Loading...
HomeMy WebLinkAbout2018-142-E AMS - Triangle Office Table for Courthouse EntryDocuSign Envelope ID: C26FO8DD- 3BD8- 46EC- 81A2- EDF034FBOE7C [Departmental Use Only] TITLE Entry Table FY 2017 -18 ORANGE COUNTY CONTRACT UNDER $1,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 16th day of April, 2018, ( "Effective Date ") by and between Orange County, North Carolina, a body politic and corporate organized under the laws of the State of North Carolina, (the "County "), party of the first part; and Triangle Office Equipment (the "Provider "), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement, time being of the essence: The services and/or materials and/or construction (hereinafter referred to collectively as "Services ") to be furnished under this Agreement are as follows: Provide and install table per proposal dated January 16, 2018 for adding table to the entry way of the courthouse beside the metal detector. The term of this agreement rendered shall be from April 16, 2018 to June 30, 2018. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub - contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement, without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed Five Hundred Forty-One Dollars and Forty Cents, ($541.40). Payment shall be made within thirty (30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non — waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same, nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non - Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor, and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Revised 10/17 DocuSign Envelope ID: C26F08DD- 3BD8- 46EC- 81A2- EDF034FBOE7C Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http: / /www.orangecountync.gov /departments /purchasing division /contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. Indemnity: The Provider agrees, without limitation, to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider in carrying out Provider's duties and obligations related to the Services to be provided in this Agreement. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the parties to comply with Article I IA and Article 40 of North Carolina General Statute Chapter 66. 8. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti - discrimination laws, policies, rules, and regulations and the Orange County Non - Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http: / /www.oran ec�ouni nc. og v /departments /purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.81. By executing this Agreement Provider affirms Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. Revised 10/17 2 DocuSign Envelope ID: C26F08DD- 3BD8- 46EC- 81A2- EDF034FBOE7C 10. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non - appropriation of public funds. [SIGNATURE PAGE TO FOLLOW] Revised 10/17 DocuSign Envelope ID: C26FO8DD- 3BD8- 46EC- 81A2- EDF034FBOE7C IN WITNESS WHEREOF, Orange County and the Provider have signed this Agreement, effective as of the day first written above. ORANGE COUNTY By� p� . Department Director 200 S. Cameron St. P.O. Box 8181 Hillsborough, NC 27278 5/3/2018 Revised 10/17 4 PROVIDER By: 1'`v�y l�ui s Title: vP° sa`i es Triangle Office Equipment 300B South Elliott Rd Chapel Hill, NC 27514 4/17/2018 DocuSign Envelope ID: C26FO8DD- 3BD8- 46EC -8l A2- EDF034FBOE7C Triangle ice Equipment Item Qty. Product 1 2 SPT C442 -18FPR Round base with 18" dia floor plate, 4" column Dia. 40.75 "H; pow $ 184.00 $ 368.00 BASE COLORS ... Skipped Option SELF LEVELING GLIDES OPTION ... Skipped Option 2 1 TRW PLFT1842E PACK HIGH PRESSURE LAMINATE LATERAL FILE TOP 1842 $ 88.40 $ 88.40 HIGH - PRESSURE LAMINATES GRIL GRADE 1 LAMINATES GRADE 1 LAMINATES /PATTERNS ... Skipped Option FS EDGE TYPE .1 VINYL EDGE VINYL EDGE COLOR ... Skipped Option Installation Installation $ 85.00 $ 85.00 $ 541.40 Page 1 of 2 Prepared For: 300B South Elliott Rd Chapel Hill, NC 27514 Angel Barnes 1/16/2018 P:919- 929 -4203 F:919- 929 -7647 www.triangleofficeequipment.com Orange County Prepared By: Madison Dail Hillsborough Rep: Trey Jones F: P: 919 -245 -2628 Rep Phone: 919 -291 -1998 Item Qty. Product 1 2 SPT C442 -18FPR Round base with 18" dia floor plate, 4" column Dia. 40.75 "H; pow $ 184.00 $ 368.00 BASE COLORS ... Skipped Option SELF LEVELING GLIDES OPTION ... Skipped Option 2 1 TRW PLFT1842E PACK HIGH PRESSURE LAMINATE LATERAL FILE TOP 1842 $ 88.40 $ 88.40 HIGH - PRESSURE LAMINATES GRIL GRADE 1 LAMINATES GRADE 1 LAMINATES /PATTERNS ... Skipped Option FS EDGE TYPE .1 VINYL EDGE VINYL EDGE COLOR ... Skipped Option Installation Installation $ 85.00 $ 85.00 $ 541.40 Page 1 of 2 DocuSign Envelope ID: C26F08DD- 3BD8- 46EC- 81A2- EDF034FBOE7C Item Qty, Product The attached quotation is good for 60 days. Any drawing or specification revisions are subject to re -quote at the current pricing in effect at the time of order. The above quote, drawing, and specifications should be reviewed carefully before ordering. All orders are custom and can not be returned unless a 40% restocking fee is applied. Triangle Office's design and sales team have made every effort to complete accurate plans and specifications. End User approval and signature is required before orders are placed. CLIENT SIGNATURE: DATE: Delivery Contact Person: Delivery Phone #: Delivery Address: Billing Page 2 of 2 DocuSign Envelope ID: C26FO8DD- 3BD8- 46EC- 81A2- EDF034FBOE7C Angel Barnes From: James Stanford Sent: Wednesday, April 11, 2018 12:52 PM To: Angel Barnes Subject: RE: Table for Courthouse by metal detector Let's order the proposed table, please. CCerkof Superior Court Orange County (919) 644 -4546 (erect) 106 E. Margaret Lane 7fiffsborough 5VC 2 72 78 From: Angel Barnes [mailto:abarnes @orangecountync.gov] Sent: Wednesday, April 04, 2018 5:55 PM To: Stanford, James C. <James.C.Stanford @nccourts.org> Subject: FW: Table for Courthouse by metal detector Good Evening James, Please see the quote for the table. Is this acceptable? If you approve I will purchase and get a delivery date to you. Thank You, Angef Angel Barnes I Capital Projects Manager I Orange County Asset Management Services 1 131 West Margaret Lane I Hillsborough, NC 27278 1 (919) 245.2628 (direct) 1 (919) 610.8182 (mobile) I www.orangecountVnc.gov ORANGE COUNTY ` 01UH CAROLINA The information contained in this a -mail message and any attachments is confidential, and is intended only for the use of the party to whom it is addressed. If you are not the above -named intended recipient, or authorized to receive for the addressee, you are hereby notified that any dissemination, copying or disclosure of this communication is strictly prohibited. If you have received this communication in error, please notify Orange County Asset Management Services immediately by replying to this message or by telephoning 919.245.2625 and destroy this message and its attachments, without making any copy or distribution. DocuSign Envelope ID: C26FO8DD- 3BD8- 46EC -8l A2- EDF034FBOE7C From: Trey Jones [mai Ito: trey triangleofficeequipment.com] Sent: Tuesday, January 16, 2018 2:10 PM To: Angel Barnes Subject: RE: Table for Courthouse by metal detector Hey Sorry for the delay — I quoted an 18 "D table. I can go down to a 14 "D but it gets unstable. I did a slightly different base that has flat bases for more surface stability. Let me know if I can help further Thanks Have a great day — also I hope to ask a favor of you — we are celebrating our 501h anniversary and we are redesigning our Website. We are working with google on traffic development and we need some ratings — one day if you have time and you feel comfortable doing so please rate us If you are happy with our service / relationship— please rate us on Google Reviews https: / /www. google.com/ search? ei =7ZxX WvCXLcHV gAbygL3 gCA&q= triangle+ office +equipment +google +review &oq = triangle +office +equipmen t +goo leg +re&gs 1= pssy- ab .1.1.33il6Okll2.14490.20535.0. 23043.20.20.0.0.0.0. 124. 1937 .13j7.20.0....0...1c.1.64.pssy - ab..0.20. 