HomeMy WebLinkAboutItem 1 - Boards and Commissions – Annual Work Plans-ReportsORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 3, 2018
SUBJECT: Boards and Commissions — Annual Work Plans /Reports
DEPARTMENT: Board of Commissioners
ATTACHMENT(S):
Listing of Annual Summaries
1A
Action Agenda
Item No. 1
INFORMATION CONTACT:
Clerk's Office, 245 -2130
PURPOSE: To provide feedback and /or direction on the first group of boards and commissions'
annual work plans /reports with their Chairs (or representatives) in attendance. (A first group of
boards and commissions' annual work plans /reports was discussed at the Board's April 26, 2018
work session.)
BACKGROUND: In the past, as part of the Board of Commissioners' annual planning and goal
setting retreats, the Board requested and reviewed /provided feedback on annual summaries /work
plans from the County's internal advisory boards and commissions. This information provided the
Board with a yearly overview of the boards and commissions and their projected goals for the
upcoming year. This particular process ended in 2007. The Board decided at its April 13, 2010
meeting to reinstate this process independent of the Board's annual retreats.
Thus the current process that is now being used:
• In September, the Clerk sends to the support staff of each advisory board the Annual Report
and Work Plan template to be completed and returned by a predetermined date in mid to late
December.
• The Chair /Vice Chair then decides in January /February (after the winter break) when these
reports will be presented to the Board of Commissioner via oral summaries of the annual
reports by the Board chairs, who also would be available, along with staff, to answer any
questions that the BOCC may have as related to the individual work plans.
• Usually the Chair of the advisory board (or their designee) will present the overview of its
work plan /annual summary.
• Appointees to outside boards and commissions (town boards) present an overview of their
particular advisory board.
The Board has requested that this overall process be discussed at a work session (originally
scheduled to be discussed at the March 8, 2018 work session but that meeting was canceled; so it
is now tentatively scheduled for the May 17th meeting (after the Board's public hearing on the 2018-
19 proposed budget)
Internal Boards and their representatives below:
• Chapel Hill /Orange County Visitors
• Commission for the Environment
• Economic Development Advisory Board
• Historic Preservation Commission
• Housing Authority
• Human Relations Commission
• Nursing Home Community Advisory
Committee
• OUTBoard
• Parks and Recreation Council
• Planning Board
2A
Anthony Carey, Chair
Bradley Saul, Chair
Vice Chair Paige Zinn
Todd Dickinson, Chair /Pete Sandbeck
Diane Beecham, Chair
Deborah Stroman, Chair
Vibeke Tally, Chair
Alex Castro, Vice Chair
Tori Williams Reid, Chair
Lydia Wegman, Chair
FINANCIAL IMPACT: There is no financial impact associated with discussion and providing
feedback on boards and commissions' annual work plans /reports.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this
item:
• GOAL: ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through voting and
volunteering by eliminating disparities in participation and barriers to participation.
RECOMMENDATION(S): The Manager recommends the Board review the annual work plans from
advisory boards and commissions and provide feedback and /or direction.
M1
Listing of Annual Summaries
BOARDS AND COMMISSIONS-
1.
Chapel Hill /Orange County Visitor's Bureau
Page 1 -3
2.
Commission for the Environment
Page 5 -8
3.
Economic Development Advisory Board
Page 9 -12
4.
Historic Preservation Commission
Page 13 -17
5.
Housing Authority
Page 19 -23
6.
Human Relations Commission
Page 25 -29
7.
Nursing Home Community Advisory Committee
Page 31 -33
8.
Orange Unified Transportation Board (OUTBoard)
Page 35 -44
9.
Parks and Recreation Council
Page 45 -48
10.
Planning Board (Orange County)
Page 49 -54
4A
NAME OF BOARD /COMMISSION: Chapel Hillsborough /Orange County
Visitors Bureau
Report Period: December 2017 /January 2018
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on
their boards and commissions and welcomes input from various advisory boards
and commissions throughout the year. Please complete the following
information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this
form.
Board /Commission Name: Chapel Hill /Orange County Visitors Bureau
Person to address the BOCC at work session- if applicable- and contact
information:
Jeff Strickler, Vice Chair, through:
Shannon Medlin I Executive Assistant
UNC Hospitals Hillsborough Campus
Direct: (984) 215 -2002 Shannon. MedlinCcj�unchealth.unc.edu
Primary County Staff Contact:
Laurie Paolicelli: 919- 245 -4322
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
Monthly except July & Dec; Marketing sub committee meets as needed.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
Build tourism in Orange County thru direct sales and promotion of local
assets, hotels and events, working with Orange County stakeholders, and
Chapel Hill, Carrboro and Hillsborough Tourism Boards for travel and
tourism development, strategy and tactics to ally preservation with growth.
P
What are your Board /Commission's most important accomplishments?
• Despite nearly a year of uncertain indicators as a result of concerns
expressed over N.C.'s House Bill 2 becoming law, the travel bans and
tourism boycotts, Orange County's travel and tourism industries are
supporting more jobs and workers and generating more state and
local tax revenues than ever before.
• The county welcomed 2.5 million visitors in the 2016 calendar year.
• These visitors also generated a $190 million industry using a travel
economic index that measures: hotels, event venues, restaurants,
and retail and transportation receipts.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Help increase occupancy and total visitors to area to build economic
development in Orange County.
• Distribute 150,000 visitor guides, dining information and maps.
• Manage websites and social media tools as appropriate.
• Assist 12,000 visitors to the walk -in Visitors Center.
• Host International travel journalists.
• Serve on committees that include helping patients at SECU family
house, downtown Chapel Hill partnership, Orange County
agricultural summit, 2nd Friday Arts in Chapel Hill; River Park
Concert in Hillsborough; Arts Center program book advertising.
• Commissioned feasibility study to examine potential of sports fields
in OC or multi -use conference center.
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
Like Orange County, many counties in NC are increasing their focus on
tourism in the future because there is a continuing economic shift from the
manufacturing sector to the services sector. Tourism is one of the fastest
growing economic sectors in North Carolina and is a key driver for
economic progress. The Visitors Bureau Board works to build and maintain
tourism through ongoing research, data analysis, and marketing and visitor
services. This supports jobs, economic prosperity and also provides
resources for historic preservation.
Describe the collaboration relationship(s) this particular board has with other
advisory boards and commissions?
Economic Development Orange County and municipalities economic
development boards throughout our County. Arts boards, RDU, Historic
Preservation, High School Athletic Association, Black Alumni Reunion,
UNC Healthcare, Orange County's Bike Safety, Ag Summit, Mountains to
3
Sea Trail.
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
N/A
Identify any activities this board /commission expects to carry out in 2018 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, and other resources)
associated with these proposed activities (please list).
The Visitors Bureau works to support the BOCC's strategic goals that
include: Economic Strength and programs that address growth and
mobility while preserving our environment and individual communities.
Programming for People, Arts and Culture: the Visitors Bureau
accomplishes this by applying an interdisciplinary marketing approach to
enhance our cultural activities, support artistic expression and improve
quality of life. All overnight visitor programs and successes are
accomplished through use of hotel occupancy taxes.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
1. Airbnb and shared rentals are eroding traditional room inventory and
are not regulated by health department.
2. Orange County hospitality leaders fear Triangle area having too
much hotel supply, especially in Orange County where two main
demand generators include: UNC and UNC Healthcare.
3. Need to develop new products for visitors.
4. Visitors Bureau studying sports fields, cultural center, open space.
5. Need Memorandum of understand with Carrboro and Hillsborough
Tourism Development Authorities.
5
Commission for the Environment
NAME OF BOARD /COMMISSION:
Report Period:
Commission for the Environment
2017-2018
ORANGE COUNTY ADVISORY BOARDS & COMMISSIONS
ANNUAL REPORT / WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the following
information, limited to the front and back of this form. Other background materials may be
provided as a supplement to, but not as a substitute for, this form.
Board /Commission Name: Commission for the Environment
Persons to address BOCC at work session and contact information:
Chair: Bradley Saul
Vice Chair Bill Kaiser
Primary County Staff Contacts:
707 - 360 -8511 bradleysauI @gmail.com
919 - 933 -9794 w_mckaiser @hotmail.com
Department of Environment, Agriculture, Parks and Recreation
Tom Davis (Water Resources Coordinator) 245 -2513 tdavis(o),orangecountync.gov
Kim Livingston (Land Conservation Manager) 245 -2514 klivingston (aborangecountync.gov
Assessment Management Department
Brennan Bouma (Sustainability Coordinator) 245 -2626 bbouma(a?orangecountync.gov
How many times per month does this commission meet, including any special
meetings and sub - committee meetings?
One meeting per month (2"d Monday); committees meet as needed during meeting
Brief Statement of Commission's Assigned Charge and Responsibilities.
Purpose: to advise the BOCC on matters affecting the environment, with particular
emphasis on environmental protection and enhancement. Other duties include:
• Perform special studies /projects on environmental issues as requested by BOCC
• Recommend environmental initiatives to the BOCC, especially of local importance
• Study changes in environmental science and environmental regulations in the
pursuit of the CFE's duties
• Educate the public and local officials on environmental issues
What are your Commission's most important accomplishments?
• Wrote a series of climate change articles (2017)
• Developed and posted a Facebook page (2017)
• Edited and recommended a renewable energy resolution to the BOCC (2017)
• Recruited UNC capstone students to assist with the 2019 State of the Environment
report (2017)
• Provided input on updates to the Lands Legacy Action Plan (2017)
• Made recommendations to BOCC on LIDO amendment to flexible subdivisions (2016)
• Initiated a series of newspaper articles on environmental issues featured previously in
the Orange County State of the Environment report (2015 -16)
• Made recommendations to BOCC on 2016 bond package, the use of herbicides/
pesticides at County facilities, and incentives for energy efficient construction (2015)
• Commented to Planning Bd on proposed changes to impervious surface rules (2015)
L
Commission for the Environment
• Provided ideas for Public Services Announcements for County radio spots (2015)
• Collaborated with other entities on energy conservation and mgmt. projects (2015 -16)
• Published the 2014 Orange County State of the Environment report
(previous reports were completed in 2000, 2002, 2004, 2009)
• Convened Orange County Environmental Summit (2005, 2009, 2014)
• Made recommendations to BOCC on food waste and solid waste tax district (2014)
• Worked with Orange County Schools to introduce local environmental indicators/
status and trends into middle and high school science curriculum (2004, 2009, 2014)
• Hosted a Solid Waste Forum with the Chapel Hill Sustainability Committee (2013)
• Co- sponsored the annual The Nature of Orange photography contest (2012 - 2017)
• Advocated for' /2 cent sales tax referendum for Triangle Region public transit (2012)
• Compiled annotated bibliography of the effects of forestry on water quality (2012)
• Developed sustainable landscaping and forest management policies for the
administration of County -owned facilities (2010)
• Assisted County staff in completing the Natural and Cultural Systems Element of the
Orange County Comprehensive Plan (2008)
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Liaisons to Intergovernmental Parks Work Group and Orange Unified Transp. Board
• Review and comment on environmental issues (e.g., fracking, biosolids application,
water pollution, air quality, forest mgmt.) and other issues assigned by the BOCC
• Identify priorities for the Lands Legacy Action Plan (natural areas and wildlife habitat)
• Conduct special studies pertaining to Orange County environment (e.g., energy
efficiency /sustainability, forestry effects on water quality, herbicides and native flora)
• Conduct environmental education outreach (e.g., Last Fridays, Earth Evening)
Describe this commission's activities /accomplishments in carrying out BOCC
goals /priorities, if applicable.
