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HomeMy WebLinkAboutOUTBoard Minutes 121306 1 T:\Advisory Boards\Orange Unified Transportation Board\Minutes\2006\OUTBoard Minutes 12-13-06.doc 1 Orange Unified Transportation Board Meeting Summary December 13, 2006 Economic Development Commission Conference Room, Hillsborough Members Present: Commissioner Alice Gordon, Nancy Cole Baker; Jan Grossman; Eisabeth Lake, Sam Lasris; Randy Marshall; Pascale Mittendorf; Sandra Quinn; Bryn Smith, Al Terry, Eric Tillman. Members Absent: Robert Peterson, James Ray. Staff Present: Karen Lincoln, Transportation Planner, Debra Graham, Administrative Assistant. Visitors: I. Call to order and roll call Vice Chair Sam Lasris called the meeting to order at 7:12 p.m. II. Consideration of additions to the agenda Lincoln said that the Board of Commissioners has requested input from County Advisory Boards and Commissions regarding space needs for the County. Commissioner Gordon explained the space needs study and clarified what was being asked of the board. After some discussion, the board agreed that staff would prepare draft comments based on the discussion and forward to OUTBoard members the first week in January and board members would respond with their comments by January 9th. III. Board Comments Board members acknowledged the Planning Board’s invitation to attend a Comprehensive Plan Update Joint Board Meeting on January 16, 2007. IV. Approval of minutes of November 15, 2006 Motion by Marshall to approve the minutes. Seconded by Smith. Vote: Unanimous. V. Approval of meeting schedule for 2007 Motion by Grossman to approve the draft meeting schedule (which is attached to these minutes) with no meeting in July. Seconded by Terry. Vote: Unanimous. VI. Orange County advisory boards and commissions input for County Commissioners’ Annual Retreat The board reviewed a draft document based on OUTBoard discussion at its November 15th meeting. 2 T:\Advisory Boards\Orange Unified Transportation Board\Minutes\2006\OUTBoard Minutes 12-13-06.doc 2 Motion by Terry to send any comments/revisions to staff by January 5, 2007. Seconded by Baker. Vote: Unanimous. VII. Framework for developing goals and objectives Marshall started discussion by stating that transportation matrix provides a guide for the board to look at different areas of transportation and flesh out goals and issues to take into account when considering projects, and provides the basis for making judgments. Grossman said that he had developed the matrix based on concepts from Wisconsin’s Transportation Plan element. The row titles are the factors to consider for each mode and the purpose of the matrix is to cover all issues related to various elements. There was some discussion regarding the number of issues and whether or not the board should develop a goal for each. Gordon stated that there were quite many issues and she didn’t envision the board developing that many goals and objectives but the matrix would be very useful for discussions in forming goals and objectives. Marshall explained that the matrix outlines things to consider and could organize the board’s thinking with respect to looking at all related issues for every project/issue coming to the OUTboard. The matrix provides a checklist and could provide a way to prioritize projects and issues. Grossman said that the board should discuss what the steps it should take to fill in the matrix to get a sense of the issues and frame future discussion. Lasris stated that the board should start discussion about the issues (rows) and what they mean. Marshall suggested that the board discuss two or three of the issues at each future meeting until all had been discussed. Grossman said that the group should develop a vision of what transportation should look like in Orange County in 20 or 50 years, then develop its framework/goals to support that vision. He noted that the matrix is geared toward getting everyone’s discussion in order to develop that vision. Lasris said it would be useful to know how the matrix was implemented in Wisconsin. Marshall reiterated that, in order to keep moving forward in developing a framework to use when making transportation decisions, the board should take at least 45 minutes each meeting to discuss 1 or 2 things listed (in the matrix row headings) and get consensus on some of those issues. He continued that the board can pick which issue(s) to discuss at the next meeting. Information regarding the items can be sent to the board prior to each meeting. 3 T:\Advisory Boards\Orange Unified Transportation Board\Minutes\2006\OUTBoard Minutes 12-13-06.doc 3 Gordon suggested that the board review the goals, particularly the transportation goal(s) approved by the County Commissioners for the land use plan. She asked staff to provide those to board for its next meeting. She summed up previous discussion by noting that the transportation matrix will be used to: 2. Help the OUTboard define its identity as a board; and 3. Provide a checklist of points to look at when considering projects. Baker stated that board discussions should address how to resolve problems such as maintenance for sidewalks outside of municipal ETJs. Marshall said that any discussion can set its own agenda and these things should be discussed when pedestrian issues are discussed. The board agreed that it would discuss pedestrian issues at its next meeting (January 17, 2007) I. Future Agenda Items Lincoln noted the items listed on the agenda facesheet. II. Adjournment Motion by Marshall to adjourn. Seconded by consensus. Vote: Unanimous.