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HomeMy WebLinkAboutMinutes 04-10-2018 CIP1 APPROVED 5/1/2018 MINUTES BOARD OF COMMISSIONERS BUDGET WORK SESSION April 10, 2018 7:00 p.m. The Orange County Board of Commissioners met for a work session on Tuesday, April 10, 2017 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C. COUNTY COMMISSIONERS PRESENT: Chair Dorosin and Commissioners Mia Burroughs, Mark Dorosin, Barry Jacobs, Earl McKee, Mark Marcoplos, Renee Price and Penny Rich COUNTY COMMISSIONERS ABSENT: None COUNTY ATTORNEYS PRESENT: None COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified appropriately below) Chair Dorosin called the meeting to order at 7:01 p.m. Chair Dorosin said the Chapel Hill-Carrboro Chamber of Commerce Board is requesting a representative of Orange County to serve as an ex-officio, non-voting member of their Board of Directors. The Board of Directors generally meets on the 3rd Thursday of each month from 8:30-10:00am. He said the letter is at the Commissioners’ places. A motion as made by Commissioner Price, seconded by Commissioner Burroughs to nominate Commissioner McKee to serve on the Chapel Hill - Carrboro Chamber of Commerce. VOTE: UNANIMOUS 1. Discussion of Manager’s Recommended FY 2018-23 Capital Investment Plan (CIP) BACKGROUND: Each year, the County produces a Capital Investment Plan (CIP) that establishes a budget- planning guide related to capital needs for the County as well as Schools. The current CIP consists of a 5-year plan that is evaluated annually to include year-to-year changes in priorities, needs, and available resources. Approval of the CIP commits the County to the first year funding only of the capital projects; all other years are used as a planning tool and serves as a financial plan. Capital Investment Plan – Overview The FY 2018-23 CIP includes County Projects, School Projects, and Proprietary Projects. The School Projects include Chapel Hill Carrboro City Schools, Orange County Schools, and Durham Technical Community College – Orange County Campus projects. The Proprietary Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects. The CIP has been prepared anticipating moderate economic growth of approximately 2% in property tax growth and 4% in sales tax growth annually over the next five years. Many of the projects in the CIP will rely on debt financing to fund the projects. 2 Tonight’s discussion will focus mainly on County and Proprietary CIP projects. The Durham Technical Community College – Orange County Campus County Health Technology Building project, with planning funds beginning in FY 2021-22, will also be discussed. Discussion of the Schools CIP projects is scheduled for the April 24, 2018 Joint County/School Boards Meeting. CIP document page #’s are provided after each project, with funding recommended for FY 2018-19 within the following categories (consistent with the Manager’s CIP presentation on April 3, 2018): Travis Myren made the following presentation: ORANGE COUNTY CAPITAL INVESTMENT PLAN FY2018-23 Board of Orange County Commissioners Work Session April 10, 2018 FY2018-20 Recommended CIP • CIP Themes and Cost Drivers o School Bond Projects  Chapel Hill High School Cost Escalation  Borrowing and Cash Flow Schedule  Potential FY2017-18 Capital Budget Amendment o Affordable Housing Bond  Last Bond Draw of $2.5 Million o Public Safety  Detention Center & Northern Campus Development o Debt Service Structuring  Subject to Approval by the Local Government Commission  Debt Service to General Fund Revenue Policy  Potential Tax Impacts • Questions from April 3rd Presentation o Project Description, Cost Explanation  April 24th – Joint Meeting with Schools o Chapel Hill-Carrboro City Schools (CHCCS) Bond Allocation ($72.1 million)  $5 million issued in Fall of 2017  $64.4 million remaining for Chapel Hill High School (FY2017-18)  $2.7 million remaining for issuance at later date (FY2021-22) Chair Dorosin clarified that the schools received $5 million, and will receive $64.4 million more, totaling $69.4 million. Travis Myren said some of the $5 million was used for design money for the Lincoln Center project, to get them up to a bid. He said that part of the project did not move forward. Commissioner Rich asked if there has been discussion with the schools about reallocating some of the $2.7 million to some of the other projects that were on CHCCS’s to do list. 3 Travis Myren said Todd LoFrese, CHCCS Assistant Superintendent, can better address this at the joint meeting of the BOCC and the School Boards on April 24th, but a lot of that decision will be driven by whether it is indeed $2.7 million, or if it is actually more/less. Travis Myren resumed the presentation: FY2018-23 Recommended CIP Education Capital Projects (bar chart) Project Schedule – Critical Path Approvals (chart) Commissioner Price asked if any problems are expected in securing the Special Use Permit (SUP). Chair Dorosin said he sent out notes to the BOCC from the joint school staff meeting, but the Towns are not involved in these meetings. He said there were some concerns expressed from the public about the stream crossings, and staff has offered up mitigation solutions. He said if the permit does not get approved by April 23rd then the project (CHCCS High) will be significantly delayed. Commissioner McKee asked if the stream crossings are on the feeder streams of Bolin Creek, or another area. Jeff Thompson, Asset Management Services Director, said it is the feeder streams and some wetland impact areas areas, which were resolved recently. He said there is still some question about how the feeder stream will be crossed, and the engineering of that, but this has been somewhat solved with the group. Commissioner McKee said there is some continuing work to be done to solve some of these issues, and hopefully it should be resolved by this summer. Jeff Thompson said there were some concerns about traffic queuing, and this is being work ed through. Travis Myren resumed the presentation: Long Term Debt Service Model (bar chart) Chair Dorosin asked if there is a reason that the existing revenues are flat (red line on chart). Travis Myren said these are the existing revenues that are required to support the existing debt. He said as time goes on, this is independent of the tax rate. He said the green line includes that natural growth of the tax base, which will occur. Commissioner Burroughs referred to the two-year span, where the blue line goes over green line, and what would happen if there was no natural growth. Travis Myren said in 2021, more than is needed will be collected to meet the blue line, and those funds will be saved, put in the bank and applied to where the blue line exceeds the green line. He said this will take excess generated at 2.54, and apply it at 0.02, so that the increase at that time will not have to be as high as it otherwise would be. Travis Myren resumed the presentation: FY2018-23 Recommended Capital Investment Plan - chart • Total Recommended Capital Budget Expenditures • Durham Tech Orange County Campus Travis Myren said the Durham Tech campus expansion will come into play in years 4 and 5, and borrow about $8 million; with the balance of the project occurring in years 6-10, at $15.4 million. 4 Penny Gluck, Durham Tech Executive Dean of Orange County Operations, and Matt Williams, Durham Tech Vice President of Finance and Administrative Services, made the following PowerPoint presentation: 2017 – 18 Selected Performance Measures Orange County Budget Presentation Enrollment Highest Enrolled Programs Durham Tech’s programs with the highest enrollment include our Arts, Sciences, and University Transfer programs; Health Technologies programs; and our Information Technology programs. We also serve a large group of students who come to take one or two courses (visiting students). Recent High School Graduates The enrollment of recent high schools graduates continues to grow. In the Fall Semester 2017, 9% of our total credit enrollment (499/5,417 students) were recent high school graduates. Of our recent high school students - 2% of the total Fall 2017 enrollment (93/5,415 students) - came from Orange County Dual-Enrollment Students Durham Tech continues to experience enrollment increases for students who are dually- enrolled in high school and Durham Tech. In the Fall Semester 2017, 513 Career and College Promise (CCP) students enrolled this fall. Of this group, 314 high school students are enrolled in CCP courses from high schools, home schools, and cooperative/innovative high schools, and 199 students are enrolled in CCP courses from Middle College High School (MCHS). Orange County Enrollment - graph Note: End of Term Unduplicated Headcount represents the number of duplicated students that completed the course, not total # of students enrolled in the course. (Enrolled number of curriculum students would be 20% to 25% higher) Capital Project Request • 56,000 SF Building • Total cost – Approx. $24,547,911 • Budget – includes $1,000,000 of the 2017 Statewide NC Connect Bond Funds and $23,547,911 of Orange County Capital Project funding Needs Analysis – Hanover Research • Report evaluates employer perceptions of the Orange County campus and workforce skills needs within Orange County. • Hanover reached out to local stakeholders and conducted in-depth interviews • Report also examines data on the local workforce, large employers, and typical education and skills for in-demand local jobs. Needs Analysis – Hanover Research RECOMMENDATIONS • Expand the following programs in Orange County: o public safety, o information technology, o and health technology. 5 These programs meet the demands of the largest employers in the county, and offer training in skills that are currently needed in the workforce. • Durham Tech should consider adjusting its offerings to accommodate a wider variety of students. Working adults would likely benefit from night and weekend programs, while high school students need career readiness training, apprenticeships, and internships. • Durham Tech should consider expanding its advertising and communication in Orange County, including reaching out to small businesses and high schools. Employers report that there is limited awareness of Durham Tech’s offerings in Orange County. • The most in-demand programs include: o Credit programs in health technology, information technology and public safety o Non-credit programs in career readiness, industrial training, and culinary arts o Apprenticeships for skilled trades, internships for high school students, and tailored training programs for specific employers New Building Timeline • Hanover Needs Analysis – completed Dec. 2017 • Conduct Focus Groups (July 2018 – December 2019) o Local Schools o Local Employers o Key Community Stakeholders • Identify Programs and Facility Requirements (January 2020 – September 2020) o Health Programs o Public Service Programs o General Classrooms o Student Service Space o Middle College o Multi-Purpose Space • NC Community College State Board Project Approval/Architect Selection/Advanced Planning – October 2020 - June 2021 • Design Phase – July 2021 (year 4 of the Orange County Capital Project Plan) • Construction – July 2022 Commissioner McKee asked if this timeline accommodates the needs of Durham Tech’s projected student population. Penny Gluck said Durham Tech will give its best effort. She said it will be a challenge, but Durham Tech will continue to be creative, and look to others for short-term space rental if need be. Matt Williams said some courses may not be offered in Orange County until the expansion, but all classes are offered at the Durham campus. Commissioner McKee asked if Durham Tech has considered having employers do training on site, at the employers’ facility. Matt Williams said yes, and this does happen sometimes. Chair Dorosin asked if there is a reason that high school facilities are not used at night and on weekends, or community centers, or government buildings that are not otherwise being used. He said this could be a long-term solution. Penny Gluck said alternative schedules are being researched, but it is important to ensure that the necessary educational equipment is available to support the instructors. 6 Chair Dorosin said he knows challenges may exist, but co-location is being discussed in other contexts, and it seems wise to consider it here as well, as the high schools and County facilities already exist. He said it is important to be creative. Travis Myren resumed the CIP presentation: FY2018-19 Recommended CIP Expenditures County Projects: $28.5 million total - chart • Conservation Easements - $500,000 County share (page 60) Project Description/Justification: The Conservation Easement component of the Lands Legacy program was initially funded in July 2002, and provides matching funds for State and federal grants to acquire conservation easements to conserve prime or threatened farmland, sensitive natural areas, or important water quality buffer lands in keeping with Board goals and Lands Legacy priorities. These lands have conservation values or agricultural operations to be enhanced and protected, and the land stays in private ownership and is not publicly-accessible except upon landowner consent. Over 2,100 acres of prime farmland and natural areas have been conserved to date, with millions of dollars in state/federal grants leveraged. It is anticipated that additional matching funds of approximately 50% would again be leveraged for easements, shown as Grant Funding and Landowner Donations. FY2018-23 Recommended CIP Continuation Projects • Conservation Easements - $500,000 County (p. 60) o Component of Lands Legacy Program  Protects threatened farmland from development  Protects sensitive natural areas  Protects water quality buffer lands o CIP authorizes $1 million every other year o County costs offset by $500,000 in State/Federal Grants o 10 active projects underway o $45,000 remaining in Conservation Easement Program o $500,000 included in Spring 2018 financing package Conservation Easement Map Lands Legacy Program Acquisitions 2000-2017 • Land remains in private ownership • Over 2,100 acres conserved to date • Over $3 million leveraged in grant funding and donations Commissioner Price asked if Lands Legacy can be used for any of these conservation easements. David Stancil, Department of Environment, Agriculture, Parks and Recreation (DEAPR) Director, said historically there have been two pots of money. He said the monies from the 1997 and 2001 bonds could not be used for publically accessible lands, and conservations easements typically are not, and this was the origin of the separation of the two funding sources. He said because the conservation easement fund is down to $45,000, staff has been able to go to the Lands Legacy fund, which has existing money, but also has a lot of upcoming potential obligations. He said staff has tapped into the conservation easement monies a bit, but there are some large ticket items in the works, and this would not be sustainable going forward. He said there are approximately 32 property owners who have expressed interest in doing conservation easements with the County. 7 Chair Dorosin asked if these easements affect the tax value of the land. David Stancil said typically not, because these lands are usually already in the use value program. He said if conservation easements were acquired on taxable land, then the value of the land may be affected. Travis Myren resumed the presentation: • Continuation Projects Project Description/Justification: Funding of $1,250,000 in prior years is included for architectural/engineering costs. The construction, equipment/furnishings, and other professional services costs are included in FY 2017-18 through FY 2019-20. This project includes a preliminary construction estimate for a facility capacity to house 144 detainees. The facility will be designed for expansion capability, if needed, up to approximately 250 detainees. The architect will conduct a staffing and operating cost analysis for different detention facility configurations as part of the Board’s review of the schematic design of the facility. The County has conducted a master planning and site feasibility study on several potential sites including the existing Jail site, the site adjacent to the Justice Facility in downtown Hillsborough, and other sites around Hillsborough proximate to the justice facility. Results of this study were presented to the Board in January, 2018, and a site off of Highway 70 near Hillsborough was chosen as the location for a potential Northern County Campus that would include the Detention Center, Environment and Agriculture Center, and Parks Operation Base. Should the Board of Orange County Commissioners authorize the development this campus, a revised combined project will be presented to the Board consisting of the three primary uses. Northern County Campus Property (map) • 21 acres • Due Diligence o Environmental Site Assessment o Cultural & Archaeological Assessment o Soils and Geotechnical Analysis o Hydrology Analysis; Wetlands Delineation o Schematic Land Planning • Land use designations approved in March 2018 • Property acquisition in April 2018 - $394,050 FY2018-23 Recommended Capital Investment Plan Continuation Projects • Northern County Campus Development Plan – pages 157, 32, and 57 o Merge three individual projects into integrated campus development plan  EAC Building  Detention Center: $12,500,000 million (page 32)  Parks Operation Base o Reallocation of Project Funds – No new cost to the CIP o Timing Changes – EAC delayed, Parks Operations Advanced Orange County Northern Campus Concept (drawing) Commissioner McKee asked if staff could identify the additional costs that would be incurred if only the detention center was built. He said he has an issue with prioritization, and can support the purchase of the land, but feels that budget constraints should play a part in prioritizing what is built. 8 Travis Myren asked if Commissioner McKee would want the price for doing the grading work for the three facilities. Commissioner McKee said he would like to price the detention center only. Commissioner Burroughs seconded Commissioner McKee’s comments, and said she questions if these projects need to be completed so soon. She said she would continue to caution the Board of County Commissioners (BOCC) to consider what can be delayed, and while building in the future may be more expensive, that is true of every project being considered in all areas of the County. Commissioner Rich asked if the proposed detention center would the have room for expansion in the future, beyond the capacity of 144 detainees. Travis Myren said yes, up to 250. Commissioner Rich asked if this would entail additional construction down the road, or if the building will be constructed now, and used at a later date. Jeff Thompson said the infrastructure would be prepared to expand to 250, include the subgrade work, but there would be no actual walls. Bonnie Hammersley said it will be only a 144 bed facility, but with the capability of expanding to 250 beds; for example the kitchen will have the ability to serve a population of 250, but there will be no additional empty cells. Commissioner Rich said it is being built to capacity for the services, but not having the full capacity beds at this time. She said at one point there was discussion of having a place at the facility where one can be brought who is not necessarily getting arrested, but may be in need of mental health services. She asked if this is still part of the discussion. Travis Myren said it is not in the current facility price. Sheriff Blackwood said there was a trip to the WakeBrook facility in Wake County, which is mental health facility that accepts people in custody as well as those who come in off the street. He said Orange County had the thought of doing that with 6-8 rooms at this detention site that were off by themselves and could provide wrap around services to help people on the street get to a secure and safe alternative. He said this discussion came about as possibly being a great opportunity to serve an underserved population that does not belong in the jail or in the emergency room. Chair Dorosin asked if these rooms are in this design now. Sheriff Blackwood said this was just a vision, and a what if. He said the number of beds is all over the place and changes frequently. He said he does not know if 250 beds will be needed, but the 126 beds at the current jail are insufficient. Commissioner Price said there have been other examples around the country where the WakeBrook model does work, and there are chairs instead of beds in unsecure locations. Commissioner Price referred to page 32 in CIP Notebook, and said the numbers are different than those on the slide. She said the first sentence on page 32 says $1,250,000 were spent in prior years and included in the architectural/engineering costs. She asked if these funds have already been expended. Jeff Thompson said some has been expended, but most has not. Commissioner Price asked if the $12 million includes any more architectural funds. Jeff Thompson said no. Commissioner Price asked if it numbers in today’s handout could be clarified. Travis Myren referred to page 32, and said those numbers were an estimate for a stand-alone detention facility. He said the first row, of the table on page 13 of the PowerPoint presentation, removes the site work and acquisition costs out of the $19.9 million five-year total. Commissioner Jacobs said he is confused by this conversation, because the Justice Advisory Council has been talking about the supplemental services being in the building for a 9 long time. He said there were two different answers as to whether there is money in the building for those services. He said he thought this was decided a long time ago. He asked if it is or is not in the cost of the building. Travis Myren said all of the support services are in the facility, but the Sheriff is talking about building unsecured spaces in the facility, to serve clients who would never have reason to be booked into the jail, or be held in a secure setting. He said the Sheriff is talking about adding a section to the building for a non-secure space for people experiencing a mental health issue, or someone who is extremely intoxicated, to receive a rapid turn around of services/hand off to an appropriate service provider. Commissioner Jacobs asked if this is opposed to receiving psychiatric or social services within the jail. Chair Dorosin said the social and mental health services for incarcerated inmates are part of the plan in place, as supported by the plans of the Justice Advisory Council. He said this idea of unsecured spaces would be more of a respite service, and it is not in the current budget. Commissioner Rich asked if there is a way to build the new detention center within the current budgetary parameters. Sheriff Blackwood said this is a question for the design team, now that the site location has been secured. He said there has been no decision made about what the building will look like, and thus bed numbers are not final at this time, but going under 144 beds would be a horrible mistake. Bonnie Hammersley said she supports the Sheriff regarding design, but there are other flex spaces throughout the facility. She said as the designer looks at this, there may be an opportunity to create the unsecured/respite space. She said the cost that she is recommending will get a 144-bed facility. Commissioner McKee said he highly endorses the idea of going with the additional respite services, and would recommend shifting monies for the parks office space to fulfill this need. Commissioner Jacobs asked if the federal prisoners fit into the calculus. Sheriff Blackwood said before the price change occurred, this was possibly going to be pulled off the table; but the numbers coming up make this a topic for additional discussion. He said his position is as long as it is beneficial to Orange County first, and to the Marshal service second, then it is worthy. He said this can be a worthwhile partnership for the County to have, and he would encourage the BOCC having a discussion about it. He said he will follow the will of the Board, but he believes the County’s involvement with Federal Marshal service is a good thing right now. Chair Dorosin asked Bonnie Hammersley if the BOCC will have these conversations about the number of beds in the facility, partnering with the Marshal Service, etc. Bonnie Hammersley said these conversations should take place now. She said her recommendation for the 144 beds was made with the understanding that as the need grows locally, then the federal inmates would slowly go down. She said the current average daily population is 126, with less than half being federal inmates. She said she thought the 144-bed discussion had been held, because a designer was hired, and he has done most of the design work. She said the original site was lost, but she did not think this changed the desired number of beds. She said the only time she would expect expansion is when the number of local inmates exceeds 144. She said she does not see this number getting that high for a long time, due to the focused efforts of the Criminal Justice Resource Department and other partners. Chair Dorosin said this discussion did occur regarding this previous site, but all of these questions seem to be back on the table with this new site. 10 Commissioner Jacobs said he would like to see a cost benefit analysis from the Sheriff’s perspective, if they looked at half as many federal prisoners in order to accommodate all the desired services. He said it would be harder go back and try to add services later on. He asked if it is the desire to have the optimal facility at the beginning, or later on. He said he is not pre-judging about the federal prisoners, but he would like to have the auxiliary/respite services, and now is the time to do it, not later. Commissioner McKee clarified that Commissioner Jacobs is saying to build to the optimal need for the next 30 years. Commissioner Jacobs said there have been previous discussions about pods. He asked if it would be preferable to knock off one pod, which would have been for federal prisoners, and take this money and space to have the auxiliary services now; or to keep the same level of federal prisoners. Commissioner McKee said his concern is that this facility needs to be built to meet Orange County needs for 2040. He said he wholly supports restorative justice, diversion plans etc., but as the County grows, so will the need for detention. He said he would suggest building it for 144 beds, including all support services, and add pods as needed. He said as the number of local inmates increases, the number of federal inmates will decrease. Commissioner Jacobs said to build all the core services at the beginning, with a simple design to add pods over time. He asked if they start with the assumption of x number of federal prisoners, or do they remove some of the federal prisoners to add items that are not currently included in the core services, such as the unsecured respite services. Chair Dorosin said he recommends starting with the number of Orange County prisoners, which is much less than 144. He said he would be in favor of having it smaller, doing all of the work on diversion, and take the federal piece out of the picture. Bonnie Hammersley said will ask the designer to bring back options and economies of scale. She referred to a cost analysis for federal inmates, and said the County does not receive the full amount for these inmates, and the County is on a three-year fixed price agreement. She said the County subsidizes the federal inmates. Commissioner Marcoplos asked Sheriff Blackwood if he could give a quick overview of the federal inmates. Sheriff Blackwood said the federal inmates constitute a little less than half of the population, and Orange County is a good location between Durham, Greensboro and Raleigh to house these inmates while they are awaiting federal hearings. He said Travis Myren has done a comprehensive study on the cost analysis. Commissioner Marcoplos said federal inmates are basically waiting for hearings, and asked if the average length of stay could be identified. Sheriff Blackwood said it varies. Commissioner Burroughs asked Chair Dorosin if he could further clarify his feelings about the federal inmates. She said she understands he does not want the County to make money from them, but asked if he is concerned about people being jailed in general. She said the County has no control over who is assigned to federal prison. Chair Dorosin said he feels that the County’s detention center should be for Orange County detainees, and be built for the needs of the County, both from a financial perspective and a criminal justice perspective. He said building a bigger jail than is necessary is counterintuitive to what the County is trying to accomplish with its alternative services. He said there is incentive to use diversionary programs for first time offenders, if there are constraints in place regarding the size of the jail. He said this is consistent with trends across the country. Commissioner Price said she agreed with Chair Dorosin, and the more the BOCC can do to keep people out of incarceration the better. She said she would not want to 11 automatically cut back on federal inmates if the County is serving a purpose, and she asked if the Sheriff knows where the inmates would go if Orange County was unwilling to house them. Sheriff Blackwood said the federal government would have to figure that out, not Orange County. Chair Dorosin said if a larger facility is built, with empty spaces, than there will be incentive to fill the spaces. Sheriff Blackwood said he agreed with Bonnie Hammersley in that it is important to not under build this facility. He said this may be a 100-year building, and he said he does not want the County to go into this project and under build. Commissioner Price asked if it would make sense to have 144 beds as the total build out size, and build less to start with. Sheriff Blackwood said he does not know what the future will hold. Commissioner Burroughs asked if the number of inmates per pod is known. Bonnie Hammersley said there are different models, and that number depends on the design. Jeff Thompson said the current design has an 8-bed denominator, and there are different pod sizes depending on usage and holding requirements. Bonnie Hammersley said this is a very small detention center. Commissioner Marcoplos asked if the federal and local lawbreakers are different classes of lawbreakers. Sheriff Blackwood said yes. Commissioner Marcoplos asked if the additional on site services would be tailored to the needs of the local inmates. Sheriff Blackwood said the inmates are housed separately but the need for services is about the same. Commissioner Marcoplos asked if the federal inmates would need some of these more progressive services. Sheriff Blackwood said the needs of the federal and local inmates are about the same. Commissioner Marcoplos asked if the County is providing a greater service to the region by housing federal inmates, rather than them going somewhere else. Bonnie Hammersley said there are a lot of new facilities in this area, and one of the reasons federal inmates are put in local jails is because they want more local funds to support the federal system. She said it is done in economically challenged areas even more. Commissioner McKee said regardless of how the BOCC proceeds regarding size, support services, etc., he does not want to under build a detention center. He said no Board is going to be enthusiastic about building another jail. He said he also does not want to see it be over built, just to house federal prisoners. He said if the Board does decide to cut back to just serving local inmates, then he would play devil’s advocate, and say a new jail is not needed at all, but rather the County can refurbish the old jail. Commissioner Rich said Chatham County had a progressive design for their new jail, and the facilities within the jail were all built to future needs. She said she does like the idea of having a separate entrance for these proposed alternative services. Commissioner Rich said the Board had spoken about using the current Environmental Agricultural Center land for affordable housing, and she would like to continue this discussion. Bonnie Hammersley said Chatham County did overbuild its jail, and built for the future; but Chatham County’s average daily cost to house an inmate is the highest, at $209/day. She said the County has to build what it can afford. Commissioner Marcoplos said he thinks the BOCC can find a number that allows the County to be prepared for future needs. He said the desire to provide creative services to prevent incarceration should not be based on the scarcity of beds. 12 Chair Dorosin asked if any of the federal inmates are undocumented immigrants awaiting hearings, or waiting for deportation. Sheriff Blackwood said yes, some are definitely undocumented, but he does not know whether they are being held for deportation. He said if an inmate has committed a crime, and is under bond, and an ICE detainer comes in, and the inmate makes bond, then the inmate leaves. He said the detainer is a request, not an order, and the County will not hold the inmate beyond the time that it can without an order. Travis Myren resumed the presentation: FY2018-23 Recommended Capital Investment Plan Continuation Projects • Northern County Campus Development Plan o Community Engagement • Shared Site Work o Utilities & Storm Water Management o Road Work and Parking o Buffering, Landscaping, Lighting, Fiber • Combine Park Operations Administrative Offices with EAC Building • Sustainability Feature Studies o Photovoltaic – Energy & Hot Water o Geothermal Heating and Cooling o Cool Roof Design Chair Dorosin said Commissioner McKee had voiced his concerns about having any other construction on this site. He said he respectfully does not agree with Commissioner McKee, and would like to know how others feel. Commissioner Burroughs said she is also opposed to the other proposed buildings. Commissioner Marcoplos said the Board voted on this plan at the last meeting, and he said he believed the County should move ahead with the County campus project as envisioned. He said the Revere Road property is also a good opportunity for affordable housing. Commissioner Rich said she would like to move forward with the project, and to use the Revere Road site for affordable housing. Commissioner Jacobs said he is inclined to the plan that currently exists. He said he has a slightly different opinion about the affordable housing option, and would like to see if it would be more profitable to sell the Revere Road property, and use the sale proceeds to build affordable housing elsewhere. He said Hillsborough’s planning department may not be easy to work with, and there may be greater need for affordable housing in other areas of the County. Commissioner Price said she supports moving forward with the proposed County campus project. She said she does not want to jump to any conclusions regarding affordable housing on the Revere Road site, and would like to explore all options for this property. She said having the Ag Center and Parks Operations on the same site will provide a buffer between the detention center and the neighboring properties. Bonnie Hammersley said this is the recommended budget, and if the BOCC wants to make any changes, please contact her office. Chair Dorosin asked if the Commissioners would copy the entire Board on any comments/suggestions that are sent to the Manager. Travis Myren resumed the presentation: • Orange County Southern Branch Library - $5,625,000 (page 39) 13 Project Description/Justification: Planned funding of $5,625,000 in FY 2018- 19 is for design and construction costs for new Southern Branch location, which will replace the Cybrary and McDougle facilities. The BOCC approved an agreement with the Town of Carrboro to collaborate on a building project, which the library would be a tenant with various Town functions. Based on this colocation, space needs will be re-evaluated to take advantage of potential space efficiencies. Updated capital and operating cost estimates will be based on the actual schematic and market based costs forecasts in collaboration with design, operations, engineering, and construction cost estimating firms. FY2018-23 Recommended Capital Investment Plan Continuation Projects • Orange County Southern Branch Library - $5.6 million (p. 39) o Carrboro Partnership and Development Agreement • 203 South Greensboro Street • Colocation of Library Space with Town Offices • Design - 2018 • Bid and Construction - Summer 2019 • Opening – Spring/Summer 2021 o Space Allocation, Operating and Capital Costs to be Reevaluated based on Colocation  50 Dedicated Parking Spaces Orange County Southern Branch Library Site (aerial photo) Commissioner Price asked if the percentage being paid by Orange County is known. Travis Myren said the County’s construction costs are estimated at $5.6 million. He said operating costs and shared spaces would be allocated by the percentage of the building that each party will occupy. Commissioner Jacobs said he would like to propose that alternative energy sources be automatically investigated for all major capital projects, including joint facilities. He said this may need to come back to the Board as a policy item, but using this type of energy should be standard practice, rather than having to be discussed per project. He said if it is incorporated parenthetically with the CIP, then it would not have to be brought forward on every item. Bonnie Hammersley said staff plans to make this part of the budget ordinance this year, and every year, moving forward. Commissioner Jacobs asked if that will include this joint project. Bonnie Hammersley said yes. Travis Myren resumed the presentation: • Affordable Housing Bonds - $2,500,000 (page 29) Project Description/Justification: Funding of $2,500,000 in FY2017-18 and planned funding of $2,500,000 for FY 2018-19 are for the bond referendum projects. FY2018-23 Recommended Capital Investment Plan Policy Priorities • Affordable Housing Bond - $2.5 million (p. 29) o 2016 Bond Referendum - $5 million for Affordable Housing o First Half ($2.5 million) Awarded in 2017 o 53 Affordable Units Created o FY2018-19 Second Half ($2.5 million) 14 o Request for Proposal Process and Revised Scoring Criteria • 2017 Affordable Housing Bond Projects – chart Commissioner Price asked if any changes have been made to broaden who can apply, as she was disappointed with the number of applicants in the first round. Travis Myren said staff is reaching out to the Affordable Housing Coalition, and other provider groups, with as much information as possible. He said the first round had a quick turn around, and several providers did not have projects ready. He said this second round will be widely promoted. Commissioner Jacobs said he is skeptical about spending the remaining $2.5 million next year, and then having no funds for the foreseeable future. He suggested spreading the funds out over a longer period of time, as another bond will not be possible for some time. He said Orange County is leading the affordable housing community to the brink of a cliff, will jump off, and then have no money to do anything else. He asked if these funds should be phased over a period of years. Commissioner Rich asked if the County has a policy to look at minority women vendors first. Jeff Thompson said yes. Commissioner Rich asked if a copy of the policy could be sent to her, and if it is in need of any revision. Chair Dorosin asked if a copy can be sent to the entire Board. Commissioner McKee said he thinks the Board is setting itself up with the perception to the public that Orange County will provide a sizable amount of funds to affordable housing every year. He said he does not believe this will be possible. Commissioner Marcoplos said Commissioner Jacobs’ point is interesting, and asked if he thinks 2018 elections may change funding sources at the federal level. Commissioner Jacobs said yes. He said he talked with Congressman Price and if he is in the majority party, he will be the Committee Chair on housing, and there would be a direct line of communication through him. Commissioner Marcoplos said he would like to consider this proposal, and put it off temporarily to see what happens. Commissioner Burroughs clarified that the suggestion is that, with a more friendly Congress, the County’s money may be able to be used to leverage federal money. Commissioner Jacobs said yes, as is done with Lands Legacy funds. He said it is possible that the tax credit may come back in a future budget, and using these funds over two years, as opposed to one, may allow for some more flexible opportunities to garner federal or state housing dollars. Commissioner Burroughs said it would be logical to hold the funds until January 2019, leaving them in the CIP, and make a final decision at that time. Travis Myren said staff could schedule a check in with the Board of County Commissioners in January 2019, as opposed to just issuing the bonds. Commissioner Price said she is concerned for those who are in need of housing, and asked if staff could find out if all of the units that were built are now occupied. Commissioner Burroughs said only two Empowerment rentals are occupied, and everything else is yet to be built. Commissioner Price said if units are immediately occupied upon completion, she would take this is an indication of the need for affordable housing. She said it is her recollection that the County planned to put $1 million annually towards affordable housing, separate from the bond funds. 15 Chair Dorosin said he does not think there should be any delay in spending the housing bond money. He said he hoped the Board would continue to fund affordable housing, and he asked if there was going to be a $1 million in the budget this year. Bonnie Hammersley said no. She said there is $2 million already in the budget that has not yet been spent, although some of it has been obligated. Chair Dorosin said he would like to push this money out, and the Board has to balance priorities all of the time. Commissioner McKee said he does not want this to be delayed indefinitely, rather for just 6 months to a year. He said he did not mean the County would cut back on its support for affordable housing. He said he is just worried that the public perception will be that the County will offer $2.5 million every year. Commissioner Marcoplos asked if a realistic timeline is known. Travis Myren said RFPs could be issued in the fall, and wait until January to award the projects. He said, alternatively, staff could wait for RFPs in January 2019 and award projects in June 2019. Commissioner Marcoplos said he thinks this would be a reasonable gamble, and the Board could spend half of the money as quickly as possible, and hold the other half to see if there can be any leverage of funds. Travis Myren resumed the presentation: • Sheriff’s Office Body Worn Cameras - $300,000 (page 52) Project Description/Justification: Funding of $300,000 in FY 2018-19 would equip Sheriff Deputies with body-worn cameras. Body-worn cameras will allow deputies to better document evidence while increasing accountability and transparency. Studies on the use of body-worn cameras by law enforcement indicate that incidents of use of force decrease as do the number of complaints filed against officers. FY2018-23 Recommended Capital Investment Plan Policy Priorities • Sheriff’s Office Body Worn Cameras - $300,000 (p. 52) o Successful Pilot Project – Report in February 2018 o Integrated with Portable Radio Project – Reallocated Funds o 75 Body Camera Units Commissioner Rich asked if the $300,000 is for equipment only. Sheriff Blackwood said it is for both the purchase of the equipment and the storage for 3 years. Commissioner Rich asked if the number of deputies could be identified. Sheriff Blackwood said there are 162 total employees, and this process will be phased in to determine who receives cameras, and in what order. Commissioner Rich asked if there is a new contract every three years for data storage. Sheriff Blackwood said cost negotiation will be completed every three years. Travis Myren resumed the presentation: • Community Centers - $100,000 (page 71) Project Description/Justification: The Efland Cheeks Community Center is located adjacent to Efland Cheeks Park and Efland Cheeks Elementary School. Due to the limitations of expansion potential for the existing 1992 building, funding is proposed for FY 2018-19 to examine the Center’s needs and facility options to meet those needs. Pending the outcome of 16 that assessment, funding is planned for facility improvement or construction in FY 2019-20. Incremental increases in operating and personnel costs are also shown. FY2018-23 Recommended Capital Investment Plan Policy Priorities • Community Centers - $100,000 (p. 71) o Efland-Cheeks Community Center o Needs and Use Assessment & Facility and Site Options  $1 million programmed for construction in FY2019-20 o Limitation on Existing Building Footprint due to Impervious Surface Constraints and Topography o Investigating Transfer of Impervious Surfaces from other County Owned Property Efland-Cheeks Park (aerial photo) Commissioner Price asked if the $100,000 will be used for a consultant. Travis Myren said yes. Commissioner Price asked if the deliverables for the $100,000 are known, and if the neighborhood associations will be brought into the process. Travis Myren said the deliverables would be a detailed report of needs and use assessment, including interviewing all stakeholders. He said the second deliverable would be determining some options to meet the identified needs. Commissioner Price said this is a lot of money to spend only to find out that the center is too small to fit the needs. She said if this much money is going to be spent on an architect, she would like to know the possibilities of expanding the current facility. Commissioner McKee said the County has parkland that has thousands of square feet of impervious surface, and he sees no reason why some of that cannot be transferred to this site. He said topography is a simple construction problem, and any expansion of the building will not be huge. He said he was at the facility on Sunday evening, and attended a nice community event. He said the usage currently outpaces the capacity of the building. Commissioner McKee said if this building is expanded, the acoustics will need to be carefully considered. He said he agrees that the center needs to be expanded. Commissioner Jacobs said he agrees with Commissioner McKee about the impervious surface issue. He suggested doing it in a formal way, and having it recorded and set up a County program on its own property. He said it may grow into a model for something better, as long as it is designated for this purpose. Commissioner Jacobs said the New Hope Improvement Association Community Center has a failed septic system, and needs $30,000 to repair it. He said he can imagine other non- County owned community centers may need County assistance, and asked if the BOCC wants to plan for this potential need going forward. He said many of these buildings meet community needs. He said many community centers have fire departments associated with them, and perhaps they could be given some funds via a fire department request. Commissioner McKee said providing County assistance may be an expensive proposition, but it would not be as expensive as building new community centers. Chair Dorosin suggested moving to the Sportsplex item, to allow staff to leave earlier. The Board agreed by consensus. Travis Myren continued the presentation: • Sportsplex Proprietary Projects (FY 2018-19): 17 Equipment, Repairs, and Improvements - $507,000 (pages 87-94) Discussion will also be directed to recommended Future Capital Projects in Years 2-5 of the CIP (FY 2019-20 through FY 2022-23); the Water and Sewer Debt Service requirements paid with Article 46 Quarter Cent Sales Tax proceeds (page 177), and Debt Service requirements for Solid Waste (page 178) and Sportsplex (page 179). Sportsplex - New Facilities Project Description/Justification: Funding in FY 2018-19 of $65,000 includes an elevated enclosed connecting ramp between the Sportsplex and Field House. Prior Years funding includes the Field House Complex featuring a Sports and Recreation section, Camp, After and Pre-School area and Fitness section, for total funding of $3,997,000, $222,000 in reallocated funding from previously unused project funds for a Family/Single User Change Room project, and $125,000 in reallocated unused capital funds for storage space. Year 1 Operating costs reflect a half year of operation with the overall project costs recovered from net operating revenues over a six year period. Years 6-10 includes new member change area to accommodate growth plus the need to segregate the youth and adult user segments currently using the combined pool/member change areas; and enclosing the outdoor turf field to expand revenue generating programs. Sportsplex - Facilities Maintenance/Replacement Project Description/Justification: Funding in FY 2018-19 includes $85,000 to replace HVAC equipment that has reached or exceeded its life expectancy and $20,000 for replacement exterior and interior access including automatic ADA door openers. In 2019-20 all remaining access doors will be upgraded. Funding in FY 2020-21 includes $200,000 for an upgrade to a high efficiency utility management system, which is projected to save $40,000 annually in utility costs. Funding in FY 2021-22 totals $225,000 for additional parking lot repair/repaving in areas not included in the prior years funding, and scheduled replacement of HVAC equipment and IT/Communications/Security equipment replacement. Sportsplex - Kidsplex Project Description/Justification: Funding in FY2017-18 was authorized for additional Kidsplex equipment to accommodate the growth in Kidsplex programs. Funding in FY 2018-19 and FY 2019-20 includes $30,000 for additional purchase of inflatables, to be positioned in space created by the Field House project. Funding in FY 2021-22 includes $105,000 for additional and/or replacement Kidsplex equipment, as well as inflatables. John Stock, Sportsplex Executive Director, reviewed the following information: Sportsplex - Ice Rink Project Description/Justification: Funding in FY2018-19 includes $100,000 for major rebuild of compressors and chiller barrel. Funding in FY 2019-20 includes $125,000 for replacement of rink de-humidification unit. Funding in FY 2020- 21 includes $975,000 for ice rink re-build. In 2020, the rink will be 25 years old and is at its life expectancy. The re-build is planned to protect this significant source of annual income to the Sportsplex Fund. FY 2020-21 also includes renovations to the ice rink locker areas, rubberized flooring, and plexi-glass. Sportsplex – Fitness Project Description/Justification: Funding in FY 2018-19, FY 2020-21, and FY 2022-23 includes $100,000 in each fiscal year for replacement and upgrades of fitness equipment. 18 Based on industry standards, heavy use commercial cardio equipment has a useful life of approximately 3 years. Sportsplex – Pool Project Description/Justification: Funding in FY 2018-19 includes $20,000 for a comprehensive Natatorium study (re-allocated from a project funded from operations) as well as $80,000 as a contingency to replace the compressors on one of the two major pool HVAC systems that are experiencing premature end of life failure. Funding in FY 2018-19 also includes $12,000 for handicap pool lifts to complement the handicap ramp currently in place as a result of more users with disabilities using both pools. Funding in FY 2019-20 includes $50,000 for boilers and pumps repair/replacement, and FY 2021-22 includes a total of $90,000 for replacement and upgrade of the pool lane timer/scoreboard, additional boiler and pumps repair/replacement, and repairs to the pool plaster and tile. Years 6-10 includes contingency funding based on the results of the Natatorium study related to the pool HVAC systems. John Stock gave an update on the field house construction. Commissioner McKee thanked John Stock for the handicapped ramp and lifts with the pool. John Stock said one can never give too much support to the handicapped community. He said automatic accessible doors are being looked into at this time, to allow for a longer delay before the doors close. Commissioner McKee said he expects usage to continue to grow. John Stock said 46% of the Sportsplex members are over 55 years of age. FY2018-23 Recommended Capital Investment Plan Sportsplex • Sportsplex Projects $507,000 (p. 87) o Elevated Connector from Sportxplex to Fieldhouse - $65,000 o Heating, Ventilation, and Air Conditioning - $85,000 o Access Doors - $20,000 o Kidsplex Inflatables - $25,000 o Ice Rink Rebuild of Compressor and Chiller Barrel - $100,000 o Fitness Equipment - $100,000 o Pool Equipment Replacement - $80,000 o Natatorium Engineering Study - $20,000 o Handicap Pool Lifts - $12,000 Travis Myren resumed the presentation: • Economic Development (Water and Sewer) - $145,000 (page 75) Project Description/Justification: Recent developer interest in this area of the County has created the need to accelerate the capacity expansion of the Gravelly Hill pump station, utilizing the capacity of the Efland Sewer to Mebane, Phase 2 Extension. $1,510,000 of funding for design, construction and project management for Phase 3 has been advanced accordingly. Phase 3 includes an upgrade to a lift station and connection to a different force main. The project will extend under the interstate to the D3 area to the north as shown on the project map from prior work in Phase 2. This 200+ acre area of the County has been designated an Economic Development District and is one of the few areas with rail access. The design and construction of water and sewer infrastructure in this EDD will facilitate development in the area. 19 Operational Impact: None. After construction, this system would be owned, operated and maintained by the City of Mebane per an existing interlocal agreement amended in 2012. FY2018-23 Recommended Capital Investment Plan Policy Priorities • Economic Development Water & Sewer Infrastructure - $145,000 (p. 75) o Phase 3 – Under Interstate to Site Served by Rail o Site Readiness o Zoned Economic Development – Buckhorn EDB – 1  Light industrial  200 acres total  Access improvements needed o Construction FY2019-20 - $1.3 million Commissioner Price asked if residential homes will be able to tap on. Craig Benedict, Planning Director, said this is for undeveloped land, and the Gravelly Hill lift station has been leveraged. He said there is not a lot of housing in this area, but anyone could tie into the system once it is installed. Travis Myren resumed the presentation: • EMS Substation with Solar Pilot - $1,500,000 (page 53) Project Description/Justification: Funding in FY 2018-19 includes a stand-alone station in the Efland area. This station will replace the existing Station 4 on Mt Willing Road in Efland. The existing station is incapable of expansion and the cost of upfitting and bringing the station into compliance under the state fire code would be more than the cost of the building itself. The proposed new station will provide bays to house the ambulance and will be within 1 mile of the existing station. Funding in FY 2018-19 also includes installing a solar photovoltaic (PV) system on the roof of the new stand-alone station. Future EMS stations will be strategically located in developing districts that are experiencing increasing call volume and service demand. The architectural design of the stations will allow for one drive through bay (with expansion for an additional drive through bay), secure storage for narcotics, a decontamination area, equipment room with washer/dryer, sleeping quarters, training/conference room, office area, restrooms and shower, and public area separate from the secure area of the crew quarters. The cost of the colocation stations represents efficiencies gained from sharing of kitchen, training, and other common areas. The operating costs of the co-located facilities will also be shared. FY 2018-19: Independent station in the Efland area with a solar photovoltaic (PV) system FY 2021-22: Co-Location with fire department to be determined FY 2022-23: $100,000 for architectural design for standalone in Years 6-10 Years 6-10: Independent EMS station in the Northern corridor of the County Years 6-10: Co-Location with fire department Emergency Services Substation Long Range Plan • FY2016-17 Colocation with Chapel Hill Fire Department at Glen Lennox • FY2017-18 – Colocation with Orange Rural Fire and Hillsborough Police at Waterstone • FY2018-19 – Standalone station in Buckhorn-Efland area • FY2019-20 – Colocation with fire dept. pending location study • FY2020-21 – Standalone station in Northern corridor 20 • FY2021-22 – Colocation with fire dept. pending location study FY2018-23 Recommended Capital Investment Plan Policy Priorities • Emergency Medical Services Substation - $1.5 million (p. 53) o Standalone Station in Efland – 24 hour station o Replaces Mt. Willing Road  Leased until 2019 for $1 from Efland Volunteer Fire Company, Inc. o Solar Photovoltaic (PV) Demonstration  Roof mounted, 61kW system  Estimated cost of $76,000 to $100,000 after Duke Energy grant/rebate  Useful life of 25 years  11-13 year payback of County investment  Model for future PV installations on new construction Chair Dorosin referred to the home in the aerial photo, and asked if it is currently occupied. Travis Myren said it is currently occupied via a month-to-month rental lease, and the occupants have expressed interest in staying if possible. Chair Dorosin asked if the occupants would then pay rent to the County. Travis Myren said the County would transfer the property management to someone else, but the County would own this building. Jeff Thompson said the Krazy Karts building is 4000 square feet, and is adequate within the developed prototype. He said the County does not need the house per se, but it just comes with the property. Commissioner Rich asked if the renters would be disturbed by EMS noise. Dinah Jeffries, EMS Director, said there will be noise. Jeff Thompson said the tenants still want to live there despite the noise. Chair Dorosin asked if the renters would present any problem for the operations of the site. Jeff Thompson said no. Commissioner McKee asked if there is a reason the County is buying a 5.5-acre site for a stand-alone station. He said this seems like too much land. Travis Myren said that is how the land was offered. Jeff Thompson said the seller is unwilling to break it up. Commissioner McKee said he is not crazy about building a stand-alone station, and asked if co-location has been pursued with the Efland Fire Department. Dinah Jeffries said the Efland Fire Department recommended this site to EMS, because Efland is looking into expanding its own station. Commissioner McKee asked if the substation would be an option. Dinah Jeffries said the substation property may be used for a possible burn tower. Commissioner McKee said he still does not understand why the County is buying 5.5 acres for a substation. He said it seems excessive. Travis Myren said 5.5 acres is not necessary, but property is in a strategic location. He said staff has completed other property searches. Jeff Thompson said no alternatives were found. Dinah Jeffries spoke to the strategic location of the property. She said she spoke with the Efland Deputy Chief, and it was determined that this was one of the easiest locations in which to enter and exit, and from which to access surrounding areas. 21 Commissioner McKee said purchasing this property will also take 5.5 acres of commercial property off the tax roles. Commissioner Jacobs asked if the renters have been approached about a possible subdivision and sale of the property to them. Jeff Thompson said staff could look into this. Commissioner Price clarified that services would not be co-located in the beginning. Dinah Jeffries said not for the Efland Station. She said EMS is trying to co-locate as much as possible, but Efland has expansion plans for station 1, and may possibly locate the burn tower at station 2. Commissioner Price asked if the only thing at this proposed location would be the ambulance. Dinah Jeffries said yes. Travis Myren said one of the options that staff could investigate is re-configuring the property, and offering the portions not needed by the County for commercial sale. Commissioner McKee asked if it is critical that this facility site on Highway 70. Commissioner Rich asked if the rest of the property can be built on, and who would want to do so. Travis Myren said, given Commissioner McKee’s concerns, staff could explore what the other options may be for a reconfiguration, etc. Jeff Thompson said the eastern parcel can have its own entrance off of Highway 70, and the large 3.5-acre parcel can share a driveway for something that can be developed on the southwestern corner of that parcel. Chair Dorosin asked if there is another house on this property. Jeff Thompson said that is not part of this property. Commissioner Price asked if the seller would break up the land. Jeff Thompson said no, the seller is unwilling to do so. Travis Myren resumed the presentation: • Facility Accessibility, Safety and Security - $114,500 (page 33) Project Description/Justification: Funding of $114,500 in FY2018-19 is for accessibility and security improvements as identified by the Space Study Work Group, Emergency Action Planning Work Group, BOCC initiatives, and the Facilities Accessibility Self- Assessment. These initiatives include adding way finding and warning signage, such as the "No Weapons" signage, providing security cameras in multiple facilities including the Historic Courthouse and the Orange County Fuel Station, fire alarm system upgrades at the Court Street Annex, Orange Public Transportation Administrative Building, and Chapel Hill Visitors’ Center, and replacing a wheelchair lift at Central Recreation. Funding in FY2019-20 includes automated access doors at Skills Development, Animal Services, and other facilities and the purchase and installation of AED units and cabinets at appropriate county facilities. The accessibility need at the Visitors' Center is intended to replace the current access pathway from the Skills Development parking area. FY2018-23 Recommended Capital Investment Plan Policy Priorities • Facility Accessibility, Safety, and Security - $114,500 (p. 33) o Wayfinding & Signage - $27,500 o Security Improvements - $30,000  Historic Courthouse  Orange County Fuel Station 22 o Wheelchair Lift @ Central Recreation & Parking Improvement @ Efland Community Center - $32,000 o Fire Alarm System Upgrades - $25,000  Court Street Annex  OCPT Administration  Chapel Hill Visitors’ Center Building Commissioner Price said more signage is needed downstairs in the Whitted building to inform the public of the option to go inside the glass doors and ride the elevator up to the second floor meeting room, instead of using the outside stairs. Commissioner Price said the exterior steps are not safe, and there has to be some way to improve them. Jeff Thompson said the steps are coming out of design now, and funding is already in place to fix them. He said he is working with the Town of Hillsborough on this item. Bonnie Hammersley said the signs for Whitted can be done without adding them to the CIP. Travis Myren resumed the presentation: • Orange County Public Transportation Bus Shelters - $125,000 (page 40) Project Description/Justification: The Orange County Transit Plan, updated in April 2017, includes bus stop improvements for Orange County Public Transportation (OCPT) through the ½ cent public transit sales tax. During FY 2018-19, $124,971 will be made available to design, engineer, and install up to five bus shelters on OCPT routes. An Orange County staff team, with assistance from GoTriangle is considering the highest ridership stops for improvements. Sites presently being considered include Faucette Mill Rd/US 70; Rainey St./US 70; Hampton Point/New NC 86 (2-shelters, one on each side of New NC 86); and at two stops on Martin Luther King Boulevard in Chapel Hill. These stops are located on either the Hillsborough Circulator or the Orange-Chapel Hill Connector OCPT routes. The transit shelter includes a bench and shelter, and can be equipped with solar lighting for any to be located in low-light areas. FY2018-23 Recommended Capital Investment Plan Policy Priorities • Orange County Public Transit – Bus Shelters - $125,000 (p. 40) o Five Bus Shelters  Located along Hillsborough Circulator and Orange-Chapel Hill Connector Routes  May be used for Chapel Hill Transit and GoTriangle Routes o Funded with Article 43 (1/2 Cent Transit Sales Tax) Funds Chair Dorosin asked if it is possible to have benches without the anti-homeless dividers at the bus shelters. Theo Letman, Transportation Director, said he thinks this may be is an ADA component to the bench. Chair Dorosin asked if this information could be verified and shared with the BOCC. Commissioner Price said she has heard that those in a wheelchair find it difficult to get from the sidewalk to the bus due to patches of grass or dirt. Commissioner Price said the bus stop on Highway 70 is bad, and there is nothing there but a pole in the grass. She said it is dangerous. Travis Myren resumed the presentation: 23 Parks, Open Space, and Trail Development (FY 2018-19): • Blackwood Farm Park - $1,795,000 (page 57) Project Description/Justification: Blackwood Farm Park is a 152- acre park midway between Chapel Hill and Hillsborough on NC 86 and New Hope Church Road. The park opened on a limited basis in June 2015 and is currently open Friday-Sunday. Funding for park infrastructure, design and other associated needs, including construction of new turn lanes, entryway and parking was included in FY 2016-17 and 17-18. Park construction for Phase II of the park is proposed for FY2018-19, Consistent with the adopted master plan for a low-impact park with agricultural and historic themes and components of the farm's agricultural past, including interpretive signage, picnic areas, community garden, agricultural demonstration areas and exhibits. The planned Phase II park construction also includes new picnic shelters, restrooms, an amphitheater, repairs and renovations to the farmstead, fishing station, trails, Nature Center and open play fields, along with a disc golf course. It is anticipated that the park will open full-time in FY 2019-20 once Phase II construction is complete. Funding of $800,000 in FY 2021-22 includes an enhanced Nature Center (with associated matching partner revenue). Funding of $529,500 is included in Year 5 for Phase III, which includes the remaining New Hope Church Road area facilities. If the Board of Commissioners authorizes the development of a Northern Orange County campus, a revised combined project will be amended consisting of the Detention Facility, Environment and Ag Center, and Parks Operations Base. Long Range Parks Plan (map) FY2018-23 Recommended Capital Investment Plan Policy Priorities • Blackwood Farm Park - $1.79 million (p. 57) o Infrastructure work (prior approval) – Fall 2018  Turn Lane from Highway 86  New Park Entrance  Parking o Phase II Construction - Low Impact Park with Agriculture and Historic Themes  Interpretive Signage  Picnic Areas and Shelters  Community Garden  Agricultural Demonstration Area and Nature Learning Center  Amphitheater  Disc Golf Course Revised Blackwood Farm Park Master Plan (map) Commissioner Jacobs said he previously proposed suspending Bingham Park, but the CIP indicates that property is being considered. He said he would like to talk about this, as this park is one that could be deferred to the second 10 years. Commissioner Jacobs said he would like staff to bring a list of park priorities to the Board. Chair Dorosin asked if there is an update on this park, and any land that is being considered. 24 David Stancil said there is a complicating factor that would make this park attractive on another front, and he will send this information out to the Board. He said staff is just in the process of having conversations as this point. Commissioner Price referred to Phase II improvements, and asked if these need to be completed right now. David Stancil said this park is in the preliminary design stage, and part of that process is assigning costs. He said typically the park projects that get completed are the ones that the County can afford. Commissioner Price said Phase II is listed in the next fiscal year, and includes interpretive signage, picnic areas, and community garden, etc. She asked if these items are included in the $1.79 million. David Stancil said these are included in that total. He said Phase II has a Part A and a Part B. He said Part A includes the road, parking, turn lane, etc., and Part B includes the amenities. Commissioner Price asked if staff wants to have these amenities completed next year. David Stancil said if the amenities are not completed, there will be a lot of new infrastructure, and nothing other than trails and a small picnic shelter. He said there is also a Phase III in year 5. Commissioner Price asked if staff would please itemize the portions of Phase II. David Stancil said he can give general costs, or more specifics via the RFP for the design and engineering work, which will be available this summer. Commissioner Jacobs said at the Upper Eno Nature Preserve, the County signage says, “no camping”. He said he thinks the Board should specifically ban fires on County properties, unless someone has a specific permit from the County to camp there, e.g. the boy scouts. Commissioner Jacobs referred to the Northeast Park, and said language on the signs needs to be updated. Commissioner Jacobs said a condition to buying this property was that it could not be used for a landfill, and this should be made known more widely. Travis Myren resumed the presentation: Parks, Open Space, and Trail Development • Mountains to Sea Trail - $110,000 (page 65) Project Description/Justification: The Mountains to Sea Trail (MST) is a part of the N.C. State Parks system and would connect by trail the Great Smoky Mountains with the Outer Banks. Funding was provided in FY 2016-17 for the initial phase of this project, acquiring and constructing the trail segment from Occoneechee Mountain State Natural Area to the County’s Upper Eno Nature Preserve (Seven Mile Creek Nature Park). Funding appropriated and proposed is for acquiring easements, initial trail construction of identified segments, with associated signage and fencing and any other privacy measures. The initial segment will also include some type of pedestrian crossing improvements over Interstate 85/40. Additionally, $110,000 has been moved from the Upper Eno Nature Preserve project to this project for FY 2018-19 to build waystation facilities for the Mountains to Sea Trail (MST) at Seven Mile Nature Park. The second phase of the project is proposed for Year 2 and would address the segment of the MST from Buckhorn Road around and on the OWASA-owned lands at Cane Creek Reservoir, continuing to the Alamance County line. The third phase would be in Years 7-10 and would complete the middle section of the trail from Seven Mile Creek to Buckhorn Road. The project reflects phased voluntary acquisition of trail easements and trail construction in FY 2019-20 and beyond, as lands are acquired and segments connected. 25 Parks, Open Space, and Trail Development • Mountains to Sea Trail - $110,000 (p. 65) o Funding Moved from Upper Eno Nature Preserve Project  No New CIP Funding o Waystation Amenities o Future Funding  $450,000 in FY 2019-20 – Segment from Buckhorn Road to OWASA Property at Cane Creek Reservoir to Alamance County  $693,000 in Years 6 through 10 – Middle Trail Segment from Seven Mile Creek to Buckhorn Road Seven Mile Creek Preserve Master Plan (aerial photo) David Stancil said staff has reversed the sequence of the future segments. Commissioner McKee asked if the location of the waystation is known. David Stancil said there is a trailhead that is part of the Seven Mile Preserve, which would be a logical place for the waystation. He said the letter C on the map is another potential camping area that is consistent with the MTS. He said one of these two locations would be the waystation. Commissioner McKee asked if the process is getting ahead of itself, as there is currently only a possible corridor for MTS. David Stancil said that is correct, but right now staff is only talking about putting in a well. Commissioner McKee said he is unsure why any facilities are being put in until the exact location of the MTS is known. David Stancil said the segment from there back to Occoneechee Mountain is already underway, and could be finalized in a matter of months. Commissioner McKee asked if this is a way to pre-determine the route of the trail. David Stancil said the route of the trail has already been adopted. Commissioner McKee said the corridor for the route of the trail has been adopted. David Stancil said there is really only one way to get to this part of the property from Occoneechee Mountain. He said Riverwalk could be extended to this property in the short term. Commissioner Jacobs asked if, when talking about a campsite, it is one where fires are not allowed. David Stancil said yes. Commissioner Price said the CIP wording states, “the project reflects phased voluntary acquisition of trail easements….”, and asked if this means donated easements. David Stancil said some property owners might donate easements. Travis Myren said imminent domain will not be used. Commissioner Price asked if the total amount the County plans to spend on MTS is known. She said it was her understanding that the Friends of the MTS would take on fundraising. David Stancil said page 65 gives an overview of this. He said a memorandum of understanding with The Friends of the MTS will be brought back to the Board next month. He said trails are not expensive, but rather the boardwalks, trail heads, signage are where costs increase. He said Connect NC bond and State Parks will contribute funding, especially with land acquisition. Discussion ensued back and forth about county funding for this project. Travis Myren said staff will get Commissioner Price more detailed information. 26 Information Technology and Communications (FY 2018-19): • BOCC Technology Initiatives - $50,000 (page 49) Project Description/Justification: Funding in FY2018-19 includes $450,000 in infrastructure components related to server upgrades, desktop and laptop replacements, data storage, network improvements, printer replacements, and deployment of wireless capabilities. This project also includes $50,000 in Board of Commissioners technology initiatives. • Information Technology Infrastructure - $450,000 (page 49) Project Description/Justification: Funding in FY2018-19 includes $450,000 in infrastructure components related to server upgrades, desktop and laptop replacements, data storage, network improvements, printer replacements, and deployment of wireless capabilities. This project also includes $50,000 in Board of Commissioners technology initiatives. FY2018-23 Recommended Capital Investment Plan Information Technology and Communications • BOCC Tech Initiatives - $50,000 (p. 49) o Technology Priorities Identified by the Board of Commissioners • Information Technology Infrastructure - $450,000 (p. 49) o Server Upgrades & Data Storage o Device Replacements – Laptops, Desktops, Printers o Network and Wireless Chair Dorosin asked if $50,000 could be explained. Travis Myren said $50,000 is place held annually for different expenses. Jim Northup, Chief Information Officer, said these funds have been used for Board initiatives, such as website design or upgrades to meeting rooms. Travis Myren resumed the presentation: • Communication Systems Improvements (Sheriff replacement radios)- $505,000 (page 51) Project Description/Justification: A consistent radio platform ensures integration and reliability of the radios used by first responders. The replacement process was initiated in 2004. In FY 17-18 $920,000 was allocated to replace the most outdated mobiles and portables in the Sheriff’s Office. Phase I has been completed. Currently, the Sheriff’s Office still has 76 mobiles and 55 portables that are to be replaced in Phase II of this project, along with miscellaneous equipment, such as, encryption, Bluetooth and special mikes for tactical and special teams. Municipal partners will be engaged to discuss cooperative purchase that may bring the cost of these radios for all agencies below the State contract price. • Register of Deeds Automation - $80,000 (page 50) Project Description/Justification: Funding of $80,000 in each fiscal year throughout the plan is for the acquisition of technology for the preservation and storage of public records in the Register of Deeds Office. The Register of Deeds Automation project is funded with fees collected by the Register of Deeds. The funding is mandated by NC General Statute 161-11.3 which requires all Counties to reserve ten percent of revenue collected and retained by the County in a non-reverting Automation Enhancement and Preservation Fund. FY2018-23 Recommended Capital Investment Plan Information Technology and Communications 27 • Communication System Improvements – Sheriff’s Office - $505,000 (p. 51) o Final Year of Multiyear Replacement of Portable and In-Vehicle Radios o Replace Remaining Sheriff’s Office Radios – Approximately 80 Units • Register of Deeds Automation – $80,000 (p. 50) o Multiyear Account to Finance Technology Improvements in Register of Deeds Office o Replacement of Records Management Software Travis Myren resumed the presentation: Building and Infrastructure Improvements (FY 2018-19): • Criminal Justice Resource Department - $275,000 (page 31) Project Description/Justification: The Criminal Justice Resource Department is currently located in the lower level of the 1954 Courthouse. Recent program expansion has prompted the need for consolidated office space. The Register of Deeds space in the Gateway building has excess capacity because of advances in technology that require less physical storage space for books and records. This project repurposes this extra capacity for the Criminal Justice Resource Department, and adds a dry sprinkler system to protect sensitive historical land records. • Link Center Remodel - $50,000 (page 36) Project Description/Justification: In March 2018, the Board approved renovations to the lower level of the John Link Jr. Government Services Center to house the Public Defender resulting in a loss of meeting space at this facility. Funding of $50,000 in FY2018- 19 would allow for renovations to the first floor of the John Link Jr. Government Services Center by improving the existing meeting spaces with upgraded Audio Visual equipment and furnishings. The County owned 129 E. King Street facility that currently houses the Public Defender will become surplus property and subject to disposition by the Board of County Commissioners. FY2018-23 Recommended Capital Investment Plan Building and Infrastructure Improvements • Criminal Justice Resource Department - $275,000 (p. 31) o Department Growth – Currently Located in Two Facilities o Underutilized Space Near Register of Deeds in Gateway o Includes Dry Fire Suppression System for Historic Land Records • Link Center Remodel - $50,000 (p. 36) o Public Defender Displacing Lower Level Conference Space o Enhance Large Conference Room on Main Floor of Link o 129 East King Street Building Disposition in Fall of 2018 • Old Courthouse Square – (Building/Grounds) - $20,000 (page 38) Project Description/Justification: The FY2018-19 funding request is for the start of the architectural and structural engineering services to design the upcoming renovations proposed in future years. The FY2019-20 funding request addresses exterior restoration items and necessary structural repairs. FY 2020-21 funding will address site work that must be carried out after exterior restoration is complete, including foundation drainage, sidewalk restoration/ADA modifications, landscaping, improved lighting, new public seating and landscape plantings as per site master plan. This addresses interior restoration of historic features, enhancements to accessibility and safety, and necessary upgrades to electrical, 28 audiovisual and lighting to meet court requirements. All work must be sequenced and planned to coordinate with court schedules and requirements. • Historic Courthouse Square - $20,000 (p. 38) o Engineering and Design o Exterior Renovation, Structure and Foundation Work in FY2019-21 - $630,000 Commissioner Price said to give outside groups notification about this process, as many of them use the exterior space. • HVAC Projects - $142,000 (page 35) Project Description/Justification: Funding of $142,000 in FY2018-19 is for HVAC improvements/replacements. The Year 2 controls upgrade request resulted from the technology advancement made available to the County in spring FY16-17. This replaces our current control system that will not be supported by the vendor after 2019. • Heating, Ventilation, and Air Conditioning - $142,000 (p. 35 o Air Conditioning at Motor Pool o Replace Equipment at Emergency Services Radio Tower • Roofing and Building Façade Projects - $369,800 (page 42) Project Description/Justification: This project is a combination of building roof replacements and building façade repairs. The Roof Asset Management Plan was updated in FY 2016-17. Building envelope/facade systems include exterior walls, cladding, windows, doors, foundations and associated components. The purpose of this project is to provide resources for systematic operation and identification of any remedial action that may be needed in order to cost-effectively maximize the useful life of the building envelopes of County facilities. Any needed remedial activity would be listed and prioritized via a building envelope/façade study initially being requested in FY2018-19. FY 2018-19 funding includes the comprehensive facility facade study as well as needed attention at the Central Recreation Building, AMS North Motor Pool Facility, and the John Link Jr. Government Services Center. This facade study will inform the long-range facade plan. • Roofing and Building Façade Projects - $369,800 (p. 42) o Façade Needs Assessment and Condition Study - $22,000 o Repairs at Central Recreation ($45,000), Motor Pool ($152,800), and Link Building ($150,000) • Vehicle Replacements - $689,328 (page 45) Project Description/Justification: Funding of $689,328 includes replacement of several public safety related vehicles. Funds of $700,000 in the subsequent years includes replacement of various vehicles county-wide. • Vehicle Replacements - $689,328 (p. 45) o Seven (7) Sheriff Patrol Vehicles o Two (2) Sheriff Transport Vehicles o One (1) Animal Services Vehicle Remount o Two (2) Emergency Services Ambulance Remounts 29 Solid Waste Proprietary Projects (FY 2018-19): • Recycling and Sanitation Vehicles & Equipment - $1,155,387 (pages 80-81,86) Project Description/Justification: The Department follows the same process described above in the Environmental Support Equipment Replacement section for evaluating and replacing equipment. Current Year (2017-18) Waste & Recycling Center Stationary Compactors $214,000 Eight (8) stationary compactors replacing current front-loading and roll-off containers at the Eubanks Road W&R Center. Replacement of # 679, Dump Truck, deferred to FY 2019-2020. Year 1 (2018-19) Replace # 844, Hook Lift Truck, $251,790 Year 2 (2019-20) Replace # 679, Dump Truck, previously deferred in FY 2017-18, $171,414; Replace #881, Front End Loader, $359,832 Year 3 (2020-21) Replace #922, Hook Lift Truck, and #927, Hook Lift Truck, ($260,952 each) $521,904 Year 4 (2021-22) No capital vehicles replacement scheduled. Year 5 (2022-23) Replace #959, Front End Loader, $395,052 Years 6-10 - $2,011,526 FY 2023-24 Replace Hook Lift Truck, $289,996 FY 2025-26 Replace Hook Lift Truck, $354,294 FY 2026-27 Replace Dump Truck, $162,400; Front End Loader, $506,320; (2) Hook Lift Trucks ($349,218 each) $698,436 FY2018-23 Recommended Capital Investment Plan Solid Waste • Solid Waste Projects (p. 79-86) o Equipment Replacement - $745,387  Hook Lift Truck - $251,790  Multi-Family Truck - $281,991  Rear Load Compacting Truck (New) - $211,606 • High Rock Road Waste & Recycling Center - $676,428 (page 82) Project Description/Justification: Improvements to the High Rock Road Waste and Recycling Center include the modernization of the High Rock Road Center into a Neighborhood Center ($676,428). Construction of the site was deferred from current year to Year 1 due to the possibility of site closure overlapping with the completion of the Eubanks Road facility. Costs have been revised and updated, and the site is projected to open July 2019. As a Neighborhood Center, services will be modified as larger bulky materials, metal, yard waste, tires, clean wood, and white goods will no longer be accepted. Smaller bulky materials which will fit into the household waste compactor will continue to be accepted. The salvage shed, waste oil, oil filters, wet & dry cell batteries and electronics will also remain. Plastic film, textiles, cooking oil and food waste recycling programs will be added. The High Rock Road Center is located on leased property, and planned site improvements will continue to be coordinated with the property owner. The County has successfully negotiated a new lease with the property owner that will take effect when the modernization project starts. Terms of the lease will provide for long term assurance of the property’s availability. 30 Operating costs for the High Rock Center are estimated to increase to $50,765 for FY18/19. The increase is due to ongoing electricity costs, and one-time costs associated with the relocation and installation of security cameras and establishment of a temporary site during construction. No new staff is required. Estimated operational savings of $15,000 will result from a more efficient hauling of waste and recyclables from compactors rather than hauling loose materials. Additionally, tip fees should be reduced due to the fully enclosed waste compactors alleviating water logged, heavier materials caused by the current open-topped dumpsters. The Neighborhood/District Waste & Recycling Center concept was endorsed by the BOCC in FY 2011-12 providing essential services to all county residential sectors, increasing services and hours at District Centers and helps partially fund the center improvements through increased efficiencies and savings from reduced/reallocated services and hours at the Neighborhood Centers. Staff had proposed that High Rock Road Waste & Recycling Center be the first Neighborhood Center constructed. Stationary compactors are considered Recurring Capital and are reflected as such below. o High Rock Neighborhood Waste & Recycling Center - $676,428  First Neighborhood Center - No Large, Bulky Materials (Metal, Clean Wood); Increasing Services and Hours at District Centers  Property Lease Extension Options Pending Board Approval of Project Current Lease Expires June of 2022 Commissioner Burroughs asked if there is a downside to delaying the High Rock Neighborhood Waste and Recycling Center. Travis Myren said most of this project will be funded via solid waste funds, but some general fund monies are going into the solid waste fund. He said using the enterprise f und money offsets most of this, and he can get the debt service information. Commissioner Burroughs asked if staff could provide an update about the solid waste fund, and the return on recycling. Travis Myren said yes. o Sanitation Equipment Parking Improvements - $410,000  Improve Working Conditions with Sheltered Parking, Lighting, and Electricity Chair Dorosin said he would like to see the costs of the individual vehicles Paul Laughton said they are listed on each individual page by the year, including the vehicle and the cost. Travis Myren said staff can create a summary table. FY2018-23 Recommended Capital Investment Plan • Next Steps o Document Review  Clerk to the Board’s Office  County Manager’s Office  Orange County Libraries  Orange County Website – orangecountync.gov 31 o Upcoming Budget Meetings  April 10 Work Session for Capital Investment Plan  April 24 Joint Meeting with Schools  May 1 Presentation of FY2018-19 Recommended Operating Budget  May 10 & 17 Public Hearings on Operating Budget and CIP  May 24 Work Session for Schools and Outside Agencies  May 31 Work Session for Fire Dist., Public Safety, Support, Gen. Govt.  June 7 Work Session for Human Services and Comm. Services  June 12 Amendments and Intent to Adopt  June 19 Adoption of Operating Budget and CIP Bonnie Hammersley reminded the Board to email her and Travis Myren if there are any changes to the CIP that it wants to make, and she will make a full listing later on for the Board to vote up or down on. A motion was made by Commissioner Jacobs, seconded by Commissioner Price to adjourn the meeting at 10:11 p.m. VOTE: UNANIMOUS Mark Dorosin, Chair Donna Baker Clerk to the Board