HomeMy WebLinkAboutDSS Board minutes 112017MINUTES
ORANGE COUNTY BOARD OF SOCIAL SERVICES
November 20, 2017
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THE ORANGE COUNTY BOARD OF SOCIAL SERVICES MET ON MONDAY:November 20, 2017 at the
Hillsborough Commons, Hillsborough, North Carolina.
BOARD OF SOCIAL SERVICES MEMBERS PRESENT:Tamara Dempsey-Tanner, Ann Wilkerson,andPat
Garavaglia.
GUEST:Valerie Foushee, Verla Insko, and Cliff Bellamy.
BOARD OF SOCIAL SERVICES MEMBERSABSENT:Earl McKeeandSusie Enoch.
STAFF PRESENT: Nancy Coston, Director; Lindsey Shewmaker, Human Services Manager; Sharron Hinton,
Human Services Manager; Crystal Mitchell, ProgramManager; and Duston Lowell, Program Manager.
I.Call to Order and Introductions
DSS Chair, Tamara Dempsey-Tanner, called the meeting to order at 4:11p.m.Staff, Board Members
and guests introduced themselves.
II.Board Comments
Pat Garavaglia noted that the head of Cardinal Innovations had been fired.
III.Public Comments
None.
IV.Agenda Changes
None.
V.Action Items
On a motion byPat Garavaglia,the Board approved the minutes of October 16, 2017.Ann Wilkerson
seconded the motion. The motion was carried without dissent.
VI.Items for Discussion and/or Decision
1.Holiday Program
Sharron Hinton updated the Board on the agency’s holiday programs. The Toy Chest will be held
on December 16th and 17th. On Saturday the hours are 10:00am-6:00pm and on Sunday 12:00pm-
5:00pm. The Hillsborough parade is Saturday December 2nd and Chapel Hill parade is Saturday
December 9th. Toy drop off for sponsors will be the week of December 11th from 8:00am-5:00pm
and on the 13th and 14th until 7:30pm at both offices. The sponsorship program is going well and
most children have already been sponsored.
2.December Meeting Date
The Board voted to move their December meeting to December 16th at 12:00 at Hillsborough
Commons. On a motion by Ann Wilkerson, the Board approved the change in meeting date and
MINUTES
ORANGE COUNTY BOARD OF SOCIAL SERVICES
November 20, 2017
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time for December. Pat Garavaglia seconded the motion. The motion was carried without dissent.
3.Board Report Approval
The Board approved the Annual Report and Work Plan reviewed at the October meeting. On a
motion by Tamara Dempsey-Tanner, the Board approved the Annual Report and Work Plan for
FY2017-18 for submission to the Board of County Commissioners. Pat Garavaglia seconded the
motion. The motion was carried without dissent.
4.Medicaid Report Card
LindseyShewmaker informed the Board that the General Assembly received a report earlier this
month on Medicaid datafrom the Division of Medical Assistance (DMA). It outlined whether each
county “passed” or “failed” the Medicaid Report Card for each month of FY16-17.DMA
acknowledged that data on the report card was incorrect but they did not possess sufficient staff to
go back and rerun the data or fix issues. The DMA Report Card has since been vetted by county
staff but there are still issues.Notices update overnightso if an automated notice isn’t cancelled,
the case will show overdue even if done on time.Help desk tickets still cause cases to become
overdue.Other glitches and technical problems in NC FAST can also cause cases to go overdue.
Counties have to request a waiver to resolve these technical issues and get them removed from the
report card if the county fails to meet the threshold.Orange County has had to submit waivers for
September and October due to NC FAST issues.The State is backed up and has still not
completed processing waivers from 3 months ago.This remains an ongoing issue and could make
counties look like they are not processing applications timely when there are other factors the State
has not resolved.
Tamara Dempsey-Tanner asked staff to draft a letter the Board can send to the General Assembly
related to issues with the Medicaid Report Card.
5.HB 630
NancyCoston went over a presentation about HB 630, highlighting some of the concerns counties
have about regionalization and the performancecontracts.
Valerie Foushee asked thatany new information be shared with the Orange County legislative
contingent. Verla Insko added that it would be helpful to get any information on potential costs to
fiscal staff to research.
VII. Announcements
Pat Garavaglia moved to adjourn the meeting at 5:50pm.Ann Wilkerson seconded the motion. The motion
was carried without dissent.
Submitted by:
Nancy Coston
DSS Director
Tamara Dempsey-Tanner
Chair