HomeMy WebLinkAboutAgenda - 8-b - Fiscal Year 2017-18 Budget Amendment #8
ORD-2018-013
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 17, 2018
Action Agenda
Item No. 8-b
SUBJECT: Fiscal Year 2017-18 Budget Amendment #8
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S):
1. Budget as Amended Spreadsheet
2. Year-to-Date Budget Summary
INFORMATION CONTACT:
Paul Laughton, (919)245-2152
Gary Donaldson (919) 245-2453
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2017-
18
BACKGROUND:
Social Services – Technical Amendment
1. This technical amendment provides for the transfer of FY 2017-18 budgeted funds
related to Information Technology Governance Council approved projects from the
Capital Projects Fund to the Department of Social Services within the General Fund in
order to simplify the cost allocation process and reimbursement process for the
department. This technical amendment provides for the transfer of these budgeted
funds totaling $151,446 from the Capital Projects Fund to the Department of Social
Services and amends the following Information Technology Capital Project
Ordinance: (See Attachment 1, column 1)
Information Technology Capital Project (-$151,446) - Project # 30007
Revenues for this project:
Current
FY 2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
Alternative Financing $10,726,600 ($151,446) $10,585,154
From General Fund $1,545,257 $0 $1,545,257
Appropriated Fund Balance $200,000 $0 $200,000
Total Project Funding $12,481,857 ($151,446) $12,330,411
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Appropriated for this project:
Current FY
2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
Information Technology $12,481,857 ($151,446) $12,330,411
Total Costs $12,481,857 ($151,446) $12,330,411
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Department of Environment, Agriculture, Parks, and Recreation
2. The Department of Environment, Agriculture, Parks and Recreation anticipates
$12,301 in additional revenue, from a special camp held at New Hope Elementary, in
collaboration with the Health Department and the Family Success Alliance. These
funds will be used to cover seasonal staff cost associated with the camp. This budget
amendment provides for the receipt of these funds for the above stated purpose.
(See Attachment 1, column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Department on Aging
3. The Department on Aging anticipates additional revenue for:
a. Fitness Studio: receipt of an additional $3,500 from fees and donations in
support of the instructors and supplies.
b. Medicare Improvements for Patients and Providers Act (MIPPA) – receipt
of $2,940 from the N.C. Department of Insurance, through the Triangle J Area
Agency on Aging. These funds will be used for outreach and services
available through the SHIIP and low income subsidy programs.
c. Facility Fees: receipt of an additional $2,000 from facility fees to help offset
the cost of temporary personnel staffing the sites during the rental periods.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: CREATE A SAFE COMMUNITY
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The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Orange County Food Council
4. Orange County has received a Micro-grant of $4,000 from North Carolina State
University, Center for Environmental Farming Systems, which will be handled as pass
through funds to the Orange County Food Council. These funds will be used by the
Orange County Food Council for food council capacity building project coordination.
This budget amendment provides for the County’s receipt of these funds and will
provide these funds to the Orange County Food Council as pass through funds in FY
2017-18. (See Attachment 1, column 4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Library Services
5. The Department of Library Services anticipates the receipt of $2,800 in additional
funds from Friends of the Library. These additional funds will support the Summer
Learning Kickoff Event as well as promotions and supplies for the Summer Learning
season.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 5)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2017-18 budgets in the General Fund by $178,987, and decreases the County Capital Fund by
$151,446.
RECOMMENDATION(S): The Manager recommends the Board approve budget and capital
project ordinance amendments for fiscal year 2017-18.
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Attachment 1. Orange County Proposed 2017-18 Budget Amendment
The 2017-18 Orange County Budget Ordinance is amended as follows:
Original Budget Encumbrance
Carry Forwards Budget as Amended Budget as Amended
Through BOA #7
1. Social Services -
Technical Amendment
to transfer budgeted
Capital funds of
$151,446 from the
Capital Projects Fund to
the Department of
Social Services within
the General Fund.
2. DEAPR - $12,301
additional revenue for
Summer Camp in
collaboration with
Family Success Alliance
3. Aging - $3,500 in
additional Fitness
Studio fees/donation for
instructors/supplies;
$2,940 from TJCOG for
SHIIP; $2,000 in
additional Facility Fees
4. Orange County Food
Council - receipt of pass
through funds of $4,000
to be used by the
Orange County Food
Council for food council
capacity building project
coordination.
