HomeMy WebLinkAboutAgenda - 02-15-2005-5hORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 15, 2005
Action AgerSa
Item No. _~__
SUBJECT: Budget Amendment #8
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
Attachment 1, Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. CHCCS High School #3
Capital Project Ordinance
Attachment 4. Smart Start Program
Grant Project Ordinance
INFORMATION CONTACT:
Donna Dean 245-2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget, grant project and capital project ordinance amendments for
fiscal year 2004-05,
BACKGROUND:
Library Services
1. The Orange County Library has received notification from the North Carolina Department of
Cultural Resources of additional State Aid funds totaling $1,556 for this fiscal year. These
additional funds bring the current budget for State Aid revenue to $121,391„ This budget
amendment provides for the receipt of these funds. (See Attachment 1, column #1)
2, The Orange County Library has received a donation from the Sprint Corporation totaling
$3,000 for this fiscal year, These funds will be used for children's programming and the
purchase of children's books.. This budget amendment provides for the receipt of these
donated funds. (See Attachment 1, column #2)
Department on Aging
3. The Community Based Services division within the Department on Aging has received
notification of additional State Senior Center General Purpose funds totaling $17,736 for this
fiscal year. These funds will be used to support senior center operations and to purchase
much-needed supplies and equipment for the Central Orange, Chapel Hill, and Northside
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Senior Centers, The required 25% local match is currently budgeted in the department's
fiscal year 2004-05 budget. This budget amendment provides for the receipt of these
additional funds. (See Attachment 1, column #3)
CHCCS High School #3
4 In November 2000, the Board of Commissioners approved a "Policy on Planning and
Funding School Capital Projects" that identifies two levels of school construction projects,
Of those, Level 2 projects (such as High School #3) are major projects that require several
phases to complete, For these projects, the Commissioners approve project funding in four
phases:
• Concept/Pre-Planning Phase -includes preliminary programming and design work that
would result in conceptual drawings and preliminary cost estimates.
• Planning Phase -includes siting the facility, construction of infrastructure, and
preparation of construction doaaments in preparation for bidding process.
• Design and Construction Phase -includes final design, facility construction and
purchase of equipment, furnishings, technology, and one-time start up items,
• Final Accounting Phase - provides a reconciliation of actual project expenditures with
approved budget,
To date, the Commissioners appropriated a total of $5,272,523 for CHCCS High School #3,
Site acquisition accounts for $3,677,700, mobile classrooms for $491,823, and professional
fees for $1,103,000. Recently CHCCS requested that the Commissioners appropriate an
additional $1,100,000 in order for the district to have available funds to pay professional fees
related to the new school, The additional $1,100,000 is within the current total project
amount agreed to by the BOCC and Board of Education - it does not represent an increase
in the approved overall project budget, This attached capital project ordinance appropriates
funds for this purpose. (See Attachment 3, GHGCS High School #3 Capital Project
Ordinance)
Health Department
5. On February 1, 2005, the Board of County Commissioners approved the acceptance of
Smart Start funds from the Orange County Partnership for Young Children for a Child Health
Care Consultant Project, and authorized a new Permanent Full-Time Public Health Nurse II
position effective February 1, 2005, subject to the continuation of non-County funds. The
award far the remainder of fiscal year 2004-05 is $23,570, with anticipated funds (subject to
State budget allocations) of $55,000 for fiscal year 2005-06, These amounts are adequate
to cover the salary and benefits of a Public Health Nurse II position as well as travel and
operational costs.
The project provides Child Health Care consultant services to the 120 licensed childcare
centers and homes in Orange County. The public Health Nurse will make available to child
care providers a range of services from policy assistance related to health and safety issues
to linking staff, families, and children to community health resources, The nurse will also
address health and safety issues, review emergency care plans, offer technical assistance
as needed relating to learning about diagnoses, as well as teach specific skills needed when
serving children with special medical needs,
This budget amendment provides for the receipt of $23,570 for fiscal year 2004-05 from the
Orange County Partnership for Young Children. (See Attachment 4, Smart Start Program
Grant Project Ordinance)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance, grant project ordinance, and capital project ordinance
amendments.
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Year-To-Date Budget Summary
Fiscal Year 2004-05
General Fund Budget Summary
Ori inai General Fund Bud et $136,408,768
Additional Revenue Received Through Budget
Amendment #8 (Februa 15, 2005).
Grant Funds $294,452
Non Grant Funds $883,324
Additional County Dollars (i.e County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$975,899
Total Amended General Fund Budget $138,562,443
Dollar Change in 2004-05 Approved
General Fund Budget
$2,153,675
Change in 2004-05 Approved General
Fund Budget
1.58%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 741.974
Original Approved Other Funds Full Time
Equivalent Positions 67.800
Additional Positions Approved Mid-Year 8.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2004-05 817.774
Full-Year County Cost of Mid-Year
Positions for Upcoming Fiscal year $19,524
Attachm~e~n~t 2
~;J
carryovers as authorized
by annual budget
ordinance($617, 136),
budget carry
forwards($319,663), and
TDR feasibility study
appropriation ($39,100)
Human Resources
CPS Positions (2) -
311y State funded
Social Worker positions
in C)range County
ioois -totally funded
~ Medicaid funds and
oolfunds
Public Health Nurse
~itlon for Child Health
'e Consultant Project -
ded thru Smart Start
ATTACHMENT 3 O
High School #3 ~
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Be it ordained by the Orange County Board of County Conunissioners that pursuant to Section 1.3.3 of
Chapter 1.59 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized provides funds for the Chapel Hill-Carrboro City Schools to acquire
property for and begin platuiing for the design, construction, and equipping of a new high
school facility. Anticipated revenues for the project consist of 2001 voter approved bond
funds, school conshuction impact fees, and a private placement loan.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section .3. The following revenue is anticipated to complete this project:
troug t
2003-04
FY 2004-OS u'oug r
2004-OS
Sales Tax $0 $0 $0
c o0 onstructton
fin act Pees
$5,272,523
$1,100,000
$6,372,523
u tc c loo ut mg
Funds
$0
$0
$0
2001 Bonds $0 $0 $0
Other $0 $0 $0
Total Fundin $5,272,523 $1,100,000 $6,372,523
Section 4. The following amount is appropriated for this project:
Tluough F'Y
2003-04
FY 2004-OS 11nough FY
2004-05
Cot~shuction $0 $0
Site trisition $3,677,700 $0 $3,677,700
Site Develo n~eot $0 $0 $0
Fees $1,103,000 $1,100,000 $2,203,000
Mobile Classroons $491,823 $0 $491,823
Technology $0 $0
Cotrstruction Couth~ ncy $0 $0
One-Tiu~e Start U Costs $0 $0
Total Cos $5,272,523 $1,100,000 $6,372,523
Section 5. The effective date of this ordinance is the effective date of an interlocal agreement
governing this project between the Chapel Hill-Carrboro Board of'Education and the Orange
County Board of Commissioners. The ordinance will remain in effect from its effective date
tlu'ough .June .30, 2007.
Adopted this 15th day of February, 2005.
Attachment 4
Smart Start Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby
adopted.
Section 1. The project authorized is the Smart Start Program as awarded to the Orange County
Departments of Social Services, Health, Library and Cooperative Extension by the State of
North Carolina and the Orange County Partnership for Young Children (OCPYC).
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, and the rules and regulations of the State of North Carolina.
Section 3. The following revenue is anticipated to be available to complete this project:
Total DSS related Smart Start Revenue
Total I-Iealdt related Smart S[att Revenue
Total Libtatyrelated Smatt Start Revenue
Total C'-ooperadve Ea~tension related Smart Stan Revenue
Transfer Isom Genetaf Fund
Total Sntarz StaK Rezrture
TotalRezrnae
Section 4.
The following prior years' grant funds have lapsed:
Intergovernmental (DSS) - 1999-00
Total Expired DSS related Smart Start
Total Expired Health related Smart Start
Total Expired Libray related Smart Start
Total Expired Cooperative Extension related Smart Start
Section 5.
Total Expired Stt:art Start Grattt Fends
The following amounts remain appropriated for this project:
Hnman.Setzices - L).S.S
Human Setzices - Heald
Hzmtan Setzices - L. ibrary
Total Unexpired Smart Start Fnttding
$1,691,917
$1,141,657
$38,256
97 727
$2,969,587
AG9.075
,5.3,038,662
$122,3.30
$1,511,092
$485,649
$10,721
R97~7~7
$2,105,189
$180,825
$725,083
27 565
$9.33,473
Section 6. The Finance Officer is hereby directed to maintain within the grant project fund
sufficient specific detailed accounting records to provide the accounting to the grantor
agency required by the grant agreement and federal and state regulations.
Section 7. Funds may be advanced from the General Fund for the purpose of making payments
due.. Reimbursement requests should be made to the grantor agency in an orderly and
timely manner.
Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for
direction in carrying out this project.
Attachment 4
Section 9. Positions authorized through this grant project include:
1.Ofull time equivalent position in the Health Department Enhanced Child Service
Coordination Project as authorized by the Orange County Board of County
Commissioners on December 5, 1994.
1.0 full time equivalent position in the Health Department's Child Health Care Consultant
Project as authorized by the Orange County Board of County Commissioners on
February 1, 2005.
Funding for these positions is contingent upon the General Assembly's allocation of
Smart Start funds.
Section 10. This project period begins January 18, 1994, and is valid through June 30, 2005.
Subsequent funding of this grant project is contingent upon the availability of funds
sufficient to cover expenditures.
Section 11. This ordinance supersedes previous Smart Start Program Grant Project Ordinances..
Adopted this the 15th day of February 2005.