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HomeMy WebLinkAbout2018-125-E Planning - Transstate LLC Phase 3+5 Sewer CleaningDocuSign Envelope ID: 6E30952E- 74C9- 4C59- B050- B1AE415FDFED [Departmental Use Only] TITLE PH3&5SewerC lean ing FY 17 -18 NORTH CAROLINA SERVICES AGREEMENT UNDER $90,000.00 RFP ORANGE COUNTY This Services Agreement (hereinafter "Agreement "), made and entered into this 16th day of April, 2018, ( "Effective Date ") by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County ") and Transstate, LLC, (hereinafter, the "Provider "). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Services Agreement ( "Agreement ") is for professional services to be rendered by Provider to County with respect to (insert type of project): Cleaning and CCTV videoing of Phase 3 (approximately 7,300 linear feet) and Phase 5 (approximately 5,900 linear feet) of the gravity sewer lines in the Efland Sewer System, as depicted within the BID SUMMARY, Exhibit A, and Exhibit B within the Transstate, LLC Bid Package dated April 24, 2017 (see Attachment A). The total length of gravity sewer lines to be cleaned and CCTV videoed within this Agreement is approximately 13,200 linear feet. CCTV videoing is a State sewer requirement. It will be the Provider's responsibility to secure a portable fire- hydrant meter from Orange Alamance Water System (OAWS), but Orange County will pay for the water used in the sewer cleaning operation. Please arrange for the OAWS invoice to be sent to the Planning & Inspections Department's attention, Engineering / Stormwater Division. ii) By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. iv) The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider Revised 10/17 DocuSign Envelope ID: 6E30952E- 74C9- 4C59- B050- B1AE415FDFED a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Provider is solely responsible for the professional quality, accuracy and timely completion and/or submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions of its agents, contractors, employees, and assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes, or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. 3. Basic Services a. Basic Services. i) The Provider shall perform as Basic Services the work and services described herein and as specified in the County's Request for Proposals or Request for Qualifications (the "RFP ") "RFP Number 1724 for "Phased cleaning of existing sewer in Efland, NC" issued April 5, 2017, and the Provider's proposal, which are fully incorporated and integrated herein by reference together with Attachments Attachment A - Transstate, LLC Bid Package dated April 24, 2017 (designate all attachments). In the event a term or condition in any document or attachment Revised 10/17 2 DocuSign Envelope ID: 6E30952E- 74C9- 4C59- B050- B1AE415FDFED conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows: This Agreement, the County's RFP together with attachments, Provider's Proposal together with attachments. ii) The Basic Services will be performed by the Provider in accordance with the following schedule: (Insert task list and milestone dates) Task Milestone Date 1. Cleaning and videoing of Phase 3 & 5 (see Attachment A); reporting and provision of video documentation. Work is to be completed within 8 weeks of the commencement of the start of cleaning. 2. 3. 4. 5. 6. 7. 8. 9. 10. iii) Should County reasonably determine that Provider has not met the Milestone Dates established in Section 3(a)(ii), County shall notify Provider of the failure to meet the Milestone Date. The County, at its discretion may provide the Provider seven (7) days to cure the breach. County may withhold the accompanying payment without penalty until such time as Provider cures the breach. In the alternative, upon Provider's failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Provider or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule, County may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Provider. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. 4. Duration of Services a. Term. The term of this Agreement shall be from April 16, 2018 to June 30, 2018. b. Scheduling of Services i) The Provider shall schedule and perform its activities in a timely manner so as to meet the Milestone Dates listed in Section 3. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. Revised 10/17 3 DocuSign Envelope ID: 6E30952E- 74C9- 4C59- B050- B1AE415FDFED iii) The Commencement Date for the Provider's Basic Services shall be no later than April 30, 2018. 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services under this Agreement. The maximum amount payable for Basic Services is THIRTY NINE THOUSAND SIX HUNDRED Dollars ($39,600.00). In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as percentages of the whole as Project milestones as set out in Section 3(a)(ii) are achieved. (For example, if there are 10 Project Tasks with Milestone Dates then Provider may invoice for the first 10% of the whole upon County's acknowledgement of the satisfactory completion of Task one. Upon the County's acknowledgement that the second Task has been satisfactorily completed Provider may invoice for the next 10% of the whole.) b. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County a. Cooperation and Coordination. The County has designated (Christopher J Sandt, Staff Engineer) to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and/or the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http: / /www.orangecountync.gov /departments /purchasing division /contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8. Indemnity a. Indemnity. The Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, Revised 10/17 4 DocuSign Envelope ID: 6E30952E- 74C9- 4C59- B050- B1AE415FDFED arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. c. Compensation After Termination. i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e. Suspension. County may suspend the Services at any time for County's convenience and without penalty to County upon three (3) days' notice to Provider. Upon any suspension by County, Provider shall discontinue the work and shall not resume the work until notified to proceed by County. 11. Additional Provisions Revised 10/17 5 DocuSign Envelope ID: 6E30952E- 74C9- 4C59- B050- B1AE415FDFED a. Limitation and Assignment. _ The County and the Provider each bind themselves, their successors, assigns, and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. b. Governing Law. This Agreement and the duties, responsibilities, obligations, and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G. S. 147 - 86.81. c. Non - Discrimination and Living Wage. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti - discrimination laws, policies, rules, and regulations and the Orange County Non - Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at ht!p://www.orangecountypc.gov/de]2artments/purchasing division/contracts.php.). Any violation of the Orange County Non - Discrimination Policy is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non - performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. e. Entire Agreement. This Agreement, together with the RFP and its attachments and the Proposal and its attachments, represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. Revised 10/17 6 DocuSign Envelope ID: 6E30952E- 74C9- 4C59- B050- B1AE415FDFED g. Ownership of Work Product. Should Provider's performance of this Agreement generate documents, items, or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. h. Non - Appropriation. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non - appropriation of public funds. It is expressly agreed that County shall not activate this non - appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the County's statutory authority, mandate and/or mandated functions, by state and /or federal legislative or regulatory action, which adversely affects County's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County's legal authority. i. Si�na�. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article I IA and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Attention: Christopher J. Sandt, P.E. P.O. Box 8181 Hillsborough, NC 27278 [SIGNATURE PAGE TO FOLLOW] Revised 10/17 7 Provider's Name & Address Todd A. Reeves P.O. Box 545 Denver, NC 28037 DocuSign Envelope ID: 6E30952E- 74C9- 4C59- B050- B1AE415FDFED IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: By 1DocuSigned by: 6' 379946755E477... County Manager Revised 10/17 PROVIDER: DocuSigned by: 1 e�.�C PAAM s By 59CM1922754E1... Todd A. Reeves, President, Transstate, LLC P.O. Box 545, Denver, NC 28037 Printed name and title DocuSign Envelope ID: 6E30952E- 74C9- 4C59- B050- B1AE415FDFED ATTACHMENT A - TRANSSTATE, LLC BID PACKAGE DATED APRIL 24, 2017 COUNTY OF ORANGE FINANCIAL SERVICES PO BOX 8181 200 SOUTH CAMERON STREET HILLSBOROUGH, NORTH CAROLINA 27278 ORANGE COUNTY BID NO. 1724 April 5, 2017 ATTENTION: [INTERESTED VENDORS PROJECT: Phased cleaning of existing sewer in Efland, NC. The older sections of the Central Efland Phase 1 Sewer System have been divided up into five (5) different cleaning phases, composed of one or more segments or areas. Phases 1 & 2 have been cleaned previously. This solicitation is onlyfor Phases 3, 4 & 5 as depicted on Exhibit B. Please be aware that there are other existing sewer lines in the exhibit area but they have not been shown for clarity. Orange County has a detailed sewer atlas for the Efland Sewer System, which is available upon request for vendor reference. Orange County requests your competitive quotation to furnish the service(s) listed below for the Orange County Engineer, Hillsborough, NC. Due to budgetary limitations, the County Engineer seeks flexibility with respect to when each of these phases gets cleaned. Therefore, three timeframes are provided and your quotation for each is requested. As noted, more than one phase may be authorized at a time, subject to availability of funds. You will also note you are requested to provide a unit price up to the total shown. The intention is to contract for the actual length cleaned based on the unit price provided, not to exceed the total shown. The final structure of the contract payment provisions will be subject to approval by the County Attorney. Please transmit this quotation to David E Cannell, Orange County Purchasing Agent, 200 South Cameron Street, PO Box 8181, Hillsborough, NC 27278 via email or via fax to _', by April 25, 2017 at 2:00 PM DocuSign Envelope ID: 6E30952E- 74C9- 4C59- 8050- B1AE415FDFED BID SUMMARY FEES FOR SERVICES: Clean phase of 8" gravity sewer, as described, and produce a video (DVD) after cleaning that shows the condition of the inside of the lines per the attached specifications and drawings, Efland, NC. Please provide your quotations below. LICENSE ADDRESS FIRM NAME _nSjM�l�� BY --J�jd (Z��? (Proposal must be signe n writing) TELEPHONE: 7V 4:90.3 % 741 FAX: COMMODITIES I ONE OR MORE ONE OR MORE ONE OR MORE PHASE # GOODS OR PHASES CLEANED IN PHASES CLEANED IN PHASES CLEANED IN SERVICES FY2016 -17 FY2017 -18 FY2018 -19 PRIOR TO 06/30/17 PRIOR TO 06/30118 PRIOR TO 6130119 CLEAN AND 7300 LF 7300 LF 7300 LF 3 VIDEO $ILF r $ILF 31 0 0 $1LF 3 ,1 Zr DOCUMENT PHASE 3 Total $ 1 rF Total $ , 00 Total $ 00 CLEAN AND 5600 5600 LF 5 600 LF 4 VIDEO- $ILF $ILF 3,00 $ILF 1, I� DOCUMENT PHASE 4 Total $ - d 06 Total $ 161 00 .00 Total $ 7 4 4a CLEAN AND 5900 LF 5900 LF 5900 LF 5 VIDEO - $ILF $ILF 3, ©b $ILF 3 41 T DOCUMENT PHASE 5 Total $ 1 91 S. 00 Total $ 00 00 Total S U-d0 PLEASE STATE FIRM DELIVERY TIME TO ZTART AFTER RECEIPT OF PURCHASE ORDER_ Cc Q DAYS PLEASE STATE NUMBER OF DAYS TO CO PLETE THE PROJECT AFTER COMMENCEMENT_ 15 DAYS % P)IkE- E- "SEE ATTACH INSTRUCTIONS TO BIDDERS'* LICENSE ADDRESS FIRM NAME _nSjM�l�� BY --J�jd (Z��? (Proposal must be signe n writing) TELEPHONE: 7V 4:90.3 % 741 FAX: III DocuSign Envelope ID: 6E30952E- 74C9- 4C59- 8050- B1AE415FDFED CO NTY OF ORANGE FI NCIAL SERVICES I PO BOX 8181 200 SO TH CAMERON STREET HILLSBORO H, NORTH CAROLINA 27278 GENERAL CONDITIONS 1. All bids and proposals shall be for rnishing apparatus, supplies, materials, equipment and/or work and services in accordance Jth the applicable plans and specifications prescribed by Orange County. Plans and/or spec ications may be obtained at the Orange County Purchasing and Financial Services Departmen 200 South Cameron Street, Hillsborough, North Carolina 27278. 2. Orange County reserves the right t ward the bid that is in the best interest of Orange County or to reject any or all bids, and to wai minor irregularities. 3. The successful bidder shall comp) fully with the requirements of General Statutes, Section 143 -129, as amended. 4. In the event of default by any co ractor or vendor Orange County may procure from other sources whatever service or item I,, being bidded and hold the contractor responsible for any excess cost occasioned thereby. 5. Payment by check is due thirty daysllpfter completion and inspection unless otherwise specifically provided; subject to any discounts 011owed. 6. North Carolina sales and use tax stall not be included in the bid amount. 7. Bids submitted via facsimile shall 8. Proposals received after opening 9. Bids must be signed and 10.All bids must be returned in a number prominently displayed. 11. The successful contractor shall inspections from Hillsborough. 12. Please direct any questions cc 245 -2651 or accepted. and time shall not be considered. the attached form. envelope with the bid number, opening date and license risible for obtaining any and all required permits and the bid process to David Cannell, Purchasing Agent, 919- 13. The Contractor shall purchase froman insurance company authorized to write casualty insurance in the State of North Carolina Ir, a following limits of insurance: a. Worker's Compensation Insuranc Worker's Compensation insurance as required bylaw for all of the Contractor's employees. T ''le Contractor shall also require his subcontractors to provide Worker's Compensation for all of t lie latter's employees, unless the Contractor affords protection to such employees. DocuSign Envelope ID: 6E30952E- 74C9- 4C59- B050- B1AE415FDFED b. Comprehensive General Liability Insurance - Comprehensive General Liability Insurance shall be carried in the following amounts; One Million Dollars ($1,000,000) bodily injury each person, One Million Dollars ($1,000,000) property damage. Comprehensive General Liability Insurance shall include Premises nd Operations Liability, Independent Contractors Liability, Contractual Liability and Completed Operations Liability, and will also contain a provision for °u" (underground) hazard liability. c. Automobile Liability Insurance - Automobile Liability Insurance shall be carried in the following limits: One Million Dollars ($1,0Q0,000) bodily injury each person, One Million Dollars } ($1,000,000) b iy injury each accident, One Million Dollars ($1,000,000) property liability. Automobile Liaiili Insurance shalli cover liability arising out of the use of owned, non -owned and hired motor vehicl s. The cost of all 1 ns�,rance shall be included in the price(s) bid The Contractor shall not commence'work until he has obtained all the insurance required herein. Insurance shall be maintained in i;ull force and effect until the Contract has been fully and completely performed, as evidenced by final acceptance payment. Contractor shall provide Certificate of In ur nce reflecting aforementioned coverages as proof of coverage. Certificate of Insurance shall pr vide for a thirty (30) day written notice to the Owner in the event of any modifications, cancellation, or expirTtion of said policies. i Work shall not commence until the contractor has obtained all required insurance and the owner has approved ve ify ng certificates of insurance in writing. 14.All contractors are hereby notified ithat they must have proper license under the State laws governing their respective trades. Please display license number on your submittal. 15. Please supply a lis �f 3 commercial references with phone numbers and contact people. 16.A pre -bid site vi it i not seen as necessary by the County Engineer. By submission of a bid the contractor ackn wl dges he /she fully understands the extent of the project. 17. Living Wage. rdbge County is committed to providing its employees with a living wage and encourages agencies it funds to pursue the same goal. A copy of Orange County's Living Wage Contractor Policy it included 18. HB786 imposes E- Verify requirements on contractors who enter into certain contracts with state agencies and local governments. The legislation specifically prohibits governmental units from entering into certai 9 contracts "unless the contractor and the contractor's subcontractors comply with the requirer le ts of Article 2 of Chapter 64 of the General Statutes." (Article 2 of Chapter 64 establishes Nod h Carolina's E- Verify requirements for private employers). It is important to note that the verifica ior� requirement applies to subcontractors as well as contractors. The new laws specifically proh'bit governmental units from entering into contracts with contractors who have not (or their subs have not) complied with E- Verify requirements. Complete the attached affidavit, and include it with your submittal. 19. Please complete the attached Iran Divestment Act Certification Requirements And Include With Your Sub itt l DocuSign Envelope ID: 6E30952E- 74C9- 4C59- 8050- B1AE415FDFED Exhibit A: Pr je t Specifications for Sewer Line Cleaning and Video Recording Overview It is the intent of t ese specifications to provide enough information for a Contractor with the proper equipment to clean the gravity sewer lines and produce a video (DVD) after cleaning that shows the condition of the inside of the lines. For this project, Orange ( • A map of the lines • A water source, lik+ the lines to be cler • Coordination with station operations • Coordination with i the City of Meban( • Notification to all tf place. The Contractor will be ex gravity sewer lines of the will be responsible for mail sewer work requirements. SCOPE OF WORK Cleaning This project consists of three (3) phases as foil • Phase 3 — app • Phase 4 — app • Phase 5 — app ounty will supply the following: o be cleared — Exhibit B ly a hydrant on the Orange Alamance Water System (OAWS) in the vicinity of ied. ind by our sewer maintenance entity, the City of Mebane, to control pump ;uch that they do not interfere with your sewer cleaning operation. ie City of Mebane to allow the disposal of waste from the cleaning process at Wastewater Treatment Plant at no charge. Efland Sewer customers that line cleaning and video recording will be taking lected to provide all equipment and labor to clean and video the specified ;wer system, as described more completely below. The selected Contractor taining a safe working environment and adhering to all confined space and/or ning and videoing (CCTV) 8" gravity sewer lines. The project is divided into tely 7,300 linear feet tely 5,000 linear feet tely 5,900 linear feet Some of the lines to be leaned are off -road, in cross - country easements. These easements will be cleared prior to cleaning and will be passable, i.e. stumps will be cut to ground level and overhanging limbs will be removed, bu there is no "road" along the easement. Contractors interested in bidding the project are encouraged tc investigate the project area beforehand and bid accordingly. Water for cleaning will be supplied by Orange County, most likely from a nearby hydrant. The hydrant does not belong to Orange County, but rather to the Orange - Alamance Water System (OAWS). There will be no charge to the contractor for the:water used, but the contractor will need to coordinate with OAWS to get a water meter installed on the hydrant they will use and record the amount of water used and will need to coordinate the withdrawal of water with OAWS directly. Sewer line cleaning shall a performed to remove foreign material from the sanitary sewer lines for clear viewing of the interior surface of the pipe during the video inspection and restore the pipe to at least 95% original capacity_ Conditions discovered in t e pipe, such as protruding pipes, blockages, roots, etc. that can be removed by conventional means, e g. cutting, should be removed by the Contractor as part of the performance of DocuSign Envelope ID: 6E30952E- 74C9- 4C59- B050- B1AE415FDFED Exhibit A: Proje�t Specifications for Sewer Line Cleaning and Video Recording this contract. Conditions such as broken pipe and major blockages that prevent cleaning from being accomplished without further damage to the sewer lines should be reported to Orange County's Staff Engineer. The Contractor will not be responsible for cleaning the specific pipe portions if a situation like this is determined by the Staff Engineer to exist, unless Orange County has the obstruction removed. Cleaning equipment should be capable of removing dirk, sand, grease, roots, rocks, and other obstructions or materials as necessary to clean the sewer lines. Due diligence and precaution shall be taken while using this cleaning equipment in order to prevent the flooding of public or private property during the course of the cleaning procedure and in order to prevent any damage to the sewer lines themselves. All material cleaned from the lines, e.g. sludge, dirt, sand, rocks, grease, etc., shall be removed from the sewer lines at the downstream manhole of the section of the line being cleaned. Allowing material cleaned from the lines to pass from pipe segment to pipe segment will not be allowed. The material, once removed from the lines, must be removed from the work site and disposed of properly at the end of every day. Material shall not be allowed to be stored in direct contact with the ground during the workday. Foreign material from the cleaning process may be disposed of at no cost at the City of Mebane Wastewater Treatment Plant at 636 Corrigidor Street, Mebane, NC 27302. All foreign material must be free of chemicals to be disposed of at the City of Mebane Wastewater Treatment Plant. Additionally, disposal must be coordinated with Greg Barts at the City of Mebane. After sewer pipe segments have been cleaned, the Contractor will perform a video inspection of the lines. If the inspection shows that the cleaning previously done is unsatisfactory, the Contractor will need to re- clean and re- inspect the lines at his expense. The determination of satisfaction shall be up to the County Engineer. Video Inspection When performing the video inspection, the flow must be below 20% of the pipe diameter, as determined by inspecting the flow in the upstream manhole of the section to be videoed. If the flow is higher than this, the Contractor will need to either plug the flow during the inspection, or reschedule the inspection to a low -flow time, which could entail working after dark. At no time will it be acceptable to cause an overflow due to any Contractor action. Bypass pumping will not be allowed, and should not be necessary, on this project. The Contractor shall perform CCTV inspections of all sewer components that were cleaned within the scope of this project. All video recordings shall be submitted in a digital format approved by the County Engineer and stored on a DVD. The data on the DVD's shall be labeled and indexed in an orderly manner such that a selected pipe segment can be queried without viewing the entire contents of the DUD. VHS video tape recordings will not be accepted. All video recordings shall be presented to the County at the completion of the project. The camera equipment shall produce a clear, crisp color image. Lighting shall be adequate to display a panoramic view of the pipe including all visible defects within the pipe segment regardless of pipe diameter. All sewer connections shall be displayed with adequate lighting to determine if pipe fittings and connections are leaking or otherwise defective. The camera shall be able to change the direction of view by at least 90 degrees from the axis of the camera and shall be able to rotate 360 degrees. The length from beginning point of each segment shall be displayed by numbers within the video display. Measurement units shall be recorded in standard units and the video display readout shall read in units of one tenth of a foot. DocuSign Envelope ID: 6E30952E- 74C9- 4C59- B050- B1AE415FDFED Exhibit A: Project Specifications for Sewer Line Cleaning and Video Recording The project area may contain a number of deep manholes that may be difficult for insertion and placement of a sled or track mounted camera. The selected Contractor shall have specialized camera units available for these difficult to access situations. All cameras shall be suitably compact to navigate around minor pipe protrusions and debris, such as protruding taps. Once the successful Contractor has been notified to begin work, please note that time is of the essence and work on this project should commence as soon as possible and continue without interruption until the project is completed. PLEASE LIST ANY AND ALL VARIANCES AND CLARIFICATIONS BELOW DocuSign Envelope ID: 6E30952E- 74C9- 4C59- 8050- B1AE415FDFED STATE OF NORTH CAROLINA AFFIDAVIT ORANGE COUNTY I, �b � �t _ REEVE (the individual attesting below), being duly authorized by and on behalf of -TMN� kTF- L LC'_ (the entity bidding on project hereinafter "Employer ") after first being duly sworn hereby swears or affirms as follows: Employer understands that E-VerifV is the federal E- Verify program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64- 25(5). Employer understands that Employers Must Use _E- Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E- Verify in accordance with NCGS §64- 26(a). 3. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No) a. YES , or b. NO 4. Employer's subcontractors comply with E- Verify, and if Employer is the winning bidder on this project Employer will ensure compliance with E- Verify by any subcontractors subsequently hired by Employer. ThisMdayof Aj>JZ1L 20177 - -1�4-7c - .Signature of Affiant Print or Type Name: _ ] ICJ i�% � State of North Carolina Orange County II _ Signed and sworn to (or affirmed) before me, this the S-A 1 x O day of 1 "wi l , 204<7 �AU \q s z My Commission Expires: V\ - l Notary Public °: DocuSign Envelope ID: 6E30952E- 74C9- 4C59- 8050- B1AE415FDFED * * ** *Contractor, Vendor or Bidder Return This Form With All Other Required Documentation * * * ** IRAN DIVESTMENT ACT CERTIFICATION REQUIRED BY N.C.G.S. 143C- 6A -5(a) Name of Contractor, Vendor or Bidder: 1-�C- As of the date listed below, the contractor, vendor or bidder listed above, and all subcontractors utilized by the contractor, vendor or bidder listed above, is not listed on the Final Divestment List created by the State Treasurer pursuant to N_C.G -S- 143 -6A -4. The undersigned hereby certifies that he or she is authorized by the contractor, vendor or bidder listed above to make the foregoing statement. Signature Date A, E V6- Printed Name Title Notes to persons signing this form: N.C.G.S. 1430- 6A -5(a) requires this certification for bids or contracts with the State of North Carolina, a North Carolina local government, or any other political subdivision of the State of North Carolina. The certification is required at the following times: ❑When a bid is submitted ❑When a contract is entered into (if the certification was not already made when the vendor made its bid) ❑When a contract is renewed or assigned N.C.G.S. 1430- 6A -5(b) requires that contractors with the State, a North Carolina local ;government, or any other political subdivision of the State of North Carolina must not utilize any subcontractor found on the State Treasurer's Final Divestment List. The State Treasurer's Final Divestment List can be found on the State Treasurer's website at the address and will be updated every 180 days. * * ** *Contractor, Vendor or Bidder -- Return This Form With All Other Required Documentation * * ` DocuSign Envelope ID: 6E30952E- 74C9- 4C59- B050- B1AE415FDFED Section 1: General Government and Administration Policy 14.0: Living Wage Contractor Policy Reviewed by: County Attorney /County Manager Approved by: County Manager Original EiTective Date: April 21, 2016 Revisions: Policy Statement It is the policy of Orange County to ensure its employees, and all individuals who provide services for Orange County, are paid a living wage. Purpose To encourage all vendors and contractors to pay a living wage to all employees who perform work pursuant to a contract with Orange County, Applicability Applies to all Orange County contracts and purchases. Folicy 10.1 Living Wage 10.1.1 Orange County is committed to providing its employees with a living wage and encourages all contractors and vendors doing business with Orange County to pursue the same goal. Orange County's living wage is $13.16 per hour. To the extent possible, Orange County recommends that contractors and vendors seeking to do business with Orange County provide a living wage to their employees. 10.1.2 Prior to final execution of a contract with Orange County all contractors and vendors seeking to do business with Orange County shall submit to the County's representative a statement indicating whether those employees who will perform work on the Orange County contract are paid at least the living wage amount set out above. If such employees do not make at least the living wage amount set out above the contractor or vendor shall indicate in the statement the actual amount paid to such employees. For bid projects this statement should be submitted as part ofthe bid packet. This policy may be reviewed annually and updated as needed by the Manager's Office DoouSign Envelope ID: 0E3oen2E-74Cn4CnoBOno-B1AE41oFDFED Exhibit B - Efland Sewer Line Cleaning Phasing Map ! /-[- ORANGE Mp,-rC,,O 611D SUM AVI Phase 7,235.31 ft) "3k(5�524,95 ft) [The sewer data was compiled from multiple sources, This map Is not meant to shDw the exact location Df sewer lines or pump stations. Please �(5, 82 3.51 ft) refer to the re cord drawings for more Information. -1T- ~-�-_ ` 0 / C" PFmrv9n2 DocuSign Envelope ID: 6E30952E- 74C9- 4C59- BO50- B1AE415FDFED TRANS -4 OP ID —1 RL�" CERTIFICATE OF LIABILITY INSURANCE DATE (MM /DDYYYY) � 04/03/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 704 - 892 -6411 CONTACT Nico lannelli A uesta Insurance - Cornelius NAME: PO Box 189 (A/CC, No, Ext), 704- 892 -6411 [AIc No):704- 892 -3266 Cornelius, NC 28031 E -MAIL Nico lannelli ADDRESS: Auto - Owners Insurance Co 118988 INSURED Transstate LLC PO Box 545 Denver, NC 28037 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE DDL UBR POLICY NUMBER POLICY EFF D YYYY POLICY EXP D YYY LIMITS • X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR Y 35853599 08/28/2017 08/28/2018 EACH OCCURRENCE $ 1,000,000 DAMAGE To RENTED PREMISES Ea occurrence 300,000 $ MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L X AGGREGATE LIMIT APPLIES PER: POLICY � PECOT- F7 LOC OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP /OP AGG $ 2,000,000 • AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY 5085359900 08/28/2017 08/28/2018 Ea BINEDRSINGLE LIMIT $ 1,000,000 X BODILY INJURY Per person) $ BODILY INJURY Per accident $ PROPERTY DAMAGE $ A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE 5085359901 08/28/2017 08/28/2018 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 DED X RETENTION $ 10000 B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER R EXCLUDED? If yes, describe under DESCRIPTION OF OPERATIONS below NIA BNUWC0137911 08128/2017 08/2812018 X IPER H- STATUTE ER E.L. EACH ACCIDENT 1,000,000 $ E.L. DISEASE - EA EMPLOYEE 1,000,000 $ E.L. DISEASE - POLICY LIMIT 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Certificate Holder is additional insured with regards to general liability when required by written contract. CERTIFICATE HOLDER CANCELLATION ORANGEC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Orange County Planning and ACCORDANCE WITH THE POLICY PROVISIONS. Inspections Department 131 W. Margaret Lane AUTHORIZED REPRESENTATIVE PO Box 8181 Hillsborough, NC 27278 ACORD 25 (2016/03) © 1988 -2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD