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HomeMy WebLinkAboutItem 1 - Boards and Commissions – Annual Work Plans-Reports1A ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 26, 2018 Action Agenda Item No. 1 SUBJECT: Boards and Commissions — Annual Work Plans /Reports DEPARTMENT: Board of Commissioners ATTACHMENT(S): INFORMATION CONTACT: Listing of Annual Summaries Clerk's Office, 245 -2130 PURPOSE: To provide feedback and /or direction on the first group of boards and commissions' annual work plans /reports with their Chairs (or representatives) in attendance. (A second group of boards and commissions' annual work plans /reports is scheduled for the Board's May 3, 2018 work session.) BACKGROUND: In the past, as part of the Board of Commissioners' annual planning and goal setting retreats, the Board requested and reviewed /provided feedback on annual summaries /work plans from the County's internal advisory boards and commissions. This information provided the Board with a yearly overview of the boards and commissions and their projected goals for the upcoming year. This particular process ended in 2007. The Board decided at its April 13, 2010 meeting to reinstate this process independent of the Board's annual retreats. Thus the current process that is now being used: • In September, the Clerk sends to the support staff of each advisory board the Annual Report and Work Plan template to be completed and returned by a predetermined date in mid to late December. • The Chair /Vice Chair then decides in January /February (after the winter break) when these reports will be presented to the Board of Commissioner via oral summaries of the annual reports by the Board chairs, who also would be available, along with staff, to answer any questions that the BOCC may have as related to the individual work plans. • Usually the Chair of the advisory board (or their designee) will present the overview of its work plan /annual summary. • Appointees to outside boards and commissions (town boards) present an overview of their particular advisory board. The Board has requested that this overall process be discussed at a work session (originally scheduled to be discussed at the March 8, 2018 work session but that meeting was canceled; so it is now tentatively scheduled for the May 17th meeting (after the Board's public hearing on the 2018 -19 proposed budget) 2A External Boards: • Carrboro Board of Adjustment — Wil Heflin is unable to attend, but did send a document for the Board of Commissioners' review. • Carrboro Northern Transition Area Advisory Committee — Amy Jeroloman, Anahid Vrana, and Deborah Eaker -Rich are all attending. • Carrboro Planning Board — not in attendance • Chapel Hill Library Board of Trustees — James Stroud • Chapel Hill Parks, Greenways and Recreation Commission — not able to attend- Emma Armstrong- Carter • Chapel Hill Planning Commission — Michael Everhart • Hillsborough Board of Adjustment — David Remington • Hillsborough Planning Board — not in attendance • Mebane Planning Board — Keith Hoover Internal Boards and their representatives below: • ABC Board • Adult Care Community Advisory Board • Advisory Board on Aging • Affordable Housing Advisory Board • Agricultural Preservation Board • Animal Services Advisory Board • Arts Commission • Board of Health • Board of Social Services Already presented at January 23rd BOCC meeting No report submitted (by time of agenda publication) Lorenzo Mejia, Vice -Chair Tammy Jacobs, the Vice Chair Renee McPherson, Chair /Pete Sandbeck Molly Mullins, Vice - Chair /Bob Marotto Tim Hoke, Chair Health Director Quintana Stewart Tamara Dempsey- Tanner, Chair /Lindsey Shewmaker /Sharron Hinton FINANCIAL IMPACT: There is no financial impact associated with discussion and providing feedback on boards and commissions' annual work plans /reports. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. RECOMMENDATION(S): The Manager recommends the Board review the annual work plans from advisory boards and commissions and provide feedback and /or direction. 3A Listing of Annual Summaries INPUT FROM BOARDS AND COMMISSIONS (April 26th meetin External Boards Carrboro Board of Adjustment — Information about BOA — Page 1 -2 submitted by Appointee Will Heflin 1. ABC Board- (presentation held at the 2/6/18 BOCC meeting) 2. Adult Care Home Community Advisory Committee No report 3. Advisory Board on Aging Page 3 -29 4. Affordable Housing Advisory Board Page 31 -34 5. Agricultural Preservation Board Page 35 -38 6. Animal Services Advisory Board Page 39 -45 7. Arts Commission Page 47 -51 8. Board of Health Page 53 -56 9. Board of Social Services Page 57 -59 w Town of Carrboro Board of Adjustment Information submitted by Orange County appointee Will Heflin, who was unable to attend. 00- Quasi-judicial 110- Anyone presenting to the Board is sworn in (including Town staff) ► Duties are specific and outlined in both the Town's Land Use Ordinance and State Statutes 11,- We are reactionary—we respond to applications 11► Town of Carrboro Board of Adjustment The Board of Adjustment shall hear and decide: 10-- Appeals from any order, decision, requirement, or interpretation made by the administrator 11o, Applications for special use permits Oil, Applications for variances ► Applications for special exception permits ► Questions involving interpretation of the zoning map, including disputed district boundary lines and lot lines llo- Applications for major subdivisions containing between five and twelve lots 0-- Any other matters the board is required to act upon by any other town ordinance 10-- Town of Carrboro Board of Adjustment Section 15-92 Variances ► Town of Carrboro Board of Adjustment Subject to the remaining provisions of this section, when unnecessary hardships would result from carrying out the strict letter of this ordinance, the board of adjustment shall vary any of the provisions of the ordinance upon a showing of all of the following: ► (1) Unnecessary hardship would result from the strict application of this ordinance. It shall not be necessary to demonstrate that, in the absence of the variance, no reasonable use can be made of the property, ► (2) The hardship results from conditions that are peculiar to the property, such as location, size, or topography. Hardships resulting from personal circumstances, as well as hardships resulting from conditions that are common to the neighborhood or the general public, may not be the basis for granting a variance Op- (3) The hardship did not result from actions taken by the applicant or the property owner. The act of purchasing property with knowledge that circumstances exist that may justify the granting of a variance shall not be regarded as a self-created hardship ON-, (4) The requested variance is consistent with the spirit, purpose, and intent of the ordinance, such that public safety is secured, and substantial justice is achieved. llo- Town of Carrboro Board of Adjustment Variances—definition of "unnecessary hardship" and how much consideration do we apply to: PIA (1) Unnecessary hardship would result from the strict application of this ordinance. It shall not be necessary to demonstrate that, in the absence of the variance, no reasonable use can be made of the property. VERSUS (4) The requested variance is consistent with the spirit, purpose, and intent of the ordinance, such that public safety is secured, and substantial justice is achieved. ► Town of Carrboro Board of Adjustment Oo- Example One: Homeowner wanted to add more than 500 sq. ft. however his home extended 6 inches into the street right-of-way that did not exist when the house was built Oo- Example Two: Homeowner wanted to add more than 500 sq. ft. and needed two variances to do so. Homeowner also needed a special use permit and had signed petitions from all neighbors within 500 feet that agreed with the owner's plans llo- Town of Carrboro Board of Adjustment NAME OF BOARD /COMMISSION Advisory Board on Aging 3 Report Period January — December 2017 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various advisory boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board /Commission Name: Advisory Board on Aging Person to address the BOCC at work session- if applicable- and contact information: Margaret Cohn, Advisory Board on Aging Chair peggycohn38 @gmail.com Primary County Staff Contact: Janice Tyler, Dept. on Aging Director jtyler @orangecountync.gov How many times per month does this board /commission meet, including any special meetings and sub- committee meetings? The Advisory Board on Aging meets monthly. Members also participate in the Master Aging Plan Steering Committee (Uper year) and participate in six MAP Implementation work groups (quarterly meetings). There is board representation on the Nursing Home Community Advisory Committee, the Adult Care Home Advisory Committee, the Intergovernmental Parks and Recreation Commission, and the OUTboard. Brief Statement of Board /Commission's Assigned Charge and Responsibilities. The Advisory Board on Aging suggests policy and makes recommendations to the Board of County Commissioners and the Department on Aging while acting as the liaison between the older adults of the county and county government. It is charged with promoting needed services, programs and funding that impacts older adults. What are your Board /Commission's most important accomplishments? The Board oversaw the development of the 2017 -22 Master Aging Plan (MAP). In addition to the creation of the 2017 -22 the board continued work on completing the goals of the 2012 -17 MAP. Accomplishments include: • 41 trained Project EngAGE graduates working on eight Senior Resource Teams (SRT). Highlights of their work include hosting quarterly Faith Based Organization Outreach breakfast meetings; Aging In Place seminars at the public library; held falls prevention classes at Eno Haven; held a second Death with Dignity event at the Friday Center with 200+ attendees; and partnering with SALT (Seniors and Law Enforcement Together) to expand community visitation program to 200+ older adults on a weekly basis. Project EngAGE graduates have created two new non - profit organizations: Orange County Rural Alliance (OCRA) was created to address rural senior hunger and has distributed over 3500 meals in 2017. Dying Right NC was created to work on legislation to address end of life issues in NC. • Exploration of new housing options in Orange County, including work with Habitat for Humanity project for senior housing in Waterstone. • Implementation of the OC CARES grant to expand services to caregivers and persons with dementia. • Continued outreach to the older adults in the Latino community through the `social club' model. • Continuation of two award programs to promote high quality services within long -term care organizations - the Direct Care Worker Award and the Long Term Care Quality Service Award. • Continuation of the Orange County's Dementia - Friendly Business Campaign recognized as the first in the State. Partners include the Chapel Hill - Carrboro Chamber of Commerce, the Chapel Hill Rotary Club and WCHL. Currently 75+ business /agencies and over 800 individuals have completed the training. Feature article in Chapel Hill Magazine. 4 List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. Provide Orange County representation to the Triangle J Area Agency on Aging and the Senior Tar Heel Legislature. Hold an annual Master Aging Plan update meeting for the public and partner agencies. Make recommendations to the BOCC of potential legislative issues to be included in the Orange County legislative agenda. Describe this board /commission's activities /accomplishments in carrying out BOCC goal(s) /priorities, if applicable. Through the MAP process this board addresses the BOCC goals of promoting and protecting the well -being of all older adults, including addressing diversity, economic issues and the ability to age in community. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? This board has representation on the Nursing Home and Adult Care home Community Advisory Committee and also has representation on the OUTboard. Two representatives of this board serve on the TJCOG -AAA Advisory Board on Aging. One representative to the Intergovernmental Parks Workgroup. If your board /commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities /accomplishments as they may relate to the Comprehensive Plan's goals or objectives. (The Element Lead Advisory Boards include. Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council) Identify any activities this board /commission expects to carry out in 2018 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). This Board will continue to advocate for affordable senior housing; improvement of the quality of care in long term care facilities, especially for low- income older adults; expanded transportation for rural Orange County; expanding support services to the community centers. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • Walkability and navigation barriers throughout the county /towns • Need for more affordable and accessible senior housing, especially rental units and an emerging concern of the number of seniors living in sub - standard housing. • Poor quality of many long -term care facilities operating within the county. • Further development of a dementia capable county including partnerships with local businesses and other non - profit organizations and continuation of OC CARES after Administration for Community Living grant ends. • The level of financial insecurity of older adults, including the emerging issue of older adults needing to remain in the work force. Collaboration with Durham Technical Community College for employment training. • Addressing the growth of the older adult population that are needing support services in order to remain in their homes. Year 1 MAP Goal Implementation Status OUTDOOR SPACES /BLDGS Indicator Lead Agency Status Status Status Status October 2017 January 2018 April 2018 July 2018 1.1.1 a DoA /Advisor Completed: Rep from DOA y Board Mary Altpeter and Advisory Board is Cherie Rosemond will added to the be DOA reps to this Intergov Parks Board. Presentation Work Group planned on MAP in Oct 1.1.1b DoA in collab Survey is in draft form Survey conducted with DEAPR now. Scheduled for dealing with and town distribution by the end desires of older planning and of the year. adults re: nature Parks /Rec trail surfaces, Depts amenities, and ways to publicize A volunteer DoA /VC55+ Town of Hillsborough workgroup focused has asked for volunteer on outdoor spaces group to tend new is formed gardens in and around parks and Riverwalk 1.2.1b DoA, DEAPR Birding Walk slated for Use of outdoor Spring 2018 with low spaces encouraged vision residents, Chapel through special Hill birders, and UNC events OT students 1.2.1e DoA /Comm A different park is highlighted every month on the OCDOA web site and in Sr. Times 1.3.2a DOA Partnership between Partnerships are DOA VC55+ and Town encouraged to of Hboro to select finance volunteer gardeners, accessibility Town of Hboro, OC improvements to Planning and Walkable buildings, outdoor Hillsborough (citizens spaces, such as group) to get sidewalk benches and bus from Eno Haven to shelters Passmore Center TRANSPORTATION Indicator Lead Agency Status Status Status Status October 2017 January 2018 April 2018 July 2018 2.1.1b DoA Increased # of volunteer drivers and riders 2.1.1c DoA Researched program Purchase Vol Driver used by Wake County scheduling volunteer driver software program 2.1.1e OPT, OC Current Comp Trans Vol Driver program Planning Plan focuses only on is included in OC Dept development of new Comp Trans Plan roads. Maybe opportunity to include Vol Driver program in 2030 Comp Plan 2.1.2b OPT, CH More OPT drivers OPT and EZ rider Transit hired. service hours and Efland - Hillsbr route and destinations Orange /Allamance increased Midday Connector route will expand hours soon. Bus transportation on rural zonal routes to begin soon 2.2.1a DoA In development. Establish a med transp work group to improve coordination of med transport 2.2.1c CHT, OPT, Bus riders can UNC, OC travel from OC into Health Dept, neighboring Piedmont counties and Health between towns for med appts 2.2.3: Educate DOA, EMS transit dependent older adults about emergency /disaste r preparedness HOUSING Indicator Lead Agency Status Status Status Status July October 2017 January 2018 April 2018 2018 3.1.1b DOA, with A list of needed support from state and local OC and town policy changes is Planning created Depts 3.2.1b DoA /Advisor Orange County and Support is provided y Board Partnerships in Aging for county bond provided support letter funding for senior to County housing projects, Commissioners. such as Habitat Habitat received 1st phase bond monies 3.2.1c DoA /Advisor Cherie working with A pilot project y Board, OC Jackson Center to focused on shared, Housing Dept create supportive housing intergenerational models is created (students /elders) housing in the Northside neighborhood. 3.2.1d DoA, OC TJCOG has developed One site is Housing Dept and will share a tool for identified in county optimal site locations. and towns for OC Planning presented development of mapping overlay for age - friendly site identification in OC housing 3.2.1f DoA Settler's Point, Pocket Developers and Neighborhood and financers consult Carrboro mixed use with OCDOA at the development consulted conceptual stage with OC DOA this about age - friendly quarter housing 3.3.1a DoA Organizing Aging in Extravaganza Oct 9 and Community series Nov 18 in continued SOCIAL PARTICIPA- TION /INCLUSION Indicator Lead Agency Status Status Status Status October 2017 January 2017 April 2017 July 2017 4.1.1a DoA /Senior PO in progress Assistive Centers technologies made available 4.1.1d DoA, with - Latino Cooking group Programming is support from -Dept Rep to Building attended by OC Health Integrative Community diverse populations Dept and El Project Centro 4.1.2a DoA /Advisor Architect selected for Senior Centers are y Board SHSC campus (includes expanded to Seymour Center) include more space Passmore Construction to begin in Nov 2017 4.1.2b DoA, in - ECCC /CG /FB Manley - Additional partnership AF Exercise Class programming is with OC & -- Falls Prevention made available town /Family Info.(Signature within senior community Health) centers and in centers, ECCC other settings libraries, Tea /Brunch /Bingo schools, (Info. Session) parks and rec 4.1.2c DoA /Senior 2636 —FY 15/16 More people Centers 4222 —FY 16/17 participate at 60% increase senior centers 4.1.3a DoA /Senior Senior Tech Info Expo One inter- Centers held in Oct 2017 generational program per year created /evaluated 4.1.3b/4.1.3c DoA /Senior -Town CH /Summer Partnerships are Centers Youth Employ Program created with other -UNC Apples agencies for inter- -Civil Air Patrol generational -Cedar Ridge Chorus opportunities - Campus Sororities -CH /Carr Schools Indicator Lead Agency Status Status Status Status October 2017 January 2018 April 2018 July 2018 4.1.4b DoA /Senior More scholarships Centers are utilized 4.1.4d DoA /Senior On -going Assistance is Centers provided in filling out scholarship forms 5.1.1a DoA /Senior Low - vision training for Sensitivity and Centers DOA staff inclusivity training Mental Health First Aid is provided to DoA class offered staff each year 5.1.1c DoA /Senior Surveys conducted Centers to learn what languages are needed on signs and DOA forms. New ones made. 5.1.1d DoA /Senior + Asian (Passmore) Senior Centers are Centers + Latino (Seymour) attended by older adults from diverse groups 4.1.1c/5.1.1e/ DoA /Senior - Low - vision Training at 5.1.4c Centers "All Staff" meeting DoA works with - Assistive listening advocates for devices ordered diverse /disabiliity groups to help identify and overcome barriers 5.1.2a/b DoA, OC Outreach Health conducted to orgs Department working with diverse groups to assess what programs /services are needed 10 INDICATOR Lead Agency Status Status Status Status October 2017 January 2018 April 2018 July 2018 5.1.2c DoA -Food safety Activities and info (Mandarin) are offered in various languages 5.1.4d DoA /Senior - Low - vision readers at Participants /family Centers Senior Centers members know -Zoom Text /JAWS on what kind of computers equipment is - County website available to enhanced for improve accessibility accessibility, how - Larger game to use it, and components for where to find it puzzles, bingo, cards, etc. 5.2.1a DoA /Senior Transportation Centers Specialist is listed as a resource on event announcements 5.2.2a DoA /Senior - Friends of the Kitchen More social groups Centers Table are developed -Tea Brunch Bunch (ECCC) -Sew What group - Cooking /share a meal groups 5.2.2b DoA /Senior More opportunities Centers for 1 -on -1 activities made available 5.2.2e DoA /Senior -Sr Times 101 A welcoming Centers mentoring program program is created -Buzz Table for new - Creating new participants volunteer greeter team for Seymour Center 5.2.2f DoA /Senior A "Bring a Friend" Centers or "meet your neighbor" day is held quarterly 11 INDICATOR Lead Agency Status Status Status Status October 2017 January 2018 April 2018 July 2018 7.1.1a DoA /VC55 +/ ECCC /CG /ME -AF Beginning dialogue Health /wellness Wellness Exercise class with UNC and Duke programs offered -MoB EB education — Medicare throughout the program services /Senior community, as - volunteers identified Centers funding and for EB training /classes volunteers are - walking programs identified 7.1.1b DoA/ Participation in Wellness health and wellness programs is increased 7.1.1c DoA/ More baby Wellness boomers attend health and wellness programs 7.1.1f DoA/ - dialogue with UNC Wellness marketing Wellness Partnership in Aging for campaign a student conducted 7.1.2c DoA/ Mental Health First Aid Mental health Wellness in offered at Sr. Ctrs. training provided partnership at least 2x /yr at with Cardinal senior centers, Innovations, libraries, or LTC NAMI, UNC facilities Health Care, libraries 7.1.2d DoA/ Behavioral health Wellness, in info workshops are partnership provided at each with Cardinal senior center at Innovations, least annually NAMI, UNC Health Care 7.1.2e DoA/ Healthy IDEAS Wellness, in program is partnership provided at the with UNC, senior centers Cardinal Innovations 12 EMPLOYMENT Indicator Lead Agency Status Status Status Status October 2017 January 2018 April 2018 July 2018 6.1.1a Employment July 31, created and Implementation Collaborative approved Plan is created, with best practices, action steps and timeline 6.1.1b Employment Role filled, started July Older Adult Collaborative 1, 2017 Employment Specialist position funded at OCDOA 6.1.1c Employment In development Employment Collaborative pathways are identified or created and disseminated through a central location 6.1.1d Employment Meetings held with Older adults secure Collaborative more than 30; employment, Ongoing, all options including being addressed traditional, alternative, and entrepreneurial options 6.1.2a DOA, Public Scheduled at Seymour More classes and libraries and Passmore resources are offered at senior centers, libraries, etc 6.1.3 OCDOA, in Being developed Seminars, job, fairs collaboration DSS offered one in and networking with DSS, Sept. events are held AARP, and Chambers of Commerce 13 INDICATOR Lead Agency Status Status Sues Sta ugtatus October 2017 Januay 2018 �tpriirg(M8 Jul 2101110ary 201 6.2.1a Employment Being Developed. Creation of a Collaborative Target date: January resource guide and 2018 data base 6.3.1a DoA, in Being developed Research collaboration Target date for conducted to help with AARP, research in field during with awareness Chambers of 1st quarter 2018 campaign Commerce, OC Econ Development i i I �i 14 COMMUNITY SUPPORT /HEALTH SERVICES Indicator Lead Agency Status Status Status Status October 2017 January 2018 April 2018 July 2018 72.1a DoA May need budget The capacity of the proposal to absorb OC OCDOA Aging CARES services Transitions program is expanded 7.2.1b EMS /DoA May need budget Stay Up and Active proposal for EMS - program is based coordinator expanded 7.2.1c UNC Health More older adults Care, are served through Piedmont medical outreach Health programs, such as REACH, PACE, etc. 7.2.1d 0 "Remembering Emergency When" home Services inspections are conducted to correct fire - related concerns 7.2.1e DoA /Senior All -day Technology Educational Centers Expo to be held Oct programs are 21St at the Seymour provided at Senior Center Centers to increase awareness of home safety 7.2.2a DoA /VC55+ A resource pool of retired nurses and MDs is created to help older adults use the healthcare system 10 15 INDICATOR Lead Agency Status Status Status Status October 2017 January 2018 April 2018 July 2018 7.2.2b DOA with Pilot being discussed — A health UNC Health will either use coordination pilot Care Community Approach project is created or Memphis model. between UNC Hosp -Hills and at least one faith community 7.2.2c DOA /VC55+ Pilot program may be Volunteers are created via VC55+ recruited to help Friend to Friend service older adults manage instrumental tasks of daily living 7.2.2d DOA /AT Policies are being Aging Transitions reviewed. Protocols service referral being developed to policies are receive direct referrals reviewed to allow from SALT, med easier access providers, and concerned neighbors 7.2.2e DOA /VC55+ 12+ ramps built this Handy Helper team quarter with assistance is expanded from local churches and other volunteers. Wait time is 1 -3 mos. 7.2.3b ES, Health Issues specific to Dept, Sherff's older adults is Dept, Town included in crisis Police Depts intervention team training 7.3.1a DoA /AT and UNC's NowPow At least one UNC Health community resource collaboration Care (Senior now available for use project is created Alliance) by OCDOA. between DoA and UNC Health Care 7.4.2 DoA /Advisor OCRA is encouraged to Person advocating y Board join Council in Year 1 for older adults is represented on the OC Food Council 11 M INDICATOR Lead Agency Status Status Status Status October 2017 January 2018 April 2018 July 2018 7.4.3a DOA, DSS IFC #s in Commodity Food Increased OCIM, OCRA Program continue to participation in grow; now exceeding SNAP, Commodity 100 Food Program, Meals on Wheels, etc. 7.5.1a DoA Project EngAGE Increased number Neighborhood of village groups in Connections SRT Orange County continues to support and nurture new and developing neighborhood village groups 6.4 DoA /VC55+ 4th Project EngAGE Expand enriching class (with 11 volunteer members) began in programs in Sept.; will complete Orange County, training in Dec. such as Project EngAGE 6.4.2 DoA /VC55+ By the end of the year, Expand existing SALT will make over VC55+ programs, 9000 senior contacts, such as Handy Handy Helper will have Helpers, Volunteer completed over 100 Drivers, Friend to repair jobs and Vol Friend, SALT Driver program will have doubled in volume over last year; new volunteers recruited for each program. 6.4.2b DoA /VC55+ Friend to Friend Create new program expanded to volunteer nursing homes . Project programs that EngAGE Falls address social Prevention & Health isolation Promotion SRT holding three -part series at Signature Healthcare (Sept — Nov) to better integrate its residents/ family members into 12 17 13 OC aging services. INDICATOR Lead Agency Status Status Status Status October 2017 January 2018 April 2018 July 2018 5.1.3e DoA /AT, DSS AT team is working Supports are with individuals as they developed for are identified. individuals living alone with dementia 7.6.1: OCDOA, in Project EngAGE End of Build awareness collaboration Life Choices SRT held about end of life with the UNC two -part series in planning by Partnerships October on essential increasing visibility in Aging end of life documents: of end of life Program, "Death Documents issues, normalizing UNC Health Dues & Don'ts," end of life Care, Orange covering medical, legal conversations, and County and educational supporting Health perspectives (55 educational Department, attendees), and follow - initiatives for OCIM, and up workshop to community IFC complete The Five members. Wishes (20 attendees); 100 Five Wishes booklets distributed. 7.6.2: UNC Health Reduce provider- Care, Duke side barriers to Health, UNC access and use of Allied Health, completed Piedmont Advanced Care Health, UNC Planning forms Partnerships when needed and in Aging support provider Program, education EMS 13 Year 5 MAP Goal Implementation Status INIDICATOR Lead Agency/ Status Status Status Status Person October 2016 January 2017 April 2017 July 2017 GOAL 1 1.1.2 OCDoA A 3'd Faith and Project EngAGE Spanish Social OCDOA staff Information Aging Symposium graduates Club expanded and volunteers Dissemination is planned for organized a to an additional attended five Plan October 13th to Faith and Aging day, with help info fairs to implemented - focus on caregiver Symposium in from student distribute info Electronic supports. October, a Falls intern. Pastoral and provide media, The Faith Based PE Prevention Care student outreach. outreach to SRT published its Education series working with PE First quarterly faith -based first outreach to residents of Faith -Based SRT Faith Outreach groups and newsletter and Eno Haven to hold series of meeting held medical sent it to all Orange Senior quarterly on June 29th, providers, County faith -based apartments in meetings with co- hosted by Project EngAGE organizations; Nov /Dec, and faith reps from the UNC newsletter will several across the Hospital /Hills, highlight OCDOA EngAGing Issues county. with good programs that can workshops at Numerous info attendance. be brought on -site. the Chapel Hill sessions Collaborative Public Library in provided to relationships Oct and Nov. medical with UNC providers. Health Care and Piedmont Health strengthened 1.2.1 OCDoA/VC Four different On -going Ongoing Ongoing Info related to 55 +/ Senior classes offered finances, long- Centers through the senior term care centers during the insurance and past quarter estate planning provided through Senior Centers 1.3.1 OCDoA /Senior On -going On -going Ongoing Spanish Social Older adults Centers Club has from minority, experienced refugee and growth in immigrant numbers and groups linked activities. to Senior Centers GOAL 2 2.2.1 Planning Several more Support letter The Town of 19 Changes in Department "senior housing" sent to Hillsborough policies that with help developments in Hillsborough adopted new may prevent from OCDOA the planning Town Council in policies to development Advisory stages in Chapel support of encourage of senior Board Hill and Habitat for build out of housing Hillsborough Humanity Senior accessible Housing project dwelling units. INIDICATOR Lead Agency/ Status Status Status Status Person October 2016 January 2017 April 2017 July 2017 2.2.3 Housing Dept, OCDOA public OCDOA working Senior Housing New Planning Dept, health intern closely with Expo held on partnerships OCDOA working with Habitat for May 20`h created to Habitat with Humanity to attracting increase Humanity to solicit build senior nearly 200 housing community input, housing project people and choices through three in Hillsborough. more than a focus groups at dozen housing both senior related centers, to inform vendors planning of new senior housing cluster in Hillsborough. 2.2.4 OCDoA with On -going Project EngAGE OCDOA Organization of Charles House Neighborhood supported intentional Connections SRT Hart's Mill co- communities in creating "How housing in their Orange County to Age in Place efforts to build encouraged — Through affordable too►kit Neighborhood housing using developed Connections" public handbook processes such as tax credits and HOME investment partnerships funds. 2.3.1 Planning Dept, Increased OCDOA awareness of universal design 2.3.2 OC Planning New standards Dept/ OCDOA and codes Advisory proposed for Board universal 20 design 2.4.1 Planning Dept Town of Chapel Hill 2017 -22 MAP Outdoor Meetings held / OCDOA initiating a new Work Group Spaces and to advocate for Advisory mobility and commissioned Buildings safer Board connectivity Plan. to develop Domain Work navigation strategies to Group mechanisms DOT survey support better identifies for older adults received input and safer numerous from aging groups navigation strategies and about safety mechanisms for outcome enhancements older adults indicators for around sr. centers next 5 years. INIDICATOR Lead Agency/ Status Status Status Status Person October 2016 January 2017 April 2017 July 2017 2.4.2 OCDOA Most Transportation Transportation Meetings with Advisory transportation Domain Work Work Group county/ Board related Group met 5 will continue to regional organizations times and meet quarterly transportation contacted to developed a set during 2017 -22 organizations serve on the of to implement to advocate for next 2017 -22 recommendatio related more public Transportation ns for 2017 -22 strategies and transportation Work Group indicators. options in rural areas 2.4.4 OCDOA, Navigation and Triangle J transportation COG, OC needs Planning Dept, assessments Towns of CH, conducted Carrboro and every 3 -5 years Hillsborough in areas densely populated or heavily used by older adults 2.5.1 OCDoA/VC55+ On -going On -going On -going Volunteer Expansion of Driver program volunteer has grown to driver providing 4 -6 programs to rides per week low- income older adults 2.5.2 OCDoA On -going On -going On -going Several options Private now available 21 transportation providers encouraged to offer door -to door and other services to shopping areas INDICATOR Lead Agency/ Status Status Status Status Person October 2016 January 2017 April 2017 July 2017 2.5.5 OCDOA OCDOA in On -going Ongoing Both transport Advocacy for a Advisory conversation with systems consolidated Board Chapel Hill Transit engaged in /coordinated and OPT to create continuation of transportation more seamless 2017 -22 MAP system system at service quarterly work organized borders group meetings 2.5.6 OCDoA/AT On -going On -going On -going Carfit programs Senior driver continue to be education offered 2x a programs year — at least offered at least once at each 2 times a year senior center 2.6.1 OCDOA OCDOA in OCRA now OCRA now OCRA now More home- Advisory conversation with providing a providing meals delivering delivered Board OCIM to expand weekly meals to 2x a week on a about 70 meals meals provided meal delivery in isolated seniors regular basis 2x a week. to more northern orange on a pilot basis individuals and county areas of the county 2.7.1 OCDoA/AT Caregiver respite Respite needs Faith -based topic of discussion of caregivers groups at Aging and Faith discussed at encouraged to Symposium on June Faith provide respite October 13th Outreach services to meeting. caregivers Dementia education will be topic of September meeting. 2.7.2 OCDOA /AT ongoing Expand Friend to Friend program to WA provide respite to caregivers 2.7.5 OCDOA, On -going On -going Carolina Carolina Carolina Villages closed Villages project Villages its doors this supported to quarter. The promote PE creation of Neighborhood more "villages" Connections SRT will continue to support the village movement. INDICATOR Lead Agency/ Status Status Status Status Person October 2016 January 2017 April 2017 July 2017 2.8.2 OCDoA /AT/ On -going On -going On -going On -going Home Housing modification Department assistance info included in community resource guides and part of information fairs GOAL 3 3.1.1 OCDoA Faith Based PE SRT Issue to be Initiatives to Faith Outreach More wellness to publish outreach included in expand wellness SRT continues and exercise newsletter mailing "community and and exercise to promote classes offered to all Orange health services" classes into evidence based to older adults County faith -based work group in community offerings to in community organizations 2017 -22 MAP locations are faith locations, such including offer to included in communities as bring evidence- 2017 -22 MAP through door - congregations based exercise to -door and community classes to them. outreach and centers at July quarterly faith outreach gathering 3.1.2 DoA /Wellness On -going On -going On -going On -going Two trainings a year scheduled at senior centers to train volunteers in 23 how to lead evidence -based exercise programs 3.1.3 DoA /Wellness Based on Capstone Six - session Brain Six - session Brain Marketing Social recommendations, Health Academy Health Academy Campaign Marketing OCDOA preparing held at the held at the included in Campaign to launch Fall 2016 Passmore Seymour 2017 -22 MAP implemented "Brain Health Center. Will be Center. to encourage Academy" offered in older adults to featuring evidence- Chapel Hill exercise based practices to beginning in support optimal March 2017 brain health, including exercise. INIDICATOR Lead Agency/ Status. Status Status Status Person October 2016 January 2017 April 2017 July 2017 3.2.1 CRC On -going On -going On -going On -going Promotion of the model of medical homes 3.2.2 CRC, UNC On -going On -going On -going On -going Expansion of hospitals hospital transition programs — decline in hospital readmission rates 3.3.1 OCDOA/AT/ Free depression Older adults Cardinal screenings offered educated on Innovations/ at senior centers mental health Wellness and substance abuse issues 3.3.2 OCDOA/ Healthy IDEAS Wellness materials sent to primary care practices 3.3.3 OCDoA/AT On -going On -going On -going On -going Access to free MH and SA screening, referrals, and ME brief counseling services expanded at Senior Centers 3.3.4 Cardinal MH needs of Innovations — long -term care / OCDoA residents identified and advocacyfor appropriate treatment organized INIDICATOR Lead Agency/ Status Status Status Status Person October 2016 January 2017 April 2017 July 2017 3.4.1 OCDOA senior Partnership with End of live PE Falls PE Falls Implement centers /Aging UNC Pastoral Care issues will be Prevention Prevention best ways to Transitions program created included in the Team continues Team planning address student internship "community and to plan primary September — spiritual needs at the senior Health Services" falls prevention November of older adults, centers. 2 "d work group for initiatives. three -part especially re: student intern the 2017 -22 "Family & loss/ end of life placed at senior MAP. Community centers Aug- End of Life PE Nights" series November. SRT held at Signature PE End -of -Life SRT November Health Care provided three Fall community events — two storytelling focused on "Death event on with Choices" thoughts and initiative and one experiences on power of around death "forgiveness" for and dying. healthy aging. 3.4.1 OCDOA Subject to be Respite UNC Pastoral Training discussed at Faith Coordinator's Care student provided to and Aging position helped to FBOs on how Symposium in expanded to create to counsel October 2016 include educational caregivers and outreach to presentation to individuals with FBOs and other F -B groups. dementia organizations to Will be provide support showcased at 25 to caregivers September FB Outreach meeting, then scheduled locally in the fall. GOAL 4 4.1.1 OCDoA /EMS PE Falls Prevention PE Falls PE Falls PE Falls EMS and DoA Team planning Fall Prevention Prevention Prevention collaborate to 2016 "Mini Falls Team held Team continues Team planning provide info Academy" at Eno October— to plan primary September — and training on Haven senior December six- falls prevention November falls prevention housing in session "Eno initiatives. three -part Hillsborough, Haven Strong & "Family & highlighting Independent Community primary prevention Academy" Nights" series education and primary falls at Signature resources. prevention Health Care program at Eno Haven, including EMS INIDICATOR Lead Agency/ Status Status Status Status Person October 2016 January 2017 April 2017 July 2017 4.1.2 EMS PE Falls Reduce need Prevention SRT for EMS planning to ambulance take response for educational falls series to local intervention at nursing home LTC facilities in the fall. 4.1.3 EMS /DSS/ SALT and Project On -going On -going SALT and Frail older OCDOA EngAGE Project EngAGE adults are in collaboration now continue to safe places visiting more than expand during 200 people per numbers of emergencies — month. volunteers and development people visited of buddy routinely in system in rural rural areas. areas 4.2.2 OCDOA Current LTC Quality Five LTC 2 members of LTC Learning Advisory Service Award is organizations the LTC Collaborative Board /Triangl focused on the awarded 2016 Collaborative M promotes e J AAA implementation of LTC Quality served on the person- palliative care and Service Awards MAP -LTC centered care comfort services. at January BOCC workgroup. with additional The award meeting focus on application palliative care deadline was and end of life extended into programs October. 4.3.2 OCDoA /DSS/ Ongoing On -going On -going Information CRC distributed about how to report abuse and neglect GOAL 5 5.1.1 OCDoA/ On -going On -going On -going On -going Programs Senior Centers offered at Senior Centers, libraries and other community locations widely advertised INIDICATOR Lead Agency/ Status Status Status Status Person October 2016 January 2017 April 2017 July 2017 5.1.2 OCDoA /AT/ On -going On -going See Faith Faith Wellness Outreach communities efforts above encouraged to offer adult education at their sites 5.2.1 DoA /Housing Forums to & Planning discuss housing Departments and transportation services offered 5.2.2 DoA /VC 55+ VC55+ continues to On -going On -going On -going Volunteer expand and recruit MA recruitment volunteers of all services ages to focus on maintained older adult services through at both senior Volunteer services and Connect 55+ throughout the program Orange County community. GOAL 6 6.1.1 OCDOA New activities Aging - Create an planned for preparedness Aging "boomers" during will be a focus Preparedness evening hours and of "Community Campaign to weekends and Health encourage Services" Work planning and to Group for 2017 - challenge 22 MAP negative stereotypes INDICATOR Lead Agency/ Status Status Status Status Person October 2016 January 2017 April 2017 July 2017 6.2.1 OCDoA On -going New liaisons A member of Members of Advisory need to be the Advisory the Aging Board designated Board on Aging Advisory Board will serve as a designated to liaison to each participate in of the 5 town and ongoing MAP county housing work groups, and including transportation Housing and planning Transportation efforts 6.2.2 OCDOA Will be focus of OCDOA Complete Advisory "Transportation represented on Streets policies Board and Outdoor our regional promoted spaces work Complete group for 2017- Streets 22 MAP Coalition 6.2.3 OCDOA Advocate for Advisory legislation that Board would increase the number of handicapped parking places in public developments 6.2.4 OCDOA Advocate for Advisory increasing Board/ standards for Triangle J AAA crosswalk time 6.1.1 OCDoA/Housi Applied for Funding sought ng & Planning $10k AARP for Departments Challenge grant transportation to purchase and housing and install initiatives seats at 15 bus stop sites in northern Orange County GOAL 7 INIDICATOR Lead Agency/ Status Status Status Status Person October 2016 January 2017 April 2017 July 2017 7.1.1 OCDOA /UNC OCDOA, with help OCDOA is 17 students OCDOA will Opportunities Center for from UNC hosting a 5- from UNC and host 3 student for healthcare Aging and Partnerships in student School UNC -G interns over providers and Health Aging, supported 4 of Public Health participated in the summer to students to student interns Capstone team the MAP work on MAP learn more over the summer: 2 to help with the planning initiatives about aging- MPH students, 1 MAP, along with process. related issues City and Regional 2 MSW expanded Planning, and 1 students, and 1 Pastoral Care. UNC Pastoral Fall interns include Care graduate 2 MSW, 5 Public student. Health, and 1 Collaborating pastoral care with the UNC students. Partnership in Aging on 3 other student projects. 7.1.2 OCDOA Awards given each 38 Direct Care Countywide Advisory year in May Workers recognition Board recognized for program for their service at 29 direct care the 2017 Direct workers Care Worker established — Awards promote a ceremony held living wage, on May 25tH education and support, and opportunities for decision - making 8.1.3 OCDoA 2012 -17 MAP Annual MAP closed out with update BOCC presentation in May 2017 Of 31 NAME OF BOARD /COMMISSION: Affordable Housing Advisory Board Report Period: 2017 -2018 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various advisory boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board /Commission Name: Affordable Housing Advisory Board (AHAB) Person to address the BOCC at work session- if applicable- and contact information: • Tammy Jacobs, Vice Chair (919) 271 -0554 tammy.iacobs722@yahoo.com Primary County Staff Contact: • Sherrill Hampton (Director - Housing and Community Development) (919) 245 -2490 Sham ptonAoranaecountync.gov How many times per month does this board /commission meet, including any special meetings and sub - committee meetings? Normally, the Advisory Board meets once a month, excluding the month of July. No meeting is held in July. However, the Board may elect to have two (2) meetings in March in order to review the applications relating to housing under the County's Outside Agencies Funding Program. Also, AHAB may meet additional times during a month depending on need or as it sees fit in order to carry -out its charge. There are currently no sub - committee meetings. 32 Brief Statement of Board /Commission's Assigned Charge and Responsibilities. The Affordable Housing Advisory Board (AHAB) advises the Orange County Board of Commissioners on affordable housing issues and works to increase the community's awareness of, understanding of, commitment to and involvement in producing and maintaining sustainable affordable housing. The AHAB also explores new and /or innovative affordable housing strategies and new funding opportunities, as well as monitors the progress of local housing programs. A representative from AHAB sits on the Application Review Committee for the Affordable Housing Bond and Surplus Properties programs. What are your Board /Commission's most important accomplishments? • Providing comments for inclusion in the annual Consolidated Plan/ Action Plan Update for the HOME Program and other community development needs. • Educating newcomers on The AHAB on Orange County's affordable housing issues. • Participating in the Affordable Housing Summit held on February 23, 2018 and provided comments and input on affordable housing issues in Orange County. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Review and provide input on the Consolidated Plan /Annual Plan Update and Performance Report. • Monitor the Affordable Housing Bond and other local housing programs. • Review outside funding requests /applications from organizations providing housing services. • Educate the community on affordable housing needs, trends and resources and related partnerships with the towns, public agencies, nonprofits, civic and for - profit organizations. Describe this board /commission's activities /accomplishments in carrying out BOCC goal(s) /priorities, if applicable. The AHAB advises on and supports BOCC affordable housing initiatives, goals and priorities and conducts community outreach to obtain and share resident concerns, comments and ideas for increasing the supply and preserving the existing stock of affordable housing to meet the broad range of needs throughout the County. The tasks, activities and events described above supports the BOCC's Goal 1 and affordable housing 33 priorities: Goal 1: Ensure a community network of basic human services and infrastructure that maintains, protects and promotes the well -being of all County residents. Priorities: • Providing decent, standard housing options for all residents regardless of household income level. • Identifying funds to develop the targeted number of units (1000) by 2020. • Developing explicit plans to inform bond expenditures and other BOCC affordable housing funding. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? This Board works closely with the Orange County Housing Authority Board. The Board plans to continue to pursue the opportunity to work collaboratively with the Planning Board to assess the impact of the changes to the Comprehensive Plan. The Board also looks forward to continuing to work with the Human Relations Commission in implementing the update to the Analysis of Impediments. AHAB, in addition, is taking the initiative to work more closely with the Affordable Housing Advisory boards in the Town of Carrboro, Chapel Hill and Hillsborough, as well as the newly expanded and renamed Orange County Local Government Affordable Housing Collaborative. The above items have been added as goals for 2018. If your board /commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities /accomplishments as they may relate to the Comprehensive Plan's goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council) See the above item as it relates to the 2030 Comprehensive Plan and AHAB's goal for continuing to engage with the Planning Board. 34 Identify any activities this board /commission expects to carry out in 2018 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). • Participate in or facilitate an Affordable Housing Tour to note impact of work undertaken and changes in need. • Continue to monitor and provide necessary input and comments on the County's Land Banking /Mobile Home Park Initiative, as well as the intergovernmental response to mitigating resident displacement related to mobile home park closures. • Assist in the formulation of the Consolidated Plan /Annual Action Plan Update. • Continue conducting Speaker Presentations and Community Dialogues to address affordable housing concerns and options that will help to increase the supply and meet a range of needs. • Host a joint session with other Affordable Housing Boards in the County. • Participate in a meeting with Orange County Local Government Affordable Housing Collaborative. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • The need for better communication across all organizations that focus on affordable housing matters. • The need for enhanced communication and engagement between landlords, utility services, the County and the HCV Program. • The need for additional trainings and workshops to build and/or enhance the self- sufficiency of HCV participants. • Ensuring that landlords are complying with regulations. In addition, the County should seek to eliminate repeat non - compliant landlords. • The need to modify zoning regulations to help facilitate affordable housing development opportunities. • The need to further enhance collaboration not only between the governing bodies and non - profits but also between departments within the County and local jurisdictions. 35 NAME OF BOARD /COMMISSION: Agricultural Preservation Board Report Period: 2017 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory boards and commissions in preparation for its annual planning retreat. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board /Commission Name: Agricultural Preservation Board (APB) Person to address the BOCC at work session- if applicable- and contact information: Renee McPherson, Chair: 336- 214 -5965 or renee mcphersonfarms.com Cecilia Redding, Vice Chair: (919) 522 -2285 or cecilia(cD_d2efarms.com Primary County Staff Contact: - Gail Hughes or Peter Sandbeck, DEAPR staff support How many times per month does this board /commission meet, including any special meetings and sub - committee meetings? Once every other month, on the third Wednesdays of January, March, May, July, September and November. Brief Statement of Board /Commission's Assigned Charge and Responsibilities. The Board's mission statement, adopted in 2005, is "to encourage the voluntary preservation of farmland from non -farm development, recognizing the importance of agriculture to the economic and cultural life of the county." The APB serves as the County government advisory board for agricultural issues and administers the Voluntary Farmland Protection Program Ordinance (Chapter 48, Orange County Code of Ordinances) as per NCGS 106 -735 through 744. The Board receives and makes recommendations on proposed Voluntary Agricultural Districts and Enhanced Voluntary Agricultural Districts. The Board is responsible for preparing and updating (in conjunction with other agricultural agencies) the Countywide Agricultural Development and Farmland Protection Plan, and the implementation of the Orange County Comprehensive Plan, Natural and Cultural Systems Element (Agricultural section). The Board also advises the Board of Commissioners on agricultural and farmland preservation, agricultural issues including sustainable agriculture, emerging trends in agriculture, and other ventures, initiatives and projects. M. What are your Board /Commission's most important accomplishments? • Hosted the second "annual" breakfast program /informational workshop for existing and prospective VAD /EVAD farm owners to encourage new participants and answer questions; 68 people attended this at the Cedar Grove Community Center. • In 2017, reviewed and recommended approval for 15 additional farms as Voluntary Agricultural District and Enhanced Voluntary Agricultural District farms, adding 1,179 acres to these programs. This amount increased the total enrollment into both programs to 12,554 acres on 93 farms throughout Orange County and increased acreage in all of the seven Agricultural Districts. • Assisted Economic Development in reviewing and evaluating new applications for the Ag Economic Development Grant Program; two members of the APB serve on the grant review committee • Continued installing new road signs to identify farms enrolled in the Voluntary Agricultural District programs, as well as to recognize participating farmers and increase program visibility • Implemented revisions to the County's Voluntary Farmland Protection Program Ordinance to conform to recent changes to NC General Statutes, including removal of the present -use tax value requirement. • Partnered with Animal Services to develop language to better define nuisance livestock for the proposed Unified Ordinance • Promoted the creation of an "Agriculture Investment Grant" program as one of the projects to be funded by revenue generated by the new one quarter (Y4) cent "Article 46" sales tax enacted in 2012 (5% of the annual revenue, or approximately $60,000) • Creation and approval of the Orange County Agricultural Development and Farmland Protection Plan (2007) • Preparation of educational materials on Voluntary Agricultural Districts, right -to -farm law, and other agricultural topics • Developed list of livestock operations throughout the county for the Animal Services department List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. The APB is responsible for reviewing and approving applications from farmers seeking to participate in the VAD /EVAD program, every other month. Also, assists in the annual Agricultural Summit and helps organize a biennial /triennial meeting of all agricultural boards to discuss Ag issues. Describe this board /commission's activities /accomplishments in carrying out BOCC goal(s) /priorities, if applicable. The APB promotes, reviews and recommends new Voluntary Agricultural Districts and Enhanced Voluntary Agricultural Districts that help protect farmland (Comp Plan, Natural and Cultural Systems Goal 2). The Board oversaw the creation of a long -term plan for agricultural development 37 and farmland protection, and is working to implement the provisions of that plan. (Goal 2, Goal 5). The APB stays abreast of emerging trends in agriculture, and advises the Board of Commissioners of new issues or concerns (Goal 5) The APB makes recommendations on goals and objectives for the triennial Lands Legacy Action Plan (Goal 8). If your board /commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities /accomplishments as they may relate to the Comprehensive Plan's goals'or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agricultural Preservation Board, Affordable Housing Board, Parks and Recreation Council) The APB provided input to Planning for the development of the Agricultural Support Enterprises program, to help promote agricultural economic development and agricultural entrepreneurialism (Goal 2, Objective AG -1). The APB promotes, reviews, and recommends Voluntary Agricultural Districts and Enhanced Voluntary Agricultural Districts (Goal 2 Objective AG -1, Goal 8 Objective AG -9). The APB promotes efforts to increase purchase and consumption of local foods (Goal 2, Objective AG -3; Goal 3, Objective AG -7). Identify any activities this board /commission expects to carry out in 2018 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). • Support continuation of the successful Farm -to -Table Event for 4th -grade students held annually at Blackwood Farm Park. • Continue to promote and recommend Voluntary Agricultural Districts and Enhanced Voluntary Agricultural Districts • Educate /inform new, established and prospective farmers about the recent elimination of the present -use tax value requirement for VAD /EVAD participation. • Purchase and install additional road signs to better identify farms in the Voluntary Agricultural District Program (existing and new farms) • Continue the Orange County Agricultural Heritage Project to document and make a record of the County's farms and farmers, including oral histories and video /photo documentation MV What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • The average age of our farmers continues to increase, causing concerns about retirement and farm succession planning. This is an ongoing issue despite the rising numbers of young people taking up farming. Our "senior" farmers control and farm a large percentage of the County's prime open farmland, thus creating the potential for a significant decline in active farm acreage over the next decade. New farmers tend to grow market crops intensively, on very small farms. • Explore ways to educate farmers and prospective farmers about the many new agritourism opportunities that could be used to enhance and diversify farm income and bring visitors to farms • The APB plans to collaborate with the newly- formed Food Council on a range of initiatives to enhance local markets for farm products. • There is an ongoing need to educate landowners about all available farm programs, including VAD /EVAD and the Present Use Valuation program. CO WORKING DOCUMENT NAME OF BOARD: Animal Services Advisory Board Report Period: 2017 -2018 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/WORK PLAN FOR COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory boards and commissions in preparation for its annual planning retreat. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board /Commission Name: Animal Services Advisory Board (ASAB) Person to address the BOCC at Work Session —if applicable and contact information: Currently, Maureane Hoffman, ASAB Chair. Primary County Staff Contact: Bob Marotto, Animal Services Director How many times per month does this board /commission meet, including any special meetings and sub - committee meetings? The ASAB has a monthly meeting except for the months of July and December. Monthly meetings ensure that there is sufficient time to listen to stakeholders and address issues and concerns in a deliberate and timely manner. Three (3) ASAB members serve on the Animal Services Hearing Panel Pool. They chair the appeal hearing panels convened under the Unified Animal Ordinance. Each month there have been between two (2) and four (4) appeal hearings (ranging in time from three - quarters of an hour up to two hours). The ASAB has also created task forces to address specific issues in greater depth. One is looking at community resources for pets belonging to the homeless in coordination with Corey Root, Orange County's Homelessness Coordinator. Another is looking at how Orange County Animal Services might approach the owners of surrendered animals that are suffering as a result of some kind of neglect. Finally, three members of the ASAB serve on the review committee for the Pat Sanford Animal Welfare Award. The committee is charged with ►It; reviewing applications and making a selection based upon award criteria. Brief Statement of Board /Commission's Assigned Charge and Responsibilities. The ASAB serves as a sounding board for animal - related policy issues raised by residents or identified by the BOCC. Residents are referred to the ASAB as a critical step in any consideration of stakeholder concerns, before bringing an item to the Board of County Commissioners. Integral to this general responsibility is a concern with ensuring that the practices and outcomes of Orange County Animal Services meet or exceed prevailing professional standards. A good illustration is the ASAB's support for the county's Community Spay and Neuter Program, which subsidizes cat and dog sterilization for people on public assistance or whose household income is less than 200 percent of the federal poverty level. The board has also supported Animal Services in exploring other ways to serve underserved parts of our county. Also integral to this responsibility is receiving and reviewing continuous feedback from the three board members who serve on the Animal Services Hearing Panel Pool. The ASAB is working with staff to maintain a list of challenges and problems that may be addressed through the amendment of the Unified Animal Ordinance based upon the experiences of the hearing panel pool. Finally, the ASAB is concerned with the human aspects of animal issues as well as animal welfare. Fundamental to this concern is the relation of animals to public health and safety. Indeed, one board member is the veterinarian for Orange County Health Board. Notable here are the changes that Animal Services made in coordination with the Health Director for the post- exposure management of rabies. These were made on the basis of the new recommendations made in the most recent edition of the Compendium of Rabies and they were at the forefront of progressive changes in the state of North Carolina and beyond. What are your Board /Commission's most important accomplishments? The ASAB continued to work with staff and stakeholders managing pet overpopulation in Orange County. Free - roaming cats have been of great significance to recent efforts in this area, and among other things, the ASAB and staff together have sought to establish strong working relations with potential community partners. These have included efforts to craft a "working barn cat" program with the Agriculture Preservation Board. The ASAB worked with the Arts Commission to commission "Calypso Cat," a figure feline sculpture by Mark Elliot now standing outside the adotion :151 entrance of the Animal Services Center. Funding for the piece was shared by Animal Services and the Arts Commission and the piece is intended to reflect the central place of cats in our community and the mission of Animal Services. The ASAB joined the Arts Commission in sponsoring a reception for friends of the animals, the arts community and other stakeholders. In close coordination with staff, the board revised the policies and procedures for the ASAB. The revised policy was necessitated by the new appeal process required by the Unified Animal Ordinance (UAO). The BOCC adopted the policy recommended by the ASAB earlier in the year. Also, the board proposed a change from "vicious" to "dangerous" in the UAO and the BOCC adopted an amendment making the change. This is a good illustration of the interdependence of the ASAB and the Animal Services Hearing Panel Pool. In this case, members of the Animal Services Hearing Panel Pool became concerned that the "vicious" language was alarming to the owners of animals so deemed and the three members of the pool from the ASAB brought this concern before the board for consideration. Finally, the ASAB continued to assist the BOCC in ensuring that board vacancies are filled in a timely and effective manner. It routinely makes recommendations to the BOCC based upon interviews with candidates for vacant positions. It also provides each new member with an orientation, which includes an introduction to the board, a review of county policies for boards and commissions, and an overview of Animal Services operations. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. In addition to activities mentioned above, the board sometimes hosts partner organizations, supports the annual Open House, and provides its own appreciation for all Animal Services staff. As indicated earlier, members of the board are available to serve on task forces charged with the in depth review of a specific issue of concern from the standpoint of operations, programs or policies. Describe this board /commission's activities /accomplishments in carrying out BOCC goal(s) /priorities, if applicable. Work done by the ASAB in coordination with Animal Services staff touches several principles and priorities. Three principles and priorities seem noteworthy with respect to the ASAB in calendar year 2017. These are: Sustainable Services • Supported strategic plan for managing pet overpopulation to control 5 Y medium and long -term animal service costs as well as to reduce the use of euthanasia a means of population control. Supported efforts to advance the plan for managing free roaming cats in Orange County as a critical component of the overall strategic plan (including partnering with the Arts Commission to commission "Calypso Cat. ") Supported efforts to meet or exceed professional standards within the field of animal welfare and animal services, including initiatives to provide service to underserved areas by developing new and different community relations. Making County Government Accessible, Understandable and Transparent • Served as a sounding board for stakeholder concerns about animal issues and animal related policies. • Coordinated openly and effectively with the County Manager and BOCC (including vetting and recommending candidates for ASAB vacancies). • Made recommendations regarding various animal issues and put forward an amendment to the UAO. Advisory Board Roles and Responsibilities • Provided a setting for stakeholder communication about various animal - related matters • Revised the ASAB Policies and Procedures. Sustained ASAB by vetting candidates for board vacancies, making recommendations to the BOCC, and conducting orientations for new members If your board /commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities /accomplishments as they may relate to the Comprehensive Plan's goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council) Not applicable. Identify any activities this board /commission expects to carry out in 2016 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). The ASAB expects to be especially concerned with several areas in the coming year. These are: 59 Sustainable Services • Support strategic plan for managing pet overpopulation to control medium and long -term animal service costs as well as to reduce the use of euthanasia a means of population control. • Support efforts to advance the plan for managing free roaming cats in Orange County as a critical component of the overall strategic plan. • Support efforts to meet or exceed professional standards within the field of animal welfare and animal services, including initiatives to provide service to underserved areas by developing new and different community relations Making County Government Accessible, Understandable and Transparent • Serve as a sounding board for various issues and policy concerns. • Coordinate with staff to inform the County Manager and the BOCC of strategic initiatives and significant policy considerations • Conduct research and make policy and /or program recommendations to the BOCC as needed Identify needed amendments to the UAO for based upon the experience of the Animal Services Hearing Panel Pool. Advisory Board Roles and Responsibilities • Provide a setting for stakeholder communication about animal - related matters • Providing leadership to the appeal hearing panels by having three (3) board members be part of the Animal Services Hearing Panel Pool and chair the hearing panels • Recommend ASAB applicants to the BOCC and orient new members to the role and responsibility of the advisory board. • Supporting the Pat Sanford Animal Welfare Grant with board members serving along with staff on the annual grant application review panel. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? Unified Animal Ordinance: Several items of concern have arisen in the hearing process experience over the last year. Some of these are more technical issues but there is a general policy issue as well, namely, whether there should be more gradations in the manner in which a dog is declared a danger to the public. As one panel member recently noted after a challenging hearing, the ordinance does not have a lot of flexibility in this area and everyone would feel better about their service if more tools were available to use in administering this part of the ordinance. Thus, the 5E! ASAB will be considering whether there are reasonable options that may be put into the language of an amendment for consideration by the BOCC. Managing Pet Overpopulation: The board will continue to work with staff to implement a plan for managing free roaming cats. In particular, the board will coordinate with staff to coordinate with the Agricultural Preservation Board and other entities to advance the "working farm cat" program. The board will also continue to work with staff to develop community partnerships and resources for addressing the challenges presented by free roaming cats in Orange County. More generally, the board will work with staff to ensure that organizational forms and practices responsible for the county's success in managing over population are recognized, supported and extended into the future. This is a critical commitment to ensure that pet overpopulation is managed in the long run in Orange County in a humane as well as cost effective manner. Community Services and Community Centers: The board will continue to work with staff to consider how to best implement community- oriented developments in the fields of animal welfare and animal services in Orange County. Exemplary of these developments is Pets for Life, a new initiative oriented toward supporting pet ownership in underserved parts of the county and related efforts seeking to enhance pet retention. It is expected that Animal Services will partner with established community centers in Orange County to build stronger community relations through which various services and resources can become better known. Specifically, plans are being developed to offer two community wellness clinics and also to participate in several of the summer programs hosted by the community centers: Pets of the Homeless: Working with the county's Homelessness Coordinator to identify community resources that can be tapped to help care for pets belonging to the homeless as they undergo different transitions. Among the expected deliverables for this collaborative effort are an infographic and an inventory of assorted services and resources that may be useful to people with pets who are homeless or who are trying to make a transition to some kind of housing. This has been a perplexing problem for Animal Services to deal with on its own and there is a strong sense that a broad based approach is the most successful way to find solutions to what are very stressful situations. Suffering Animal Surrenders: A task force of board members and staff has been created to develop a satisfactory approach to animals suffering from neglect that are surrendered to Animal Services. The task force is expected to consider the pros and cons of sanctions up to and including criminal prosecution. The task force is also expected to consider how to i9 address the potential adoption of animals by people who have surrendered a neglected animal and the resources that may be available to support the care and retention of animal companions. ASAB Vacancies: The board will continue to assist the BOCC in ensuring that board vacancies are filled in a timely and effective manner. It will make recommendations for vacancies to the BOCC based upon interactive candidate interviews. The board will also provide each new member with an orientation, which includes an introduction to the board, a review of county policies for boards and commissions, and an overview of Animal Services operations. Revised December 6, 2097 (BM) iV NAME OF BOARD /COMMISSION Orange County Arts Commission Report Period: 2017 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various advisory boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board /Commission Name: Orange County Arts Commission Person to address the BOCC at work session- if applicable- and contact information: Tim Hoke, Board Chair; tim hnva.us / 919 - 383 -7426 Primary County Staff Contact: Katie Murray, Director; 919 - 245 -2335 / kmurray(a-)-orangecountync.gov How many times per month does this board /commission meet, including any special meetings and sub - committee meetings? 1 monthly meeting and ad -hoc sub - committees including Grants Process Review Committee, Paint it Orange Plein Air Paint -out Committee Brief Statement of Board /Commission's Assigned Charge and Responsibilities. Created in 1985 as the official government agency on the arts by a Resolution of the Board of County Commissioners (BOCC), the Orange County Arts Commission serves as a clearinghouse for arts information, facilitator of arts programs & advisor to the Orange County Board of County Commissioners regarding the arts. We have been the Designated County Partner (DCP) of the North Carolina Arts Council in Orange County since 1985 and are responsible for sub - granting state and county funds to arts organizations, schools and artists throughout the county. What are your Board /Commission's most important accomplishments? • Reinstated our positive standing as the Designated County Partner for Orange County with the NC Arts Council after a probationary period implemented by the NC Arts Council in July, 2016. • Revised the Orange County Arts Grants application process, simplifying the application and condensing the cycle to one annual application period. Hosted training sessions and one -on- one assistance to area groups and artists. 38% of applicants during the 2017 cycle were first - time applicants. • Served as ambassadors and Panelists for the Emerging Artist Program, the Annual Piedmont Laureate Program, and the 4t US Congressional District High School Art Competition. • Completed Calypso Cat public art project in partnership with Orange County Animal Services and Gold Park Bee Hotel project in partnership with the Town of Hillsborough, the Hillsborough Tourism Development Authority, and the Hillsborough Arts Council. • Hosted The State of the Arts of Orange County and the Triangle with the NC Arts Council to announce the findings of Americans for the Arts' Arts and Economic Prosperity Survey V. Have presented to findings to local boards and councils to info • Advocated on behalf of Orange County artists and arts organizations to local legislators in Raleigh at Arts Day 2017 • In partnership with the Hillsborough Arts Council, hosted "Paint it Orange: Plein Air Paint -out & Wet Paint Sale," the first county -wide plein air paint -out as a fundraiser for OCAC and HAC. i, We had 52 registrants for our first year, 60% from outside Orange County. • Published a printed Orange County Arts Map, as well as a digital version on artsorange.org • Surveyed candidates for local offices on their feelings towards the arts and made the results available to the public through artsorange.org • Offered stories of local artists, arts spaces and events on artsorange.org through a partnership with Alicia StemperNitamin O, as well as staff - generated content • Hosted a nine -part series of listening sessions to discuss areas of need within the Orange County arts community. Sessions included Visual Arts; Performing Arts; Literary Arts; Town, Gown & the Arts; Arts & Business; Nonprofit Arts & Culture; Arts in Education (one each for CHCCS and OCPS); Hillsborough Arts. Over 180 members of the community participated. • Funded an extension of The ArtsCenter's Artists in Residency program, allowing all four Title 1 schools in Orange County 16 artist residencies during the 2017 -18 school year List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • One annual grant cycle that funds artists, schools and nonprofit organizations utilizing state and county funds • Annual Emerging Artists Program through a partnership with the Durham Arts Council • Annual Piedmont Laureate Program through a partnership with the Durham Arts Council, the Raleigh Arts Commission and the United Arts Council of Raleigh and Wake County • Annual 4th US Congressional District High School Art Competition • Public Art initiatives • Annual Paint it Orange: Plein Air Paint -out and Wet Paint Sale • Returning in 2018: Regular Orange County Creatives Meet & Greets, Artist Salons Professional Development Courses Describe this board /commission's activities /accomplishments in carrying out BOCC goal(s) /priorities, if applicable. Goal 3: Implement planning and economic development policies which create a balanced, dynamic local economy, and which promote diversity, sustainable growth, and enhanced revenue while embracing community values. • Economic Development through the arts. • The OCAC has presented the findings of Americans for the Arts Arts & Economic Prosperity Study 5 to local boards and commissions, informing community leaders that the arts are a $130.3M industry for Orange County, employing 5,001 full -time equivalent jobs (4th largest industry employer), and generating $5.3M for local government. Presentations have been made to Hillsborough Town Council, Chapel Hill Downtown Partnership Board of Directors, Hillsborough Tourism Board, Carrboro Economic Development Council /Cultural Arts Commission, Chapel Hill Cultural Arts Commission, Hillsborough Arts Council Board of Directors. • In partnership with the Hillsborough Arts Council, hosted "Paint it Orange: Plein Air Paint -out & Wet Paint Sale," the first county -wide plein air paint -out as a fundraiser for OCAC and HAC. We had 52 registrants for our first year, 60% from outside Orange County. The event received media attention through the !News & Observer, WCHL, WCOM, WHUP and other local media sources. Goal 6: Ensure a high quality of life and lifelong learning that champions diversity, education at all levels, libraries, parks, recreation, and animal welfare. • Education for at -risk children o Children with exposure to the arts have lower drop -out rates and better standardized test scores. Because of this, the socioeconomic data of area schools is considered during the Arts Grant application process. The demographic breakdown of students served and rate of Free and Reduced Lunch is considered when selecting funded Me programs. o The OCAC funded an extension of The ArtsCenter's Artists in Residence programming, allowing all four Title 1 schools in Orange County to host 16 artist residencies during the 2016 -17 school year. The residencies were followed up with a professional performance at The ArtsCenter in Carrboro, offering free tickets to families in need. • Diversity • The OCAC Arts Grants review process includes prioritizing of applications that hire minority artists. Twenty -four percent of 2017 -18 grants funds were allocated towards projects that fulfilled this goal. • In an effort to have a broader range of voices as part of our leadership, the OCAC has effectively diversified our board during 2017. We now have two members of Latino origin as well as one African - American. We also anticipate filling our final vacancy with a local African - American poet in January, 2018. • Quality of Life • As the Designated County Partner with the North Carolina Arts Council, the OCAC uses the Grassroots Arts Program funds to provide high quality arts experiences to as many Orange County residents as possible. Our funded projects range from festivals to classes to performances to school programs. • The OCAC partnered with groups on two public arts projects in 2017: "Calypso Cat" at Orange County Animal Services, and the Gold Park Bee Hotel with Town of Hillsborough and Hillsborough Tourism Development Authority. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? Throughout 2017 the OCAC Advisory Board worked in • Chapel Hill Public Arts Commission • Chapel Hill /Orange County Visitors Bureau • Carrboro Cultural Arts Committee • Hillsborough Arts Council • Town of Hillsborough • Hillsborough Tourism Board • Hillsborough Tourism Development Authority partnership with: • The ArtsCenter • Orange County Animal Services • Raleigh Arts Commission • Durham Arts Council • United Arts Council of Raleigh/Wake County • North Carolina Arts Council • Americans for the Art If your board /commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities /accomplishments as they may relate to the Comprehensive Plan's goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council) NA Identify any activities this board /commission expects to carry out in 2018 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). Goal 1: Ensure a community network of basic human services and infrastructure that maintains protects and promotes the well -being of all County residents. AND Goal 4: Invest in quality County facilities, a diverse work force, and technology to achieve a high performing County government. 50 • Infrastructure o Access to arts experiences is critical to the overall well -being of County residents of all ages. A primary challenge within the arts community, identified by the OCAC through conversations and our Listening Session Series, is the lack of space for the arts. This includes proper exhibit space, performing space for community theatre /comedy groups, work /studio space, maker space, and creative space for children and teens. The OCAC will begin examining the current arts infrastructure available within the county in 2018. We have submitted a project proposal to the UNC Public Policy Capstone to help us assess available space currently available in the county, as well as the feasibility for a free - standing center for arts and culture in Orange County. We will also host interest meetings for individuals wanting to contribute to the conversation involving space needs in the county. Goal 3: Implement planning and economic development policies which create a balanced, dynamic local economy, and which promote diversity, sustainable growth, and enhanced revenue while embracing community values. • Economic Development • As the OCAC analyzes the data gathered during our nine -part listening sessions series, we will be strategizing on future projects and initiatives to tackle the major areas of need within the arts community. Nearly all future projects will involve community partnerships with local groups and organizations with the end result being a healthier arts community. By strengthening the financial success of our arts community, we will also generate economic growth for the overall economy. • The OCAC will continue to present to local boards and commissions the local findings of Americans for the Arts Arts & Economic Prosperity Survey 5, explaining the significant role the arts play in the economy of our county. • The OCAC will play a greater role in resolving the issue of arts space in Orange County. (see above) Goal 6: Ensure a high quality of life and lifelong learning that champions diversity, education at all levels, libraries, parks, recreation, and animal welfare. • Diversity • The OCAC will continue to prioritize projects that employ minority artists and impact diverse audiences through our Grassroots Arts Project Grants. • As we determine our future programs in early 2018, a major priority will be accessibility and equity in every program or project we initiate. This was a major topic within all nine of our recent listening sessions and will continue to be a part of all future initiatives. • The OCAC will be participating in the Fredrick Douglass Bicentennial Celebration during 2018, in partnership with the Town of Chapel Hill, Orange County Public Library, the Chapel Hill — Carrboro NAACP and others • Education • The OCAC will continue to serve as an active partner in Arts in Education programming for Orange County through the ArtsCenter's Arts in Schools program, as well as through our grant program and involvement in other school initiatives. • The OCAC will strategize, with our community partners, ways to offer more, high quality arts experiences for residents of all ages, races, and socioeconomic backgrounds within Orange County through our grants program. • Parks /Recreation o The OCAC plans to partner with local groups to offer more public art and creative placemaking opportunities throughout the county, contributing the quality of life of 51 our community. We will also continue to contribute to community cultural events and programs that enrich our lives. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • Funding o In order for the arts commission to serve the arts community in a more impactful way, additional funds are needed. Currently, the OCAC is funded by approximately 9% of the Occupancy Tax under the Visitor's Bureau. We have approximately $25k in "programming" funds that are primarily used for advertising and promotional efforts. Following models such as the Raleigh Arts Commission and the Town of Cary, an ideal scenario would involve finding a greater source of public funds that could be allocated to the arts without increasing the tax burden on residents. The funds could then be used to provide additional operating grants to our key arts organizations, offer infrastructural support for current or future arts spaces, and provide programming funds for the OCAC to provide programs needed for the well- being of our arts community. Fundraising ideas have also been discussed, and pursued in the case of our recent plein air paint -out; however, it puts the OCAC in the awkward position of competing for the same resources as the organizations we are trying assist. We have submitted a project proposal to the UNC Public Policy Capstone to help us identify a feasible source of public funding for the arts based on other similar communities as well as our local tax structure. 2 53 NAME OF BOARD /COMMISSION: Board of Health Report Period: 2017 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various advisory boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board /Commission Name: Board of Health Person to address the BOCC at work session- if applicable- and contact information: Quintana Stewart — Health Director Primary County Staff Contact: Beverly Scurry, Board of Health Strategic Plan Manager Quintana Stewart, Health Director How many times per month does this board /commission meet, including any special meetings and sub - committee meetings? Board meets once monthly except for July and December Brief Statement of Board /Commission's Assigned Charge and Responsibilities. The Board of Health is the primary policy- making and adjudicatory body (NCGS 130A -39(a) (powers and duties of the boards of health) and NCGS 130A -24 (appeals), for the health department and is charged to protect and promote the public health of Orange County. Mission and Core Functions of the Health Department: To enhance the quality of life, promote the health, and preserve the 54 environment for all people in the Orange County community. • Prevent and intervene in epidemics and the spread of disease • Protect against environmental hazards • Promote and encourage safe and healthy behaviors • Assure the quality and accessibility of health services • Assure compliance with laws and regulations that protect health and safety What are your Board /Commission's most important accomplishments? • Successfully filled the Board of Health Strategic Plan Manager vacant position (Beverly Scurry) • Successfully recruited, interviewed and selected a new Board of Health representative (Bruce Baldwin, Johanna Birckmayer, Jennifer Deyo) • Received and discussed the annual communicable disease report for Orange County • Successfully implemented a new text messaging service within the Health Department Dental Clinic. This service is an appointment reminder for clients. • Successfully assembled a team to research, plan, and implement the first translation boot camp that will focus on family planning topics. Implementation will begin 2018. • Began a new collaboration with the Orange County Food Council to research policies that will address food desert issues. • Supported two staff members from Orange County Schools to attend the Action Based Learning /Kinesthetic Classroom National Workshop. Staff were able to learn techniques to implement physical activity at Partnership Academy which is currently absent of structured physical activity. • BOH has representation on the Mental Health /Jail Committee as well as the Justice Advisory Council in order to explore and stay informed of substance abuse and mental health policies, practices, and current activities in the county. • Approved Duke Endowment grant funding for The Formerly Incarcerated Transitions Program (FIT Program). This project provides people released from NC prisons assistance in accessing medical services and other community reentry services. • Successful site visit for Accreditation, January 2017 • Received Youth Tobacco and Prevention Funds from NC Department of Health and Human Services • OCHD completed a thorough Mental Gap Analysis presented to the BOH 55 List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Review of State of County Health Report annually • Review and approve new programs for health department • Review and approve budget request for department to forward to county • Review and approve fee schedule and any fee changes and forward to county • Review department strategic plan annually • Review annual activity report for the department • Reviews quarterly and annual fiscal report for department • Reviews annual communicable disease report for the county • Reviews annual Child Fatality Task Force Report • Regular Board of Health Educational Sessions • Reviews biannual Advisory Board Report Summary Describe this board /commission's activities /accomplishments in carrying out BOCC goal(s) /priorities, if applicable. BOCC Goal: Ensure a community network of basic human services and infrastructure that maintains, protects, and promotes the well -being of all county residents. BOH Goal: Serve as a catalyst and advocate for health outcomes in the Family Success Alliance. *See list of accomplishments Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? BOH members serve on other boards in the county such as OUTBoard, Healthy Carolinians, Family Success Alliance Advisory Committee, and Animal Services Board. The Board also receives a biannual update of summarizing the work of other local boards /commissions /councils within Orange County. If your board /commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities /accomplishments as they may relate to the Comprehensive Plan's goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agriculture W Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council) N/A Identify any activities this board /commission expects to carry out in 2018 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). In 2018, the BOH will be creating the 2018 -2020 Strategic Plan. As it relates to the BOCC goals and priorities, the BOH expects to: • Explore the intersectionality of racial and health inequities to the services provided at Orange County Health Department and community programs. • Continue to support Family Success Alliance specifically in collaboration with Legal Aide (may require funding) • Provide funding support within the two school districts for programming around nutrition and physical activity (will require funding) What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? The BOH will continue to pay close attention to issues and concerns on the local, state, and federal level as it relates closely to the Strategic Plan. This includes areas concerning: • Social Determinants of Health — Family Success Alliance, racial and health equity, communication of health information to the public, E- cigarette policies • Physical Activity and Nutrition — Exploration of policies, tools to communicate resources, support provided to the two local school systems • Mental Health and Substance Abuse — Reimbursement around behavioral health, Cardinal Innovation services, screening tools for clients, collaboration with partners within the criminal justice system, follow up on Mental Health Gap Analysis (focus on school - age children) 57 NAME OF BOARD /COMMISSION Board of Social Services Report Period 2017 -18 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various advisory boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board /Commission Name: Board of Social Services Person to address the BOCC at work session- if applicable- and contact information: Tamara Dempsey- Tanner, Chair, (919) 918 -4086 Primary County Staff Contact: Lindsey Shewmaker, Human Services Manager How many times per month does this board /commission meet, including any special meetings and sub - committee meetings? Once per month Brief Statement of Board /Commission's Assigned Charge and Responsibilities. The Social Services Board: • hires the county social services director; • determines the director's salary (subject to approval of the board of county commissioners); • advises and consults with the director; • evaluates the director's job performance; • dismisses the director if his or her job performance is unsatisfactory or if his or her personal conduct is unacceptable; • appoints the fifth member of the social services board; • assists the county social services director in planning the department's proposed budget; • establishes county policies for public assistance and social services programs (consistent with applicable federal and state laws, regulations, and policies); • advises county and municipal authorities on the development of policies and plans designed to improve social conditions in the community; and MV • carries out other duties and responsibilities as assigned by the General Assembly, the state Social Services Commission, the state Department of Health and Human Services, and the board of county commissioners. What are your Board /Commission's most important accomplishments? • 2017 -18 budget approval • Policy formation and approval • Continued oversight for programs of human services List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Budget approval • Policy review and development Describe this board /commission's activities /accomplishments in carrying out BOCC goal(s) /priorities, if applicable. Budget approval Policy formation and approval for programs supporting BOCC Goal 1 Oversight for programs of human services Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? The Board does not currently meet with other advisory Boards although staff collaborate with other human services departments. If your board /commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities /accomplishments as they may relate to the Comprehensive Plan's goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council) MAI Identify any activities this board /commission expects to carry out in 2018 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). The Board of Social Services will continue to oversee operations of the 59 Department of Social Services as staff carry out programs of human services. (Goal 1, Priority 4) The majority of the budget for Social Services relates to this goal. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? 1. HB630 ramifications including performance contracts and regionalization discussions. Some of the performance requirements could have budgetary and staffing impacts. 2. Medicaid transformation and performance management 3. Child welfare program improvement plan 4. Potential changes to federal and state programs and impact on county funds 5. NC FAST expansion into child welfare 6. Program and services access issues for low- income families, including transportation, technology, medical and mental health services The Board of Social Services is concerned with the numbers of Orange County residents in need of services and potential impacts on vulnerable and disenfranchised residents. The Board wants to be certain that the critical programs and services provided by the Department of Social Services can continue to operate and that residents of Orange County are able to access the services they need. R