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HomeMy WebLinkAboutAgenda - 05-24-2018 Item 2 - Discussion of Outside Agencies Funding for FY 2018-19 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 24, 2018 Action Agenda Item No. 2 SUBJECT: Discussion of Outside Agencies Funding for FY 2018-19 DEPARTMENT: County Manager and Finance and Administrative Services ATTACHMENT(S): UNDER SEPARATE COVER To be provided at the meeting Attachment 1. Outside Agency Funding Requests Book Attachment 2. Outside Agency Funding Report Outside Agency Funding Applications (Available Electronically: http://www.orangecountync.gov/departme nts/county_budgets.php) INFORMATION CONTACT: Bonnie Hammersley, (919) 245-2300 Travis Myren, (919) 245-2308 Gary Donaldson, (919) 245-2453 Paul Laughton, (919) 245-2152 Allen Coleman, (919) 245-2151 PURPOSE: To review and discuss Outside Agencies funding for FY 2018-19. BACKGROUND: Each fiscal year, non-profit organizations that deliver community services have the ability to apply for program funding from Orange County. In December 2016, the Orange County Board of Commissioners adopted a funding target of 1.2 percent of the county’s general fund expenditures, less the appropriation for education expenses, for the purpose of funding outside agency operations. Historically, the county had a funding target of 1.0 percent. Applications are reviewed by staff members for completeness and eligibility. The applications are then presented to a specific advisory board, depending on the subject matter. Each advisory board is responsible for scoring each application based on an application scorecard. The application scorecard is comprised of five weighted categories with a total possible score of 100. The five categories and the total possible points are: Mission (10 points), Collaboration Efforts (15 points), Customer Impact/Value (25 points), Results (25 points), and Plan for Implementation (25 points). The County Manager presents recommendations to the Board of County Commissioners, which approves the final allocations. Recipients are required to submit written program reports that include: goals, description of activities/challenges, revisions of timelines/budgets, and other relevant information. Funded projects are monitored for progress and performance, financial and administrative management, and compliance with the terms of Performance/Development Agreement(s). Monitoring may involve site and/or office visit(s). For fiscal year 2018-19, Orange County received applications from 59 agencies. The requests totaled $1,828,491, an increase of $462,750 above fiscal year 2017-18. The FY 2018-19 County Manager’s Recommended budget includes funding awards for 50 agencies with a total of $1,401,173; an increase of $35,432 from FY 2017-18 Commissioner Approved Budget. The County Manager’s recommended funding levels are based on scoring completed by each advisory board. Agencies scoring between 90% and 100% received 30% of their requested increase. Agencies scoring between 80% and 89% received 15% of their requested increase, and agencies scoring between 70% and 79% received 10% of their requested increase. Agencies with scores of 69% and below are not recommended for an increase in funds. Consistent with the continuation budget approach, no new agency requests were recommended for funding. Based on the County Manager’s Recommended Budget, less the appropriation for education expenses, 1.2 percent equates to $1,400,896. Please refer to the Outside Agency section (Pages 399-411) of the FY 2018-19 Manager’s Recommended budget for discussion of Outside Agency funding. In addition, see Attachment 1 for an Outside Agency Funding Requests Book, which includes the Purpose/Mission, Program, Proposed Services, Performance Measures, and Agency Budget for each Outside Agency. Furthermore, see Attachment 2 for an Outside Agency Funding Report, which is organized by each agency’s primary function area. The following are the primary function areas: Arts, Community Services, Food/Nutritional Services, Health, Housing, Human Services, Juvenile/Adult Justice Services, Mental Health, Senior Services, and Youth Services. FINANCIAL IMPACT: There is no financial impact associated with the discussion of Outside Agencies. Decisions that the Board makes on Outside Agency funding, as part of its discussion of the Manager’s Recommended FY 2018-19 Annual Operating Budget, will have financial impacts. SOCIAL JUSTICE IMPACT: The following Social Justice Goals are associated with this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. RECOMMENDATION(S): The Manager recommends that the Board review and discuss Outside Agency funding, as part of the Manager’s Recommended FY 2018-19 budget, and provide direction to staff, as appropriate.