HomeMy WebLinkAboutAgenda - 04-26-2018 Item 1 - Boards and Commissions – Annual Work Plans-Reports1A
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 26, 2018
Action Agenda
Item No. 1
SUBJECT: Boards and Commissions — Annual Work Plans /Reports
DEPARTMENT: Board of Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Listing of Annual Summaries Clerk's Office, 245 -2130
PURPOSE: To provide feedback and /or direction on the first group of boards and commissions'
annual work plans /reports with their Chairs (or representatives) in attendance. (A second group of
boards and commissions' annual work plans /reports is scheduled for the Board's May 3, 2018
work session.)
BACKGROUND: In the past, as part of the Board of Commissioners' annual planning and goal
setting retreats, the Board requested and reviewed /provided feedback on annual summaries /work
plans from the County's internal advisory boards and commissions. This information provided the
Board with a yearly overview of the boards and commissions and their projected goals for the
upcoming year. This particular process ended in 2007. The Board decided at its April 13, 2010
meeting to reinstate this process independent of the Board's annual retreats.
Thus the current process that is now being used:
• In September, the Clerk sends to the support staff of each advisory board the Annual
Report and Work Plan template to be completed and returned by a predetermined date in
mid to late December.
• The Chair /Vice Chair then decides in January /February (after the winter break) when these
reports will be presented to the Board of Commissioner via oral summaries of the annual
reports by the Board chairs, who also would be available, along with staff, to answer any
questions that the BOCC may have as related to the individual work plans.
• Usually the Chair of the advisory board (or their designee) will present the overview of its
work plan /annual summary.
• Appointees to outside boards and commissions (town boards) present an overview of their
particular advisory board.
The Board has requested that this overall process be discussed at a work session (originally
scheduled to be discussed at the March 8, 2018 work session but that meeting was canceled; so
it is now tentatively scheduled for the May 17th meeting (after the Board's public hearing on the
2018 -19 proposed budget)
2A
External Boards:
• Carrboro Board of Adjustment — Wil Heflin is unable to attend, but did send a document for
the Board of Commissioners' review.
• Carrboro Northern Transition Area Advisory Committee — Amy Jeroloman, Anahid Vrana,
and Deborah Eaker -Rich are all attending.
• Carrboro Planning Board — not in attendance
• Chapel Hill Library Board of Trustees — James Stroud
• Chapel Hill Parks, Greenways and Recreation Commission — not able to attend- Emma
Armstrong- Carter
• Chapel Hill Planning Commission — Michael Everhart
• Hillsborough Board of Adjustment — David Remington
• Hillsborough Planning Board — not in attendance
• Mebane Planning Board — Keith Hoover
Internal Boards and their representatives below:
• ABC Board
• Adult Care Community Advisory Board
• Advisory Board on Aging
• Affordable Housing Advisory Board
• Agricultural Preservation Board
• Animal Services Advisory Board
• Arts Commission
• Board of Health
• Board of Social Services
Already presented at January 23rd BOCC
meeting
No report submitted (by time of agenda
publication)
Lorenzo Mejia, Vice -Chair
Tammy Jacobs, the Vice Chair
Renee McPherson, Chair /Pete Sandbeck
Molly Mullins, Vice - Chair /Bob Marotto
Tim Hoke, Chair
Health Director Quintana Stewart
Tamara Dempsey- Tanner, Chair /Lindsey
Shewmaker /Sharron Hinton
FINANCIAL IMPACT: There is no financial impact associated with discussion and providing
feedback on boards and commissions' annual work plans /reports.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to
this item:
• GOAL: ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through voting and
volunteering by eliminating disparities in participation and barriers to participation.
RECOMMENDATION(S): The Manager recommends the Board review the annual work plans
from advisory boards and commissions and provide feedback and /or direction.
3A
Listing of Annual Summaries
INPUT FROM BOARDS AND COMMISSIONS (April 26th meetin
External Boards
Carrboro Board of Adjustment — Information about BOA — Page 1 -2
submitted by Appointee Will Heflin
1. ABC Board- (presentation held at the 2/6/18 BOCC meeting)
2. Adult Care Home Community Advisory Committee No report
3. Advisory Board on Aging Page 3 -29
4. Affordable Housing Advisory Board Page 31 -34
5. Agricultural Preservation Board Page 35 -38
6. Animal Services Advisory Board Page 39 -45
7. Arts Commission Page 47 -51
8. Board of Health Page 53 -56
9. Board of Social Services Page 57 -59
w
Town of Carrboro Board of Adjustment Information submitted by Orange County
appointee Will Heflin, who was unable to attend.
00- Quasi-judicial
110- Anyone presenting to the Board is sworn in (including Town staff)
► Duties are specific and outlined in both the Town's Land Use Ordinance and
State Statutes
11,- We are reactionary—we respond to applications
11► Town of Carrboro Board of Adjustment
The Board of Adjustment shall hear and decide:
10-- Appeals from any order, decision, requirement, or interpretation made by the
administrator
11o, Applications for special use permits
Oil, Applications for variances
► Applications for special exception permits
► Questions involving interpretation of the zoning map, including disputed
district boundary lines and lot lines
llo- Applications for major subdivisions containing between five and twelve lots
0-- Any other matters the board is required to act upon by any other town
ordinance
10-- Town of Carrboro Board of Adjustment
Section 15-92
Variances
► Town of Carrboro Board of Adjustment
Subject to the remaining provisions of this section, when unnecessary hardships would
result from carrying out the strict letter of this ordinance, the board of adjustment shall
vary any of the provisions of the ordinance upon a showing of all of the following:
► (1) Unnecessary hardship would result from the strict application of this
ordinance. It shall not be necessary to demonstrate that, in the absence of the
variance, no reasonable use can be made of the property,
► (2) The hardship results from conditions that are peculiar to the property, such as
location, size, or topography. Hardships resulting from personal circumstances,
as well as hardships resulting from conditions that are common to the
neighborhood or the general public, may not be the basis for granting a variance
Op- (3) The hardship did not result from actions taken by the applicant or the property
owner. The act of purchasing property with knowledge that circumstances exist
that may justify the granting of a variance shall not be regarded as a self-created
hardship
ON-, (4) The requested variance is consistent with the spirit, purpose, and intent of the
ordinance, such that public safety is secured, and substantial justice is achieved.
llo- Town of Carrboro Board of Adjustment
Variances—definition of "unnecessary hardship" and how much consideration do we
apply to:
PIA
(1) Unnecessary hardship would result from the strict application of this ordinance. It
shall not be necessary to demonstrate that, in the absence of the variance, no
reasonable use can be made of the property.
VERSUS
(4) The requested variance is consistent with the spirit, purpose, and intent of the
ordinance, such that public safety is secured, and substantial justice is achieved.
► Town of Carrboro Board of Adjustment
Oo- Example One: Homeowner wanted to add more than 500 sq. ft. however his
home extended 6 inches into the street right-of-way that did not exist when the
house was built
Oo- Example Two: Homeowner wanted to add more than 500 sq. ft. and needed two
variances to do so. Homeowner also needed a special use permit and had
signed petitions from all neighbors within 500 feet that agreed with the owner's
plans
llo- Town of Carrboro Board of Adjustment
NAME OF BOARD /COMMISSION Advisory Board on Aging 3
Report Period January — December 2017
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on their boards and
commissions and welcomes input from various advisory boards and commissions throughout the year.
Please complete the following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board /Commission Name: Advisory Board on Aging
Person to address the BOCC at work session- if applicable- and contact information: Margaret Cohn,
Advisory Board on Aging Chair peggycohn38 @gmail.com
Primary County Staff Contact: Janice Tyler, Dept. on Aging Director jtyler @orangecountync.gov
How many times per month does this board /commission meet, including any special meetings and sub-
committee meetings? The Advisory Board on Aging meets monthly. Members also participate in the Master
Aging Plan Steering Committee (Uper year) and participate in six MAP Implementation work groups
(quarterly meetings). There is board representation on the Nursing Home Community Advisory Committee,
the Adult Care Home Advisory Committee, the Intergovernmental Parks and Recreation Commission, and
the OUTboard.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The Advisory Board on Aging suggests policy and makes recommendations to the Board of County
Commissioners and the Department on Aging while acting as the liaison between the older adults of the
county and county government. It is charged with promoting needed services, programs and funding that
impacts older adults.
What are your Board /Commission's most important accomplishments?
The Board oversaw the development of the 2017 -22 Master Aging Plan (MAP). In addition to the creation of the
2017 -22 the board continued work on completing the goals of the 2012 -17 MAP. Accomplishments include:
• 41 trained Project EngAGE graduates working on eight Senior Resource Teams (SRT). Highlights of
their work include hosting quarterly Faith Based Organization Outreach breakfast meetings; Aging In
Place seminars at the public library; held falls prevention classes at Eno Haven; held a second Death
with Dignity event at the Friday Center with 200+ attendees; and partnering with SALT (Seniors and
Law Enforcement Together) to expand community visitation program to 200+ older adults on a weekly
basis. Project EngAGE graduates have created two new non - profit organizations: Orange County
Rural Alliance (OCRA) was created to address rural senior hunger and has distributed over 3500
meals in 2017. Dying Right NC was created to work on legislation to address end of life issues in NC.
• Exploration of new housing options in Orange County, including work with Habitat for Humanity
project for senior housing in Waterstone.
• Implementation of the OC CARES grant to expand services to caregivers and persons with dementia.
• Continued outreach to the older adults in the Latino community through the `social club' model.
• Continuation of two award programs to promote high quality services within long -term care
organizations - the Direct Care Worker Award and the Long Term Care Quality Service Award.
• Continuation of the Orange County's Dementia - Friendly Business Campaign recognized as the first in
the State. Partners include the Chapel Hill - Carrboro Chamber of Commerce, the Chapel Hill Rotary
Club and WCHL. Currently 75+ business /agencies and over 800 individuals have completed the
training. Feature article in Chapel Hill Magazine. 4
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
Provide Orange County representation to the Triangle J Area Agency on Aging and the Senior Tar
Heel Legislature.
Hold an annual Master Aging Plan update meeting for the public and partner agencies.
Make recommendations to the BOCC of potential legislative issues to be included in the Orange
County legislative agenda.
Describe this board /commission's activities /accomplishments in carrying out BOCC goal(s) /priorities, if
applicable.
Through the MAP process this board addresses the BOCC goals of promoting and protecting the well -being
of all older adults, including addressing diversity, economic issues and the ability to age in community.
Describe the collaboration relationship(s) this particular board has with other advisory boards and
commissions?
This board has representation on the Nursing Home and Adult Care home Community Advisory Committee
and also has representation on the OUTboard. Two representatives of this board serve on the TJCOG -AAA
Advisory Board on Aging. One representative to the Intergovernmental Parks Workgroup.