BOCC Goal Five: Create, preserve, and protect a natural environment that
includes clean water, clean air, wildlife, important natural lands and sustainable
energy for present and future generations.
Presented findings and recommendations to BOCC on selected environmental
issues: 1) effects of forest mgmt. on water quality; 2) effects of herbicides on
roadside native plant habitat; 3) potential effects of hydraulic fracturing ( "fracking ") in
Orange County; 4) problems caused by hydrilla in the Eno River; 5) need for 100%
renewable energy in Orange County (BOCC Priorities #1 and #12)
Stayed abreast of ongoing and developing env. issues of importance to the County,
such as Falls & Jordan Lake nutrient mgmt. rules, reducing commercial food waste in
solid waste stream, and permitting of biosolids on farmland (Priorities #12 and #16)
Provides comments on proposed master plans for future parks /preserves
If your commission played the role of an Element Lead Advisory Board involved in the
2030 Comprehensive Plan preparation process, please indicate your activities/
accomplishments as they may relate to the Comprehensive Plan's goals or objectives.
(Element Lead Advisory Boards include: Planning Board, Commission for the Environment,
Historic Preservation Commission, Agriculture Pres. Board, and Parks & Recreation Council)
The CFE provided extensive input into DEAPR staff development of the Natural and
Cultural Systems Element of the Comprehensive Plan— specifically the chapters on Air
and Energy Resources, Water Resources, and Natural Areas and Wildlife Habitat.
2
rA
Commission for the Environment
Objective AE -1:
Assess and implement the current countywide greenhouse gas emissions inventory and
action plan target reductions.
• The CFE helped to initiate a countywide inventory of greenhouse gas emissions
(2005), and continues to advise on ways to reduce the County's "carbon footprint."
Objective AE -15:
Foster participation in green energy programs such as installation incentives for solar hot
water /solar generation /solar tempering in residential or commercial construction. The
County should develop programs that will link citizens and businesses with options for
alternative and sustainable energy sources.
• The CFE's Energy Resources Committee has developed proposals that address
energy efficiency and renewable power issues, and will pursue further in collaboration
with other advisory boards and stakeholders.
Objective NA -3:
Develop a more detailed and consistent methodology for monitoring changes in forest
cover throughout the County, and specifically the extent of mature hardwood forest.
• The CFE's State of the Environment report documented significant reductions in
mature hardwood forest that occurred from 2003 -2008 and since 1988.
Objective NA -11:
Develop a comprehensive conservation plan for achieving a network of protected open
space throughout Orange County, which addresses 1) threats to important natural areas;
2) connectivity between protected areas; 3) coordination with neighboring counties; and
4) sustainable management of critical natural resources.
• The CFE's Land Resources Committee is participating in a County effort to identify
and preserve important landscape corridors that connect significant natural areas.
Objective NA -16:
Create a system of public and private open space and conservation areas, including
parks, nature preserves, and scenic vistas representative of Orange County landscape.
• The CFE advises County's Lands Legacy program in its efforts to protect the most
important natural and cultural resource lands through a variety of means.
• The CFE's Land Resources Committee is participating in a County effort to identify
and preserve important landscape corridors that connect significant natural areas.
Obiective WR -5:
Promote and participate in regional efforts to plan for use of water supplies in the region
in an equitable manner, including contingency planning for water supplies during
droughts. [Also Objectives WR -9, WR -10, and WR -15]
• CFE advocates for full implementation of the Water Resources Initiative to ensure
planning for an adequate water supply for current and anticipated future needs
Objective WR -11:
Provide incentives and educational information to landowners to increase protection of
watersheds and ground water supplies and their inter - relationships.
• The CFE distributes groundwater and surface water educational materials at Earth
Evening and Last Fridays events and as part of its State of the Environment reports
NOTE: The Orange County State of the Environment 2014 identified specific
recommendations on ways to help maintain and improve Orange County's
Commission for the Environment
environmental quality, many of which address objectives stated in the
Orange County Comprehensive Plan.
Identify any activities this commission expects to carry out in 2018 as they relate to
established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e.,
funding, staff time, other resources) associated with these proposed activities (list).
Lf
• Continue to plan for and prepare the 2019 State of the Environment report
• Continue to prepare articles on environmental issues of importance to Orange
County, including climate change, energy conservation, and other important topics.
• Recommend ways to reduce the County's "carbon footprint" and ways to implement
the County's Environmental Responsibility Goal (BOCC Priority #10)
• Participate in a County effort to identify and preserve important landscape corridors
that connect significant natural areas and open space (BOCC Priority #1)
• Co- sponsor the annual DEAPR photography contest (The Nature of Orange).
• Participate in the County's annual Earth Evening event.
What are the concerns or emerging issues your board has identified for the upcoming
year that it plans to address, or wishes to bring to the Commissioners' attention?
• Water Supply — Strive to educate county residents about their source of water,
especially those residents utilizing groundwater for their supply.
• Request the BOCC sign on to the Global Covenant of Mayors for Climate and
Energy, which includes committing to completing a greenhouse gas inventory within a
year. Upon signing, the committee will assist staff, as appropriate, with the associated
Greenhouse Gas inventory update and climate action planning.
• The CFE will continue to learn about environmental justice matters and incorporate
relevant information and considerations in the next State of the Environment report
(2019) and its other activities.
• Develop plan for researching potential environmental impacts of the rural buffer.
• Develop methodology for monitoring changes in forest cover /land cover in Orange
County and also tie into the "No Net Loss of Tree Canopy" petition.
4
9
NAME OF BOARD /COMMISSION Economic Development Advisory Board
Report Period: January 1 — December 31, 2017
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the following
information, limited to the front and back of this form. Other background materials may be
provided as a supplement to, but not as a substitute for, this form.
Board /Commission Name:
Orange County Economic Development Advisory Board
Person to address the BOCC at Work Session, if applicable, and contact
information:
Jim Kitchen (Chair of Advisory Board)
Tel # (919) 801 -5230 or jim(Wiimkitchen.org
Paige Zinn (Vice Chair of Advisory Board)
Tel # (919) 730 -2029 or pinn[njennincisco.com
Primary County Staff Contact:
Steve Brantley
Director, Orange County Economic Development Department
(919) 245 -2326
sbrantley @orangcountync.gov
How many times per month does this board /commission meet, including any special
meetings and sub - committee meetings?
• Meetings were held at noon on the second Tuesday of every other month on
January 31, March 21 and May 16, and then on August 23 & October 31 to coincide
with the Timmons Group's consultant report for BOCC members regarding a SWOT
analysis that is currently evaluating the County's various business commercial
nodes and economic development districts.
• The Advisory Board did not host any other annual public events or functions in
2017.
10
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
• The Advisory Board works cohesively with Orange County's Economic
Development staff and other economic development partners to help market
Orange County as a competitive location for the recruitment & retention of business
ventures, new & expanding capital investment, and the promotion of innovation
start -up small businesses.
• The Advisory Board also supports the growth and recruitment of agricultural & foods
systems related local businesses, promotion of entrepreneurial talent via the
"LAUNCH Chapel Hill" innovation facility, and the expansion of new, high -
technology employment opportunities that pay at or above a living wage.
What are your Board /Commission's most important accomplishments?
• The Advisory Board approved 18 small business grant awards, totaling $69,570.00
from the Small Business Investment Grant program in 2017.
• The Advisory Board also assisted in the Agriculture Economic Development Grant
program seeing 9 grant awards approved totaling $72,453.98 in support of Orange
County's small farmers and food processors in 2017. ,
• Overall, grant award activity benefiting small business & small farmers injected a
total of $142,023.98 in Article 46 funding throughout the County & all 3 towns for the
year in 2017.
• The Advisory Board met with the County Manager's office to help shape the
County's plan to issue a Request for Proposal (RFP) & conduct interviews with the
top 4 professional consultant applications which would conduct an economic
development - themed SWOT analysis (strengths, weaknesses, opportunities,
threats) of our industrial zoned sites. The Advisory Board & County Manager's
office worked together to select Timmons Group as the SWOT analysis consultant,
and that firm in now completing a year -long review of the business recruitment
development potential of the 3 economic development districts (EDDs) &
commercial business nodes.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually:
Describe this board /commission's activities /accomplishments in carrying out BOCC
goals) /priorities, if applicable.
• The Advisory Board's normally scheduled meetings are held at noon on the first
Tuesday of every other month, and are tentatively scheduled for 2018 as follows:
January 9, March 13, May 8, September 11 and November 13.
• Members also meet, as required, in various subcommittee gatherings to discuss
specific topics. For example, special meetings in 2017 included quarterly reviews of
small businesses' applications received for the Small Business Investment Grant &
Agriculture Economic Development Grant programs, which are funded by Article 46
11
(1/4 cent sales tax proceeds for economic development).
• The advisory board also met on 3 occasions in 2017 support of the ongoing SWOT
analysis (by the consultant Timmons Group) that is now wrapping up its' year -long
review of the economic viability of the County's various business commercial nodes
and 3 economic development districts. Those meeting dates in 2017 were March 31
(to interview the 4 finalist consultant groups to lead the SWOT analysis), followed by
the August 23 & October 31 consultant presentations to the Orange County BOCC
members.
If board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process please indicate your
board's activities /accomplishments as they may relate to the Comprehensive Plan's
goals or objectives.
• N/A
Identify any activities this board /commission expects to carry out in 2018 related to
established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e.,
funding, staff time, and other resources) associated with these proposed activities
(please list).
• Continue to give close assistance to Orange County and the Economic
Development Department with the SWOT analysis of the County's various s
commercial nodes and 3 economic development districts. This assistance will
include helping to review all submitted bids from consultants to the County's
Request for Proposal, and help formulating various parameters in the actual
analysis (for example, the development potential of sites to attract new businesses,
and factors such as utility infrastructure and water /sewer volume capacity, realistic
land sale prices or properties, topography & related geotechnical features, road
access, and suggestions for desired targeted industry sectors and other business
prospects).
• Given the dramatic shift occurring in the food and beverage market, and the
resulting disruptive effects in the existing and emerging food processing and
manufacturing industry, the Advisory Board recommends that Orange County
Economic Development's efforts embrace and capitalize on these global, national,
and statewide trends, particularly the efforts outlined in the current North Carolina
Food Processing and Manufacturing Initiative. The Advisory Board believes this will
have positive effects on our local economy, create jobs, and diversify and
strengthen local agricultural opportunities and the tax base.
• Assist and advise the County on the recommended levels of retail, industrial,
commercial and light manufacturing development to target for recruitment in the
County's three (3) Economic Development Districts.
12
• Assist, advise and advocate for diverse, sustainable and appropriate economic
development throughout our community, including the attraction and retention of
new retail, manufacturing, commercial, distribution, entrepreneurial, agricultural,
arts, tourism, affordable housing & senior housing options.
• Participate and advise in discussions, evaluations and County Commissioner
decisions on appropriate economic development uses of the proceeds from the Y4
cents sales tax revenues to be used for economic development;
• Assist with and provide advice to Orange County's small business loan program.
• Assist the Economic Development department with the development of new
marketing materials, ad campaigns and effective media, and general "branding"
efforts that promote business recruitment to Orange County.
• Help to advise the Economic Development department, the County Manager's
Office and BOCC on appropriate levels of financial incentives for a variety of
potential recruitment projects, and best uses of Article 46 funding.
• Become more involved with the County's agriculture economic development &
business retention efforts.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
• Increase & diversify Orange County's overall tax base and employment
opportunities among clean, high -tech and desirable firms through the recruitment of
new businesses, and from retention and expansion efforts with existing businesses.
• Promote the addition of clean, light manufacturing, warehouse operations, corporate
headquarters, commercial and retail businesses.
• Improve the County's communication relations effort regarding the importance of
economic development, endorsing the continuing utility infrastructure development
of Orange County's 3 economic development districts (EDDs).
• Support small business and agricultural related small business ventures, the
LAUNCH Chapel Hill" innovation center ", help administer the small business loan
and grant programs, and play an advisory role in the key uses of Article 46 funds
(1/4 quarter cent sales tax proceeds for economic development) that generally
promotes the County's local economy.
• Advocate for reasonable County property tax rates and programs that best serve
the residents of the County, while at the same time promotes social justice in
economic development access for all.
13
NAME OF BOARD /COMMISSION:
Report Period:
Historic Preservation Commission
2017
ORANGE COUNTY ADVISORY BOARDS & COMMISSIONS
ANNUAL REPORT / WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and commissions in
preparation for its annual planning retreat. Please complete the following information, limited to the
front and back of this form. Other background materials may be provided as a supplement to, but
not as a substitute for, this form.
Board /Commission Name: Historic Preservation Commission (HPC)
Person to address the BOCC at Retreat (if requested) and contact information:
Chair: Todd Dickinson (919) 732 -7538 email: dicres(cDmindspring.com
Vice Chair: Art Menius (443) 605 -4355 email: art(cDartmenius.com
Primary County Staff Contact:
Department of Environment, Agriculture, Parks and Recreation
Peter Sandbeck (Cultural Resources Coordinator): 245 -2517 psandbeck @orangecountync.gov
How many times per month does this commission meet, including any special
meetings and sub - committee meetings?
One meeting per month (4th Wednesday)
Brief Statement of Commission's Assigned Charge and Responsibilities.
The Historic Preservation Commission (HPC) is charged with the identification, inventory and
protection of architectural and archaeological sites in the County, with publishing and /or offering
online records of this inventory, and advising the Board of County Commissioners on matters
pertaining to historic preservation. The HPC is also charged with providing guidance and a forum for
public comments on National Register nominations and administering the Local Landmark Program
as outlined in the Certified Local Government Program.
What are your Commission's most important accomplishments?
• Historic Resources Book Manuscript: Initiated the final manuscript preparation phase of the
project to produce a publication documenting the historic resources of Orange County, in
partnership with the Town of Hillsborough and the Alliance for Historic Hillsborough. (2017)
• "Farm to Table" Demonstration for Historic Preservation Month: HPC members presented
hands -on programs on historic woodworking, historic hand tools and traditional farm life skills
for over 300 fourth graders at Blackwood Farm Park, as part of the annual "Farm to Table"
event sponsored by DEAPR. (2017)
• Efland Home National Register Nomination: Completed a project to prepare a National
Register Nomination for the historic Efland Home or NC Industrial Home for Colored Girls
with funding provided through the County's Lands Legacy Program. (2017).
• Cedar Grove Community Center Historic Designation: Completed project to place the historic
Cedar Grove School on the state's Study List as the first step toward listing it on the National
Register of Historic Places. (2017)
14
• Historic Resources Inventory: Completed a two -year project to update the County's historic
resources inventory. The HPC obtained federal grants totaling $20,000 for this effort from the
State Historic Preservation Office, through the Certified Local Government (CLG)
program.(2016)
• Historic Courthouse Preservation Project: Provided research, guidance and scoping for AMS
to help develop the upcoming CIP project to preserve the historic Old County Courthouse
and the Courthouse Square (2013 -16)
• New Historic Landmarks: Designated four additional properties as Orange County Local
Historic Landmarks since 2013: the Dr. Arch Jordan House in Caldwell (2017); the White
Cross School in White Cross (2015); the Nicholas Corbett Hester House in Cedar Grove
(2015); and the Captain John S. Pope Farm in Cedar Grove (2013). This brings the total to
ten landmarks.
• Blackwood Farm Park: Provided assistance with the restoration work at Blackwood Farm
Park, including development of historical interpretive signage for the Strayhorn slave
cemetery (2015).
• Regional History Symposium: Held a successful piedmont regional history symposium in
partnership with Preservation Chapel Hill and the Alliance for Historic Hillsborough (2014)
• Hosted Statewide Traininq Workshop: provided a regional historic preservation training
workshop for local government planners and preservation staffers, in partnership with the
State Historic Preservation Office (2014)
• HPC Planning Retreat: Held a full membership retreat to review goals and establish a new
five -year action plan to focus the energies of the HPC on a series of major projects and
initiatives (2013)
• Hollow Rock Archaeology: Completed an archaeological survey (Phase ll) of Hollow Rock
Access Area (New Hope Creek Preserve) to further identify Native American sites. (2013)
• Orange County Historic Preservation /History Summit: Convened a day -long round table
discussion involving ten organizations (historic commissions, non - profits and museums) from
the county and municipalities (May 2012).
• Design Standards for Orange County Local Landmarks and Local Historic Districts
Completed to provide the HPC with comprehensive design review guidelines (2010)
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Submits detailed annual report of all preservation activities to the State Historic Preservation
Office to meet federal and state requirements needed to maintain Orange County's status as
Certified Local Government, including mandatory member and staff training. This allows the
County to apply for special federal grants for historic preservation activities
• Partners with Preservation Chapel Hill, the Alliance for Historic Hillsborough and other local
history groups to promote and encourage historic preservation as a tool to preserve and
enhance community character, slow down sprawl and encourage smart growth
• Administers the Orange County Local Historic Landmark Program, including reviews of
proposed restoration work or additions through Certificates of Appropriateness.
• Provides forum for public comments on nominations to National Register of Historic Places
• Conducts reviews of proposed new infrastructure projects that might have an impact on
historic resources, including cell towers, pipelines and transportation projects, in partnership
with the State Historic Preservation Office.
15
Describe this commission's activities /accomplishments in carrying out BOCC
goal(s) /priorities, if applicable.
Goal Two: Promote an interactive and transparent system of governance that reflects
community values.
Priority 7: Improve intra -and intergovernmental coordination, cooperation and collaboration.
(a) Work with Town of Hillsborouqh on: Joint land use planning approaches, policies/
ordinances, and annexation, and Economic Development Districts.
The HPC is currently partnering with the Town of Hillsborough's Historic District
Commission on a joint project to publish a book documenting the historic resources of the
Town and County. The HPC and the Town worked together to establish a joint review
process for projects affecting cultural resources (2014). The HPC is also proposing a
process to allow for the future designation of historic landmarks located in the Town's
ETJ. All of these initiatives speak to Priority 7.
Goal Three: Implement planning and economic development policies which create a
balanced, dynamic local economy, and which promote diversity, sustainable growth and
enhanced revenue while embracing community values.
• Three of the HPC's major activities (Local Historic Landmark Program, inventory and
mapping of historic resources, and historic preservation education /public programs) help
to ensure that historic preservation continues to be an integral part of the planning
process to promote sustainable growth while respecting community values and the
treatment of historic resources.
Goal Five: Create, preserve, and protect a natural environment that includes clean water,
clean air, wildlife, important natural lands and sustainable energy for present and future
generations.
Priority 15: Complete stewardship and management plans for Lands Legacy.
The HPC has been actively involved in the stabilization and ongoing preservation work
for the historic buildings at the County's future park sites, with a special focus on
Blackwood Farm Park. Members have offered suggestions on potential new uses for
buildings that outlived their original purpose. The HPC is using the collective expertise of
its members and staff to advise in the repair and use of these important farm structures
and other County -owned historic buildings.
If your commission played the role of an Element Lead Advisory Board involved in the 2030
Comprehensive Plan preparation process, please indicate your activities/ accomplishments
as they may relate to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the
Environment, Historic Preservation Commission. Agriculture Preservation Board, Affordable Housing
Board, Recreation and Parks Advisory Council)
• The HPC provided extensive input into DEAPR staff's development of the Natural and
Cultural System Element of the Comprehensive Plan— specifically the chapter on Cultural
and Historic Resources. The HPC frames its annual work plan around efforts to implement
the objectives outlined in the Cultural and Historic Resources Chapter.
Obiective CRA:
Provide for the systematic identification of historic buildings, objects, districts, sites, structures
and archaeological sites. Update and improve these inventories at regular intervals.
• Completed a project to update the old 1992 -93 county -wide historic resources inventory
by obtaining federal grants through the State Historic Preservation Office in 2014 and
0
2015. These projects have produced new property data that has been entered into the
joint county /state historic resources database and in the state's master GIS mapping
system (HPO -GIS).
The HPC collaborates on an ongoing basis with AMS and Planning departments to
ensure all archaeological and cultural resources are properly identified and protected
during County- funded or initiated projects (guided by the County's "Cultural and
Archaeological Resources Policy adopted by BOCC in 2006). Through this process,
dozens of Native American and historic archaeological sites have been identified,
documented, and mapped.
Objective CR -3:
Work within the Orange County government system to identify and resolve existing policies
which may be in conflict with the County's historic preservation mission.
• HPC and DEAPR staff work closely with Planning & Inspections staff and Environmental
Health staff on permitting requirements for historic properties, as well as active
coordination with AMS in the identification and protection of archaeological resources
during County- initiated construction projects.
• Established, in partnership with the Planning Department, a program called the "Quick
Response Team," which provides a notification process that allows the HPC to document
historic properties slated for demolition or practice burning.
Objective CR -7:
Encourage publication of material relating to the County's heritage.
• The historic resources inventory update project was completed in 2016; the last update
was in 2006. The next phase, to be carried out in 2018, is to prepare written text and high
quality photography needed for the publication /book documenting the county's historic
resources, in partnership with the Town of Hillsborough and the Alliance for Historic
Hillsborough. This book will be completed and released in 2019.
• Completed Design Standards for Orange County Local Landmarks and Local Historic
Districts (adopted October 2010).
Objective CR -10:
Establish a dialogue with the other jurisdictions in and adjacent to Orange County to address
cultural resources in areas with or without designated Historic Preservation /District
Commissions.
• The HPC and DEAPR staff collaborated with the Town of Hillsborough to develop a joint
County /Town policy to better coordinate the mapping and sharing of information
regarding cultural resources within the municipal limits of the Town. This policy was
adopted by the BOCC in 2014.
• The HPC is partnering with the Hillsborough Historic District Commission in a joint project
to produce a publication on the historic resources of the County and Town (ongoing).
• The HPC continues working with the Town of Hillsborough to establish a process to
permit the HPC to designate Local Historic Landmarks within the boundaries of the
Town's ETJ. To further this goal, DEAPR staff and Town planning staff will prepare a
draft interlocal agreement that would extend the County's Local Landmark program into
the Town of Hillsborough's ETJ.
Identify any activities this commission expects to carry out in 2018 as they relate to
established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e.,
17
funding, staff time, other resources) associated with these proposed activities.
Historic Resources Publication Project: The HPC will seek grant funds from private
foundations and individual donors to allow the HPC to partner with the Alliance for
Historic Hillsborough and the Town of Hillsborough to complete the manuscript for a
comprehensive book/publication documenting the historic resources of the Town and
County. (Fiscal impact: HPC will request $25,000 in County funds in FY 2018 -19 to
secure $25,000 in matching /challenge grants in 2018; HPC staff will provide project
support)
County Historic Marker Program: Develop guidelines and procedures for a proposed
Orange County Historic Marker program, modeled on several other successful county
marker programs. The goal is to create a County- sponsored system of attractive, durable
and informative roadside markers to identify important historic resources, places and
people for the educational benefit of the general public. A web site would be established
to allow for access to more in -depth information. Such markers will enhance other efforts
to promote heritage tourism in rural parts of the county. (Fiscal impact: 2018 -19: none;
the HPC staff will provide support to develop program guidelines)
• Designating Landmarks in Town ETJ's: Continue working with the various municipalities
to develop an interlocal agreement to govern the designation of historic landmarks within
the various town's ETYs. (No fiscal impact)
• Promote Landmark and National Register Programs: Increase efforts to promote the
Local Historic Landmark and National Register programs to eligible property owners,
working in cooperation with the Lands Legacy Program, to generate at least two new
landmark and /or National Register applications per year (No fiscal impact— funding
already budgeted for this in the Lands Legacy program funding)
What are the concerns or emerging issues your board has identified for the upcoming
year that it plans to address, or wishes to bring to the Commissioners' attention?
Rural Heritage Preservation Grants: The HPC hopes to create a "rural heritage
preservation grant program" to offer small incentive grants of approximately $1,000 to
$3,000 to owners who wish to repair their endangered historic resources. The focus will
be on the buildings that represent our agricultural heritage, such as diary barns, tobacco
barns, silos, corn cribs, and livestock barns. Other eligible types include log houses, old
schoolhouses and slave cemeteries. These resources help give Orange County its
special historic character. Such a program will help owners afford modest repairs that
could greatly extend the life of these resources, like new barn tin roofing or simple
structural repairs. The preservation of these historic resources will enhance the county's
efforts to preserve its rural character and will help efforts to promote agritourism and
heritage tourism. Any such incentives would require agreements with the property owner
stipulating ongoing protection of that resource, similar to the agreements used for the
VAD program. The HPC envisions seeking grants from foundations to match a small
amount annually from the County., to be able to offer a total of about $10,000 per year in
grants to multiple property owners. HPC staff would administer the program.
• Increase Diversity for Landmarks and National Register Properties: The HPC seeks to
broaden the diversity of the Local Historic Landmark and National Register programs to
encourage historic designations for sites of significance to the County's African - American
heritage and archaeological sites relating to the region's Indian culture.
19
NAME OF BOARD /COMMISSION: Orange County Housing Authority
Report Period: 2017 -2018
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on
their boards and commissions and welcomes input from various advisory boards
and commissions throughout the year. Please complete the following
information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this
form.
Board /Commission Name: Orange County Housing Authority (OCHA)
Person to address the BOCC at work session- if applicable- and contact
information:
• Diane Beecham, Vice Chair
(919) 918 -4075 or (919) 265 -4755
ddbeecham(a-)gmail.com
Primary County Staff Contact:
• Sherrill Hampton (Director - Housing and Community Development)
(919) 245 -2490
Sham ptonporangecountync.gov
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
Normally, OCHA's Board meets once a month, excluding the month of July.
No meeting is held in July. However, the Board may elect to meet
additional times during the year depending on need or as it sees fit in order
to conduct the business of the Housing Authority.
There are currently no sub - committee meetings.
0f,
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The OCHA Board provides citizen oversight of the County's Housing
Authority and its Housing Choice Voucher (HCV) Program.
What are your Board /Commission's most important accomplishments?
• Provided comments for inclusion in the annual Consolidated Plan/
Action Plan Update for the HOME Program and other community
development needs.
• Continues to educate County residents and the BOCC on the HCV
Program and its associated activities, as well as challenges facing
the industry.
• Facilitated the implementation of a new homeless preference within
OCHA's Administrative Plan in 2017. This programmatic change
resulted in homeless persons receiving vouchers to assist them with
securing affordable housing.
• Participated in the Affordable Housing Summit held on February 23,
2018 and provided comments and input on affordable housing
issues in Orange County.
• Participated in sponsored activities, events and workshops that help
build HCV participants' self- sufficiency.
• Participated in OCHA's outreach events and activities for existing
landlords and other interested rental property owners in an effort to
increase landlord participation in the HCV program.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Review and provide input on the Consolidated Plan /Annual Plan
Update and Performance Report.
• Review and approve changes to the Housing Authority policies,
including revisions to the Administrative Plan in order to enhance
program efficiency, compliance with HUD requirements, as well as
meet program participants' needs.
• Review of the Section 8 Management Assessment before its
21
submission to HUD.
• Continue participation in landlord engagement events and activities
in an effort to increase landlord participation in the HCV Program.
• Continue participation in OCHA's events and activities sponsored to
help build HCV participants' self- sufficiency.
• Work with staff to increase HCV participants utilization of the
voucher for homeownership opportunities.
• Continue educating County residents and the BOCC on the changing
landscape for Housing Authorities, various new regulations and their
ramification on the County's Housing Choice Voucher (HCV)
Program.
• Ongoing advocacy on behalf of low income individuals and families
in need of sustainable housing solutions.
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
The OCHA Board continues to provide oversight and accountability (on
behalf of the BOCC) to the US Department of Housing and Urban
Development (HUD) as it relates to the HCV Program, including ensuring
that complaints about the program are reviewed and responded to, as well
as being available to speak to and work with community groups who
advocate for housing programs and policies that benefit low income
individuals and families.
The tasks, activities and events described above and the other preceding
sections support the BOCC's Goal 1 and Affordable Housing Priority 1:
Goal 1: Ensure a community network of basic human services and
infrastructure that maintains, protects and promotes the well -being of all
County residents.
Priority 1: Providing decent, standard housing options for all residents
regardless of household income level.
Describe the collaboration relationship(s) this particular board has with other
advisory boards and commissions?
WA
The OCHA Board works closely with the Affordable Housing Advisory
Board and also shares an interest in the work of the Orange County Human
Relations Commission. In addition, several members on OCHA's Board
also serve on boards of other housing organizations in the County.
In addition, the OCHA Board plans to work with the newly expanded and
renamed Orange County Local Government Affordable Housing
Collaborative, as well as share input and insight with the County as it
relates to mobile home park closures due to re- development activities,
which has become a growing community issue in Orange County.
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
►I[_1
Identify any activities this board /commission expects to carry out in 2018 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
• Continue participation in landlord engagement events and activities
in an effort to increase landlord participation in the HCV Program.
• Work with staff to increase HCV participants utilization of the
voucher for homeownership opportunities.
• Continue educating County residents and the BOCC on the changing
landscape for Housing Authorities, various new regulations and their
ramification on the County's Housing Choice Voucher (HCV)
Program.
• Participate in an Affordable Housing Tour to note impact of work
undertaken and changes in need.
• Assist in the formulation of the Consolidated Plan /Annual Action
Plan Update.
23
• Continue conducting Speaker Presentations and Community
Dialogues to address affordable housing concerns and options that
will help to increase the supply and meet a range of needs.
• Participate in a joint session with other Affordable Housing Boards
in the County.
Participate in a meeting with Orange County Local Government
Affordable Housing Collaborative.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
• The need for additional training for OCHA Board members given the
changing dynamics in the public housing sector.
• The need for better communication across all organizations that
focus on affordable housing matters.
• The need for enhanced communication and engagement between
landlords, utility services, the County and the HCV Program.
• The need for additional trainings and workshops to build and /or
enhance the self- sufficiency of HCV participants.
• The need to further enhance collaboration not only between the
governing bodies and non - profits but also between departments
within the County and local jurisdictions.
4
25
NAME OF BOARD /COMMISSION Human Relations Commission
Report Period January 2017 - December 2017
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on
their boards and commissions and welcomes input from various advisory boards
and commissions throughout the year. Please complete the following
information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this
form.
Board /Commission Name:
The Orange County Human Relations Commission (HRC)
Person to address the BOCC at work session- if applicable- and contact
information:
Annette Moore, Director
Human Rights and Relations Department
919- 245 -2317
Primary County Staff Contact:
Tara May, Civil Rights Specialist
Human Rights and Relations Department
919- 245 -2497
How many times per month does this board /commission meet, including
any special meetings and sub - committee meetings?
The HRC meets monthly except for July. The HRC convenes sub - committee
meetings to plan events such as the Human Relations Month Forum.
Subcommittee members also meet to review the nominations for the Pauli
Murray Awards, judge the Student Essay Contest entries, and to conduct other
subcommittee business that will be presented to the full HRC membership for
consideration. The Executive committee also meets with staff monthly to
determine the agenda for the upcoming meeting.
M
Brief Statement of Board /Commission's Assigned Charge and
Responsibilities.
The Orange County Human Relations Commission was officially formed by a
resolution on June 16, 1987 in response to a Ku Klux Klan rally in Chapel Hill.
The Orange County Board of Commissioners expressed its desire to "encourage
mutual understanding and fair treatment of all citizens," and "encourage actions
which reduces tensions among groups of citizens in Orange County." Currently,
the HRC's charge includes, but is not limited to:
a. Studying and making recommendations concerning problems in the field
of human relationships;
b. Anticipating and discovering practices and customs most likely to create
animosity and unrest, and seeking solutions to problems as they arise;
c. Making recommendations designed to promote goodwill and harmony
among groups in the County irrespective of their race, color, creed,
religion, ancestry, national origin, sex, affectional preference, disability,
age, marital status or status with regard to public assistance;
d. Monitoring and investigating complaints of discrimination;
e. Addressing and attempting to remedy the violence, tensions, polarization,
and other harm created through the practices of discrimination, bias,
hatred, and civil inequality; and
f. Promoting harmonious relations within the County through hearings and
due process of law.
The Human Relations Commission drafted the Orange County Civil Rights
Ordinance which was enacted on June 6, 1994 (amended August 3, 1995). Staff
was thereafter hired to enforce the Ordinance and carryout the other functions on
behalf of the HRC as mandated by the U.S. Department of Housing and Urban
Development (HUD) through its cooperative agreement with the County.
What are your Board /Commission's most important accomplishments?
The HRC held its annual Human Relations Month Forum on January 29, 2017,
titled "Pluralism and Islamophobia: The Continuing Struggle ". The Forum was an
opportunity for residents to hear a panel of speakers discuss the issues many
people of Middle Eastern ancestry and /or Islamic faith face in the community and
across the United States, and to make their own comments and questions for
discussion.
The HRC also held the 27th Annual Pauli Murray Awards on March 12, 2017. The
Awards recognized a youth, an adult, and a business that embody the
characteristics of the late Dr. Pauli Murray in their dedication to social justice in
the community. The Annual Student Essay Contest was held as a part of the
Pauli Murray Awards to engage Orange County youth in the quest for social
WA
justice and equal opportunities. Three middle schoolers and three high schoolers
were recognized for their essays.
The HRC sponsored a Town Hall on June 8, 2017 with the Hate Free Schools
Coalition, titled "The Confederate Flag: Does it belong in Our Schools ? ". The
meeting was an effort to provide an opportunity for education, discussion, and
understanding to address the growing tension as a result of Confederate flags
being allowed in Orange County public schools. Several panelists with varying
points of view spoke and residents were also given an opportunity to ask
questions and make their own statements on the issue. The event was very well
attended and was an opportunity for residents to voice their opinions on a
prominent community issue.
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
1. Provide proclamations recognizing Human Rights Week, Human Rights Day,
and the Bill of Rights Day in December of each year, Human Relations Month
in February, Fair Housing Month in April, and Women's History Month in
March.
2. Organize and sponsor the annual Human Relations Month Forum.
3. Organize and sponsor the Annual Pauli Murray Human Relations Awards
Ceremony.
4. Coordinate the annual Fair Housing Poster Contest and Human Relations
Essay Contest.
5. Coordinate the Community Read program.
6. Respond to residents' requests for feedback /support regarding various social
justice issues.
7. Study and make recommendations to the BOCC regarding social justice
issues as well as other human relations matters.
Describe this board /commission's activities /accomplishments in carrying
out BOCC goals) /priorities, if applicable.
The HRC's annual events and conversations carry out the BOCC's underlying
values for all of their goals including "bridg[ing] diverse cultural populations and
values" and focusing on "social justice values ". Specifically, the HRC encourages
communication and understanding across all cultures and values within Orange
EV
County through its community conversations. Further, the HRC "foster[s] a
community culture that rejects oppression and inequity" through its recognition of
residents that fights for social justice and promote equality during the annual
Pauli Murray Awards. Finally, the HRC's Forum and Town Hall Meetings "enable
full civic participation" by providing opportunities for public comment and
discussion on issues important to the community members.
Describe the collaboration relationship(s) this particular board has with
other advisory boards and commissions?
The HRC does not have current partnerships with other advisory boards and
commissions but members are interested in collaboration in 2018 and going
forward, particularly co- sponsoring annual events.
If your board /commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities /accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC,
OUTBoard, Commission for the Environment, Historic Preservation
Commission, Agriculture Preservation Board, Affordable Housing Board,
Recreation and Parks Advisory Council)
N/A
Identify any activities this board /commission expects to carry out in 2018
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
d
111 IN N
Human Relations Month Forum
•
Staff time
Date TBD
•
Dept. allocation for HRC events
•
Fair Housing case reimbursement funds
Pauli Murray Human Relations Award
•
Staff time
(includes fair housing poster contest and human
.
Fair Housing case reimbursement funds
relations essay contest)
•
Donations
Date TBD
Community Read and discussion
•
Staff time
Date TBD
•
Dept. allocation for HRC events
HRC Retreat
•
Staff time
Date TBD
•
Dept. allocation for HRC events
Fair Housing training for HRC members
.
Staff time
Date TBD
Proclamations to Promote Diversity, Equality
•
Staff time
n J
and /or Inclusion
Participate in on -going discussions regarding the
• Staff time
best way to address issues of equity and inclusion
Engage the migrant community in the system of
• Staff time
governance for Orange County
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
1. Ensuring that the membership of the HRC reflects racial, cultural and
gender diversity.
2. Recruiting more representation from Northern Orange for the HRC.
3. Creating an open line of communication between the HRC and other
residents in order to keep up -to -date on social justice issues impacting all
parts of the County.
4. Exploring the HRC's outreach and marketing in order to draw more
residents to events.
5. Engage the community in frequent conversations to promote positive
communication and understanding.
Of
31
NAME OF BOARD /COMMISSION: Orange County Nursing Home Community
Advisory Committee
Report Period: January 2017 - December 2017
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on their
boards and commissions and welcomes input from various advisory boards and
commissions throughout the year. Please complete the following information, limited to
the front and back of this form. Other background materials may be provided as a
supplement to, but not as a substitute for, this form.
Board /Commission Name: Orange County Nursing Home Community Advisory
Committee
Person to address the BOCC at work session- if applicable- and contact information:
Vibeke Talley, Chair. E -mail: vibandjoeahotmail.com ; telephone: 919 - 732 -3112.
Primary County Staff Contact: Autumn Cox, Long -Term Care Ombudsman, Triangle
J Council of Governments. Mary Fraser, Aging Transitions Administrator, Orange
County Department on Aging.
How many times per month does this board /commission meet, including any special
meetings and sub - committee meetings? Business meetings every two months. Four
visits per year from sub - committee members to each of the four nursing homes in
Orange County.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
• Stay informed about living conditions and quality of life for residents living in
nursing homes.
• Assist persons with grievance resolution regarding residents' rights issues.
• Make official unannounced quarterly visits to each nursing home.
• Prepare and submit official reports on visits to nursing homes. Approved
reports are posted on the county website.
• Work with the County Department on Aging and the Triangle J Ombudsman
regarding programs to improve living conditions and quality of life for residents
of nursing homes.
• Serve as a nucleus to activate the community to support and improve quality of
life for older adults living in nursing homes. Facilitate engagement of
community volunteers for this purpose.
• Promote activities in nursing homes that support resident well -being and reduce
social isolation.
32
What are your Board /Commission's most important accomplishments?
1. Completed quarterly advocacy site visits and reports for nursing homes.
2. Engaged Activity Directors and Administrators in conversations about the role
activity programs have in the residents' experience of quality of life. Started
collecting resources for activity programs and plan to continue building
relationships with staff and residents to promote quality of life.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Attending Triangle J Leadership training sessions.
• Continuing site visits and meetings.
• Preparation of site visit reports after visit to nursing home.
• Partnering with the Department on Aging implementing objectives from the
2017 -2022 Orange County Master Aging Plan.
Describe this board /commission's activities /accomplishments in carrying out BOCC
goal(s) /priorities, if applicable.
See above answers.
Describe the collaboration relationship(s) this particular board has with other advisory
boards and commissions?
This committee works closely with the Orange County Advisory Board on Aging
and the Orange County Adult Care Home Advisory Committee.
If your board /commission played the role of an Element Lead Advisory Board involved
in the 2030 Comprehensive Plan preparation process, please indicate your board's
activities /accomplishments as they may relate to the Comprehensive Plan's goals or
objectives.
(The Element Lead Advisory Boards include. Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council)
N/A
Identify any activities this board /commission expects to carry out in 2018 as they relate
to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
The committee plans to continue working on Master Aging Plan goals and
priorities. These functions and activities have no fiscal impact.
33
What are the concerns or emerging issues your board has identified for the upcoming
year that it plans to address, or wishes to bring to the Commissioners' attention?
• The committee will focus on quality of life for residents in Orange County
nursing homes and will look at ways to improve quality of life.
• Orange County continues to have facilities with high staff turnover and
management vacancies which may lead to difficulty providing basic care.
• The ability of nursing homes to implement the Emergency Preparedness
Program as required by the Centers for Medicare and Medicaid Services.
34
35
NAME OF BOARD /COMMISSION: Orange Unified Transportation Board
(OUTBoard)
Report Period: 2017
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Heidi Perry, Chair. Telephone 919 - 618 -8199
E -mail: heidiperov @gmail.com
Primary County Staff Contacts:
Primary Administrative and Professional Support for General Agenda Topics —
Abigaile Pittman, Transportation /Land Use Planner
Burlington- Graham Metropolitan Planning Organization (MPO) — Abigaile Pittman,
Transportation /Land Use Planner
Durham - Chapel Hill - Carrboro MPO and Triangle Area Rural Planning
Organization (RPO) — Nish Trivedi, Transportation Planner
Transit Services /OPT — Theo Letman, OCPT Director, and Peter Murphy, OCPT
Transportation Administrator
Secondary Administrative — Meredith Pucci, Administrative Assistant (Provided
for distribution /website posting of agenda packets, quorum polling, room set -up,
recording of meetings, note taking and preparation of detailed minutes, and
coordination with the Clerk's office regarding Member appointments and
attendance records.)
Management — Craig Benedict, Planning Director; Tom Altieri, Comprehensive
Planning Supervisor
How many times per month does this board /commission meet, including
any special meetings and sub - committee meetings?
The OUTBoard meets as needed per its BOCC adopted Rules of Procedure
(09/06/2016), generally 6 to 8 times per year. When held, meetings take place
on the third Wednesday of the month. The Board met eight (8) times in 2017, as
needed to address Board of County Commissioners (BOCC) priorities. At three
(3) of these meetings the Transit Advisory Services /OPT Group, including
supplemental staff from other County departments (Aging; DSS; Housing,
Human Rights and Community Development; health; Child Support Enforcement;
and the Library) jointly addressed transit services agenda items with the
OUTBoard.
Additionally, two members of the OUTBoard were appointed to a Bicycle Safety
W.
Task Force (BSTF) along with sixteen other people representing stakeholder
groups. The BSTF meetings began with eight meetings in 2016, and one meeting
in 2017. The full OUTBoard reviewed and approved the final BSTF Report over
the course of two meetings and then it was forwarded on to the BOCC.
Following completion of the Report, an implementation subcommittee of the
OUTBoard was formed that included three members of the OUTBoard. This
subcommittee has been meeting, with staff support, every three weeks since July
2017. Members of the previous BSTF have been invited to contribute.
Brief Statement of Board /Commission's Assigned Charge and
Responsibilities:
The OUTBoard is charged with advising with Board of County Commissioners
on the planning and programming of transportation infrastructure
improvements and other County transportation planning initiatives, as
directed by the Board
2. From time to time the OUTBoard may be directed to provide input on
regulations on which the Planning Board has primary statutory and local
ordinance advisory duties. In such instances, the OUTBoard shall serve in an
advisory capacity to the Planning Board.
What are your Board /Commission's most important accomplishments?
In 2017, the OUTBoard has:
Jointly addressed transit topics relating to Orange County Public Transit
(OCPT), with supplemental staff from other County departments (Aging;
DSS; Housing, Human Rights and Community Development; Health; Child
Support Enforcement; and the Library:
a. Reviewed and provided comments on the OPT Quarterly Operational
Statistics, including Orange County ridership data 2016 -2017.
b. Received an update on efforts to hire new drivers.
c. Reviewed and commented on the status of OPT expansion services,
including new services started, bus purchase options, and vehicles
already received.
• Efland Commuter Loop
• Route 70 Connector (Orange - Alamance Connector)
• Rural 2 days per week Zonal Routes
d. Received an update on the revisions to reporting and processing
requirements for Non - emergency Medical Transportation (NEMT,
Medicaid Transportation) and made a recommendation to the Board of
County Commissioners (BOCC) to support the additional staffing as
needed to support the processing of the new reporting requirements.
e. Received an update on Transit Scheduling and Planning Software
upgrades and procurements:
• CTS Scheduling software upgrades
37
• REMIX Transit planning software procurement
2. Reviewed possible implementation activities related to the Safe Routes to
School (SRTS) Plan.
3. Recommended the Orange Grove Road Bridge Fencing project.
4. As an informational item, provided a review of the statutory road closing
process.
5. Provided an update on the Mountain -to -Sea Trail (MST).
6. Provided an update on the Eno EDD sewer project, proposed
development, and access management plan.
7. Reviewed, provided comments and endorsed the Draft Durham - Chapel
Hill- Carrboro Metropolitan Planning Organization (DCHC MPO)
Comprehensive Transportation Plan (CTP).
8. Received an update on the DCHC MPO Unified Planning Work Program
(UPWP)
9. Received and reviewed regular updates regarding NCDOT Division 7
projects located in the Durham - Chapel Hill - Carrboro Metropolitan Planning
Organization (DCHC MPO), (Burlington- Graham Metropolitan Planning
Organization) BG MPO, and (Triangle Area Rural Planning Organization)
TARPO.
10. Reviewed the methodology for identifying and ranking new Transportation
Improvement Program (TIP) project requests for the DCHC MPO, the BG
MPO, and the TARPO.
11. Received and reviewed information regarding Orange County's SPOT 5.0
project lists and scores submitted by the DCHC MPO, the BG MPO, and
the TARPO and NCDOT for ultimate consideration of inclusion in the
2020 -2028 Statewide Transportation Improvement Program (STIP).
12.Appointed Bicycle Safety Implementation Subcommittee, and participated
in review and comments at regular OUTBoard meetings.
Of
13. List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
1. The Transportation Improvement Program (TIP) is typically a recurring
two -year process:
First year: Develops priority list of projects to request in
TIP for BOCC approval.
Second year: Recommends comments regarding draft TIP
for BOCC approval to submit to NCDOT during
the public comment period.
The OUTBoard assists with the identification and prioritization of NCDOT
projects for rural (TARPO) and metropolitan (DCHC MPO and BG MPO)
planning areas.
2. Reviews active NCDOT projects in the County, including various paving,
construction and Congestion Mitigation and Air Quality (CMAQ) Grant
projects.
3. Receives updates and reviews the progress of NCDOT transportation
projects within rural Orange County.
4. Receives updates and reviews the progress of Orange County
transportation planning efforts.
5. Receives updates and reviews OCPT Operational Statistics for federal
and state program transportation grants including the North Carolina
Department of Transportation Rural Operating Assistance Program
(ROAP) Grant, NC Community Transportation Program (CTP) Grant, and
the CMAQ Grant.
6. Receives updates on TARPO, BG MPO and DCHC MPO transportation
planning activities.
7. Receives updates from the Planning staff on the NCDOT quarterly
luncheon topics of discussion.
8. Submits comments and questions for discussion with OCPT staff during
Transit/OPT Advisory Services Group meetings.
9. Reviews and discusses current Board vacancies.
10. Other items as assigned by the BOCC.
39
Describe this board /commission's activities /accomplishments in carrying
out BOCC goals) /priorities, if applicable. The following pertains to the
2009 BOCC Goals set:
Orange County BOCC Goals and Priorities
OUTBoard
Accomplishments
(From Pages 2 -3)
Goal One: Ensure a community network of basic human
la, 1c, 1d, le
services and infrastructure that maintains, protects and
promotes the well -being of all County residents.
Goal Two: Promote an interactive and transparent
1, 7, 10, 11
system of governance that reflects community values.
Goal Three: Implement planning and economic
la, 1c, le, 6, 7, 9, 10,
development policies which create a balanced, dynamic
11
local economy, and which promote diversity, sustainable
growth and enhanced revenue while embracing
community values
Priority 20: Support transit, pedestrian, and bicycle
1, 2, 3, 5, 7, 10, 11,
facilities and other alternatives to the single
12
passenger automobile.
Goal Four: Invest in quality County facilities, a diverse
6
work force, and technology to achieve a high performing
County government.
Priority 11: Invest in technology to increase work
1d, 1e
efficiencies; e.g. web streaming, paperless agendas,
integrated tracking systems between field and office.
Priority 22: Review and update County personnel
1b, 1d
and operational policies and procedures.
Goal Five: Create, preserve, and protect a natural
1,5
environment that includes clean water, clean air, wildlife,
important natural lands and sustainable energy for
present and future generations.
Goal Six: Ensure a high quality of life and lifelong
1,5
learning that champions diversity, education at all levels,
libraries, parks, recreation, and animal welfare.
Me
If your board /commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities /accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
Orange County 2030 Comprehensive Plan
OUTBoard
Goals or Objectives, as applicable
Accomplishments
(From Pages 2 -3)
Transportation Goal 1: An efficient and integrated
1, 2, 5, 6, 7, 11, 12
multi -modal transportation system that protects the
natural environment and community character.
Objective T -1.1: Increase the occupancy of
1, 12
automobiles through ridesharing and other means;
and expand the use of public transit (including bus
and rail), walking, and biking as primary modes of
travel.
Obiective T -1.2: Facilitate the overall development
1
and use of a transportation system that is more
energy- efficient, reduces carbon, emissions, and
reduces the use of fossil fuels while promoting the
use of local renewable and sustainable fuels.
Objective T -1.3: Develop new transportation
1
facilities in a manner that has a positive impact or
avoids negative impacts on the natural environment,
including air quality, water resources, biological
resources, and wildlife habitat.
Objective T -1.4: Develop new transportation
1, 11
facilities in a manner that has a positive impact or
avoids negative impacts on the community, including
historical or cultural assets, existing neighborhoods,
schools and recreational facilities, and the overall
rural character in Orange County.
Objective T -1.5: Identify prime view sheds along
5
major transportation corridors and protect these areas
for their scenic and natural resource values.
Objective T -1.6: Expand the availability and use of
1
public transportation (including bus and rail)
throughout the County to provide better connections
between employment centers, shopping and service
locations, and other key points of interest in both
urban and rural areas, particularly for the County's
senior and disabled populations and others without
access to automobiles.
.,�i
Orange County 2030 Comprehensive Plan
OUTBoard
Goals or Objectives, as applicable
Accomplishments
(From Pages 2 -3)
Transportation Goal 2: A multi -modal transportation
1
system that is affordable, available, and accessible to all
users and that promotes public health and safety.
Objective T -2.1: Increase the provision of bikeways
5, 12
and walkways, and also increase supportive facilities
such as bicycle parking zones.
Objective T -2.2: Evaluate and serve special
1
transportation needs of the senior population, youth,
the economically disadvantaged and the disabled,
including both everyday needs and disaster transit
provision.
Objective T -2.4: Improve the provision of public
1
transit facilities and services, and also increase
supportive facilities for transit, such as park and ride
lots.
Objective T -2.5: Improve public education and
la
advertising of existing transit services.
Objective T -2.6: Increase safety awareness
12
between car drivers and bicycle riders, and increase
safety for pedestrians.
Objective T -2.7: Construct bicycle facilities in Orange
2, 5, 11, 12
County that will make cycling safer, more convenient,
and more efficient.
Transportation Goal 3: Integrated land use planning
5, 6, 11
and transportation planning that serves existing
development, supports future development, and is
consistent with the County's land use plans which include
provisions for preserving the natural environment and
community character.
Objective T -3.1: Improve the County's transportation
1
system by first enhancing existing facilities as
opposed to developing new facilities.
Objective T -3.2: Create and implement an Orange
6,7
County Comprehensive Transportation Plan that
provides the framework for a comprehensive and
connected transportation system supporting a mix of
all transportation modes, including sidewalks and
bicycle facilities, bus and rail transit facilities, and
highways. The plan should be coordinated with the
goals and objectives of this Comprehensive Plan and
seek to maintain and enhance community character
and the natural environment.
!y:
Orange County 2030 Comprehensive Plan
OUTBoard
Goals or Objectives, as applicable
Accomplishments
(From Pages 2 -3)
Obiective T -3.3: Determine the policies to guide
5, 6, 7
connectivity within and between residential
developments based on their impact on neighborhood
character.
Objective T -3.4: Direct development to higher
6,7
density mixed -use districts along transit corridors and
make necessary multi -modal transportation
improvements to service lands that are slated for
future intense development, such as Economic
Development Districts
Objective T -3.5: Use innovative techniques to
1
increase mobility and reduce rush hour congestion.
Transportation Goal 4: A countywide and regionally-
1, 7, 10, 11
integrated, multi -modal transportation planning process
that is comprehensive, creative and effective.
Objective T -4.1: Work with nearby jurisdictions to
1, 7, 10, 11, 12
integrate the County's transportation plans with those
of other transportation planning agencies and service
providers in Orange County and the Triangle region.
The resulting intermodal transportation system should
reflect regional goals and objectives to meet projected
travel demand and to reduce congestion and reliance
on single occupancy vehicles.
Objective T -4.2: Plan and integrate the County's
1, 11
multi -modal transportation routes and services with
regional transportation agencies and transit service
providers, agencies and transit providers in
neighboring counties, the North Carolina Department
of Transportation, Amtrak, and the North Carolina
Railroad.
Objective T -4.3: Revive rail transportation in Orange
7, 10
County and the Triangle region.
59
Identify any activities this board /commission expects to carry out in 2018
as they relate to established BOCC goals and priorities. If applicable, is
there a fiscal impact (i.e., funding, staff time, other resources) associated
with these proposed activities (please list).
1. Continue to review and make recommendations implementation efforts for
the Bicycle Safety Task Force Report to the BOCC (BOCC Goal 3, Priority
20).
2. Review, comment and make a recommendation on the regional Bicycle
and Pedestrian Master Plan being developed by the Burlington- Graham
Metropolitan Planning Organization (B -G MPO) (BOCC Goal 3, Priority
20).
3. Review and comment on amendments to the UDO and revised Efland-
Buckhorn- Mebane Access Management Plan (BOCC Goal 3).
4. Continue to work with staff and the BOCC to recommend and monitor
Orange County Transportation Improvement Program (TIP) projects,
including recommending new projects in 2018 (BOCC Goal 3, Priority 20).
5. Continue to coordinate with the Orange County Department of Aging
Mobility Manager on implementation efforts of the Master Aging Plan
Transportation Goals (BOCC Goal 3, Priority 20).
6. Continue quarterly Transit Advisory Services /OPT meetings to discuss
unmet needs in the service area, service design and scheduling,
marketing, billing rates and fares, resolve complaints; and to monitor
compliance with federal regulations and the status of any deficiencies
noted in any official federal, state or local review or report (BOCC Goal 3,
Priority 20).
7. Review, comment and make recommendations on the NC Hwy 54
feasibility study being in DCHC MPO, TARPO and B -G MPO jurisdictions
(_BOCC Goal 3, Priority 20).
8. Review, comment and make recommendations on the B -G MPO CTP/
MTP (BOCC Goal 3, Priority 20).
9. Review, comment and make recommendations on the following revisions
of the Orange County CTP for the TARPO portion of the County (BOCC
Goal 3, Priority 20) :
a. Change the CTP designation on NC Hwy 86 from "Expressway
Needs Improvement" to "Major Thoroughfare Existing ",
b. Update the pedestrian map to show some corrected planned trail
information that was incorrect on the original maps.
c. Examine whether or not improvements were necessary/appropriate
on the TARPO portion of Buckhorn Road (south of West Ten
Road).
10. In 2018 B -G MPO will be coordinating with NCDOT /NCAMPO on projects
and programs that support the use of alternative fuels, electric and
!E!
autonomous /connected vehicles. The OUTBoard may be required to
review, comment and make recommendations on these projects (BOCC
Goal 3, Priority 20).
11. Review, comment and make recommendations on the rankings of Orange
County transportation projects as part of the TARPO, DCHC MPO and B-
G MPO STI local input processes. This will occur after NCDOT releases
its draft SPOT 5.0 project scores (BOCC Goal 3, Priority 20).
12. Continue to jointly addressed transit topics relating to Orange County
Public Transit (OPCT), with supplemental staff from other County
departments (Aging; DSS; Housing, Human Rights and Community
Development; Health; Child Support Enforcement; and the Library),
including new bus routes proposed to be initiated in 2017 (BOCC Goal 3,
Priority 20).
13. Review, comment, and make recommendations on annual federal
appropriations for programs 5307, 5340, 5339 and 5310 grant allocations
for Orange County Public Transit (OPCT). (BOCC Goal 3, Priority 20).
14. If referred by the BOCC:
a. Implementation efforts related to the Safe Routes to School (SRTS)
Action Plan (BOCC Goal 3, Priority 20).
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
1. Continue to explore implementation opportunities for Safe Routes to
School (SRTS) projects;
2. Pursuit of funding sources for prioritized transportation projects and track
status of project implementation;
3. Coordinate connectivity and infrastructural changes with the towns in
order to create better conditions for bicycling and other alternate forms of
non - motorized transportation;
4. Work with NCDOT to promote funding of pedestrian and bicycle projects
in rural areas to a greater degree.
5. Promote alternative transportation modes during peak hours via public -
private partnerships through collaboration with the OC TDM Coordinator.
i9
NAME OF BOARD /COMMISSION: Parks and Recreation Council
Report Period: 2017
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on
their boards and commissions and welcomes input from various advisory boards
and commissions throughout the year. Please complete the following
information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this
form.
Board /Commission Name: Parks and Recreation Council (PRC)
Person to address the BOCC at work session- if applicable- and contact
information: Tori Williams Reid, Chair (toridwms(a)-gmail.com)
Primary County Staff Contact: David Stancil, DEAPR Director
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
Once a month, plus Intergovernmental Parks Work Group meetings
(three /year) and biennial joint county /town parks and recreation advisory
board meetings.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The Council serves as the advisory board for provision of parks facilities
and recreation programs. It shall suggest policies, within its powers and
responsibilities as stated in Article 26 of the Code of Ordinances. The
Council shall consult with and advise the Board of Commissioners and
staff in matters affecting recreation policies and programs, advise on the
acquisition of parkland and lands for recreation programs, and advise on
long -range planning for recreation and parks, including the development of
plans, studies and reports.
What are your Board /Commission's most important accomplishments?
The Council reviewed progress toward the Parks and Recreation Master
Plan 2030 (adopted November 2014), and received regular reports and
!I[:
provided feedback and input on the Mountains to Sea Trail community
meetings, reports and update. The PRC also advised staff on a variety of
topics, including:
• Plans for Blackwood Farm Park
• The process for capital funding for parks (FY 2017 -22 Capital Investment
Plan projects)
• Reviewed and made recommendations on five FY 2017 -18 Outside Agency
Funding Requests (recreation agencies)
• Sponsored The Nature of Orange Photography Contest
• Online trails and parks information and communication methods
• Site visits to County parks
• Headwaters Nature Preserve plans
• Developed recommendations for the Lands Legacy Action Plan 2018 -2020
• Community Centers and transition to community -based management
• River Park upgrades and amenities
• Naming of Fairview Park ballfield for James Stewart
• Received updates on Town of Hillsborough new Churton Street pedestrian
improvements and bus lane at River Park
• Met with Sportsplex executive director on upcoming changes and
collaboration possibilities
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Nature of Orange Photography Contest
• Review of Outside Agency Funding recommendations (recreation)
• (Biennial) Joint Advisory Board meeting
• Support for Department Functions and Special Events
• Review of Annual Capital Investment Plan proposal for parks
• Receive Annual Report on Recreation and Athletics Programs
• Receive Annual Report on Parks and Trails Facilities
• Prepare Annual Report and Work Plan for BOCC
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
The PRC reviews site plans for major subdivision applications in the
county's jurisdiction. Recommendations are made on potential land
dedication for parks and open space. (Goal 5)
The PRC was the lead advisory board for the Parks and Recreation Master
Plan 2030 and regularly reviews progress toward the Comprehensive Plan
goals and has served as a "steering committee." The PRC also was the
lead advisory board in the creation of the Parks and Recreation Master Plan
2030. (Goal 5)
The Council reviews plans and advises on new park construction and
openings (such as Blackwood Farm Park, Hollow Rock Nature Park), and
iVA
participates in park master planning efforts. (Goal 6)
Describe the collaboration relationship(s) this particular board has with other
advisory boards and commissions?
The Council has collaborated with the Commission for the Environment
and the Intergovernmental Parks Work Group, and also shared information
with the Board of Health on healthy lifestyles and parks. The PRC regularly
meets with its sister advisory boards in the three towns, and hosted a joint
meeting in March 2016. The Council has also advised and reviewed
information from Orange County Sportsplex, the Town of Hillsborough,
Fairview Community Watch, the Occoneechee Tribal Council and the
Alliance for Historic Hillsborough (River Park).
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
The PRC assisted in the implementation of park master plans, such as the
Hollow Rock Nature Park (Objective PR 3.2).
Assist in and advise on the planning for the Mountains to Sea Trail
(Objective PR 5.4).
The PRC reviewed and made recommendations on community center
operations and mission. (Objective E 2)
The PRC addressed status of recommendations and issues from P &R
Master Plan 2030 (Objective PR 5.6).
Identify any activities this board /commission expects to carry out in 2018 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
• Advise on the pending construction of Phase 2 -A at Blackwood Farm
Park, including the potential for partnership on the Nature Center
and the Disc Golf course among others.
• Review and advise on the design and layout for of the Soccer.com
Center Expansion.
• Participate in any needed revisions for the Cedar Grove Park Master
Plan with Phase 2 scheduled for FY 2018 -19
• Continue to participate in the Mountains to Sea Trail project as
5K
waystation and trailhead locations are identified in the coming at
Seven Mile Creek and potentially other locations.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
• The County continues to have a need for gymnasium space that
exceeds the capacity of the Central Recreation Center. The County
rents space at two Orange County Schools just to run existing
basketball and volleyball programs, and there is evident demand for
increased activity for gymnasium space. The PRC encourages
discussions about the potential for finding additional gymnasium
access, perhaps through the Sportsplex expansion that is starting, to
help meet this pent -up demand.
• As part of the MST discussions, a proposed separate "multi -modal
trail" connecting Chapel Hill - Carrboro and Hillsborough has come
up. The PRC sees this as a concept that needs further assessment,
and offers that the biennial joint meeting of the county and municipal
parks and recreation boards is slated to occur in spring 2018, and
this might be a good vehicle for discussion of this idea.
• The joint development of a master plan for Millhouse Road Park is
needed, and the PRC requests that the Board seek a response from
the Town of Chapel Hill on a concrete schedule for planning this
facility.
• The PRC proposes to look at the possibility of short -term usage of
land- banked future park sites for other interim activities until such
time as the parks are built, and develop a report to the Board of
Commissioners on this topic during 2018.
5LO
NAME OF BOARD /COMMISSION: Planning Board
Report Period: 2017 calendar year for annual report; 2018 calendar year for
work plan
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on
their boards and commissions and welcomes input from various advisory boards
and commissions throughout the year. Please complete the following
information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this
form.
Board /Commission Name: Planning Board
Person to address the BOCC at work session- if applicable- and contact
information: Lydia Wegman, Chair, (919) 382 -1904, Inwegman(7gmail.com
(please note that Chair elections occur in January of each year, so the
Chair could change in January)
Primary County Staff Contact: Craig Benedict, Planning Director; secondary
contact: Perdita Holtz, Planner III (Planning Systems Coordinator)
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings? Generally once per month for
a regular meeting + 4 Quarterly Public Hearings (attendance expected) +
special or sub - committee meetings such as the Ordinance Review
Committee (ORC) which meets prior to the regular meeting several times a
year.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
Under the authority of NC General Statute, the BOCC created the Planning
Board to embark upon a continuing planning program, including but not
limited to the preparation and maintenance of a Comprehensive Plan for
Orange County, in protection of the public health, safety, and general
welfare of present and future residents and businesses, landowners and
visitors. The duties of the Planning Board are listed in Section 1.6.3 of the
Unified Development Ordinance.
What are your Board /Commission's most important accomplishments?
Within last 2 years:
• UDO text amendments pertaining to:
• Temporary healthcare structures
• Sign regulations
01
• Modifications to the former 0/1 (Office /Institutional) zoning district
(now named O /RM — Office /Research and Manufacturing)
• The Hillsborough Economic Development District (EDD)
• Cluster subdivision regulations
Reviewed and made recommendation on Orange County /Town of
Hillsborough Joint Land Use Plan Amendment and Zoning Atlas
Amendments for the Hillsborough EDD.
Class A SUP for the Oakwood Solar Facility (in Cheeks Township).
More recently:
• Provided input on the reorganization of the Tables of Permitted Uses at
several ORC meetings.
• Reviewed and made recommendations on flood regulations, public
hearing process revisions, and an MPD -CZ application (Settler's Point).
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Monthly Planning Board meetings
• Quarterly Public Hearings (generally 4 per year)
• Ordinance Review Committee (ORC) meetings and special meetings as
required
• Review applications for ordinance amendments, major subdivisions,
and Class A special use permits and provide recommendations to the
BOCC
• Develop and recommend policies, ordinances, administrative
procedures and other means for carrying out plans
• Coordinate with staff on ongoing planning updates, changes, and new
techniques
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
The Planning Board is involved in the ongoing implementation of the 2030
Comprehensive Plan, including potential regulatory revisions suggested
during the UDO adoption process in 2010 -11. Additionally, small area plan
implementation measures continue to be worked on as needed.
Describe the collaboration relationship(s) this particular board has with other
advisory boards and commissions?
In 2017, there was not direct collaboration with other advisory boards (e.g.,
joint meetings).
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
51
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
The processing of small area plan recommendations specifically addresses
an objective included in the 2030 Comprehensive Plan. Following are
specific Comprehensive Plan Goals and Objectives that have been part of
the Planning Board's recent work:
Land Use Overarching Goal: Coordination of the amount, location,
pattern and designation of future land uses, with availability of County
services and facilities sufficient to meet the needs of Orange County's
population and economy consistent with other Comprehensive Plan
element goals and objectives.
Objective LU -1.1: Coordinate the location of higher intensity / high
density residential and non - residential development with existing or
planned locations of public transportation, commercial and
community services, and adequate supporting infrastructure (i.e.,
water and sewer, high -speed internet access, streets, and
sidewalks), while avoiding areas with protected natural and cultural
resources. This could be achieved by increasing allowable
densities and creating new mixed -use zoning districts where
adequate public services are available.
Objective LU -1.2: Evaluate and report on whether existing and
approved locations for future residential and non - residential
developments are coordinated with the location of public
transportation, commercial and community services, and adequate
supporting infrastructure (i.e., water and sewer services, high-
speed internet access, streets and sidewalks).
Land Use Goal 3: A variety of land uses that are coordinated within a
program and pattern that limits sprawl, preserves community and rural
character, minimizes land use conflicts, supported by an efficient and
balanced transportation system.
Objective LU -3.1: Discourage urban sprawl, encourage a
separation of urban and rural land uses, and direct new
development into areas where necessary community facilities and
services exist through periodic updates to the Land Use Plan.
Land Use Goal 4: Land development regulations, guidelines, techniques
and /or incentives that promote the integrated achievement of all
Comprehensive Plan goals.
Land Use Goal 6: A land use planning process that is transparent, fair,
open, efficient, and responsive.
52
Objective LU -6.1: Undertake a comprehensive effort to inform and
involve the citizens of Orange County in the land use planning
process.
Objective LU -6.2: Maintain a cooperative joint planning process
among the County municipalities and those organizations
responsible for the provision of water and sewer services to guide
the extension of service in accordance with the Comprehensive
Plan, the Orange County - Chapel Hill - Carrboro Joint Planning
Agreement and Land Use Plan, and the policies of the
municipalities.
Economic Development Overarching Goal: Viable and sustainable
economic development that contributes to both property and sales tax
revenues, and enhances high quality employment opportunities for County
residents.
Objective ED -1.5: Identify barriers to development of desirable
businesses and local businesses, and mitigate these barriers.
Transportation Goal 3: Integrated land use planning and transportation
planning that serves existing development supports future development,
and is consistent with the County's land use plans which include
provisions for preserving the natural environment and community
character.
Identify any activities this board /commission expects to carry out in 2018 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
The Board will continue its work in partnership with staff to further
implement recommendations contained within small area plans and the
UDO Implementation Bridge and to implement existing and new BOCC
priorities, some of which may emerge at the January 2018 BOCC retreat:
1. Affordable and Senior Housing, including Co- Housing: On -going need
for affordable housing opportunities, including senior housing, in the county.
Continue to work with the Housing and Community Development Department
on the Affordable Housing Strategic Plan and develop any necessary
regulatory amendments that would further the plan once it's adopted.
2. Clustering in Rural Areas: Consider rural village concepts. Examine
innovative septic systems whether in individual or community settings.
Clustering does not increase density in rural areas but creates a higher
percentage of open space. Amendments currently being considered related
4
53
to subdivision regulations address a portion of this topic.
3. Population Projections: Analyze regional population and employment
projections (including MPO 2040 and the development of the MPO 2045
MTP). Rationalize and offer `ground truth' (i.e. what can realistically be built)
to the amount and location of new development noted from population
modeling (i.e. Community VIZ). Work with municipalities to aggregate their
projected ceiling density totals based on their densification efforts and create
composite countywide total by adding unincorporated projections. Use in
update to Comprehensive Plan Data Element.
4. Parks and Recreation Dedications and Payment in Lieu Fees: Jointly
work with the Department of Environment, Agriculture, and Parks &
Recreation (DEAPR) to evaluate level of service standards and how they
would be implemented through the subdivision process included in the UDO.
Also include hiking, biking, and /or preservation corridors in the land use plan
so land dedications during the subdivision process can occur where
necessary and include NCDOT in relevant discussions.
5. Tables of Permitted Uses Revisions: Complete the substantial work
involved with revising the tables of permitted uses in response to the Byrd vs.
Franklin County judicial decision.
6. Fiscal Impact Analysis: Work with the Manager's office and Finance and /or
a consultant to analyze the impacts of development to County services
(revenues and expenditures) and to the cities as necessary.
7. Legislative Changes: Amend regulations as necessary in response to
legislative changes at the State level.
8. Streamline Regulations: Continue to streamline regulations where possible.
9. 2018 BOCC Retreat: Any priorities that emerge at the January 2018 BOCC
retreat.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
1. Rural Enterprises: Determine need to address innovative water & sewage
disposal issues in the Rural Activity Nodes to encourage development in
these nodes. Evaluate non - residential acreage thresholds and determine if
changes are necessary.
2. Training for Planning Board Members: The Planning Board and staff have
discussed the desire /need for more training for board members so they can
better carry out their duties. Staff is currently researching options in regards
to this topic.
3. Mass Gathering /Special Events: Revisions to UDO regarding mass
54
gathering and special events (must wait until after Emergency
Services /Attorney's Office enacts a Mass Gathering Ordinance)
4. Pre - zoning for Economic Development Projects: Continue to "prezone"
areas where possible to focus growth in appropriate areas with consistent
land uses, thereby improving the review and approval process.
5. Nuisance Ordinance: Consider a nuisance ordinance addressing junked
cars and unkempt property (old tires, etc.) for Economic Development,
Commercial, and Commercial - Industrial Transition Activity' Nodes and areas
adjacent to these land use classifications to "protect" these areas slated for
economic development projects. In addition, consider these "city -like" rules in
"urban" transition land use classifications of the county to protect existing
community value.
6. Transportation Issues: Evaluate the need for better public transit in rural
areas, including senior citizen mobility, transit dependent and commuter
populations. Determine if rural "transit oriented development" could be hubs
of transit located in the rural community nodes. Accent focus on transit
dependent populations and their connection to other transit infrastructure.
7. Wireless and Broadband Access: The County (IT Department) is currently
undertaking a study regarding wireless and broadband access in rural areas.
Many rural areas lack reliable access to these services and solutions to
providing areas with these services should be sought. Coordinate with EMS
for comingled use of towers for public safety, private use (with revenue), and
public wireless augmentation.
8. Long -Term Planning for Potable Water and Waste Disposal: Planning for
potable water and waste (wastewater and solid waste) should continue to be
a topic for study (i.e., supportive infrastructure analysis) and discussion as
growth in Orange County continues.