5. Library Services -
receipt of $2,800 from
Friends of the Library
for Summer Learning
Budget as Amended
Through BOA #8
General Fund
Revenue
Property Taxes 151,557,768$ -$ 151,557,768$ 151,557,768$ -$ -$ -$ -$ -$ 151,557,768$
Sales Taxes 23,566,784$ -$ 23,566,784$ 23,566,784$ -$ -$ -$ -$ -$ 23,566,784$
License and Permits 328,000$ -$ 328,000$ 328,000$ -$ -$ -$ -$ -$ 328,000$
Intergovernmental 16,035,147$ -$ 16,035,147$ 17,237,377$ -$ -$ 2,940$ 4,000$ -$ 17,244,317$
Charges for Service 11,551,045$ -$ 11,551,045$ 11,546,552$ -$ 12,301$ 5,500$ -$ -$ 11,564,353$
Investment Earnings 265,000$ 265,000$ 265,000$ -$ -$ -$ -$ -$ 265,000$
Miscellaneous 2,817,629$ 2,817,629$ 2,996,678$ 2,800$ 2,999,478$
Transfers from Other Funds 3,765,600$ 3,765,600$ 3,785,600$ 151,446$ 3,937,046$
Fund Balance 9,769,060$ 1,313,300$ 11,082,360$ 11,143,693$ 11,143,693$
Total General Fund Revenues 219,656,033$ 1,313,300$ 220,969,333$ 222,427,452$ 151,446$ 12,301$ 8,440$ 4,000$ 2,800$ 222,606,439$
Expenditures
Support Services 14,101,197$ 259,608$ 14,360,805$ 14,360,805$ -$ -$ -$ -$ -$ 14,360,805$
General Government 21,638,717$ 49,113$ 21,687,830$ 21,687,830$ -$ -$ -$ -$ -$ 21,687,830$
Community Services 14,331,974$ 164,719$ 14,496,693$ 14,601,922$ -$ 12,301$ -$ -$ -$ 14,614,223$
Human Services 37,508,468$ 390,154$ 37,898,622$ 38,601,390$ 151,446$ -$ 8,440$ 4,000$ 2,800$ 38,768,076$
Public Safety 25,583,899$ 449,706$ 26,033,605$ 26,164,822$ -$ -$ -$ -$ -$ 26,164,822$
Education 104,991,508$ 104,991,508$ 104,991,508$ -$ -$ -$ -$ -$ 104,991,508$
Transfers Out 1,500,270$ 1,500,270$ 2,019,175$ 2,019,175$
Total General Fund Appropriation 219,656,033$ 1,313,300$ 220,969,333$ 222,427,452$ 151,446$ 12,301$ 8,440$ 4,000$ 2,800$ 222,606,439$
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$
County Capital Project Fund
Revenues
Transfer From the General Fund 320,000$ 320,000$ 518,000$ -$ -$ -$ -$ -$ 518,000$
Alternative Financing -$ -$ (151,446)$ (151,446)$
Transfer From E911 Fund -$ -$ -$ -$
Medicaid Maximization Funds -$ 34,664$ 34,664$
Total Revenues 320,000$ -$ 320,000$ 552,664$ (151,446)$ -$ -$ -$ -$ 401,218$
Expenditures
County Capital Projects 320,000$ 320,000$ 552,664$ (151,446)$ -$ -$ -$ -$ 401,218$
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Attachment 2
General Fund Budget Summary
Original General Fund Budget $219,656,033
Additional Revenue Received Through
Budget Amendment #8 (April 17, 2018)
Grant Funds $220,111
Non Grant Funds $1,355,662
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)$1,313,300
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures $61,333
Total Amended General Fund Budget $222,606,439
Dollar Change in 2017-18 Approved General
Fund Budget $2,950,406
% Change in 2017-18 Approved General Fund
Budget 1.34%
Original Approved General Fund Full Time
Equivalent Positions 893.863
Original Approved Other Funds Full Time
Equivalent Positions 92.837
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2017-18 986.700
Year-To-Date Budget Summary
Fiscal Year 2017-18
Authorized Full Time Equivalent Positions
Paul:
To cover expenditures
($14,408) related to respite
services in Department on
Aging (BOA #4); to cover
reorganization costs
($46,925) of the Department
of Human Rights and
Relations (BOA #4)
Paul:
includes the addition of a 1.0
FTE Time-limited Community
Health Worker position (BOA
#1); includes moving 1.387
FTEs from division of Human
Rights and Relations in GF to
Housing Fund (1.194 FTEs)
and to the Community
Development Fund (.193
FTEs) BOA #4; includes
addition of 1.0 FTE time-
limited Erosion Control Officer
I (BOA #6-B)
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