If your board /commission played the role of an Element Lead Advisory Board involved in the 2030
Comprehensive Plan preparation process, please indicate your board's activities /accomplishments as they
may relate to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include. Planning Board, EDC, OUTBoard, Commission for the
Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing
Board, Recreation and Parks Advisory Council)
Identify any activities this board /commission expects to carry out in 2018 as they relate to established
BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
This Board will continue to advocate for affordable senior housing; improvement of the quality of care in
long term care facilities, especially for low- income older adults; expanded transportation for rural Orange
County; expanding support services to the community centers.
What are the concerns or emerging issues your board has identified for the upcoming year that it plans to
address, or wishes to bring to the Commissioners' attention?
• Walkability and navigation barriers throughout the county /towns
• Need for more affordable and accessible senior housing, especially rental units and an emerging
concern of the number of seniors living in sub - standard housing.
• Poor quality of many long -term care facilities operating within the county.
• Further development of a dementia capable county including partnerships with local businesses and
other non - profit organizations and continuation of OC CARES after Administration for Community
Living grant ends.
• The level of financial insecurity of older adults, including the emerging issue of older adults needing
to remain in the work force. Collaboration with Durham Technical Community College for
employment training.
• Addressing the growth of the older adult population that are needing support services in order to
remain in their homes.
Year 1 MAP Goal Implementation Status
OUTDOOR
SPACES /BLDGS
Indicator
Lead Agency
Status
Status
Status
Status
October 2017
January 2018
April 2018
July 2018
1.1.1 a
DoA /Advisor
Completed:
Rep from DOA
y Board
Mary Altpeter and
Advisory Board is
Cherie Rosemond will
added to the
be DOA reps to this
Intergov Parks
Board. Presentation
Work Group
planned on MAP in Oct
1.1.1b
DoA in collab
Survey is in draft form
Survey conducted
with DEAPR
now. Scheduled for
dealing with
and town
distribution by the end
desires of older
planning and
of the year.
adults re: nature
Parks /Rec
trail surfaces,
Depts
amenities, and
ways to publicize
A volunteer
DoA /VC55+
Town of Hillsborough
workgroup focused
has asked for volunteer
on outdoor spaces
group to tend new
is formed
gardens in and around
parks and Riverwalk
1.2.1b
DoA, DEAPR
Birding Walk slated for
Use of outdoor
Spring 2018 with low
spaces encouraged
vision residents, Chapel
through special
Hill birders, and UNC
events
OT students
1.2.1e
DoA /Comm
A different park is
highlighted every
month on the
OCDOA web site
and in Sr. Times
1.3.2a
DOA
Partnership between
Partnerships are
DOA VC55+ and Town
encouraged to
of Hboro to select
finance
volunteer gardeners,
accessibility
Town of Hboro, OC
improvements to
Planning and Walkable
buildings, outdoor
Hillsborough (citizens
spaces, such as
group) to get sidewalk
benches and bus
from Eno Haven to
shelters
Passmore Center
TRANSPORTATION
Indicator
Lead Agency
Status
Status
Status
Status
October 2017
January 2018
April 2018
July 2018
2.1.1b
DoA
Increased # of
volunteer drivers
and riders
2.1.1c
DoA
Researched program
Purchase Vol Driver
used by Wake County
scheduling
volunteer driver
software
program
2.1.1e
OPT, OC
Current Comp Trans
Vol Driver program
Planning
Plan focuses only on
is included in OC
Dept
development of new
Comp Trans Plan
roads. Maybe
opportunity to include
Vol Driver program in
2030 Comp Plan
2.1.2b
OPT, CH
More OPT drivers
OPT and EZ rider
Transit
hired.
service hours and
Efland - Hillsbr route and
destinations
Orange /Allamance
increased
Midday Connector
route will expand hours
soon.
Bus transportation on
rural zonal routes to
begin soon
2.2.1a
DoA
In development.
Establish a med
transp work group
to improve
coordination of
med transport
2.2.1c
CHT, OPT,
Bus riders can
UNC, OC
travel from OC into
Health Dept,
neighboring
Piedmont
counties and
Health
between towns for
med appts
2.2.3: Educate
DOA, EMS
transit dependent
older adults about
emergency /disaste
r preparedness
HOUSING
Indicator
Lead Agency
Status
Status
Status
Status July
October 2017
January 2018
April 2018
2018
3.1.1b
DOA, with
A list of needed
support from
state and local
OC and town
policy changes is
Planning
created
Depts
3.2.1b
DoA /Advisor
Orange County and
Support is provided
y Board
Partnerships in Aging
for county bond
provided support letter
funding for senior
to County
housing projects,
Commissioners.
such as Habitat
Habitat received 1st
phase bond monies
3.2.1c
DoA /Advisor
Cherie working with
A pilot project
y Board, OC
Jackson Center to
focused on shared,
Housing Dept
create
supportive housing
intergenerational
models is created
(students /elders)
housing in the
Northside
neighborhood.
3.2.1d
DoA, OC
TJCOG has developed
One site is
Housing Dept
and will share a tool for
identified in county
optimal site locations.
and towns for
OC Planning presented
development of
mapping overlay for
age - friendly
site identification in OC
housing
3.2.1f
DoA
Settler's Point, Pocket
Developers and
Neighborhood and
financers consult
Carrboro mixed use
with OCDOA at the
development consulted
conceptual stage
with OC DOA this
about age - friendly
quarter
housing
3.3.1a
DoA
Organizing
Aging in
Extravaganza Oct 9 and
Community series
Nov 18
in continued
SOCIAL PARTICIPA-
TION /INCLUSION
Indicator
Lead Agency
Status
Status
Status
Status
October 2017
January 2017
April 2017
July 2017
4.1.1a
DoA /Senior
PO in progress
Assistive
Centers
technologies made
available
4.1.1d
DoA, with
- Latino Cooking group
Programming is
support from
-Dept Rep to Building
attended by
OC Health
Integrative Community
diverse populations
Dept and El
Project
Centro
4.1.2a
DoA /Advisor
Architect selected for
Senior Centers are
y Board
SHSC campus (includes
expanded to
Seymour Center)
include more space
Passmore Construction
to begin in Nov 2017
4.1.2b
DoA, in
- ECCC /CG /FB Manley -
Additional
partnership
AF Exercise Class
programming is
with OC &
-- Falls Prevention
made available
town
/Family Info.(Signature
within senior
community
Health)
centers and in
centers,
ECCC
other settings
libraries,
Tea /Brunch /Bingo
schools,
(Info. Session)
parks and rec
4.1.2c
DoA /Senior
2636 —FY 15/16
More people
Centers
4222 —FY 16/17
participate at
60% increase
senior centers
4.1.3a
DoA /Senior
Senior Tech Info Expo
One inter-
Centers
held in Oct 2017
generational
program per year
created /evaluated
4.1.3b/4.1.3c
DoA /Senior
-Town CH /Summer
Partnerships are
Centers
Youth Employ Program
created with other
-UNC Apples
agencies for inter-
-Civil Air Patrol
generational
-Cedar Ridge Chorus
opportunities
- Campus Sororities
-CH /Carr Schools
Indicator
Lead Agency
Status
Status
Status
Status
October 2017
January 2018
April 2018
July 2018
4.1.4b
DoA /Senior
More scholarships
Centers
are utilized
4.1.4d
DoA /Senior
On -going
Assistance is
Centers
provided in filling
out scholarship
forms
5.1.1a
DoA /Senior
Low - vision training for
Sensitivity and
Centers
DOA staff
inclusivity training
Mental Health First Aid
is provided to DoA
class offered
staff each year
5.1.1c
DoA /Senior
Surveys conducted
Centers
to learn what
languages are
needed on signs
and DOA forms.
New ones made.
5.1.1d
DoA /Senior
+ Asian (Passmore)
Senior Centers are
Centers
+ Latino (Seymour)
attended by older
adults from diverse
groups
4.1.1c/5.1.1e/
DoA /Senior
- Low - vision Training at
5.1.4c
Centers
"All Staff" meeting
DoA works with
- Assistive listening
advocates for
devices ordered
diverse /disabiliity
groups to help
identify and
overcome barriers
5.1.2a/b
DoA, OC
Outreach
Health
conducted to orgs
Department
working with
diverse groups to
assess what
programs /services
are needed
10
INDICATOR
Lead Agency
Status
Status
Status
Status
October 2017
January 2018
April 2018
July 2018
5.1.2c
DoA
-Food safety
Activities and info
(Mandarin)
are offered in
various languages
5.1.4d
DoA /Senior
- Low - vision readers at
Participants /family
Centers
Senior Centers
members know
-Zoom Text /JAWS on
what kind of
computers
equipment is
- County website
available to
enhanced for
improve
accessibility
accessibility, how
- Larger game
to use it, and
components for
where to find it
puzzles, bingo, cards,
etc.
5.2.1a
DoA /Senior
Transportation
Centers
Specialist is listed
as a resource on
event
announcements
5.2.2a
DoA /Senior
- Friends of the Kitchen
More social groups
Centers
Table
are developed
-Tea Brunch Bunch
(ECCC)
-Sew What group
- Cooking /share a meal
groups
5.2.2b
DoA /Senior
More opportunities
Centers
for 1 -on -1 activities
made available
5.2.2e
DoA /Senior
-Sr Times 101
A welcoming
Centers
mentoring program
program is created
-Buzz Table
for new
- Creating new
participants
volunteer greeter team
for Seymour Center
5.2.2f
DoA /Senior
A "Bring a Friend"
Centers
or "meet your
neighbor" day is
held quarterly
11
INDICATOR
Lead Agency
Status
Status
Status
Status
October 2017
January 2018
April 2018
July 2018
7.1.1a
DoA /VC55 +/
ECCC /CG /ME -AF
Beginning dialogue
Health /wellness
Wellness
Exercise class
with UNC and Duke
programs offered
-MoB EB education
— Medicare
throughout the
program
services /Senior
community, as
- volunteers identified
Centers
funding and
for EB training /classes
volunteers are
- walking programs
identified
7.1.1b
DoA/
Participation in
Wellness
health and
wellness programs
is increased
7.1.1c
DoA/
More baby
Wellness
boomers attend
health and
wellness programs
7.1.1f
DoA/
- dialogue with UNC
Wellness marketing
Wellness
Partnership in Aging for
campaign
a student
conducted
7.1.2c
DoA/
Mental Health First Aid
Mental health
Wellness in
offered at Sr. Ctrs.
training provided
partnership
at least 2x /yr at
with Cardinal
senior centers,
Innovations,
libraries, or LTC
NAMI, UNC
facilities
Health Care,
libraries
7.1.2d
DoA/
Behavioral health
Wellness, in
info workshops are
partnership
provided at each
with Cardinal
senior center at
Innovations,
least annually
NAMI, UNC
Health Care
7.1.2e
DoA/
Healthy IDEAS
Wellness, in
program is
partnership
provided at the
with UNC,
senior centers
Cardinal
Innovations
12
EMPLOYMENT
Indicator
Lead Agency
Status
Status
Status
Status
October 2017
January 2018
April 2018
July 2018
6.1.1a
Employment
July 31, created and
Implementation
Collaborative
approved
Plan is created,
with best practices,
action steps and
timeline
6.1.1b
Employment
Role filled, started July
Older Adult
Collaborative
1, 2017
Employment
Specialist position
funded at OCDOA
6.1.1c
Employment
In development
Employment
Collaborative
pathways are
identified or
created and
disseminated
through a central
location
6.1.1d
Employment
Meetings held with
Older adults secure
Collaborative
more than 30;
employment,
Ongoing, all options
including
being addressed
traditional,
alternative, and
entrepreneurial
options
6.1.2a
DOA, Public
Scheduled at Seymour
More classes and
libraries
and Passmore
resources are
offered at senior
centers, libraries,
etc
6.1.3
OCDOA, in
Being developed
Seminars, job, fairs
collaboration
DSS offered one in
and networking
with DSS,
Sept.
events are held
AARP, and
Chambers of
Commerce
13
INDICATOR
Lead Agency
Status
Status
Sues
Sta
ugtatus
October 2017
Januay 2018
�tpriirg(M8
Jul
2101110ary 201
6.2.1a
Employment
Being Developed.
Creation of a
Collaborative
Target date: January
resource guide and
2018
data base
6.3.1a
DoA, in
Being developed
Research
collaboration
Target date for
conducted to help
with AARP,
research in field during
with awareness
Chambers of
1st quarter 2018
campaign
Commerce,
OC Econ
Development
i
i
I �i
14
COMMUNITY
SUPPORT /HEALTH
SERVICES
Indicator
Lead Agency
Status
Status
Status
Status
October 2017
January 2018
April 2018
July 2018
72.1a
DoA
May need budget
The capacity of the
proposal to absorb OC
OCDOA Aging
CARES services
Transitions
program is
expanded
7.2.1b
EMS /DoA
May need budget
Stay Up and Active
proposal for EMS -
program is
based coordinator
expanded
7.2.1c
UNC Health
More older adults
Care,
are served through
Piedmont
medical outreach
Health
programs, such as
REACH, PACE, etc.
7.2.1d
0
"Remembering
Emergency
When" home
Services
inspections are
conducted to
correct fire - related
concerns
7.2.1e
DoA /Senior
All -day Technology
Educational
Centers
Expo to be held Oct
programs are
21St at the Seymour
provided at Senior
Center
Centers to increase
awareness of home
safety
7.2.2a
DoA /VC55+
A resource pool of
retired nurses and
MDs is created to
help older adults
use the healthcare
system
10
15
INDICATOR
Lead Agency
Status
Status
Status
Status
October 2017
January 2018
April 2018
July 2018
7.2.2b
DOA with
Pilot being discussed —
A health
UNC Health
will either use
coordination pilot
Care
Community Approach
project is created
or Memphis model.
between UNC
Hosp -Hills and at
least one faith
community
7.2.2c
DOA /VC55+
Pilot program may be
Volunteers are
created via VC55+
recruited to help
Friend to Friend service
older adults
manage
instrumental tasks
of daily living
7.2.2d
DOA /AT
Policies are being
Aging Transitions
reviewed. Protocols
service referral
being developed to
policies are
receive direct referrals
reviewed to allow
from SALT, med
easier access
providers, and
concerned neighbors
7.2.2e
DOA /VC55+
12+ ramps built this
Handy Helper team
quarter with assistance
is expanded
from local churches
and other volunteers.
Wait time is 1 -3 mos.
7.2.3b
ES, Health
Issues specific to
Dept, Sherff's
older adults is
Dept, Town
included in crisis
Police Depts
intervention team
training
7.3.1a
DoA /AT and
UNC's NowPow
At least one
UNC Health
community resource
collaboration
Care (Senior
now available for use
project is created
Alliance)
by OCDOA.
between DoA and
UNC Health Care
7.4.2
DoA /Advisor
OCRA is encouraged to
Person advocating
y Board
join Council in Year 1
for older adults is
represented on the
OC Food Council
11
M
INDICATOR
Lead Agency
Status
Status
Status
Status
October 2017
January 2018
April 2018
July 2018
7.4.3a
DOA, DSS IFC
#s in Commodity Food
Increased
OCIM, OCRA
Program continue to
participation in
grow; now exceeding
SNAP, Commodity
100
Food Program,
Meals on Wheels,
etc.
7.5.1a
DoA
Project EngAGE
Increased number
Neighborhood
of village groups in
Connections SRT
Orange County
continues to support
and nurture new and
developing
neighborhood village
groups
6.4
DoA /VC55+
4th Project EngAGE
Expand enriching
class (with 11
volunteer
members) began in
programs in
Sept.; will complete
Orange County,
training in Dec.
such as Project
EngAGE
6.4.2
DoA /VC55+
By the end of the year,
Expand existing
SALT will make over
VC55+ programs,
9000 senior contacts,
such as Handy
Handy Helper will have
Helpers, Volunteer
completed over 100
Drivers, Friend to
repair jobs and Vol
Friend, SALT
Driver program will
have doubled in
volume over last year;
new volunteers
recruited for each
program.
6.4.2b
DoA /VC55+
Friend to Friend
Create new
program expanded to
volunteer
nursing homes . Project
programs that
EngAGE Falls
address social
Prevention & Health
isolation
Promotion SRT holding
three -part series at
Signature Healthcare
(Sept — Nov) to better
integrate its residents/
family members into
12
17
13
OC aging services.
INDICATOR
Lead Agency
Status
Status
Status
Status
October 2017
January 2018
April 2018
July 2018
5.1.3e
DoA /AT, DSS
AT team is working
Supports are
with individuals as they
developed for
are identified.
individuals living
alone with
dementia
7.6.1:
OCDOA, in
Project EngAGE End of
Build awareness
collaboration
Life Choices SRT held
about end of life
with the UNC
two -part series in
planning by
Partnerships
October on essential
increasing visibility
in Aging
end of life documents:
of end of life
Program,
"Death Documents
issues, normalizing
UNC Health
Dues & Don'ts,"
end of life
Care, Orange
covering medical, legal
conversations, and
County
and educational
supporting
Health
perspectives (55
educational
Department,
attendees), and follow -
initiatives for
OCIM, and
up workshop to
community
IFC
complete The Five
members.
Wishes (20 attendees);
100 Five Wishes
booklets distributed.
7.6.2:
UNC Health
Reduce provider-
Care, Duke
side barriers to
Health, UNC
access and use of
Allied Health,
completed
Piedmont
Advanced Care
Health, UNC
Planning forms
Partnerships
when needed and
in Aging
support provider
Program,
education
EMS
13
Year 5 MAP Goal Implementation Status
INIDICATOR
Lead Agency/
Status
Status
Status
Status
Person
October 2016
January 2017
April 2017
July 2017
GOAL 1
1.1.2
OCDoA
A 3'd Faith and
Project EngAGE
Spanish Social
OCDOA staff
Information
Aging Symposium
graduates
Club expanded
and volunteers
Dissemination
is planned for
organized a
to an additional
attended five
Plan
October 13th to
Faith and Aging
day, with help
info fairs to
implemented -
focus on caregiver
Symposium in
from student
distribute info
Electronic
supports.
October, a Falls
intern. Pastoral
and provide
media,
The Faith Based PE
Prevention
Care student
outreach.
outreach to
SRT published its
Education series
working with PE
First quarterly
faith -based
first outreach
to residents of
Faith -Based SRT
Faith Outreach
groups and
newsletter and
Eno Haven
to hold series of
meeting held
medical
sent it to all Orange
Senior
quarterly
on June 29th,
providers,
County faith -based
apartments in
meetings with
co- hosted by
Project EngAGE
organizations;
Nov /Dec, and
faith reps from
the UNC
newsletter will
several
across the
Hospital /Hills,
highlight OCDOA
EngAGing Issues
county.
with good
programs that can
workshops at
Numerous info
attendance.
be brought on -site.
the Chapel Hill
sessions
Collaborative
Public Library in
provided to
relationships
Oct and Nov.
medical
with UNC
providers.
Health Care
and Piedmont
Health
strengthened
1.2.1
OCDoA/VC
Four different
On -going
Ongoing
Ongoing
Info related to
55 +/ Senior
classes offered
finances, long-
Centers
through the senior
term care
centers during the
insurance and
past quarter
estate planning
provided
through Senior
Centers
1.3.1
OCDoA /Senior
On -going
On -going
Ongoing
Spanish Social
Older adults
Centers
Club has
from minority,
experienced
refugee and
growth in
immigrant
numbers and
groups linked
activities.
to Senior
Centers
GOAL 2
2.2.1
Planning
Several more
Support letter
The Town of
19
Changes in
Department
"senior housing"
sent to
Hillsborough
policies that
with help
developments in
Hillsborough
adopted new
may prevent
from OCDOA
the planning
Town Council in
policies to
development
Advisory
stages in Chapel
support of
encourage
of senior
Board
Hill and
Habitat for
build out of
housing
Hillsborough
Humanity Senior
accessible
Housing project
dwelling units.
INIDICATOR
Lead Agency/
Status
Status
Status
Status
Person
October 2016
January 2017
April 2017
July 2017
2.2.3
Housing Dept,
OCDOA public
OCDOA working
Senior Housing
New
Planning Dept,
health intern
closely with
Expo held on
partnerships
OCDOA
working with
Habitat for
May 20`h
created to
Habitat with
Humanity to
attracting
increase
Humanity to solicit
build senior
nearly 200
housing
community input,
housing project
people and
choices
through three
in Hillsborough.
more than a
focus groups at
dozen housing
both senior
related
centers, to inform
vendors
planning of new
senior housing
cluster in
Hillsborough.
2.2.4
OCDoA with
On -going
Project EngAGE
OCDOA
Organization of
Charles House
Neighborhood
supported
intentional
Connections SRT
Hart's Mill co-
communities in
creating "How
housing in their
Orange County
to Age in Place
efforts to build
encouraged —
Through
affordable
too►kit
Neighborhood
housing using
developed
Connections"
public
handbook
processes such
as tax credits
and HOME
investment
partnerships
funds.
2.3.1
Planning Dept,
Increased
OCDOA
awareness of
universal
design
2.3.2
OC Planning
New standards
Dept/ OCDOA
and codes
Advisory
proposed for
Board
universal
20
design
2.4.1
Planning Dept
Town of Chapel Hill
2017 -22 MAP
Outdoor
Meetings held
/ OCDOA
initiating a new
Work Group
Spaces and
to advocate for
Advisory
mobility and
commissioned
Buildings
safer
Board
connectivity Plan.
to develop
Domain Work
navigation
strategies to
Group
mechanisms
DOT survey
support better
identifies
for older adults
received input
and safer
numerous
from aging groups
navigation
strategies and
about safety
mechanisms for
outcome
enhancements
older adults
indicators for
around sr. centers
next 5 years.
INIDICATOR
Lead Agency/
Status
Status
Status
Status
Person
October 2016
January 2017
April 2017
July 2017
2.4.2
OCDOA
Most
Transportation
Transportation
Meetings with
Advisory
transportation
Domain Work
Work Group
county/
Board
related
Group met 5
will continue to
regional
organizations
times and
meet quarterly
transportation
contacted to
developed a set
during 2017 -22
organizations
serve on the
of
to implement
to advocate for
next 2017 -22
recommendatio
related
more public
Transportation
ns for 2017 -22
strategies and
transportation
Work Group
indicators.
options in rural
areas
2.4.4
OCDOA,
Navigation and
Triangle J
transportation
COG, OC
needs
Planning Dept,
assessments
Towns of CH,
conducted
Carrboro and
every 3 -5 years
Hillsborough
in areas
densely
populated or
heavily used by
older adults
2.5.1
OCDoA/VC55+
On -going
On -going
On -going
Volunteer
Expansion of
Driver program
volunteer
has grown to
driver
providing 4 -6
programs to
rides per week
low- income
older adults
2.5.2
OCDoA
On -going
On -going
On -going
Several options
Private
now available
21
transportation
providers
encouraged to
offer door -to
door and other
services to
shopping areas
INDICATOR
Lead Agency/
Status
Status
Status
Status
Person
October 2016
January 2017
April 2017
July 2017
2.5.5
OCDOA
OCDOA in
On -going
Ongoing
Both transport
Advocacy for a
Advisory
conversation with
systems
consolidated
Board
Chapel Hill Transit
engaged in
/coordinated
and OPT to create
continuation of
transportation
more seamless
2017 -22 MAP
system
system at service
quarterly work
organized
borders
group meetings
2.5.6
OCDoA/AT
On -going
On -going
On -going
Carfit programs
Senior driver
continue to be
education
offered 2x a
programs
year — at least
offered at least
once at each
2 times a year
senior center
2.6.1
OCDOA
OCDOA in
OCRA now
OCRA now
OCRA now
More home-
Advisory
conversation with
providing a
providing meals
delivering
delivered
Board
OCIM to expand
weekly meals to
2x a week on a
about 70 meals
meals provided
meal delivery in
isolated seniors
regular basis
2x a week.
to more
northern orange
on a pilot basis
individuals and
county
areas of the
county
2.7.1
OCDoA/AT
Caregiver respite
Respite needs
Faith -based
topic of discussion
of caregivers
groups
at Aging and Faith
discussed at
encouraged to
Symposium on
June Faith
provide respite
October 13th
Outreach
services to
meeting.
caregivers
Dementia
education will
be topic of
September
meeting.
2.7.2
OCDOA /AT
ongoing
Expand Friend
to Friend
program to
WA
provide respite
to caregivers
2.7.5
OCDOA,
On -going
On -going
Carolina
Carolina
Carolina
Villages closed
Villages project
Villages
its doors this
supported to
quarter. The
promote
PE
creation of
Neighborhood
more "villages"
Connections
SRT will
continue to
support the
village
movement.
INDICATOR
Lead Agency/
Status
Status
Status
Status
Person
October 2016
January 2017
April 2017
July 2017
2.8.2
OCDoA /AT/
On -going
On -going
On -going
On -going
Home
Housing
modification
Department
assistance info
included in
community
resource
guides and part
of information
fairs
GOAL 3
3.1.1
OCDoA
Faith Based PE SRT
Issue to be
Initiatives to
Faith Outreach
More wellness
to publish outreach
included in
expand wellness
SRT continues
and exercise
newsletter mailing
"community and
and exercise
to promote
classes offered
to all Orange
health services"
classes into
evidence based
to older adults
County faith -based
work group in
community
offerings to
in community
organizations
2017 -22 MAP
locations are
faith
locations, such
including offer to
included in
communities
as
bring evidence-
2017 -22 MAP
through door -
congregations
based exercise
to -door
and community
classes to them.
outreach and
centers
at July
quarterly faith
outreach
gathering
3.1.2
DoA /Wellness
On -going
On -going
On -going
On -going
Two trainings a
year scheduled
at senior
centers to train
volunteers in
23
how to lead
evidence -based
exercise
programs
3.1.3
DoA /Wellness
Based on Capstone
Six - session Brain
Six - session Brain
Marketing
Social
recommendations,
Health Academy
Health Academy
Campaign
Marketing
OCDOA preparing
held at the
held at the
included in
Campaign
to launch Fall 2016
Passmore
Seymour
2017 -22 MAP
implemented
"Brain Health
Center. Will be
Center.
to encourage
Academy"
offered in
older adults to
featuring evidence-
Chapel Hill
exercise
based practices to
beginning in
support optimal
March 2017
brain health,
including exercise.
INIDICATOR
Lead Agency/
Status.
Status
Status
Status
Person
October 2016
January 2017
April 2017
July 2017
3.2.1
CRC
On -going
On -going
On -going
On -going
Promotion of
the model of
medical homes
3.2.2
CRC, UNC
On -going
On -going
On -going
On -going
Expansion of
hospitals
hospital
transition
programs —
decline in
hospital
readmission
rates
3.3.1
OCDOA/AT/
Free depression
Older adults
Cardinal
screenings offered
educated on
Innovations/
at senior centers
mental health
Wellness
and substance
abuse issues
3.3.2
OCDOA/
Healthy IDEAS
Wellness
materials sent
to primary care
practices
3.3.3
OCDoA/AT
On -going
On -going
On -going
On -going
Access to free
MH and SA
screening,
referrals, and
ME
brief
counseling
services
expanded at
Senior Centers
3.3.4
Cardinal
MH needs of
Innovations —
long -term care
/ OCDoA
residents
identified and
advocacyfor
appropriate
treatment
organized
INIDICATOR
Lead Agency/
Status
Status
Status
Status
Person
October 2016
January 2017
April 2017
July 2017
3.4.1
OCDOA senior
Partnership with
End of live
PE Falls
PE Falls
Implement
centers /Aging
UNC Pastoral Care
issues will be
Prevention
Prevention
best ways to
Transitions
program created
included in the
Team continues
Team planning
address
student internship
"community and
to plan primary
September —
spiritual needs
at the senior
Health Services"
falls prevention
November
of older adults,
centers. 2 "d
work group for
initiatives.
three -part
especially re:
student intern
the 2017 -22
"Family &
loss/ end of life
placed at senior
MAP.
Community
centers Aug-
End of Life PE
Nights" series
November.
SRT held
at Signature
PE End -of -Life SRT
November
Health Care
provided three Fall
community
events — two
storytelling
focused on "Death
event on
with Choices"
thoughts and
initiative and one
experiences
on power of
around death
"forgiveness" for
and dying.
healthy aging.
3.4.1
OCDOA
Subject to be
Respite
UNC Pastoral
Training
discussed at Faith
Coordinator's
Care student
provided to
and Aging
position
helped to
FBOs on how
Symposium in
expanded to
create
to counsel
October 2016
include
educational
caregivers and
outreach to
presentation to
individuals with
FBOs and other
F -B groups.
dementia
organizations to
Will be
provide support
showcased at
25
to caregivers
September FB
Outreach
meeting, then
scheduled
locally in the
fall.
GOAL 4
4.1.1
OCDoA /EMS
PE Falls Prevention
PE Falls
PE Falls
PE Falls
EMS and DoA
Team planning Fall
Prevention
Prevention
Prevention
collaborate to
2016 "Mini Falls
Team held
Team continues
Team planning
provide info
Academy" at Eno
October—
to plan primary
September —
and training on
Haven senior
December six-
falls prevention
November
falls prevention
housing in
session "Eno
initiatives.
three -part
Hillsborough,
Haven Strong &
"Family &
highlighting
Independent
Community
primary prevention
Academy"
Nights" series
education and
primary falls
at Signature
resources.
prevention
Health Care
program at Eno
Haven, including
EMS
INIDICATOR
Lead Agency/
Status
Status
Status
Status
Person
October 2016
January 2017
April 2017
July 2017
4.1.2
EMS
PE Falls
Reduce need
Prevention SRT
for EMS
planning to
ambulance
take
response for
educational
falls
series to local
intervention at
nursing home
LTC facilities
in the fall.
4.1.3
EMS /DSS/
SALT and Project
On -going
On -going
SALT and
Frail older
OCDOA
EngAGE
Project EngAGE
adults are in
collaboration now
continue to
safe places
visiting more than
expand
during
200 people per
numbers of
emergencies —
month.
volunteers and
development
people visited
of buddy
routinely in
system in rural
rural areas.
areas
4.2.2
OCDOA
Current LTC Quality
Five LTC
2 members of
LTC Learning
Advisory
Service Award is
organizations
the LTC
Collaborative
Board /Triangl
focused on the
awarded 2016
Collaborative
M
promotes
e J AAA
implementation of
LTC Quality
served on the
person-
palliative care and
Service Awards
MAP -LTC
centered care
comfort services.
at January BOCC
workgroup.
with additional
The award
meeting
focus on
application
palliative care
deadline was
and end of life
extended into
programs
October.
4.3.2
OCDoA /DSS/
Ongoing
On -going
On -going
Information
CRC
distributed
about how to
report abuse
and neglect
GOAL 5
5.1.1
OCDoA/
On -going
On -going
On -going
On -going
Programs
Senior Centers
offered at
Senior Centers,
libraries and
other
community
locations
widely
advertised
INIDICATOR
Lead Agency/
Status
Status
Status
Status
Person
October 2016
January 2017
April 2017
July 2017
5.1.2
OCDoA /AT/
On -going
On -going
See Faith
Faith
Wellness
Outreach
communities
efforts above
encouraged to
offer adult
education at
their sites
5.2.1
DoA /Housing
Forums to
& Planning
discuss housing
Departments
and
transportation
services
offered
5.2.2
DoA /VC 55+
VC55+ continues to
On -going
On -going
On -going
Volunteer
expand and recruit
MA
recruitment
volunteers of all
services
ages to focus on
maintained
older adult services
through
at both senior
Volunteer
services and
Connect 55+
throughout the
program
Orange County
community.
GOAL 6
6.1.1
OCDOA
New activities
Aging -
Create an
planned for
preparedness
Aging
"boomers" during
will be a focus
Preparedness
evening hours and
of "Community
Campaign to
weekends
and Health
encourage
Services" Work
planning and to
Group for 2017 -
challenge
22 MAP
negative
stereotypes
INDICATOR
Lead Agency/
Status
Status
Status
Status
Person
October 2016
January 2017
April 2017
July 2017
6.2.1
OCDoA
On -going
New liaisons
A member of
Members of
Advisory
need to be
the Advisory
the Aging
Board
designated
Board on Aging
Advisory Board
will serve as a
designated to
liaison to each
participate in
of the 5
town and
ongoing MAP
county housing
work groups,
and
including
transportation
Housing and
planning
Transportation
efforts
6.2.2
OCDOA
Will be focus of
OCDOA
Complete
Advisory
"Transportation
represented on
Streets policies
Board
and Outdoor
our regional
promoted
spaces work
Complete
group for 2017-
Streets
22 MAP
Coalition
6.2.3
OCDOA
Advocate for
Advisory
legislation that
Board
would increase
the number of
handicapped
parking places
in public
developments
6.2.4
OCDOA
Advocate for
Advisory
increasing
Board/
standards for
Triangle J AAA
crosswalk time
6.1.1
OCDoA/Housi
Applied for
Funding sought
ng & Planning
$10k AARP
for
Departments
Challenge grant
transportation
to purchase
and housing
and install
initiatives
seats at 15 bus
stop sites in
northern
Orange County
GOAL 7
INIDICATOR
Lead Agency/
Status
Status
Status
Status
Person
October 2016
January 2017
April 2017
July 2017
7.1.1
OCDOA /UNC
OCDOA, with help
OCDOA is
17 students
OCDOA will
Opportunities
Center for
from UNC
hosting a 5-
from UNC and
host 3 student
for healthcare
Aging and
Partnerships in
student School
UNC -G
interns over
providers and
Health
Aging, supported 4
of Public Health
participated in
the summer to
students to
student interns
Capstone team
the MAP
work on MAP
learn more
over the summer: 2
to help with the
planning
initiatives
about aging-
MPH students, 1
MAP, along with
process.
related issues
City and Regional
2 MSW
expanded
Planning, and 1
students, and 1
Pastoral Care.
UNC Pastoral
Fall interns include
Care graduate
2 MSW, 5 Public
student.
Health, and 1
Collaborating
pastoral care
with the UNC
students.
Partnership in
Aging on 3 other
student
projects.
7.1.2
OCDOA
Awards given each
38 Direct Care
Countywide
Advisory
year in May
Workers
recognition
Board
recognized for
program for
their service at
29
direct care
the 2017 Direct
workers
Care Worker
established —
Awards
promote a
ceremony held
living wage,
on May 25tH
education and
support, and
opportunities
for decision -
making
8.1.3
OCDoA
2012 -17 MAP
Annual MAP
closed out with
update
BOCC
presentation in
May 2017
Of
31
NAME OF BOARD /COMMISSION: Affordable Housing Advisory Board
Report Period: 2017 -2018
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on
their boards and commissions and welcomes input from various advisory boards
and commissions throughout the year. Please complete the following
information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this
form.
Board /Commission Name: Affordable Housing Advisory Board (AHAB)
Person to address the BOCC at work session- if applicable- and contact
information:
• Tammy Jacobs, Vice Chair
(919) 271 -0554
tammy.iacobs722@yahoo.com
Primary County Staff Contact:
• Sherrill Hampton (Director - Housing and Community Development)
(919) 245 -2490
Sham ptonAoranaecountync.gov
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
Normally, the Advisory Board meets once a month, excluding the month of
July. No meeting is held in July. However, the Board may elect to have two
(2) meetings in March in order to review the applications relating to
housing under the County's Outside Agencies Funding Program. Also,
AHAB may meet additional times during a month depending on need or as
it sees fit in order to carry -out its charge.
There are currently no sub - committee meetings.
32
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The Affordable Housing Advisory Board (AHAB) advises the Orange
County Board of Commissioners on affordable housing issues and works
to increase the community's awareness of, understanding of, commitment
to and involvement in producing and maintaining sustainable affordable
housing. The AHAB also explores new and /or innovative affordable
housing strategies and new funding opportunities, as well as monitors the
progress of local housing programs. A representative from AHAB sits on
the Application Review Committee for the Affordable Housing Bond and
Surplus Properties programs.
What are your Board /Commission's most important accomplishments?
• Providing comments for inclusion in the annual Consolidated Plan/
Action Plan Update for the HOME Program and other community
development needs.
• Educating newcomers on The AHAB on Orange County's affordable
housing issues.
• Participating in the Affordable Housing Summit held on February 23,
2018 and provided comments and input on affordable housing
issues in Orange County.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Review and provide input on the Consolidated Plan /Annual Plan
Update and Performance Report.
• Monitor the Affordable Housing Bond and other local housing
programs.
• Review outside funding requests /applications from organizations
providing housing services.
• Educate the community on affordable housing needs, trends and
resources and related partnerships with the towns, public agencies,
nonprofits, civic and for - profit organizations.
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
The AHAB advises on and supports BOCC affordable housing initiatives,
goals and priorities and conducts community outreach to obtain and share
resident concerns, comments and ideas for increasing the supply and
preserving the existing stock of affordable housing to meet the broad
range of needs throughout the County. The tasks, activities and events
described above supports the BOCC's Goal 1 and affordable housing
33
priorities:
Goal 1: Ensure a community network of basic human services and
infrastructure that maintains, protects and promotes the well -being of all
County residents.
Priorities:
• Providing decent, standard housing options for all residents
regardless of household income level.
• Identifying funds to develop the targeted number of units (1000) by
2020.
• Developing explicit plans to inform bond expenditures and other
BOCC affordable housing funding.
Describe the collaboration relationship(s) this particular board has with other
advisory boards and commissions?
This Board works closely with the Orange County Housing Authority
Board. The Board plans to continue to pursue the opportunity to work
collaboratively with the Planning Board to assess the impact of the
changes to the Comprehensive Plan. The Board also looks forward to
continuing to work with the Human Relations Commission in implementing
the update to the Analysis of Impediments.
AHAB, in addition, is taking the initiative to work more closely with the
Affordable Housing Advisory boards in the Town of Carrboro, Chapel Hill
and Hillsborough, as well as the newly expanded and renamed Orange
County Local Government Affordable Housing Collaborative. The above
items have been added as goals for 2018.
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
See the above item as it relates to the 2030 Comprehensive Plan and
AHAB's goal for continuing to engage with the Planning Board.
34
Identify any activities this board /commission expects to carry out in 2018 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
• Participate in or facilitate an Affordable Housing Tour to note impact
of work undertaken and changes in need.
• Continue to monitor and provide necessary input and comments on
the County's Land Banking /Mobile Home Park Initiative, as well as
the intergovernmental response to mitigating resident displacement
related to mobile home park closures.
• Assist in the formulation of the Consolidated Plan /Annual Action
Plan Update.
• Continue conducting Speaker Presentations and Community
Dialogues to address affordable housing concerns and options that
will help to increase the supply and meet a range of needs.
• Host a joint session with other Affordable Housing Boards in the
County.
• Participate in a meeting with Orange County Local Government
Affordable Housing Collaborative.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
• The need for better communication across all organizations that
focus on affordable housing matters.
• The need for enhanced communication and engagement between
landlords, utility services, the County and the HCV Program.
• The need for additional trainings and workshops to build and/or
enhance the self- sufficiency of HCV participants.
• Ensuring that landlords are complying with regulations. In addition,
the County should seek to eliminate repeat non - compliant landlords.
• The need to modify zoning regulations to help facilitate affordable
housing development opportunities.
• The need to further enhance collaboration not only between the
governing bodies and non - profits but also between departments
within the County and local jurisdictions.
35
NAME OF BOARD /COMMISSION: Agricultural Preservation Board
Report Period: 2017
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name: Agricultural Preservation Board (APB)
Person to address the BOCC at work session- if applicable- and contact
information:
Renee McPherson, Chair: 336- 214 -5965 or renee mcphersonfarms.com
Cecilia Redding, Vice Chair: (919) 522 -2285 or cecilia(cD_d2efarms.com
Primary County Staff Contact: -
Gail Hughes or Peter Sandbeck, DEAPR staff support
How many times per month does this board /commission meet, including
any special meetings and sub - committee meetings?
Once every other month, on the third Wednesdays of January, March, May, July,
September and November.
Brief Statement of Board /Commission's Assigned Charge and
Responsibilities.
The Board's mission statement, adopted in 2005, is "to encourage the voluntary
preservation of farmland from non -farm development, recognizing the importance
of agriculture to the economic and cultural life of the county."
The APB serves as the County government advisory board for agricultural issues
and administers the Voluntary Farmland Protection Program Ordinance (Chapter
48, Orange County Code of Ordinances) as per NCGS 106 -735 through 744.
The Board receives and makes recommendations on proposed Voluntary
Agricultural Districts and Enhanced Voluntary Agricultural Districts. The Board is
responsible for preparing and updating (in conjunction with other agricultural
agencies) the Countywide Agricultural Development and Farmland Protection
Plan, and the implementation of the Orange County Comprehensive Plan,
Natural and Cultural Systems Element (Agricultural section). The Board also
advises the Board of Commissioners on agricultural and farmland preservation,
agricultural issues including sustainable agriculture, emerging trends in
agriculture, and other ventures, initiatives and projects.
M.
What are your Board /Commission's most important accomplishments?
• Hosted the second "annual" breakfast program /informational workshop for
existing and prospective VAD /EVAD farm owners to encourage new
participants and answer questions; 68 people attended this at the Cedar
Grove Community Center.
• In 2017, reviewed and recommended approval for 15 additional farms as
Voluntary Agricultural District and Enhanced Voluntary Agricultural District
farms, adding 1,179 acres to these programs. This amount increased the
total enrollment into both programs to 12,554 acres on 93 farms
throughout Orange County and increased acreage in all of the seven
Agricultural Districts.
• Assisted Economic Development in reviewing and evaluating new
applications for the Ag Economic Development Grant Program; two
members of the APB serve on the grant review committee
• Continued installing new road signs to identify farms enrolled in the
Voluntary Agricultural District programs, as well as to recognize
participating farmers and increase program visibility
• Implemented revisions to the County's Voluntary Farmland Protection
Program Ordinance to conform to recent changes to NC General Statutes,
including removal of the present -use tax value requirement.
• Partnered with Animal Services to develop language to better define
nuisance livestock for the proposed Unified Ordinance
• Promoted the creation of an "Agriculture Investment Grant" program as
one of the projects to be funded by revenue generated by the new one
quarter (Y4) cent "Article 46" sales tax enacted in 2012 (5% of the annual
revenue, or approximately $60,000)
• Creation and approval of the Orange County Agricultural Development
and Farmland Protection Plan (2007)
• Preparation of educational materials on Voluntary Agricultural Districts,
right -to -farm law, and other agricultural topics
• Developed list of livestock operations throughout the county for the Animal
Services department
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
The APB is responsible for reviewing and approving applications from farmers
seeking to participate in the VAD /EVAD program, every other month. Also,
assists in the annual Agricultural Summit and helps organize a biennial /triennial
meeting of all agricultural boards to discuss Ag issues.
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
The APB promotes, reviews and recommends new Voluntary Agricultural
Districts and Enhanced Voluntary Agricultural Districts that help protect farmland
(Comp Plan, Natural and Cultural Systems Goal 2).
The Board oversaw the creation of a long -term plan for agricultural development
37
and farmland protection, and is working to implement the provisions of that plan.
(Goal 2, Goal 5).
The APB stays abreast of emerging trends in agriculture, and advises the Board
of Commissioners of new issues or concerns (Goal 5)
The APB makes recommendations on goals and objectives for the triennial
Lands Legacy Action Plan (Goal 8).
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals'or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agricultural
Preservation Board, Affordable Housing Board, Parks and Recreation Council)
The APB provided input to Planning for the development of the Agricultural
Support Enterprises program, to help promote agricultural economic
development and agricultural entrepreneurialism (Goal 2, Objective AG -1).
The APB promotes, reviews, and recommends Voluntary Agricultural Districts
and Enhanced Voluntary Agricultural Districts (Goal 2 Objective AG -1, Goal 8
Objective AG -9).
The APB promotes efforts to increase purchase and consumption of local foods
(Goal 2, Objective AG -3; Goal 3, Objective AG -7).
Identify any activities this board /commission expects to carry out in 2018 as they
relate to established BOCC goals and priorities. If applicable, is there a fiscal
impact (i.e., funding, staff time, other resources) associated with these proposed
activities (please list).
• Support continuation of the successful Farm -to -Table Event for 4th -grade
students held annually at Blackwood Farm Park.
• Continue to promote and recommend Voluntary Agricultural Districts and
Enhanced Voluntary Agricultural Districts
• Educate /inform new, established and prospective farmers about the recent
elimination of the present -use tax value requirement for VAD /EVAD
participation.
• Purchase and install additional road signs to better identify farms in the
Voluntary Agricultural District Program (existing and new farms)
• Continue the Orange County Agricultural Heritage Project to document
and make a record of the County's farms and farmers, including oral
histories and video /photo documentation
MV
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
• The average age of our farmers continues to increase, causing concerns
about retirement and farm succession planning. This is an ongoing issue
despite the rising numbers of young people taking up farming. Our "senior"
farmers control and farm a large percentage of the County's prime open
farmland, thus creating the potential for a significant decline in active farm
acreage over the next decade. New farmers tend to grow market crops
intensively, on very small farms.
• Explore ways to educate farmers and prospective farmers about the many
new agritourism opportunities that could be used to enhance and diversify
farm income and bring visitors to farms
• The APB plans to collaborate with the newly- formed Food Council on a
range of initiatives to enhance local markets for farm products.
• There is an ongoing need to educate landowners about all available farm
programs, including VAD /EVAD and the Present Use Valuation program.
CO
WORKING DOCUMENT
NAME OF BOARD: Animal Services Advisory Board
Report Period: 2017 -2018
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/WORK PLAN FOR COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name: Animal Services Advisory Board (ASAB)
Person to address the BOCC at Work Session —if applicable and contact
information: Currently, Maureane Hoffman, ASAB Chair.
Primary County Staff Contact: Bob Marotto, Animal Services Director
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
The ASAB has a monthly meeting except for the months of July and
December. Monthly meetings ensure that there is sufficient time to listen
to stakeholders and address issues and concerns in a deliberate and timely
manner.
Three (3) ASAB members serve on the Animal Services Hearing Panel Pool.
They chair the appeal hearing panels convened under the Unified Animal
Ordinance. Each month there have been between two (2) and four (4)
appeal hearings (ranging in time from three - quarters of an hour up to two
hours).
The ASAB has also created task forces to address specific issues in
greater depth. One is looking at community resources for pets belonging to
the homeless in coordination with Corey Root, Orange County's
Homelessness Coordinator. Another is looking at how Orange County
Animal Services might approach the owners of surrendered animals that
are suffering as a result of some kind of neglect.
Finally, three members of the ASAB serve on the review committee for the
Pat Sanford Animal Welfare Award. The committee is charged with
►It;
reviewing applications and making a selection based upon award criteria.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The ASAB serves as a sounding board for animal - related policy issues
raised by residents or identified by the BOCC. Residents are referred to the
ASAB as a critical step in any consideration of stakeholder concerns,
before bringing an item to the Board of County Commissioners.
Integral to this general responsibility is a concern with ensuring that the
practices and outcomes of Orange County Animal Services meet or exceed
prevailing professional standards. A good illustration is the ASAB's
support for the county's Community Spay and Neuter Program, which
subsidizes cat and dog sterilization for people on public assistance or
whose household income is less than 200 percent of the federal poverty
level. The board has also supported Animal Services in exploring other
ways to serve underserved parts of our county.
Also integral to this responsibility is receiving and reviewing continuous
feedback from the three board members who serve on the Animal Services
Hearing Panel Pool. The ASAB is working with staff to maintain a list of
challenges and problems that may be addressed through the amendment
of the Unified Animal Ordinance based upon the experiences of the hearing
panel pool.
Finally, the ASAB is concerned with the human aspects of animal issues as
well as animal welfare. Fundamental to this concern is the relation of
animals to public health and safety. Indeed, one board member is the
veterinarian for Orange County Health Board.
Notable here are the changes that Animal Services made in coordination
with the Health Director for the post- exposure management of rabies.
These were made on the basis of the new recommendations made in the
most recent edition of the Compendium of Rabies and they were at the
forefront of progressive changes in the state of North Carolina and beyond.
What are your Board /Commission's most important accomplishments?
The ASAB continued to work with staff and stakeholders managing pet
overpopulation in Orange County. Free - roaming cats have been of great
significance to recent efforts in this area, and among other things, the
ASAB and staff together have sought to establish strong working relations
with potential community partners. These have included efforts to craft a
"working barn cat" program with the Agriculture Preservation Board.
The ASAB worked with the Arts Commission to commission "Calypso Cat,"
a figure feline sculpture by Mark Elliot now standing outside the adotion
:151
entrance of the Animal Services Center. Funding for the piece was shared
by Animal Services and the Arts Commission and the piece is intended to
reflect the central place of cats in our community and the mission of
Animal Services. The ASAB joined the Arts Commission in sponsoring a
reception for friends of the animals, the arts community and other
stakeholders.
In close coordination with staff, the board revised the policies and
procedures for the ASAB. The revised policy was necessitated by the new
appeal process required by the Unified Animal Ordinance (UAO). The
BOCC adopted the policy recommended by the ASAB earlier in the year.
Also, the board proposed a change from "vicious" to "dangerous" in the
UAO and the BOCC adopted an amendment making the change. This is a
good illustration of the interdependence of the ASAB and the Animal
Services Hearing Panel Pool. In this case, members of the Animal Services
Hearing Panel Pool became concerned that the "vicious" language was
alarming to the owners of animals so deemed and the three members of the
pool from the ASAB brought this concern before the board for
consideration.
Finally, the ASAB continued to assist the BOCC in ensuring that board
vacancies are filled in a timely and effective manner. It routinely makes
recommendations to the BOCC based upon interviews with candidates for
vacant positions. It also provides each new member with an orientation,
which includes an introduction to the board, a review of county policies for
boards and commissions, and an overview of Animal Services operations.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
In addition to activities mentioned above, the board sometimes hosts
partner organizations, supports the annual Open House, and provides its
own appreciation for all Animal Services staff. As indicated earlier,
members of the board are available to serve on task forces charged with
the in depth review of a specific issue of concern from the standpoint of
operations, programs or policies.
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
Work done by the ASAB in coordination with Animal Services staff touches
several principles and priorities. Three principles and priorities seem
noteworthy with respect to the ASAB in calendar year 2017. These are:
Sustainable Services
• Supported strategic plan for managing pet overpopulation to control
5 Y
medium and long -term animal service costs as well as to reduce the
use of euthanasia a means of population control.
Supported efforts to advance the plan for managing free roaming
cats in Orange County as a critical component of the overall
strategic plan (including partnering with the Arts Commission to
commission "Calypso Cat. ")
Supported efforts to meet or exceed professional standards within
the field of animal welfare and animal services, including initiatives
to provide service to underserved areas by developing new and
different community relations.
Making County Government Accessible, Understandable and Transparent
• Served as a sounding board for stakeholder concerns about animal
issues and animal related policies.
• Coordinated openly and effectively with the County Manager and
BOCC (including vetting and recommending candidates for ASAB
vacancies).
• Made recommendations regarding various animal issues and put
forward an amendment to the UAO.
Advisory Board Roles and Responsibilities
• Provided a setting for stakeholder communication about various
animal - related matters
• Revised the ASAB Policies and Procedures.
Sustained ASAB by vetting candidates for board vacancies, making
recommendations to the BOCC, and conducting orientations for new
members
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
Not applicable.
Identify any activities this board /commission expects to carry out in 2016 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
The ASAB expects to be especially concerned with several areas in the
coming year. These are:
59
Sustainable Services
• Support strategic plan for managing pet overpopulation to control
medium and long -term animal service costs as well as to reduce the
use of euthanasia a means of population control.
• Support efforts to advance the plan for managing free roaming cats
in Orange County as a critical component of the overall strategic
plan.
• Support efforts to meet or exceed professional standards within the
field of animal welfare and animal services, including initiatives to
provide service to underserved areas by developing new and
different community relations
Making County Government Accessible, Understandable and Transparent
• Serve as a sounding board for various issues and policy concerns.
• Coordinate with staff to inform the County Manager and the BOCC of
strategic initiatives and significant policy considerations
• Conduct research and make policy and /or program
recommendations to the BOCC as needed
Identify needed amendments to the UAO for based upon the
experience of the Animal Services Hearing Panel Pool.
Advisory Board Roles and Responsibilities
• Provide a setting for stakeholder communication about animal -
related matters
• Providing leadership to the appeal hearing panels by having three (3)
board members be part of the Animal Services Hearing Panel Pool
and chair the hearing panels
• Recommend ASAB applicants to the BOCC and orient new members
to the role and responsibility of the advisory board.
• Supporting the Pat Sanford Animal Welfare Grant with board
members serving along with staff on the annual grant application
review panel.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
Unified Animal Ordinance: Several items of concern have arisen in the
hearing process experience over the last year. Some of these are more
technical issues but there is a general policy issue as well, namely,
whether there should be more gradations in the manner in which a dog is
declared a danger to the public. As one panel member recently noted after
a challenging hearing, the ordinance does not have a lot of flexibility in this
area and everyone would feel better about their service if more tools were
available to use in administering this part of the ordinance. Thus, the
5E!
ASAB will be considering whether there are reasonable options that may
be put into the language of an amendment for consideration by the BOCC.
Managing Pet Overpopulation: The board will continue to work with staff to
implement a plan for managing free roaming cats. In particular, the board
will coordinate with staff to coordinate with the Agricultural Preservation
Board and other entities to advance the "working farm cat" program. The
board will also continue to work with staff to develop community
partnerships and resources for addressing the challenges presented by
free roaming cats in Orange County.
More generally, the board will work with staff to ensure that organizational
forms and practices responsible for the county's success in managing over
population are recognized, supported and extended into the future. This is
a critical commitment to ensure that pet overpopulation is managed in the
long run in Orange County in a humane as well as cost effective manner.
Community Services and Community Centers: The board will continue to
work with staff to consider how to best implement community- oriented
developments in the fields of animal welfare and animal services in Orange
County. Exemplary of these developments is Pets for Life, a new initiative
oriented toward supporting pet ownership in underserved parts of the
county and related efforts seeking to enhance pet retention. It is expected
that Animal Services will partner with established community centers in
Orange County to build stronger community relations through which
various services and resources can become better known. Specifically,
plans are being developed to offer two community wellness clinics and
also to participate in several of the summer programs hosted by the
community centers:
Pets of the Homeless: Working with the county's Homelessness
Coordinator to identify community resources that can be tapped to help
care for pets belonging to the homeless as they undergo different
transitions. Among the expected deliverables for this collaborative effort
are an infographic and an inventory of assorted services and resources
that may be useful to people with pets who are homeless or who are trying
to make a transition to some kind of housing. This has been a perplexing
problem for Animal Services to deal with on its own and there is a strong
sense that a broad based approach is the most successful way to find
solutions to what are very stressful situations.
Suffering Animal Surrenders: A task force of board members and staff has
been created to develop a satisfactory approach to animals suffering from
neglect that are surrendered to Animal Services. The task force is
expected to consider the pros and cons of sanctions up to and including
criminal prosecution. The task force is also expected to consider how to
i9
address the potential adoption of animals by people who have surrendered
a neglected animal and the resources that may be available to support the
care and retention of animal companions.
ASAB Vacancies: The board will continue to assist the BOCC in ensuring
that board vacancies are filled in a timely and effective manner. It will make
recommendations for vacancies to the BOCC based upon interactive
candidate interviews. The board will also provide each new member with an
orientation, which includes an introduction to the board, a review of county
policies for boards and commissions, and an overview of Animal Services
operations.
Revised December 6, 2097 (BM)
iV
NAME OF BOARD /COMMISSION Orange County Arts Commission
Report Period: 2017
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on their boards
and commissions and welcomes input from various advisory boards and commissions
throughout the year. Please complete the following information, limited to the front and back
of this form. Other background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name: Orange County Arts Commission
Person to address the BOCC at work session- if applicable- and contact information:
Tim Hoke, Board Chair; tim hnva.us / 919 - 383 -7426
Primary County Staff Contact:
Katie Murray, Director; 919 - 245 -2335 / kmurray(a-)-orangecountync.gov
How many times per month does this board /commission meet, including any special meetings
and sub - committee meetings?
1 monthly meeting and ad -hoc sub - committees including Grants Process Review Committee, Paint it
Orange Plein Air Paint -out Committee
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
Created in 1985 as the official government agency on the arts by a Resolution of the Board of County
Commissioners (BOCC), the Orange County Arts Commission serves as a clearinghouse for arts
information, facilitator of arts programs & advisor to the Orange County Board of County
Commissioners regarding the arts. We have been the Designated County Partner (DCP) of the North
Carolina Arts Council in Orange County since 1985 and are responsible for sub - granting state and
county funds to arts organizations, schools and artists throughout the county.
What are your Board /Commission's most important accomplishments?
• Reinstated our positive standing as the Designated County Partner for Orange County with the
NC Arts Council after a probationary period implemented by the NC Arts Council in July, 2016.
• Revised the Orange County Arts Grants application process, simplifying the application and
condensing the cycle to one annual application period. Hosted training sessions and one -on-
one assistance to area groups and artists. 38% of applicants during the 2017 cycle were first -
time applicants.
• Served as ambassadors and Panelists for the Emerging Artist Program, the Annual Piedmont
Laureate Program, and the 4t US Congressional District High School Art Competition.
• Completed Calypso Cat public art project in partnership with Orange County Animal Services
and Gold Park Bee Hotel project in partnership with the Town of Hillsborough, the Hillsborough
Tourism Development Authority, and the Hillsborough Arts Council.
• Hosted The State of the Arts of Orange County and the Triangle with the NC Arts Council to
announce the findings of Americans for the Arts' Arts and Economic Prosperity Survey V. Have
presented to findings to local boards and councils to info
• Advocated on behalf of Orange County artists and arts organizations to local legislators in
Raleigh at Arts Day 2017
• In partnership with the Hillsborough Arts Council, hosted "Paint it Orange: Plein Air Paint -out &
Wet Paint Sale," the first county -wide plein air paint -out as a fundraiser for OCAC and HAC.
i,
We had 52 registrants for our first year, 60% from outside Orange County.
• Published a printed Orange County Arts Map, as well as a digital version on artsorange.org
• Surveyed candidates for local offices on their feelings towards the arts and made the results
available to the public through artsorange.org
• Offered stories of local artists, arts spaces and events on artsorange.org through a partnership
with Alicia StemperNitamin O, as well as staff - generated content
• Hosted a nine -part series of listening sessions to discuss areas of need within the Orange
County arts community. Sessions included Visual Arts; Performing Arts; Literary Arts; Town,
Gown & the Arts; Arts & Business; Nonprofit Arts & Culture; Arts in Education (one each for
CHCCS and OCPS); Hillsborough Arts. Over 180 members of the community participated.
• Funded an extension of The ArtsCenter's Artists in Residency program, allowing all four Title 1
schools in Orange County 16 artist residencies during the 2017 -18 school year
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• One annual grant cycle that funds artists, schools and nonprofit organizations utilizing state
and county funds
• Annual Emerging Artists Program through a partnership with the Durham Arts Council
• Annual Piedmont Laureate Program through a partnership with the Durham Arts Council, the
Raleigh Arts Commission and the United Arts Council of Raleigh and Wake County
• Annual 4th US Congressional District High School Art Competition
• Public Art initiatives
• Annual Paint it Orange: Plein Air Paint -out and Wet Paint Sale
• Returning in 2018: Regular Orange County Creatives Meet & Greets, Artist Salons
Professional Development Courses
Describe this board /commission's activities /accomplishments in carrying out BOCC
goal(s) /priorities, if applicable.
Goal 3: Implement planning and economic development policies which create a balanced, dynamic
local economy, and which promote diversity, sustainable growth, and enhanced revenue while
embracing community values.
• Economic Development through the arts.
• The OCAC has presented the findings of Americans for the Arts Arts & Economic
Prosperity Study 5 to local boards and commissions, informing community leaders
that the arts are a $130.3M industry for Orange County, employing 5,001 full -time
equivalent jobs (4th largest industry employer), and generating $5.3M for local
government. Presentations have been made to Hillsborough Town Council, Chapel
Hill Downtown Partnership Board of Directors, Hillsborough Tourism Board,
Carrboro Economic Development Council /Cultural Arts Commission, Chapel Hill
Cultural Arts Commission, Hillsborough Arts Council Board of Directors.
• In partnership with the Hillsborough Arts Council, hosted "Paint it Orange: Plein Air
Paint -out & Wet Paint Sale," the first county -wide plein air paint -out as a fundraiser
for OCAC and HAC. We had 52 registrants for our first year, 60% from outside
Orange County. The event received media attention through the !News & Observer,
WCHL, WCOM, WHUP and other local media sources.
Goal 6: Ensure a high quality of life and lifelong learning that champions diversity, education at all
levels, libraries, parks, recreation, and animal welfare.
• Education for at -risk children
o Children with exposure to the arts have lower drop -out rates and better standardized
test scores. Because of this, the socioeconomic data of area schools is considered
during the Arts Grant application process. The demographic breakdown of students
served and rate of Free and Reduced Lunch is considered when selecting funded
Me
programs.
o The OCAC funded an extension of The ArtsCenter's Artists in Residence
programming, allowing all four Title 1 schools in Orange County to host 16 artist
residencies during the 2016 -17 school year. The residencies were followed up with a
professional performance at The ArtsCenter in Carrboro, offering free tickets to
families in need.
• Diversity
• The OCAC Arts Grants review process includes prioritizing of applications that hire
minority artists. Twenty -four percent of 2017 -18 grants funds were allocated towards
projects that fulfilled this goal.
• In an effort to have a broader range of voices as part of our leadership, the OCAC
has effectively diversified our board during 2017. We now have two members of
Latino origin as well as one African - American. We also anticipate filling our final
vacancy with a local African - American poet in January, 2018.
• Quality of Life
• As the Designated County Partner with the North Carolina Arts Council, the OCAC
uses the Grassroots Arts Program funds to provide high quality arts experiences to
as many Orange County residents as possible. Our funded projects range from
festivals to classes to performances to school programs.
• The OCAC partnered with groups on two public arts projects in 2017: "Calypso Cat"
at Orange County Animal Services, and the Gold Park Bee Hotel with Town of
Hillsborough and Hillsborough Tourism Development Authority.
Describe the collaboration relationship(s) this particular board has with other advisory boards
and commissions?
Throughout 2017 the OCAC Advisory Board worked in
• Chapel Hill Public Arts Commission
• Chapel Hill /Orange County Visitors
Bureau
• Carrboro Cultural Arts Committee
• Hillsborough Arts Council
• Town of Hillsborough
• Hillsborough Tourism Board
• Hillsborough Tourism Development
Authority
partnership with:
• The ArtsCenter
• Orange County Animal Services
• Raleigh Arts Commission
• Durham Arts Council
• United Arts Council of Raleigh/Wake
County
• North Carolina Arts Council
• Americans for the Art
If your board /commission played the role of an Element Lead Advisory Board involved in the
2030 Comprehensive Plan preparation process, please indicate your board's
activities /accomplishments as they may relate to the Comprehensive Plan's goals or
objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture Preservation
Board, Affordable Housing Board, Recreation and Parks Advisory Council)
NA
Identify any activities this board /commission expects to carry out in 2018 as they relate to
established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff
time, other resources) associated with these proposed activities (please list).
Goal 1: Ensure a community network of basic human services and infrastructure that maintains
protects and promotes the well -being of all County residents.
AND
Goal 4: Invest in quality County facilities, a diverse work force, and technology to achieve a high
performing County government.
50
• Infrastructure
o Access to arts experiences is critical to the overall well -being of County residents of
all ages. A primary challenge within the arts community, identified by the OCAC
through conversations and our Listening Session Series, is the lack of space for the
arts. This includes proper exhibit space, performing space for community
theatre /comedy groups, work /studio space, maker space, and creative space for
children and teens. The OCAC will begin examining the current arts infrastructure
available within the county in 2018. We have submitted a project proposal to the
UNC Public Policy Capstone to help us assess available space currently available in
the county, as well as the feasibility for a free - standing center for arts and culture in
Orange County. We will also host interest meetings for individuals wanting to
contribute to the conversation involving space needs in the county.
Goal 3: Implement planning and economic development policies which create a balanced, dynamic
local economy, and which promote diversity, sustainable growth, and enhanced revenue while
embracing community values.
• Economic Development
• As the OCAC analyzes the data gathered during our nine -part listening sessions
series, we will be strategizing on future projects and initiatives to tackle the major
areas of need within the arts community. Nearly all future projects will involve
community partnerships with local groups and organizations with the end result
being a healthier arts community. By strengthening the financial success of our arts
community, we will also generate economic growth for the overall economy.
• The OCAC will continue to present to local boards and commissions the local
findings of Americans for the Arts Arts & Economic Prosperity Survey 5, explaining
the significant role the arts play in the economy of our county.
• The OCAC will play a greater role in resolving the issue of arts space in Orange
County. (see above)
Goal 6: Ensure a high quality of life and lifelong learning that champions diversity, education at all
levels, libraries, parks, recreation, and animal welfare.
• Diversity
• The OCAC will continue to prioritize projects that employ minority artists and impact
diverse audiences through our Grassroots Arts Project Grants.
• As we determine our future programs in early 2018, a major priority will be
accessibility and equity in every program or project we initiate. This was a major
topic within all nine of our recent listening sessions and will continue to be a part of
all future initiatives.
• The OCAC will be participating in the Fredrick Douglass Bicentennial Celebration
during 2018, in partnership with the Town of Chapel Hill, Orange County Public
Library, the Chapel Hill — Carrboro NAACP and others
• Education
• The OCAC will continue to serve as an active partner in Arts in Education
programming for Orange County through the ArtsCenter's Arts in Schools program,
as well as through our grant program and involvement in other school initiatives.
• The OCAC will strategize, with our community partners, ways to offer more, high
quality arts experiences for residents of all ages, races, and socioeconomic
backgrounds within Orange County through our grants program.
• Parks /Recreation
o The OCAC plans to partner with local groups to offer more public art and creative
placemaking opportunities throughout the county, contributing the quality of life of
51
our community. We will also continue to contribute to community cultural events and
programs that enrich our lives.
What are the concerns or emerging issues your board has identified for the upcoming year
that it plans to address, or wishes to bring to the Commissioners' attention?
• Funding
o In order for the arts commission to serve the arts community in a more impactful
way, additional funds are needed. Currently, the OCAC is funded by approximately
9% of the Occupancy Tax under the Visitor's Bureau. We have approximately $25k
in "programming" funds that are primarily used for advertising and promotional
efforts. Following models such as the Raleigh Arts Commission and the Town of
Cary, an ideal scenario would involve finding a greater source of public funds that
could be allocated to the arts without increasing the tax burden on residents. The
funds could then be used to provide additional operating grants to our key arts
organizations, offer infrastructural support for current or future arts spaces, and
provide programming funds for the OCAC to provide programs needed for the well-
being of our arts community.
Fundraising ideas have also been discussed, and pursued in the case of our recent
plein air paint -out; however, it puts the OCAC in the awkward position of competing
for the same resources as the organizations we are trying assist.
We have submitted a project proposal to the UNC Public Policy Capstone to help us
identify a feasible source of public funding for the arts based on other similar
communities as well as our local tax structure.
2
53
NAME OF BOARD /COMMISSION: Board of Health
Report Period: 2017
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on
their boards and commissions and welcomes input from various advisory boards
and commissions throughout the year. Please complete the following
information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this
form.
Board /Commission Name: Board of Health
Person to address the BOCC at work session- if applicable- and contact
information:
Quintana Stewart — Health Director
Primary County Staff Contact:
Beverly Scurry, Board of Health Strategic Plan Manager
Quintana Stewart, Health Director
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
Board meets once monthly except for July and December
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The Board of Health is the primary policy- making and adjudicatory body
(NCGS 130A -39(a) (powers and duties of the boards of health) and NCGS
130A -24 (appeals), for the health department and is charged to protect and
promote the public health of Orange County.
Mission and Core Functions of the Health Department:
To enhance the quality of life, promote the health, and preserve the
54
environment for all people in the Orange County community.
• Prevent and intervene in epidemics and the spread of disease
• Protect against environmental hazards
• Promote and encourage safe and healthy behaviors
• Assure the quality and accessibility of health services
• Assure compliance with laws and regulations that protect health and
safety
What are your Board /Commission's most important accomplishments?
• Successfully filled the Board of Health Strategic Plan Manager
vacant position (Beverly Scurry)
• Successfully recruited, interviewed and selected a new Board of
Health representative (Bruce Baldwin, Johanna Birckmayer, Jennifer
Deyo)
• Received and discussed the annual communicable disease report for
Orange County
• Successfully implemented a new text messaging service within the
Health Department Dental Clinic. This service is an appointment
reminder for clients.
• Successfully assembled a team to research, plan, and implement the
first translation boot camp that will focus on family planning topics.
Implementation will begin 2018.
• Began a new collaboration with the Orange County Food Council to
research policies that will address food desert issues.
• Supported two staff members from Orange County Schools to attend
the Action Based Learning /Kinesthetic Classroom National
Workshop. Staff were able to learn techniques to implement physical
activity at Partnership Academy which is currently absent of
structured physical activity.
• BOH has representation on the Mental Health /Jail Committee as well
as the Justice Advisory Council in order to explore and stay
informed of substance abuse and mental health policies, practices,
and current activities in the county.
• Approved Duke Endowment grant funding for The Formerly
Incarcerated Transitions Program (FIT Program). This project
provides people released from NC prisons assistance in accessing
medical services and other community reentry services.
• Successful site visit for Accreditation, January 2017
• Received Youth Tobacco and Prevention Funds from NC Department
of Health and Human Services
• OCHD completed a thorough Mental Gap Analysis presented to the
BOH
55
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Review of State of County Health Report annually
• Review and approve new programs for health department
• Review and approve budget request for department to forward to
county
• Review and approve fee schedule and any fee changes and forward
to county
• Review department strategic plan annually
• Review annual activity report for the department
• Reviews quarterly and annual fiscal report for department
• Reviews annual communicable disease report for the county
• Reviews annual Child Fatality Task Force Report
• Regular Board of Health Educational Sessions
• Reviews biannual Advisory Board Report Summary
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
BOCC Goal: Ensure a community network of basic human services and
infrastructure that maintains, protects, and promotes the well -being of all
county residents.
BOH Goal: Serve as a catalyst and advocate for health outcomes in the
Family Success Alliance. *See list of accomplishments
Describe the collaboration relationship(s) this particular board has with other
advisory boards and commissions?
BOH members serve on other boards in the county such as OUTBoard,
Healthy Carolinians, Family Success Alliance Advisory Committee, and
Animal Services Board. The Board also receives a biannual update of
summarizing the work of other local boards /commissions /councils within
Orange County.
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
W
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
N/A
Identify any activities this board /commission expects to carry out in 2018 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
In 2018, the BOH will be creating the 2018 -2020 Strategic Plan. As it relates
to the BOCC goals and priorities, the BOH expects to:
• Explore the intersectionality of racial and health inequities to the
services provided at Orange County Health Department and
community programs.
• Continue to support Family Success Alliance specifically in
collaboration with Legal Aide (may require funding)
• Provide funding support within the two school districts for
programming around nutrition and physical activity (will require
funding)
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
The BOH will continue to pay close attention to issues and concerns on the
local, state, and federal level as it relates closely to the Strategic Plan. This
includes areas concerning:
• Social Determinants of Health — Family Success Alliance, racial and
health equity, communication of health information to the public, E-
cigarette policies
• Physical Activity and Nutrition — Exploration of policies, tools to
communicate resources, support provided to the two local school
systems
• Mental Health and Substance Abuse — Reimbursement around
behavioral health, Cardinal Innovation services, screening tools for
clients, collaboration with partners within the criminal justice
system, follow up on Mental Health Gap Analysis (focus on school -
age children)
57
NAME OF BOARD /COMMISSION Board of Social Services
Report Period 2017 -18
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners appreciates the dedication of all the volunteers on
their boards and commissions and welcomes input from various advisory boards
and commissions throughout the year. Please complete the following
information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this
form.
Board /Commission Name: Board of Social Services
Person to address the BOCC at work session- if applicable- and contact
information: Tamara Dempsey- Tanner, Chair, (919) 918 -4086
Primary County Staff Contact: Lindsey Shewmaker, Human Services Manager
How many times per month does this board /commission meet, including
any special meetings and sub - committee meetings? Once per month
Brief Statement of Board /Commission's Assigned Charge and
Responsibilities.
The Social Services Board:
• hires the county social services director;
• determines the director's salary (subject to approval of the board of county
commissioners);
• advises and consults with the director;
• evaluates the director's job performance;
• dismisses the director if his or her job performance is unsatisfactory or if
his or her personal conduct is unacceptable;
• appoints the fifth member of the social services board;
• assists the county social services director in planning the department's
proposed budget;
• establishes county policies for public assistance and social services
programs (consistent with applicable federal and state laws, regulations,
and policies);
• advises county and municipal authorities on the development of policies
and plans designed to improve social conditions in the community; and
MV
• carries out other duties and responsibilities as assigned by the General
Assembly, the state Social Services Commission, the state Department of
Health and Human Services, and the board of county commissioners.
What are your Board /Commission's most important accomplishments?
• 2017 -18 budget approval
• Policy formation and approval
• Continued oversight for programs of human services
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
• Budget approval
• Policy review and development
Describe this board /commission's activities /accomplishments in carrying
out BOCC goal(s) /priorities, if applicable.
Budget approval
Policy formation and approval for programs supporting BOCC Goal 1
Oversight for programs of human services
Describe the collaboration relationship(s) this particular board has with
other advisory boards and commissions?
The Board does not currently meet with other advisory Boards although staff
collaborate with other human services departments.
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
MAI
Identify any activities this board /commission expects to carry out in 2018
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
The Board of Social Services will continue to oversee operations of the
59
Department of Social Services as staff carry out programs of human services.
(Goal 1, Priority 4) The majority of the budget for Social Services relates to this
goal.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
1. HB630 ramifications including performance contracts and regionalization
discussions. Some of the performance requirements could have
budgetary and staffing impacts.
2. Medicaid transformation and performance management
3. Child welfare program improvement plan
4. Potential changes to federal and state programs and impact on county
funds
5. NC FAST expansion into child welfare
6. Program and services access issues for low- income families, including
transportation, technology, medical and mental health services
The Board of Social Services is concerned with the numbers of Orange County
residents in need of services and potential impacts on vulnerable and
disenfranchised residents. The Board wants to be certain that the critical
programs and services provided by the Department of Social Services can
continue to operate and that residents of Orange County are able to access the
services they need.
R