be entitled to receive
just and equitable compensation for any satisfactory
work completed on such materials, minus any
payment or compensation previously made.
Notwithstanding the foregoing provision, the Grantee
shall not be relieved of liability to the Agency for
damages sustained by the Agency by virtue of the
Grantee's breach of this agreement, and the Agency
may withhold any payment due the Grantee for the
purpose of setoff until such time as the exact amount
of damages due the Agency from such breach can be
determined. The filing of a petition for bankruptcy by
the Grantee shall be an act of default under this
Contract.
Waiver of Default: Waiver by the Agency of any
default or breach in compliance with the terms of this
Contract by the Grantee shall not be deemed a
waiver of any subsequent default or breach and shall
not be construed to be modification of the terms of
this Contract unless stated to be such in writing,
signed by an authorized representative of the Agency
and the Grantee and attached to the Contract.
Availability of Funds: The parties to this Contract
agree and understand that the payment of the sums
specified in this Contract is dependent and contingent
upon and subject to the appropriation, allocation, and
availability of funds for this purpose to the Agency.
Force Majeure: Neither party shall be deemed to be
in default of its obligations hereunder if and so long
as it is prevented from performing such obligations by
any act of war, hostile foreign action, nuclear
explosion, riot, strikes, civil insurrection, earthquake,
hurricane, tornado, or other catastrophic natural
event or act of God.
Survival of Promises: All promises, requirements,
terms, conditions, provisions, representations,
guarantees, and warranties contained herein shall
survive the Contract expiration or termination date
unless specifically provided otherwise herein, or
unless superseded by applicable federal or State
statutes of limitation.
Intellectual Property Rights
Copyrights and Ownership of Deliverables: All
deliverable items produced pursuant to this Contract
are the exclusive property of the Agency. The
Grantee shall not assert a claim of copyright or other
property interest in such deliverables.
Compliance with Applicable Laws
Compliance with Laws: The Grantee shall comply
with all laws, ordinances, codes, rules, regulations,
and licensing requirements that are applicable to the
conduct of its business, including those of federal,
State, and local agencies having jurisdiction and /or
authority.
Equal Employment Opportunity: The Grantee
shall take affirmative action in complying with all
federal and State statutes and all applicable
requirements concerning fair employment of people
with disabilities, and concerning the treatment of all
employees without regard to discrimination by reason
of race, color, religion, sex, national origin or
disability. For additional information see Title VI of the
Civil Rights Act of 1964 (42 U.S.C., 2000d, 2000e-
16), Title XI of the Education amendments of 1972,
as amended (20 U.S.C. 1681 -1683 and 1685- 1686),
and section 504 of the Rehabilitation Act of 1973 as
amended (29 U.S.C. 794).
Executive Order 24: In accordance with Executive
Order 24, issued by Governor Perdue, and N.C.G.S.§
133 -32, a vendor or contractor (i.e. architect, bidder,
contractor, construction manager, design
professional, engineer, landlord, offeror, seller,
subcontractor, supplier, vendor, or grantee), is
prohibited from making gifts or giving favors to any
employee of the Agency of Agriculture and Consumer
Services. This prohibition covers those vendors,
contractors, and /or grantees who:
(a) have a Contract with a governmental
Agency; or
(b) have performed under such a Contract within
the past year; or
(c) anticipate bidding on such a Contract in the
future.
For additional information regarding the specific
requirements and exemptions, vendors, contractors,
and /or grantees are encouraged to review Executive
Order 24 and N.C.G.S. § 133 -32.
Confidentiality
Confidentiality: Any information, data, instruments,
documents, studies or reports given to or prepared or
assembled by the Grantee under this agreement
shall be kept as confidential and not divulged or
made available to any individual or organization
without the prior written approval of the Agency. The
Grantee acknowledges that in receiving, storing,
processing or otherwise dealing with any confidential
information it will safeguard and not further disclose
the information except as otherwise provided in this
Contract.
Oversight
Access to Persons and Records: The State Auditor
and the using agency's internal auditors shall have
NCDA &CS - General Terms and Conditions — Public - Local Governmental Entities
Eff. 07/14;4/15;1/17 Page 3 of 4
PUBLIC SECTOR CONTRACTS (Including Local Governments
access to persons and records as a result of all
Contracts or grants entered into by State agencies or
political subdivisions in accordance with General
Statute 147 -64.7 and Session Law 2010 -194, Section
21 (i.e., the State Auditors and internal auditors may
audit the records of the contractor during the term of
the Contract to verify accounts and data affecting
fees or performance).
Record Retention: Records shall not be destroyed,
purged or disposed of without the express written
consent of the Agency. State basic records retention
policy requires all grant records to be retained for a
minimum of five years or until all audit exceptions
have been resolved, whichever is longer. If the
Contract is subject to federal policy and regulations,
record retention may be longer than five years since
records must be retained for a period of three years
following submission of the final Federal Financial
Status Report, if applicable, or three years following
the submission of a revised final Federal Financial
Status Report. Also, if any litigation, claim,
negotiation, audit, disallowance action, or other
action involving this Contract has been started before
expiration of the five -year retention period described
above, the records must be retained until completion
of the action and resolution of all issues which arise
from it, or until the end of the regular five -year period
described above, whichever is later.
Miscellaneous
Choice of Law: The validity of this Contract and any
of its terms or provisions, as well as the rights and
duties of the parties to this Contract, are governed by
the laws of North Carolina. The Grantee, by signing
this Contract, agrees and submits, solely for matters
concerning this Contract, to the exclusive jurisdiction
of the courts of North Carolina and agrees, solely for
such purpose, that the exclusive venue for any legal
proceedings shall be Wake County, North Carolina.
The place of this Contract and all transactions and
agreements relating to it, and their situs and forum,
shall be Wake County, North Carolina, where all
matters whether sounding in Contract or tort, relating
to the validity, construction, interpretation, and
enforcement shall be determined.
Headings: The Section and Paragraph headings in
these General Terms and Conditions are not material
parts of the agreement and should not be used to
construe the meaning thereof.
Time of the Essence: Time is of the essence in the
performance of this Contract.
Care of Property: The Grantee agrees that it shall
be responsible for the proper custody and care of any
property furnished to it for use in connection with the
performance of this Contract and will reimburse the
Agency for loss of, or damage to, such property. At
the termination of this Contract, the Grantee shall
contact the Agency for instructions as to the
disposition of such property and shall comply with
these instructions.
Amendment: This Contract may not be amended
orally or by performance. Any amendment must be
made in written form and executed by duly authorized
representatives of the Agency and the Grantee.
Severability: In the event that a court of competent
jurisdiction holds that a provision or requirement of
this Contract violates any applicable law, each such
provision or requirement shall continue to be
enforced to the extent it is not in violation of law or is
not otherwise unenforceable and all other provisions
and requirements of this Contract shall remain in full
force and effect.
Travel Expenses: Reimbursement to the Grantee
for travel mileage, meals, lodging and other travel
expenses incurred in the performance of this
Contract shall be reasonable and supported by
documentation. State rates shall be used.
International travel shall not be reimbursed under this
Contract.
Sales /Use Tax Refunds: If eligible, the Grantee and
all subgrantees shall: (a) ask the North Carolina
Department of Revenue for a refund of all sales and
use taxes paid by them in the performance of this
Contract, pursuant to G.S. 105 - 164.14; and (b)
exclude all refundable sales and use taxes from all
reportable expenditures before the expenses are
entered in their reimbursement reports.
Advertising: The Grantee shall not use the award of
this Contract as a part of any news release or
commercial advertising.
Indirect Costs Policy: The Agency has adopted a
"Zero" policy that indirect costs are unallowable
expenditures in all State funded grant applications
and /or grant guidance, informational or directional
documents.
Allowable Uses of State Funds: Expenditures of
State funds by any grantee shall be in accordance
with the Cost Principles outlined in the Office of
Management and Budget (OMB) CFR Title 2, Part
200 Uniform Administrative Requirements, as
applicable. If the grant funding includes federal
sources, the grantee shall ensure adherence to the
cost principles established by the Federal Office of
Management and Budget. [09 NCAC 03M.020]
NCDA &CS - General Terms and Conditions — Public - Local Governmental Entities
Eff. 07/14;4/15;1/17 Page 4 of
Attachment B
SCOPE OF WORK
VISIT NC FARMS MOBILE APP PROJECT - ORANGE COUNTY
Orange County (the "GRANTEE ") will dedicate a mobile app administrator and
communication specialist to:
• Coordinate within the county to assemble a comprehensive list of farm destinations
and rural assets based, how the farms are connected within the community, be it farm
to table restaurants, farmers markets, special events, etc.
• Learn and manage the administrative back -end of the mobile app website to manage
the data -based content.
• Accept and complete the ongoing changes throughout the seasons within the
spreadsheet from farms and other assets in a timely manner, for real time accuracy.
• Compile and distribute promotional content for the mobile app push notifications to
maximize app download, usage and interest. (Seasonal for u -pick operations, special
event -based and similar.)
• Serve as the communication point person, both within the county and to the
community - and ongoing - to maximize farm and other asset participation to boost
ag -based economic development.
• Enhance the mobile app with new assets, ongoing.
• Seek out marketing opportunities to share the mobile app and to enhance the
download and usage by residents and tourists alike.
• Manage the distribution of mobile app deliverables to help promote the tool in the
community and identify new ways to raise mobile app awareness, ongoing. (Banners,
posters, buttons, clings, etc.)
• Monitors analytics /usage to measure impacts and results.
In return, the NC Department of Agriculture & Consumer Services (the "GRANTOR" or
"AGENCY ") will reimburse the Grantee for deliverables and mobile push notifications related to
the application's launch up to $6,850. The timeline for the project is outline in Table B.1. The
details are in Tables B.2 and B.3 below. The Grantee will be obtaining estimates from Julie
Schmidt, Owner and Creative Director of Yellow Dog: Creative, and send them to the Grantor
before starting the project.
TABLE B.1: Timeline
What
When
Mobile App Development
June 2014
Live Test
October 2017
Mobile App Presentation to County Stakeholders /Commissioners
Early 2018
Mobile App Launch to Public
1 st Quarter of 2018
Orange County Ag Summit
February 2018
Mobile App Marketing
1st Quarter of 2018 and ongoing
Item
`Type
Service
TABLE B.2: Mobile App Deliverables
Description Quantity
Design and production for the following deliverables: 1.00
j FARM /ASSET KIT
i -One pager for each farm
-Sign for farm to post at roadside [signs only for
farms]
- Posters [I l x 17]
- Window cling
- Buttons
- Digital asset package for website and social media
[version for farms and version for other app assets]
TOURISM BUREAU KIT
- Banner stand [include WiFi information for office]
- Window cling
- Buttons 1
FARMERS MARKET KIT
- Poster for table
- Buttons for farmers /representatives
Item Type Quantity Unit Price
] - - —
J
f
Service 1.00 1 $1,000.00
Product Banner Stand for Visitor Bureau
Item Type E Quantity Unit Price
Product 1.00 $400.00
Product Window clings [200]
i
E Item Type Quantity Unit Price
Product 1.00 $300.00
Product Buttons [500]
Unit
Price
$1,000.00
1.00 $400.00
1.00 $300.00
1.00 1 $300.00
6.00 I $100.00
Amount
$1,000.00
$400.00
$300.00
$300.00
$600.00
Item Type
Quantity
Unit Price
1
Product
1.00
$300.00
Product
Posters, mounted [6: 24" x 36 "]
Item Type J
I
Quantity
Unit Price
Product
6.00
$100.00
Unit
Price
$1,000.00
1.00 $400.00
1.00 $300.00
1.00 1 $300.00
6.00 I $100.00
Amount
$1,000.00
$400.00
$300.00
$300.00
$600.00
Item Description
Type
Product Signs for farms
j Metal sign with logo for placement at farm
Includes sign and post
Item Type Quantity Unit Price
i
Product 50.00 $45.00
Item Description
Type _
Quantity
50.00
Unit Amount
Price
$45.00 $2,250.00
Estimate Total $4,850.00
TABLE B.3: Mobile App Technology
Quantity Unit
Price
Service Scheduling Push Notifications
Service
i
L --
• Scheduling a push notification will allow an
individual to create a push notification that
will be sent on a specific date. The current
push notification admin website will be
modified to allow users to send a notification
on a specific date, which will require adding
a field to allow the user to select the date and
time that they would like the push
notification sent. Once the scheduled
notification has been created, there will also
need to be an option in the push notification
history to allow the user to either edit the
date that the notification will be sent out, or
cancel the notification.
• There may also be some minor changes to
the iOS and Android app to be able to receive
the scheduled push notification.
1.0 $1,500.00
Contextual Push Notifications i 1.0
$500.00
• Contextual push notification will allow a user
to receive a push notification that when
clicked on will take the user to a specific
screen within the app. For example, if a
certain farm wanted to send out a push
notification, they could allow the user to
click on the notification to go to that farms
screen within the app. The current push
Amount
$1,500.00
$500.00
Item = Description
Type
notification admin website will have to be
modified to allow the user to (optionally)
select either a farm or a farm category (e.g.
farms that grow blueberries) from a
dropdown list on the website. This
functionality may also be combined with
scheduling a push notification - e.g.
scheduling a push notification to go out for a
certain farm. Once the push notification is
sent, the user will be able to click on the push
notification on their phone to open either the
farm's screen within the app or a listing of
farms for that category.
• This feature will also require an update for
both the iOS and Android app to allow
contextual push notifications.
Quantity Unit Amount
Price
Estimate Total $2,000.00
Attachment C
Certifications and Assurances
CERTIFICATIONS REGARDING LOBBYING, NONPROCUREMENT, DEBARMENT,
SUSPENSION AND DRUG -FREE WORKPLACE
Applicants should refer to the regulations cited below to determine the certification to which they are
required to attest. Signature of this form provides for compliance with certification requirements under 2
CFR, Subtitle B, Chapter IV, Part 417, "Nonprocurement Debarment and Suspension," Part 418, "New
Restrictions on Lobbying," and Part 421, "Requirements for Drug -Free Workplace (Financial Assistance),"
and 2 CFR Part 180. The certifications shall be treated as a material representation of fact upon which
reliance will be placed when the Department of Agriculture & Consumer Services determines to award the
covered transaction, grant, or cooperative agreement.
1. LOBBYING
As required by authority: 31 U.S.C. 1352 and U.S.C. 301 and implemented at 2 CFR Part 180, for persons
entering into a grant or cooperative agreement over $100,000, as defined at 2 CFR Section 418.110, the
applicant certifies that to the best of their knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal
contract, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying" in accordance
with its instructions.
3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
2. NONPROCUREMENT DEBARMENT AND SUSPENSION
As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 CFR Part 180
and 2CFR Part 417, for prospective participants in primary covered transactions, as defined at 2 CFR
180.435 and Subpart C, 417.332, the applicant certifies that it and its principals:
a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
b) Have not within a three -year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
NCDA &CS Certifications & Assurances Page 1 of 3
Rev 9/12, 10/12, 11/13;1/17
c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph 2. (a)
(b) of this certification.
d) Have not within a three -year period preceding this application had one or more public transaction
(Federal, State, or local) terminated for cause or default.
e) Agree to include a term or condition in lower tier covered transactions requiring lower tier
participants to comply with subpart C of the OMB guidance in 2 CFR part 180, as supplemented by
subpart C of Part 417.
Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach
an explanation to this certification.
3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and implemented at 2 CFR Part 182, Subparts B,
and C, for grantees:
The applicant certifies that it will:
a) Make a good faith effort, on a continuing basis, to maintain a drug -free workplace. You must
agree to do so as a condition for receiving any award covered by this part.
b) Publish a drug -free workplace statement and establish a drug -free awareness program for your
employees (see Sections 182.205 through 182.220); and
c) Take actions concerning employees who are convicted of violating drug statutes in the workplace
(see Section 182.225), including notification to any Federal agency on whose award the convicted
employee was working and within 30 days take appropriate personnel action against the
employee, up to and including termination, consistent with the requirements of the Rehabilitation
Act of 1973 (29 U.S.C. 794), as amended; or require the employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for these purposes by a Federal, State
or local health, law enforcement, or other appropriate agency.
d) You must identify all known workplaces under your Federal awards (see Section 182.230).
The grantee must provide the location site(s) for the performance of work done in connection with the
specific grant.
Place(s) of Performance (Street address, city, county, state, zip code)
501 W. Franklin Street
Chapel Hill, NC 27516
DRUG -FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and implemented at 2 CFR Part 182:
A. As a condition of the grant, I certify that I will comply with drug -free workplace requirements in
Subpart B (or Subpart C, if the recipient is an individual) of part 421, which adopts the Government -
wide implementation (2 CFR part 182) of sec. 5152 -5158 of the Drug Free Workplace Act of 1988
(Pub.L100 -690, Title V, Subtitle D; 41 U.S.C. 701 -707).
NCDA &CS Certifications & Assurances Page 2 of 3
Rev 9/12, 10/12, 11/13;1/17
B. I agree to notify the agency as required by 2 CFR 182.300(b) of any conviction for a criminal drug
offense within ten days.
Notice shall include the identification number(s) of each affected grant.
As the duly authorized representative of the Grantee, I hereby certify and state to the best of my
knowledge and belief, that the Grantee will comply with the above certifications.
Orange County NC Government
Grantee Organization Name
� /Irk
Signature of Authorized Representative Date
Bonnie Hammersley Orange County Manager
Printed Name of Authorized Representative
NCDA &CS Certifications & Assurances
Rev 9/12, 10/12, 11/13; 1 /17
Title
Page 3 of 3
Attachment D
NC OpenBook Supplemental Information
Instructions: Complete the information below and return it to the Contract Administrator identified in your
original contract. This information must be submitted as part of your contract. If you have questions,
please contact the Contract Administrator or the Alternate Contact as reflected in your contract.
DUNS Number:
Contract Number:
Grantee Name:
TAX ID Number:
Fiscal Year Ends:
139209659
18- 076 -4001 Amendment Number:
Orange County Government
56- 6000327
June 30
1. Brief Description and Background /History of your Organization.
Be sure to include the number of years in existence, number of employees, mission and goals of your
organization.
The Chapel Hill Orange Countv Visitors Bureau is part of the Orange County Government and
it's mission is to position Orange CountV as a desirable destination for conferences and tourism
with the help of a strategic marketing Ian whose goal is to help increasespending from visitors
assist in the creation of 'obs and increase retail sales and occupancy tax revenue.
2. Current project timeline: Begin 09/01/2017 End 06/30/2018
3. Expected outcomes and specific deliverables.
(Example: Expected Outcome: Aquaculture operation will remain in business. Deliverable: Healthy
food made available for human consumption.)
Expected Outcome: Design of A ritourism App and launch to further inform locals and visitors
of local farm resources. Deliverable: Design and implementation of A ritourism portal/App for
Orange County and continued promotional partnership of farm assets by NC and Orange
County.
4. The Grantee's WEB URL: _www.visitchapelhill.org
5. * Grantee County of Residence: Orange Congressional District #: 4
(CONGRESSIONAL DISTRICT # MUST BE IDENTIFIED)
6. * *County of Benefit: Single County: ❑■ Yes ❑ No County Name: Orange
Statewide: ❑ Yes ❑ No
Regional: ❑ Yes ❑ No
7. If the answer to question number 6 is more than one county or "Regional ", list the counties receiving
benefit.
Orange
*Grantee County of Residence: County in which grantee is located.
* *County of Benefit: List only county or counties in which funding will be spent and /or food commodities will
be received.
NCDA &CS NC OpenBook Supplemental Information Page 1 of 1
Rev 07/14; 4/17
Attachment E
Signature Card
�.
`,Ffj j, , \rl� X'i
CONTRACT & FINANCIAL DOCUMENTS
INSTRUCTIONS: Please read and fill in the required information to the right of each field where applicable. Signatures
must match the Contract signatures. In the event the affixed signature(s) are no longer valid, a revised form must
be submitted prior to processing any contractual documents or submitting "Request for Payments" or any other
financial documents. If more than two people will sign for the organization, this form may be duplicated.
SECTION I.
Date:
April 16, 2018
Legal Applicant Organization /Agency Name:
Orange County Government
Federal Tax Identification Number:
56- 6000327
SECTION II.
Certification:
By affixing my signature below, I certify that person(s) identified are designated having legal authorization to sign on
behalf of the organization named in Section I., above, for purposes of executing contractual documents and preparing,
approving and executing all financial documents; including "Requests for Payments." I understand the legal implications
of any and all misrepresentation, which include but are not limited to defrauding the State of North Carolina, and certify
that the person signing below has full authority to execute this Agreement on behalf of the named organization.
NON - GOVERNMENTAL ORGANIZATIONS ONLY Must match Contract signature)
Board Chair, Executive Director, etc.
Financial Representative, Treasurer, etc.
Print Name & Title:
Print Name & Title:
Signature:
Signature:
GOVERNMENTAL
ENTITIES (Must match Contract signature)
Authorized Governmental Official
Chief Fiscal Officer
Print Name & Title:
Print Name & Title:
Bonnie Hammersley, County Manager
Gary D aldson, Whief Financial Officer
Signature.
Signatur
NCDA &CS - Signature Card — NGO & Governmental Page 1 of 1
Rev 7/14; 1/17; 11 /17
�GULTUR&
4 VC;
o' li0
AV 11 K
X
Steve Troxler North Carolina Department of Agriculture N. David Smith
Commissioner and Consumer Services Chief Deputy Commissioner
May 31, 2018
Steve Brantley, Director of Economic Development
Orange County Government
200 S. Cameron Street
Hillsborough, NC 27278
ACCEPTANCE OF AWARD NOTIFICATION
Dear Mr. Brantley:
On behalf of Commissioner Steve Troxler and the N.C. Department of Agriculture and Consumer
Services, we are pleased that you have accepted the Department's offer of $6,850.00.
By accepting our offer of financial assistance, you have agreed to the specific stipulations, terms and
conditions, and reporting requirements contained in the contract that you signed. Enclosed is a fully
executed contract for your records.
If you have any questions regarding the contract, please contact Kristine Freeman at (919) 707 -3102 or
by email at kristine.freeman(aJ),ncagr.,gov.
I would like to take this opportunity to thank you for your participation in the Visit NC Farms Mobile App
Project.
Si cerel
r
N. David Smith
Chief Deputy Commissioner
Enclosures
CC: Melissa Madrid, Grants Manager
Email: David.Smith @ncagr.gov
1001 Mail Service Center, Raleigh, North Carolina, 27699 -1001
(919) 707 -3033 • Fax (919) 715 -0026
An Equal Opportunity Affirmative Action Employer
ocr"
•'l i� Y' � 7 Yw
'J t rn
O,w,. � •r, y.a�s
�l/IVDED
Steve Troxler North Carolina Department of Agriculture N. David Smith
Commissioner and Consumer Services Chief Deputy Commissioner
March 23, 2018
Steve Brantley, Director of Economic Development
Orange County Government
200 S. Cameron Street
Hillsborough, NC 27278
NOTIFICATION OF FUNDING OFFER
Dear Mr, Brantley:
On behalf of Commissioner Steve Troxler and the North Carolina Department of Agriculture and Consumer
Services — Marketing Division, I am pleased to inform you that $6,850 for your project, Visit NC Farms Mobile
App Project — Orange County, was approved under the Agritourism Program funded by State Appropriations.
Two original contract packets must be completed and returned to the NCDA &CS, making sure that the
contracts and certain forms have been signed, dated, and witnessed, as applicable, before they are returned to
the address provided below. By completing these documents, you are agreeing to the specific stipulations, the
general terms and conditions and specific reporting requirements. Please return the two completed packets to:
Kristine Freeman, Administrative Assistant
N.C. Department of Agriculture & Consumer Services, Marketing Division
Mailing Address: 1020 Mail Service Center
(USPS Delivery Only) Raleigh, NC 27699 -1020
Physical Address: 2 W Edenton Street
Raleigh, NC 27601
All authorized representative signatures must be in blue ink. Use the Contract Check Off List to ensure all
attachments are included and are in the correct order for each contract packet.
One fully executed, original contract will be returned to you for your records. If you have any questions about
your contract or any of the forms contained in your offer packet, please call Kristine Freeman at (919) 707-
3102, or feel free to send an email to kristine.freeman@ncagr.gov.
I would like to take this opportunity to thank you for participating in the Agritourism Program to create new
opportunities for farmers in North Carolina.
ere[
N. David Smith
Chief Deputy Commissioner
Enclosures
CC: L.L. McMillan, Grants & Contracts Administrative Assistant
Email: David, Smith @ncagr.gov
1001 Mail Service Center, Raleigh, North Carolina, 27699 -1001
(919) 707 -3033 • Fax (919) 715 -0026
An Equal Opportunity Affirmative Action Employer
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