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Home My WebLink AboutORD-2018-013 Fiscal Year 2017-18 Budget Amendment #8ORD- 2018 -013 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 17, 2018 SUBJECT: Fiscal Year 2017 -18 Budget Amendment #8 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): 1. Budget as Amended Spreadsheet 2. Year -to -Date Budget Summary Action Agenda Item No. 8 -b INFORMATION CONTACT: Paul Laughton, (919)245 -2152 Gary Donaldson (919) 245 -2453 PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2017- 18 BACKGROUND: Social Services — Technical Amendment This technical amendment provides for the transfer of FY 2017 -18 budgeted funds related to Information Technology Governance Council approved projects from the Capital Projects Fund to the Department of Social Services within the General Fund in order to simplify the cost allocation process and reimbursement process for the department. This technical amendment provides for the transfer of these budgeted funds totaling $151,446 from the Capital Projects Fund to the Department of Social Services and amends the following Information Technology Capital Project Ordinance: (See Attachment 1, column 1) Information Technology Capital Project (-$151,446) - Project # 30007 Revenues for this project: Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised Alternative Financing $10,726,600 $151,446 $10,585,154 From General Fund $1,545,257 $0 $1,545,257 Appropriated Fund Balance $200,000 $0 $200,000 Total Project Funding $12,481,857 ($151,446) $12,330,411 2 Appropriated for this project: SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Department of Environment, Agriculture, Parks, and Recreation 2. The Department of Environment, Agriculture, Parks and Recreation anticipates $12,301 in additional revenue, from a special camp held at New Hope Elementary, in collaboration with the Health Department and the Family Success Alliance. These funds will be used to cover seasonal staff cost associated with the camp. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Department on Aging 3. The Department on Aging anticipates additional revenue for: a. Fitness Studio: receipt of an additional $3,500 from fees and donations in support of the instructors and supplies. b. Medicare Improvements for Patients and Providers Act (MIPPA) — receipt of $2,940 from the N.C. Department of Insurance, through the Triangle J Area Agency on Aging. These funds will be used for outreach and services available through the SHIIP and low income subsidy programs. c. Facility Fees: receipt of an additional $2,000 from facility fees to help offset the cost of temporary personnel staffing the sites during the rental periods. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF - SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: CREATE A SAFE COMMUNITY Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised Information Technology $12,481,857 ($151,446 ) $12,330,411 Total Costs $12,481,857 ($151,446) $12,330,411 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Department of Environment, Agriculture, Parks, and Recreation 2. The Department of Environment, Agriculture, Parks and Recreation anticipates $12,301 in additional revenue, from a special camp held at New Hope Elementary, in collaboration with the Health Department and the Family Success Alliance. These funds will be used to cover seasonal staff cost associated with the camp. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Department on Aging 3. The Department on Aging anticipates additional revenue for: a. Fitness Studio: receipt of an additional $3,500 from fees and donations in support of the instructors and supplies. b. Medicare Improvements for Patients and Providers Act (MIPPA) — receipt of $2,940 from the N.C. Department of Insurance, through the Triangle J Area Agency on Aging. These funds will be used for outreach and services available through the SHIIP and low income subsidy programs. c. Facility Fees: receipt of an additional $2,000 from facility fees to help offset the cost of temporary personnel staffing the sites during the rental periods. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF - SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: CREATE A SAFE COMMUNITY 3 The reduction of risks from vehicle /traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Orange County Food Council 4. Orange County has received a Micro -grant of $4,000 from North Carolina State University, Center for Environmental Farming Systems, which will be handled as pass through funds to the Orange County Food Council. These funds will be used by the Orange County Food Council for food council capacity building project coordination. This budget amendment provides for the County's receipt of these funds and will provide these funds to the Orange County Food Council,as pass through funds in FY 2017 -18. (See Attachment 1, column 4) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: ® GOAL: ENSURE ECONOMIC SELF- SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Library Services 5. The Department of Library Services anticipates the receipt of $2,800 in additional funds from Friends of the Library. These additional funds will support the Summer Learning Kickoff Event as well as promotions and supplies for the Summer Learning season. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 5) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item: ® GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle /traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2017 -18 budgets in the General Fund by $178,987, and decreases the County Capital Fund by $151,446. RECOMMENDATION(S): The Manager recommends the Board approve budget and capital project ordinance amendments for fiscal year 2017 -18. Attachment 1. Orange County Proposed 2017 -18 Budget Amendment The 2097 -98 Orange County Budget Ordinance is amended as follows: Expenditures Support Services $ 14,101,197 $ 259,608 $ 14,360,605 $ 14,360,805 1. soda) services- TeohnIml Amendment $ 3. Aging-$3,500 In 4. Orange county Food council - receinty pass $ $ 14,360,605 General Government $ 21,638,717 Encumbrance $ 21,687,830 Budget as Amended to transfer budgeted Gapitalfundsof 2. DFAPR- $12,301 additional- nuefor additional Fil aw SWd,feesldonationfor through fundsof $4,000 to 8aundsof , S.Llbraryservlces- r5.Ubof52,6o0from Budget as Amended Community Services Original Budget Carry Forwards Budget as Amended Through BOA 97 $151,448 from the Cepitai PmJeds Fund to Summer camp In cotlabomtlon with inetnrctomisuPeI..; $2,940 from TJCOG for Orange County Food Frlanda of Me Library Through BOA #8 Human Services $ 37,508,468 $ 390,164 $ 37,898,622 $ 38,601,390 the Deperbnentof Family Success Miance SHIIP;$2,000 in Counciliorfood ccundl capacity buliding project for Summer Looming $ 38,768,076 Public Safety $ 25,583,899 $ 449,706 $ 26,033,605 $ 26,164,822 sociel5arvicas within $ add'Non,l Fadidy Fees coord0otion. $ $ 26,164,822 Education $ 104,991,508 $ - 104,991,508 $ 104,991,508 the General Fund, $ $ $ $ $ 104,991,508 Generaf Fund $ 1,500,270 $ 1,500,270 $ 2,019,175 Revenue $ 2,019,175 Total General Fund Appropriation $ 219,656,033 $ 1,313,300 $ 220,969,333 $ 222,427,452 Property Taxes $ 151,557,768 $ $ 151,557,768 $ 151,557,768 $ $ $ $ $ $ 161,557,768 Sates Taxes $ 23,566,784 $ $ 23,566,784 $ 23,666,784 $ $ $ $ $ $ 23 566,784 License and Permits $ 328,000 $ $ 328,000 $ 328,000 $ $ $ $ $ $ 328,000 Intergovernmental $ 16,035,147 $ $ 16,035,147 $ 17,237,377 $ $ $ 2,940 $ 4,000 $ $ 17,244,317 Charges for Service $ 11,551,045 $ - $ 11,551,045 $ 11,546,552 $ $ 12,301 $ 5,500 $ $ $ 11,564,353 Investment Earnings $ 265,000 $ 265,000 $ 265,000 $ $ $ $ $ $ 265,000 Miscellaneous $ 2,617,629 $ 2,617,629 1 $ 2,996,678 $ 2,800 $ 2,999,478 Transfers from Other Funds $ 3,765,600 $ 3 765,600 $ 3,785,600 $ 151,446 $ 3,937,046 Fund Balance $ 9,769,060 $ 1,313,300 $ 11,082,360 1 $ 11,143,693 $ 11,143,693 Total General Fund Revenues $ 219,656,033 $ 1,313,300 $ 220,969,333 1 $ 222,427,452 1 $ 151,446 1 $ 12,301 $ 8,440 1 $ 4,000 $ 2,600 $ 222,606,439 Expenditures Support Services $ 14,101,197 $ 259,608 $ 14,360,605 $ 14,360,805 $ $ $ $ $ $ 14,360,605 General Government $ 21,638,717 $ 49,113 $ 21,687,830 $ 21,687,830 $ $ $ $ $ $ 21,687,630 Community Services $ 14,331,974 $ 164,719 $ 14,496,693 $ 14,601,922 $ $ 12,301 $ $ $ $ 14,614,223 Human Services $ 37,508,468 $ 390,164 $ 37,898,622 $ 38,601,390 $ 161,446 $ $ 8,440 $ 4,000 $ 2,800 $ 38,768,076 Public Safety $ 25,583,899 $ 449,706 $ 26,033,605 $ 26,164,822 $ $ $ $ $ $ 26,164,822 Education $ 104,991,508 $ - 104,991,508 $ 104,991,508 $ $ $ $ $ $ 104,991,508 Transfers Out $ 1,500,270 $ 1,500,270 $ 2,019,175 $ 2,019,175 Total General Fund Appropriation $ 219,656,033 $ 1,313,300 $ 220,969,333 $ 222,427,452 $ 151,446 $ 12,301 $ 8,440 $ 4,000 $ 2,800 $ 222,606,439 County Capital Project Fund Rev Transfer From the General Fund $ 320,000 $ 320,000 $ 518,000 $ - $ - $ - $ - $ - $ 518,000 Alternative Financing $ $ $ (151,446) $ (151,446) Transfer From E911 Fund $ $ $ $ Medicaid Maximization Funds $ $ 34,664 $ 34,664 Total Revenues $ 320,000 1 $ - $ 320,000 $ 562,664 1 $ 151446 $ - $ - $ - $ - $ 401,218 Ex enditures County Capital Projects $ 320,000 1 326,000 I $ 562,664 1 $ (151,446) $ - $ - $ - $ - $ 401,218 Attachment 2 Year -To -Date Budget Summary Fiscal Year 2017 -18 General Fund. Budget Summa Original General Fund Budget . $219,656,032 Additional Revenue Received Through Budget Amendment #8 (April 17, 2018) 92.837 Grant Funds $220,111 Non Grant Funds $1,355,662 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $1,313,300 General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $61,333 Total Amended General Fund Budget $222,606,439 Dollar Change in 2017 -18 Approved General Fund Budget $2,950,406 % Change in 2017 -18 Approved General Fund Budget 1.34% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 893.863 Original Approved Other Funds Full Time Equivalent Positions 92.837 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2017 -18 986.700 5 Paul:: To cover expenditures ($14,408) related to respite services in Department on Aging (BOA #4); to cover reorganization costs ($46,925) of the Department of Human Rights and Relations (BOA #4) Paul: includes the addition of a 1.0 FTE Time - limited Community Health Worker position (BOA #1); includes moving 1.387 FTEs from division of Human Rights and Relations in GF to Housing Fund (1.194 FTEs) and to the Community Development Fund (.193 FTEs) BOA #4; includes addition of 1.0 FfE time - limited Erosion Control Office. I (BOA #6 -B)