1932... Oj38i35i39kli33i2lkl j33i22i29i3Ok1.0.sx7dlusW -OU Thanks very much From: Angel Barnes [ mailto :abarnes @orangecountync.gov] Sent: Friday, January 12, 2018 12:20 PM To: Trey Jones ( trey @triangleofficeeguipment.com) < trev @triangleofficeeguipment.com> Subject: FW: Table for Courthouse by metal detector Hi Trey, Do you have a price this the table to be set beside the metal detector? Thank You, Angel Angel Barnes I Capital Projects Manager I Orange County Asset Management Services 1 131 West Margaret Lane I Hillsborough, NC 27278 1 (919) 245.2628 (direct) 1 (919) 610.8182 (mobile) I www.orangecountync.gov DocuSign Envelope ID: C26FO8DD- 3BD8- 46EC- 81A2- EDF034FBOE7C OBE COUNTY ` 01UH CAROLINA The information contained in this e-mail message and any attachments is confidential, and is intended only for the use of the party to whom it is addressed. If you are not the above -named intended recipient, or authorized to receive for the addressee, you are hereby notified that any dissemination, copying or disclosure of this communication is strictly prohibited. If you have received this communication in error, please notify Orange County Asset Management Services immediately by replying to this message or by telephoning 919.245.2628 and destroy this message and its attachments, without making any copy or distribution. From: James Stanford Sent: Friday, January 12, 2018 11:47 AM To: Angel Barnes Subject: RE: Table Angel Please provide an update on these two items when you can. Thanks CCerkof Superior Court Orange County (919 ) 644 -4546 (direct) 106 E. Margaret Lane 7fillsfiorougFi NC 2 72 78 From: Angel Barnes [ mailto :abarnes @orangecountync.gov] Sent: Monday, November 20, 2017 3:51 PM To: Stanford, James C. <James.C.Stanford @nccourts.org> Subject: RE: Table Hi James, I met with Trey, Friday and we looked at the Estate Planning and the area for the table. I should hear something back this week or early next week with the holiday. I will keep you posted. Thank You, Angel Angel Barnes I Capital Projects Manager I Orange County Asset Management Services 1 131 West Margaret Lane I Hillsborough, NC 27278 1 (919) 245.2628 (direct) 1 (919) 610.8182 (mobile) I www.orangecountVnc.gov DocuSign Envelope ID: C26FO8DD- 3BD8- 46EC- 81A2- EDF034FBOE7C C R, N E COUNTY N0911 -I -i CAROLINA The information contained in this e-mail message and any attachments is confidential, and is intended only for the use of the party to whom it is addressed. If you are not the above -named intended recipient, or authorized to receive for the addressee, you are hereby notified that any dissemination, copying or disclosure of this communication is strictly prohibited. If you have received this communication in error, please notify Orange County Asset Management Services immediately by replying to this message or by telephoning 919.245.2628 and destroy this message and its attachments, without making any copy or distribution. From: James Stanford Sent: Monday, November 20, 2017 12:49 PM To: Angel Barnes Subject: RE: Table Did you ever hear back from Trey Jones re: stability of the proposed table size ?? Cferkof Superior Court Orange County (919 ) 644 -4546 (direct) 106 E. Margaret Lane 9fiffsborough 5VC 2 72 78 4 From: Angel Barnes [ mailto :abarnes @orangecountync.gov] Sent: Monday, November 13, 2017 5:01 AM To: Stanford, James C. <James.C.Stanford @nccourts.org> Subject: Fwd: Table Good Morning Mr. Stanford, I've taken a picture of the table at West Campus and requested the prices from Triangle Office. Trey Jones is telling me we can get these tables in all sizes. Please see the email below and advise which size table you truly need and I'll request the price. Thank you, Angel Angel Barnes I Capital Projects Manager I Orange County Asset Management Services 1131 West Margaret Lane -I Hillsborough, NC 27278 I (919) 245.2628 (direct) I 9( 19) 610.8182 (mobile) Iwww.oran eg c�ync.gov DocuSign Envelope ID: C26F08DD- 3BD8- 46EC- 81A2- EDF034FBOE7C Begin forwarded message: From: Trey Jones < trey@ triangleofficeequipment.com> Date: November 12, 2017 at 4:26:09 PM EST To: 'Angel Barnes' <abarnes @oran ecount. n�c.gov> Subject: RE: Table Hey Angel, I hope that you had a great weekend - this is just a standard caf6 / transaction height table - Height typical at 42 "H - we can order those T bases for any height you need. Typical Widths - 36 "/ 42" / 48" / 54" / 60" / 66" / 72" Typical Depths - 20" / 24" / 30" / 36" Can order the top any size you need in 1" increments - both depth and width What size do you need? Let me know how I cn help Thanks Trey - - - -- Original Message---- - From: Angel Barnes [mailto:abames @ oran _ ems, nc. _ ov] Sent: Friday, November 10, 2017 12:10 PM To: Trey Jones ( trey @triangleofficeequipment.com) <trey @ triangleofficeequipment. com> Subject: Table Hi Trey, Would you please provide me with a quote for one of these tables, or something similar? We are looking at the height and table top width that are important. Thank You, Angel Angel Barnes I Capital Projects Manager I Orange County Asset Management Services 1 131 West Margaret Lane I Hillsborough, NC 27278 1 (919) 245.2628 (direct) 1 (919) 610.8182 (mobile) I www.orangecountync.gov DocuSign Envelope ID: C26F08DD- 3BD8- 46EC- 81A2- EDF034FBOE7C The information contained in this e-mail message and any attachments is confidential, and is intended only for the use of the party to whom it is addressed. If you are not the above -named intended recipient, or authorized to receive for the addressee, you are hereby notified that any dissemination, copying or disclosure of this communication is strictly prohibited. If you have received this communication in error, please notify Orange County Asset Management Services immediately by replying to this message or by telephoning 919.245.2628 and destroy this message and its attachments, without making any copy or distribution. E -mail correspondence to and from this address may be subject to the North Carolina public records laws and if so, may be disclosed. E -mail correspondence to and from this address may be subject to the North Carolina public records laws and if so, may be disclosed. E -mail correspondence to and from this address may be subject to the North Carolina public records laws and if so, may be disclosed. DocuSign Envelope ID: C26FO8DD- 3BD8- 46EC- 81A2- EDF034FBOE7C 'ACaRL7� CERTIFICATE OF LIABILITY INSURANCE PDA7TJE ( MM /DD/YYYY) CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 2/07/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Patty Miller NAME: Business Insurers of Carolinas (919)968 -4611 FAX (919)968 -8991 AICONNo Ext : No): E -MAIL pmiller@business-insurers.com 800 Eastowne Drive, Suite 208 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # PO Box 2536 INSURERA: Tri -State Ins Co of Minnesota 31003 Chapel Hill NC 27515 -2536 INSURED INSURER B: Acadia Insurance Company 31325 INSURER C : $ 300,000 Triangle Office Equipment, Inc. INSURER D: $ 10,000 PO Box 2372 INSURER E: INSURER F: Chapel Hill NC 27515 COVERAGES CERTIFICATE NUMBER: 17-18 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER POLICY EFF MM /DD /YYYY POLICY EXP MM /DD /YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE OCCUR PREM SESOEa oNcErDence $ 300,000 MED EXP (Anv one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 A ADV4359170 11/01/2017 11/01/2018 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 PRO - X POLICY ❑PRO ❑ LOC PRODUCTS - COMP /OPAGG $ 2,000,000 Employee Benefits $ 1,000,000 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 1,000,000 X BODILY INJURY (Per person) $ ANYAUTO B OWNED SCHEDULED AUTOS ONLY AUTOS CNA- 4359171 -41 11/01/2017 11/01/2018 BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY Underinsured motorist BI $ 1,000,000 UMBRELLA LIAB OCCUR _r " ` "" "` EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED I I RETENTION $ $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR /PARTNER/EXECUTIVE OFFICER /MEMBER EXCLUDED? ❑ ( Mandatory in NH) N/A WCA- 4359172 -41 11/01/2017 11/01/2018 PER I OTH- STATUTE ER E.L. EACH ACCIDENT 1,000,000 $ E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1,000,000 $ DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION ©1988 -2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Orange County ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 8181 AUTHORIZED REPRESENTATIVE Hillsborough NC 27278,/ j ©1988 -2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD