HomeMy WebLinkAboutOUTBoard agenda 041812
AGENDA
Orange Unified Transportation Board
April 18, 2012
7:00 p.m.
Conference Room 004 (Lower Floor) Orange County West Campus
131 West Margaret Lane, Hillsborough
Time Item Title
7:00 I. Call to order and roll call
7:02 II. Consideration of additions to the agenda
7:04 III. Approval of minutes
Minutes from January 18, 2012 (Attachment 1)
IV. Update of OUTBoard Policies and Procedures
The County Attorney’s office has asked the staff of each advisory board
to update its policies and procedures according to specific guidelines.
These guidelines are included in the packet as Attachment 2.
Attachment 3 is the draft of OUTBoard Policies and Procedure created by
staff and submitted to the County Attorney.
OUTBoard Action: Receive guidelines from attorney new Board policies
and procedures; provide feedback.
VI. Staff Updates:
x Orange County Community Transportation Plan (CTP)
x Orange County Transit Plan Timeline (Attachment 4)
x Safe Routes to Schools Update
x Memo from Chair Pelissier to OUTBoard (Attachment 5)
x Review of information sent in response to requests made at the
January 18th meeting
OUTBoard Action: Receive updates and discuss as appropriate.
VII. Board Comments
8:45 VIII. Adjournment
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D R A F T Attachment 1
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MINUTES
ORANGE UNIFIED TRANSPORTATION BOARD
JANUARY 18,2012
MEMBERS PRESENT: Nancy Cole Baker, Pedestrian Access & Safety Advocate; Julian (Randy) Marshall, Bingham
Township; Alan Campbell, Planning Board Representative; Paul Guthrie, Chapel Hill Township; Amy Cole, Transit
Advocate; Jeff Charles, Bicycle Advocate; Annette Jurgelski, Eno Township; Renee Price, CfE Representative
MEMBERS ABSENT:Sam Lasris, Cedar Grove Township Representative; Al Terry, Transportation Services Board;
Cheeks Township - Vacant; Economic Development Commission - Vacant; Little River Township-Vacant;
Hillsborough Township – Vacant;
STAFF PRESENT: Tom Altieri, Comprehensive Planning Supervisor; Darcy Zorio, Transportation Planner; Tina Love,
Administrative Assistant II
AGENDA ITEM I: CALL TO ORDER AND ROLL CALL
AGENDA ITEM II: CONSIDERATIONS OF ADDITIONS TO THE AGENDA
Darcy Zorio: I am the new transportation planner. I was previously with the Institute for Transportation Research and
Education at NC State on ITRE. I attended Western Carolina where I got my Masters and my undergraduate degree
from St. Andrews Presbyterian College. I am from the Triangle and grew up in Fuquay Varina. I look forward to
working with you.
AGENDA ITEM III: APPROVAL OF MINUTES FOR OCTOBER 19,2011
The OUTBoard minutes from October 19, 2011 were approved with changes by consensus.
AGENDA ITEM IV: COMPREHENSIVE TRANSPORTATION PLAN –STEERING COMMITTEE UPDATE
The Steering Committee met on December 14, 2011 and will update the Board on its
discussions and next steps.
OUTBoard Action: Receive Update.
Randy Marshall: We met on December 14 and reviewed the draft recommendations that were taken to the
OUTBoard. They wanted the document to include the size of those lots. As it turns out, we determined that the
Board of County Commissioners in terms of the adopting the Comprehensive Transportation Plan only adopt the
maps. They do not adopt any information that goes along with supporting those maps or to expand on them. We
decided we would not give that information to the Board of County Commissioners until we have adopted the maps.
The consensus was there are lots of issues that come up when they get the supporting documentation which could
conceivably slow down the process. They are trying to make changes on something they don’t need to.
Tom Altieri: There were three primary items requested by the steering committee. The first was to provide a memo
essentially establishing what coordination has taken place during this process with the MPO and its staff. Also, how
our Comprehensive Transportation Plan would be used in the MPO CTP preparation process. This, to reassure the
Board of County Commissioners that coordination has taken place during our process and will also take place during
the MPO process. Second, if not complete Appendices an outline of its contents and last, final draft maps.
Randy Marshall: The Board of County Commissioners will hopefully have a public hearing in February.
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Tom Altieri: They have four scheduled public hearings per year. When this item last went to the Board of County
Commissioners we suggested this particular item, since it is not an ordinance, could go to a regular meeting, they
were in agreement. When that public hearing is held, staff will provide the Board of County Commissioners options.
They could close the hearing that night and adopt the plan or if there is new information that comes forward at the
public hearing, it could be sent back to the OUTBoard or steering committee. I would not want to box in the Board of
County Commissioners by saying we are asking them to adopt it the same evening without another option if new
information is learned.
Nancy Cole Baker: I am apprehensive about what they will say about the pedestrian plan which has drawn lines
throughout the County for future trails. Have you heard anything from the Board of County Commissioners on that?
Tom Altieri: Nothing specific. This item went to the Board of County Commissioners along with other items on the
regular agenda.
AGENDA ITEM V: STAFF UPDATES:
x Introduction of Darcy Zorio, Orange County Transportation Planner
x Active NCDOT Projects in Orange County
x State TIP Process – SPOT Prioritization for Rural (TARPO) and Metropolitan (DCHC
MPO) Planning Areas
x 2040 Long Range Transportation Plan
x Burlington Graham MPO
x Safe Routes to Schools Action Plan
x Congestion Mitigation Air Quality (CMAQ) Projects
x Bicycle Safety
OUTBoard Action: Receive updates and discuss as appropriate.
Tom Altieri reviewed Attachment 2 which was an update on current projects in the County.
There was conversation about rumble strips and the cost of resurfacing. Also, the places scheduled for resurfacing.
Tom Altieri reviewed the list of projects for Orange County.
There was a lengthy discussion about the two foot shoulder and resurfacing after the two foot shoulder is laid.
Tom Altieri reviewed the State TIP Process on Attachment 3.
Nancy Cole Baker: The bottom line is given the spreadsheets and the way they are now, are there any projects that
we think will get funded that will affect our area?
Tom Altieri: We don’t have the ability to answer that question now. It will be based on funding and budgets yet to be
determined. Projects scoring higher will receive priority.
Darcy Zorio: You could look at the state score column. That would be the best indicator but you have to have the
other state scores from other MPO projects throughout the state.
Nancy Cole Baker: When will we know where our projects rank statewide?
Tom Altieri: Staff will need to learn a little more about the process since this is a new process. The MPO is in the
initial phases of the 2040 LRTP (Long Range Transportation Plan) process. There is a schedule on page 34.
Renee Price: How much of the public actually come to the workshop?
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Tom Altieri: In general, when you compare attendance to the number of people in the jurisdiction or noticed with the
information, it is a very small percentage.
Tom Altieri reviewed the request for a seat on the Burlington Graham MPO.
Annette Jurgelski: On page 32, are the points on that page from the MPO or the RPO that is another set of points?
Tom Altieri: Those are RPO projects.
Tom Altieri reviewed the status of the Safe Routes to School Action Plan. He noted that when Karen Lincoln left, her
update was that this Board had completed a draft plan working with a consultant, reviewed the draft, provided
comments and DOT was also to provide comments on the draft plan and the consultant was awaiting those
comments and intended to incorporate both OUTBoard comments and DOT comments simultaneously. I have
inquired about the status of the project and have not received a response to date.
Tom Altieri gave a brief update on the CMAQ noting he has familiarized himself with the reimbursement process and
the County just received its first check.
There was a short discussion about the bike rack for the buses and how they would be used.
Randy Marshall: What is the status of the Chapel Hill County Joint Transit Study?
Darcy Zorio: We are currently trying to get a schedule from the consultant as to when we can expect things to be
complete.
Tom Altieri: One of the County concerns is following consolidation, how does Orange County continue to maintain a
seat the table that ensures we maintain adequate service in the rural areas.
Randy Marshall: Chapel Hill, Durham/Raleigh, Triangle area has sucked all the transportation money anywhere they
can.
Tom Altieri: The last item is on Bicycle Safety. The response from Chair Pelissier has been included in your packet.
Randy Marshall: What is the appropriate length of time to wait to ask the Sheriff what he plans to do about this?
Nancy Cole Baker: We can invite the sheriff here to discuss this.
Jeff Charles: I think that is an excellent idea because part of the issue with cyclist is that sheriffs are enforcing traffic
safety laws for cyclists. A number of our cyclists go through red lights, stops signs without stopping and I think if
Orange County was known that the sheriff/deputies were enforcing by giving tickets that would benefit cyclists’
safety. It would also defuse some of the comments made by drivers on the other side of the fence they also need to
enforce the two foot path that cars have to give cyclists, etc. They need to do both. It would be good to have the
sheriff here and have that discussion.
Renee Price: In this letter did you want the letter to talk to us or the BOCC or both?
Nancy Baker: I think we were talking about forwarding the issue to the sheriff but I think……
Randy Marshall: Well we don’t tell the BOCC what to do with the referral, we referred it in hopes they would do they
did which was to refer it the sheriff. How that the sheriff has it, it seems it comes upon us to say, okay, this was
brought to us originally and referred to you by the Commissioners, can you give an idea what the response will be.
Two weeks ago a sheriff deputy was behind me and a cyclist went right through a stop and didn’t even slow down
and it didn’t even register to them that it had happened, it’s not on their radar.
Nancy Baker: If you could invite the Sheriff to come and talk to us at a meeting that would be great.
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Jeff Charles: The Chapel Hill police department does stop bicyclist and Carrboro also stop cyclist. I would like to see
the Orange County Sheriff’s Department doing the same thing. It is good for everybody.
Paul Guthrie: While I agree with you that it’s a good idea, I think you have to be aware of the fact that it’s likely
because of the size of the County and the density of traffic it is more likely in Chapel Hill and Carrboro for an office to
witness it. Unless there is a visible viewing by an officer there isn’t really anything they can do about it.
Jeff Charles: If cyclists know they will be ticketed if caught it would be a deterrent. If the Sheriff’s Deputies were on
record that they will be enforcing cyclist to follow traffic laws as state law requires, I think it would be a good thing.
Tom Altieri: If we did invite the Sheriff or designee to attend a meeting to hear your concerns, what happens next?
Is the OUTBoard then done with this?
Jeff Charles: I think we need to get them involved in the cycling community.
Nancy Baker: I just want to hear what they have to say. I would be interesting to hear the prospective of law
enforcement about this issue.
Randy Marshall: We’ll request an update from the Sheriff in 6-months.
Nancy Cole Baker: Tom, will you send a note to the Sheriff with the request that he or his designee attend one of our
meetings?
Tom Altieri: I think I can bring that to back to Craig and seek his opinion on that. I will need to discuss the matter with
Craig, I think he may have considered the matter closed.
Jeff Charles: Just to be clear about bicycling, they have the same right to the road as a car. If someone says that a
bicyclist is a nuisance they need to change the North Carolina laws which are consistent with 50 states in the union.
I wasn’t here for the presentation and we had an exchange in October when we talked about this issue and I was
upset because it sounded as if they were saying that the bicyclist are a nuisance. They have to get over that
because, in fact, we have the right to the road just as pedestrians.
Randy Marshall asked for a list of the bridge projects.
AGENDA ITEM VII: ADJOURNMENT
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ORANGECOUNTYBOARDOFCOUNTYCOMMISSIONERS
ADVISORYBOARDPOLICY
SECTIONI:SCOPE
A.Purpose
1.ToestablishapolicyandprocedureswherebytheOrangeCountyBoardof
Commissionerswillmakeappointmentstopublicadvisoryboards,committees,
commissions,andcouncils(hereinafter“advisoryboards”).
B.Authority
1.NorthCarolinaGeneralStatute153AͲ76grantsboardsofcountycommissionersthe
authoritytoestablishadvisoryboards.
2.TheOrangeCountyBoardofCommissionersmayestablishrulesandregulationsin
referencetomanagingtheinterestandbusinessoftheCounty.
3.TheOrangeCountyBoardofCommissionershastheresponsibilitytoappoint
residentstoserveasmembersofadvisoryboardsestablishedbythe
Commissioners.
4.OrangeCountydepartmentdirectorsandstaffareresponsibleforprovidingsupport
totheadvisoryboards.
C.PolicyandPeriodicReview
1.ThisAdvisoryBoardPolicyestablishessomeparametersfor:
a.AppointmentstostateͲmandated,regional,and/orcountyͲdeveloped
advisoryboards.
b.Removalsfromsuchadvisoryboards.
c.Quorumandvotingstandards.
d.Acodeofgeneralconductforadvisoryboardmembers.
e.OtheraspectsofadvisoryboardservicetheOrangeCountyBoardof
Commissionerswishestoaddress.
2.PeriodicReview
a.PeriodicreviewofthisAdvisoryBoardPolicywillbeconductedeveryfive(5)
yearsbytheOrangeCountyBoardofCommissioners.
b.ThisAdvisoryBoardPolicymaybechangedoradjustedasdeemed
necessarybytheOrangeCountyBoardofCommissionersregardlessof
whetheritisscheduledforareview.
D.Applicability
1.Totheextentitdoesnotconflictwiththestatuteorordinancecreatingaspecific
advisoryboard,whereapplicable,thisAdvisoryBoardPolicyappliestothefollowing
OrangeCountyadvisoryboards,policies,commissions,andcouncils:
a.AdultCareHomeCommunityAdvisoryCommittee
b.AdvisoryBoardonAging
c.AffordableHousingAdvisoryBoard
d.AgriculturalPreservationBoard
e.AnimalServicesAdvisoryBoard
f.ArtsCommission
Attachment 2 5
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g.CommissionfortheEnvironment
h.EconomicDevelopmentCommission
i.BoardofEqualizationandReview
j.HistoricPreservationCommission
k.HumanRelationsCommission
l.NursingHomeCommunityAdvisoryCommittee
m.OrangeCountyBoardofAdjustment
n.OrangeCountyParksandRecreationCouncil
o.OrangeCountyPlanningBoard
p.OrangeUnifiedTransportationBoard
q.PersonnelHearingBoard
r.Visitor’sBureau
2.Exceptasotherwiseprovidedhereinorthroughaspecificadvisoryboardpolicythis
AdvisoryBoardPolicyshallcontroltheappointment,reporting,operationandother
requirementsoftheadvisoryboardslistedaboveexcepttotheextentthesameare
controlledbyaspecificstatuteorordinance.Inthosecases,asnotedabove,where
astatuteorordinancecontrolstherequirementsoftheadvisoryboardandthe
termsofthisAdvisoryBoardPolicyconflictwiththetermsofthestatuteor
ordinancethestatuteorordinanceshallprevail.
SECTIONII:DUTIES
A.CommunityContact
1.Advisoryboards,throughtheirmembershipandsubcommittees,shallmaintain
contactwithstakeholdergroups.Inthismanner,theadvisoryboardiskept
apprisedofcurrentinformationrelatedtomattersunderthejurisdictionofOrange
County.
B.PrimaryResponsibilities
1.Individualadvisoryboardsshallmaintainawarenessoftheirgoalsandobjectivesas
thosegoalsarerelatedtotheOrangeCountyBoardofCommissioners’adopted
overallgoalsandobjectivesforOrangeCounty.
2.Allactionsorrecommendationsoftheadvisoryboardshallbecommunicatedtothe
OrangeCountyBoardofCommissionersasprovidedherein.
SECTIONIII:MEMBERSHIP
A.Authority
1.NorthCarolinaGeneralStatute153AͲ76grantsboardsofcountycommissionersthe
authoritytoestablishadvisoryboardsandtoappointmemberstoandremove
membersfromthoseadvisoryboards.InactingonthisauthoritytheOrangeCounty
BoardofCommissionersherebyestablishescertaingeneralconditionstowhich
applicantsandmembersofadvisoryboardsshouldconform.
a.Allmembersofstanding,statutoryboardsmustmeetthequalificationsfor
thespecificstatutoryrequirementsforanappointedposition.
b.Allboardsmembersmustbeeighteen(18)yearsofageorolderunless
applyingforayouthͲdesignatedposition.
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c.AllboardmembersshallberesidentsofOrangeCountyandshallmaintain
theirdomicileinOrangeCountyunlesstheyareundereighteen(18)yearsof
ageandapplyingforayouthͲdesignatedposition.TheClerkshallconfirm
applicantsareresidentsofOrangeCountyandmaintaintheirdomicilein
OrangeCounty.
i.Domicileisdefinedasone’spermanentestablishedhomeas
distinguishedfromone’stemporaryalthoughactualplaceof
residence.
d.Allboardmembersshallhavegoodreputationsforintegrityandaninterest
incommunityservice.
e.NonomineetoaboardshallbecurrentlyemployedbyOrangeCounty
governmentandserveonaboardthatdirectlyaffectstheirwork.
f.Nonomineemaycurrentlybeapartytoorbetheactuallegal
representativeinlitigationagainstOrangeCounty.TheClerkshallconfirm
nomineesarenotinvolvedinsuchlitigation.
g.Eachnomineemustbepreparedandcommittedtoparticipateinadvisory
boardworkinamannerthatenhancesrelationshipsbetweenthecounty
andthecommunity.
h.Advisoryboardmembersshallowenooutstandingtaxesatthetimeof
appointment.
i.AllboardmembersarerepresentativesoftheOrangeCountyBoardof
Commissionersandshallconductthemselves,bothintheirofficialactions
andpersonalactionssoastobeabovereproachintheirconductandshall
notbringdisreputetoeithertheCountyortheCommissioners.
j.TheOrangeCountyBoardofCommissionersmaywaiveanyofthe
conditionswithinthissection,withtheexceptionofstatutorilyimposed
conditions.
B.Composition
1.TheOrangeCountyBoardofCommissionersshallappointallvotingandnonvoting
exofficiomemberstoadvisoryboards.TheOrangeCountyBoardofCommissioners
shallendeavortoappointmemberswhorepresenttheethnic,cultural,
demographic,andgeographicdiversityofthecommunity.
C.SelectionCriteria
1.Appointedmembers,exceptforexofficiomembers,shallbequalifiedbytheClerk
totheBoardofCountyCommissioners.
2.Membersshallbeappointedfromapplicantswhoseproperlyfiledandsubmitted
applicationsweresubmittedtotheClerktotheBoardofOrangeCounty.
D.Appointment
1.AllmembersofadvisoryboardsserveatthepleasureoftheOrangeCountyBoardof
Commissioners.
2.Appointmentstoadvisoryboardswillbeinitiatedwithapublicapplicationprocess
fromindividuals,advisoryboards,orcommunityandprofessionalorganizations.
3.AllappointmentstoadvisoryboardswillbemadebytheOrangeCountyBoardof
Commissioners.
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a.TheOrangeCountyBoardofCommissionersmayelecttointerview
applicantstocertainadvisoryboards.
b.IntheeventtheOrangeCountyBoardofCommissionersconductssuch
interviewstheadvisoryboardtowhichtheapplicantseeksappointment
mayidentifyandsuggestinterviewquestionstotheOrangeCountyBoardof
Commissioners.
4.NopersonappointedtoanOrangeCountyadvisoryboardshallserveonthatboard
formorethantwoconsecutivetermsofthreeyearseach.
5.TheOrangeCountyBoardofCommissionersmaydirecttheClerktotheBoardof
CountyCommissionerstoestablishanorientationprogramforcertainadvisoryor
otherboards.
6.Extensionofamember’stermmaybeapprovedbytheOrangeCountyBoardof
CommissionersifitisdeterminedthatitisinthebestinterestofOrangeCountyto
allowanindividualtocontinuetoserve.
E.Term
1.Eachappointedadvisoryboardmembershallholdofficeuntilthequalificationand
appointmentofhisorhersuccessororuntiloneyearhaselapsedsincethe
expirationofthetermforwhichthememberwasappointed,whicheverfirstoccurs.
Nopersonshallserveasanappointedmemberofanadvisoryboardformorethan
twoconsecutivetermsofthreeyears.
2.Inordertoestablishstaggeredtermstheoriginalvotingmembersoftheadvisory
boardshallbeappointedasfollows:
a.OneͲthirdforaoneyearterm.
b.OneͲthirdforatwoyearterm.
c.Onethirdforathreeyearterm.
d.Thereafter,eachnewlyappointedvotingmembershallserveforathree
yearterm.
3.Advisoryboardmemberswhosetermsareduetoexpiremayrequesttheybe
appointedtoasecondtermorbeaskedtoacceptasecondtermappointmentto
theposition.
4.NotwithstandingsectionIII(E)(1)abovethemembershipofanyadvisoryboard
memberwhomtheOrangeCountyBoardofCommissionersdeclinetoappointtoa
secondtermshallimmediatelyterminateupontheexpirationoftheirterm.
5.Advisoryboardmembersmaynotserveconcurrentlyonmorethantwo(2)Orange
Countyadvisoryboards.Thisrestrictiondoesnotimpactanindividual’sserviceon
boardsandcommissionsthatarenotOrangeCountyadvisoryboardsorshortterm
taskforcesorworkgroups.
F.Resignation
1.Ifamemberwishestoresign,themembershallsubmittheresignationinwritingto
theChairoftheadvisoryboardonwhichthememberservesandtheClerktothe
BoardofOrangeCountyCommissioners,notingtheeffectivedateofthe
resignation.
2.TheadvisoryboardChairwillforwardacopyoftheresignationtotheClerktothe
BoardofOrangeCountyCommissioners.
3.TheOrangeCountyBoardofCommissionersmayrecognizetheindividual’sservice
viaaletterorcertificate.
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4.Anannouncementoftheopenseatwillbemadeatthetimetheresignation
becomeseffective.
G.Vacancies
1.Upontheexpirationofthetermofserviceofmembersorshouldavacancy
otherwiseoccur,theOrangeCountyBoardofCommissionersshallhavethe
responsibilityofselectingandappointingnewmemberstotheadvisoryboard.
H.Removal
1.MembersofOrangeCounty’sadvisoryboardsserveatthepleasureoftheOrange
CountyBoardofCommissionersandmayberemovedforanyreasonornoreason
withorwithoutcause.
2.MembersofOrangeCounty’sadvisoryboardsareexpectedtoabidebythehighest
ethicalandprofessionalstandards.
3.InadditiontoSectionIII(H)(1)above,theOrangeCountyBoardofCommissioners
shallremoveanymemberofanadvisoryboardforneglectofduty,nonparticipation
thatbecomesproblematictotheadvisoryboard’sfunctioningandpurpose.Neglect
ofdutyandnonparticipationaredefinedasfollows:
a.Missingthree(3)consecutivemeetings;or
b.MissingtwentyͲfivepercent(25%)ofmeetingswithinanytwelve(12)
monthperiod.
c.ForthissectionIII(H)(3)toapply,themissedmeetingsinquestionmustbe
unexcused.
4.TheadvisoryboardChairshallnotifyamemberifthememberisatriskofbeing
removedpursuanttosectionIII(H)(3).
5.TheadvisoryboardChairshallnotifytheClerktotheBoardofOrangeCounty
CommissionersifamemberhasviolatedsectionIII(H)(3).
I.ReleasefromService
1.WhenitisdeemednecessarybytheOrangeCountyBoardofCommissionersto
releaseamemberfromhisorhertermofappointmentonanadvisoryboard,the
affectedindividualshallbenotifiedbytheClerktotheBoardofCounty
Commissionersbyletterand/orelectronicmail.
2.Whenanadvisoryboardhascompleteditsfunction,themembersshallbeinformed
ofthecompletionoftheirserviceandtheterminationoftheadvisoryboardby
letterand/orelectronicmail.
SECTIONIV.ROLESANDRESPONSIBILITIES
A.Members
1.Membersshallattendmeetingsoftheadvisoryboard,serveonsubcommittees,and
performotherfunctionsasassignedbytheadvisoryboardchairwiththeapproval
oftheadvisoryboard.
2.IfamemberisunabletoattendameetingthemembershallcontacttheChairor
designatedstaffasmuchinadvanceofthescheduledmeetingaspossible.
3.ExofficiomembersmaybeappointedbytheOrangeCountyBoardof
Commissionersforthepurposeofmeetingsubjectmatterexpertiseneeds.Ex
officiomembersarenonvotingmembersoftheadvisoryboard.
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4.Uponreviewoftheabovematters,theOrangeCountyadvisoryboardshalladdress
recommendationsandconcerns,ifany,totheOrangeCountyBoardof
Commissionersinwriting.
B.AdvisoryBoard
1.TheOrangeCountyBoardofCommissionerswillconsideralladvisoryboard
recommendationsand/orconcerns.
a.Shouldanyconcernsremainunresolvedafteraresponsehasbeenreceived
fromtheadvisoryboard,theOrangeCountyBoardofCommissionersmay
requestthatthematterbereferredtotheCountyManager.
2.ToenhancetrustbetweenOrangeCountyGovernmentandthecommunity,Orange
Countyadvisoryboardsshall:
b.AssistthestaffofOrangeCountyinachievingagreaterunderstandingofthe
natureandcausesofcommunityissues,withanemphasisonimproving
relationsbetweenthedepartmentandtheresidents.
c.Recommendmethodstoencourageanddeveloptheadvisoryboard’sability
toaccomplishtheirwork.
d.Workthroughoutthecommunitytogainrelevantinformationabout
advisoryboardissuesandcommunicatethesetothestaffofOrangeCounty
andtheOrangeCountyBoardofCommissioners.
e.PromotepublicawarenessofcontemporaryissuesOrangeCountymust
addresstoachievetheOrangeCountyBoardofCommissioners’goalsand
priorities.
C.Chair,ViceChair,Secretary
1.Selection
i.Election
1.Chair,ViceChairandSecretaryshallbeelectedbytheadvisory
boardunlessotherwisespecifiedbytheBoardofCommissioners.
2.Chair,ViceChairandSecretaryshallbeelectedtooneͲyearterms.
3.Chair,ViceChairandSecretaryshallservenomorethanthree
consecutiveoneͲyearterms.
4.Chair,ViceChairandSecretaryshallassumeofficeonthedateof
theirelection.Atthefirstadvisoryboardmeetinguponassuming
officetheadvisoryboardChairordepartmentstaffshallpresent
memberswithacopyoftheadvisoryboard’scharge,scopeof
authority,membershipresponsibilities,andcodeofconduct.
2.Responsibilities
i.TheadvisoryboardChair:
1.Callsallmeetings.
2.Servesasthepresidingofficerandconductsadvisoryboard
meetings.
3.IstheAuthorizedspokespersonfortheadvisoryboard.
4.Assistsstaffindevelopingtheadvisoryboardmeetingagenda.
5.Appointsanddissolvessubcommittees,andtheChairandmembers
thereof,ofthebodyinconsultationandwithapprovalofthe
advisoryboard.
6.SetsgoalsfortheadvisoryboardinconsultationwiththeOrange
CountyBoardofCommissioners.
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7.CarriesoutadvisoryboardassignmentsasrequiredbytheOrange
CountyBoardofCommissioners.
8.Reviewsalladvisoryboardminutesandproposedrecommendations
orassignsanothermemberoftheadvisoryboardtodoso.
9.Mayexcusemembersfromattendingadvisoryboardmeetingsup
totwo(2)timespertwelve(12)monthperiod.
ii.TheadvisoryboardViceChair:
1.Servesasthepresidingofficerandconductsadvisoryboard
meetingsintheabsenceoftheChair.
2.HasalltheresponsibilitiesoftheChairintheChair’sabsence.
iii.TheadvisoryboardSecretary:
1.Takes(oroverseesthetakingof)minutesforalladvisoryboard
meetings.
2.SubmitsminutestotheChairtobedistributedtoadvisoryboard
membersinadvanceofmeetings.
3.SubmitsapprovedadvisoryboardminutestotheClerktothe
OrangeCountyBoardofCommissionersforretentionand
distributiontotheOrangeCountyBoardofCommissioners.
4.Assuresthatotherrecordsoftheadvisoryboardarekeptas
directedbytheChairortheOrangeCountyBoardof
Commissioners.
iv.Removal:
1.TheChair,ViceChairand/orSecretarymaybereplacedatanytime
bytheOrangeCountyBoardofCommissioners.
SECTIONV.ORGANIZATION
A.OrientationandTraining
1.OrangeCountywillmakeavailableforadvisoryboardmembersanddepartment
staffperiodictrainingonstateand/orcountygoalsandprioritiesaswellasrelevant
statutesandpolicies,includingopenmeetings,publicrecords,conflictsofinterest
andethics.
2.Eachmembershallattendanorientationtofamiliarizetheadvisoryboardmembers
withtheoperationofCountygovernment,applicabledepartmentrules,andthe
operatingproceduresoftheadvisoryboard.
a.TheChairandViceChair,ifnewlyelected,shallattendanadditional
orientationtofamiliarizethemselveswiththedutiesandresponsibilitiesof
theChairandViceChairandtheguidelinesforconductingmeetings.
3.Eachvotingmemberwillbeencouragedtocompletetheorientationwithinthetime
frameestablishedbythepolicyofthespecificadvisoryboardtowhichtheyhave
beenappointed.
4.Advisoryboardmemberswillbeissuedamanualandshouldbecomefamiliarwith
itscontents.
B.OperatingExpenses
1.Members,wheninserviceontheboard,arenotemployeesofOrangeCounty.
Attachment 2 11
Page8of14
2.Membersserveinavoluntarycapacityandshallreceivemonetarycompensationor
reimbursementonlyperstandardcountypolicyandwithOrangeCountyBoardof
Commissionersapproval.
3.MembersshallreceivenofinancialoremployeebenefitsfromtheCountyunless
authorizedbyanothersectionofthispolicyandspecificallyapprovedbytheOrange
CountyBoardofCommissioners.
4.TheCountywillprovideofficesuppliesandassumeresponsibilityforother
reasonableexpensesnecessaryfortheoperationoftheboard.
C.Confidentiality
1.TheChairshallserveasthespokespersonfortheadvisoryboard.
2.ExceptfortheChair,nomemberoftheadvisoryboardshallmakeanywrittenor
oralstatementofanyconfidentialmattertoanyindividual,business,oragency.A
violationofthissectionwillresultinthatmember’simmediateremovalfromthe
advisoryboard.
3.Membersoftheadvisoryboardmayreceiveinformationregardingpersonnel
mattersandotherinformationofasensitiveorconfidentialnature.Itshallbethe
dutyandresponsibilityofeachmembertorespectandmaintaintheconfidentiality
ofclientissuespresentedbeforetheboard.Neithertheadvisoryboardnorany
individualmembershalldisseminateconfidentialinformationreceivedduring
advisoryboardmeetings.
4.Advisoryboardmembersmayberequiredtosignconfidentialitystatementsas
necessaryandwillberemovedfromtheadvisoryboarduponviolationofthe
confidentialityagreement.
SECTIONVI.MEETINGS
A.RegularMeetings
1.AllmeetingsaretobeopentothepublicasrequiredbytheapplicableNorth
CarolinaGeneralStatutes.
2.Unlessotherwisespecified,publicmeetingswillfollowthestandardrulesof
proceduredefinedbytheOrangeCountyBoardofCommissioners.
3.Theadvisoryboardmembersshalldeterminethedate,time,andplaceforeach
meeting,consistentwiththeguidelinesbelow.
a.Regularadvisoryboardandsubcommitteemeetings.
i.TheadvisoryboardconvenesuponcalloftheChairandmeetson
scheduleasestablishedbythespecificadvisoryboardpolicy.
ii.Subcommitteemeetingdatesshallbesetbythesubcommittee
Chairsandshallbescheduledinconjunctionwithadvisoryboard
meetings.
iii.Ascheduleofallmeetingdates,times,andplacesshallbeproperly
postedinaccordwithNorthCarolinaLawanddeliveredtotheClerk
totheBoard.
B.SpecialMeetings
Attachment 2 12
Page9of14
1.AmajorityofadvisoryboardmembersortheChairmaycallspecialmeetingsatany
timeforanyspecificbusiness.Specialmeetingsshallbeconvenedatalocation
selectedbytheChair.
2.AllcalledspecialmeetingsshallbenoticedinaccordwithNorthCarolinaLawand
deliveredtotheClerktotheBoard.
C.EmergencyMeetings
1.AmajorityofadvisoryboardmembersortheChairmaycallameetinginemergency
circumstancesbyprovidingtelephonenoticetomediaoutletsatleastonehour
priortothemeeting.
2.Anemergencysituationincludesadisasterthatseverelyimpairsthepublic’shealth
orsafety.Intheeventtelephoneservicesarenotworking,noticethatthemeetings
occurredmustbegivenassoonaspossibleafterthemeetinginaccordwithNorth
CarolinaLawandbydeliverytotheClerktotheBoard.
D.NoticeofMeetingsGenerally
1.Noticeofadvisoryboardmeetings,includingpublichearingsandappealsif
applicable,andagendasshallbemadeavailabletoallmembersandinterested
parties,andtoanypersonwhorequestssuchnotice,atleastten(10)daysin
advanceofthemeetingbyeͲmailandbypostingontheOrangeCountygovernment
website.
2.AllapplicablenoticerequirementsestablishedbyNorthCarolinalawshallbe
followed.
E.Agendas
1.Boardmembersand/orstaffmembersshallsubmitagendaitemstotheChairand
staffforconsiderationatleastfifteen(15)dayspriortoascheduledmeeting.
2.Theagendamustprovideadescriptionofeachitemofbusinesstobetransactedor
discussedsothatinterestedmembersofthepublicwillbecapableofunderstanding
thenatureofeachagendaitem.
3.Asageneralrule,onlythoseitemsappearingontheagendawillbediscussedor
votedon.However,ifanitemisraisedbyamemberofthepublic,theadvisory
boardmayacceptpubliccommentanddiscusstheitemsolongasnoactionistaken
untilasubsequentmeeting.
4.WiththeChair’sagreement,thedesignatedstaffwilldevelopanddistributetoeach
memberanagendalistingthematterstobeconsideredatupcomingadvisoryboard
meetings.Also,sofaraspracticable,copiesofallwrittenreportsthataretobe
presentedtotheadvisoryboardformembers’reviewwillbeincludedinthis
packageatleastten(10)daysbeforethemeeting.
5.Allrecommendationsandreportsoftheadvisoryboard,approvedintheformof
motions,shallbeconveyedexclusivelytotheOrangeCountyBoardof
Commissionersforconsideration,approvalordenial.Outcomesarereportedback
totheadvisoryboard.
F.Minutes
1.MinutesshallbetakenofalladvisoryboardmeetingsandsubmittedtotheClerkto
theBoardofOrangeCountyCommissionersforretentionanddistributiontothe
OrangeCountyBoardofCommissioners.
Attachment 2 13
Page10of14
SECTIONVII.SUBCOMMITTEES
A.PurposeandFormation
1.Subcommitteesmaybeformedbytheadvisoryboardtoresearchandmakespecial
recommendationsonspecialissuesorareasinordertocarryoutthedutiesofthe
advisoryboard.
2.Allsubcommitteesshallbereviewedbytheappointingbodyonanannualbasisto
determinecontinuedneedandrealignmentwiththeprioritiesoftheadvisory
board.
3.Approvedsubcommitteesmusthavedocumentedgoals,deliverables,anda
timeline.Thesubcommitteewillceasetomeetwhenthesearesatisfied.
4.TheadvisoryboardChairmayrequestthattheOrangeCountyBoardof
Commissionerschangethestructureand/oroperatingproceduresoftheadvisory
boardifheorshedeemsitessentialforimprovingtheboard’sproductivityand
effectiveness.
5.Asubcommitteecanbeformedwiththeapprovaloftheadvisoryboardchairand
majorityvoteoftheadvisoryboard.
6.Subcommitteesshalloperateasdirectedbytheadvisoryboard.
B.ProcedureandMembership
1.Amemberofthesubcommitteeshalltakeresponsibilityfortakingminutesof
subcommitteemeetingsandshallreporttotheadvisoryboardthesubcommittee’s
progresstowarditsstatedobjectives,includingdissentingviewpoints.
2.Subcommitteesshalloperatebymajorityvote.
3.SubcommitteesmayrequestatechnicalrepresentativebeapprovedbytheCounty
Manager.
4.SubcommitteesshalloperateopenlyasdefinedbyapplicableNorthCarolinaState
lawandlocalordinancesandpolicies.
5.Membershiponsubcommitteesshallbevoluntaryunlessthespecificadvisoryboard
policydictatesotherwise.
SECTIONVIII.QUORUMANDVOTING
A.Quorum
1.Aquorumforameetingofanadvisoryboardandanysubcommitteethereofshall
consistofamajorityofthenumberofappointedmembers.Vacantpositionsare
notcountedwhendeterminingifaquorumispresent.
2.Memberswhoteleconferenceintothemeetingmaynotbecountedpresentfor
purposesofaquorum.
B.Voting
1.Unlessotherwiserequiredbylaw,alldecisionsshallbereachedbyasimplemajority
vote.
2.Allvotingwillbeconductedinopenmeetings,exceptwheninclosedsessionwhere
suchclosedsessionispermittedbyNorthCarolinalaw.
3.Noissuescanbevoteduponunlessaquorumispresent.
4.Onlyappointedmemberscanvoteatadvisoryboardmeetings.
Attachment 2 14
Page11of14
5.Appointedmembersshallnotdelegatetheirvotetoanothermember.
6.TheChairoftheadvisoryboardmayparticipateandvoteonallissues.
7.Votingbyproxyisnotauthorizedandshallnotbeallowed.
8.Membersmaynotabstainfromvotingbutwhereamemberhasaconflictof
interestthemembermaybeexcusedbymajorityvoteoftheadvisoryboard.
9.Membersofadvisoryboardsmustbephysicallypresenttovote.
10.Individualsappointedasexofficiomembersoftheadvisoryboardarenot
authorizedtovoteonanyissuebeforetheadvisoryboard.
SECTIONIX.ETHICS
A.ConflictofInterest
1.Duringadvisoryboardmeetings,amembershallimmediatelydiscloseanypotential
conflictofinterestandrequesttobeexcusedfromvotingwhenheorshehasa
conflictofinterest.
2.Duringappealproceedings,theapplicanthastherighttoquestiontheinterestof
anyvotingmember.TheadvisoryboardchairshouldconsultwiththeCounty
Attorneyorstaffattorneyonanypotentialconflictofinterestinappealmatters.
3.Indeterminingfromexistingfactsandcircumstanceswhetheraconflictofinterest
existsthedeterminingpartyshallconsiderthefactsandcircumstancesaswouldan
ordinaryandreasonablepersonexercisingprudence,discretion,intelligence,and
duecare.
B.Gifts
1.Anadvisoryboardmembershallnotdirectlyorindirectlyask,accept,demand,
exact,solicit,seek,assign,receive,oragreetoreceiveanygiftorhonorariumforthe
advisoryboardmember,orforanotherperson,inreturnforbeinginfluencedinthe
dischargeoftheadvisoryboardmember’sofficialresponsibilities.
2.ThissectionshallnotapplytogiftsorawardsauthorizedbyOrangeCountyPolicies,
Resolutions,orOrdinances.
C.CodeofEthics
1.Advisoryboardmembersshouldactwithintegrityandwithindependencefrom
improperinfluenceastheyexercisethefunctionsoftheiroffices.Characteristics
andbehaviorsthatareconsistentwiththisstandardare:
a.Adheringfirmlytoacodeofsoundvalues.
b.Behavingconsistentlyandwithrespecttowardseveryonewithwhomthey
interact.
c.Exhibitingtrustworthiness.
d.Livingasiftheyareondutyasappointedofficialsregardlessofwherethey
areorwhattheyaredoing.
e.Usingtheirbestindependentjudgmenttopursuethecommongoodasthey
seeit,presentingtheiropinionstoallinareasonable,forthright,consistent
manner.
f.Remainingincorruptible,selfͲgoverning,andnotsubjecttoimproper
influence,whileatthesametimebeingabletoconsidertheopinionsand
ideasofothers.
g.Disclosingcontactsandinformationaboutissuesthattheyreceiveoutside
Attachment 2 15
Page12of14
ofpublicmeetings,andrefrainingfromseekingorreceivinginformation
aboutquasiͲjudicialmattersoutsideofthequasiͲjudicialproceedings
themselves.
h.Treatingotheradvisoryboardsandadvisoryboardmembersandthepublic
withrespect,andhonoringtheopinionsofothersevenwhentheydisagree.
i.Beingcarefulnottoreachconclusionsonissuesuntilallsideshavebeen
heard.
j.Showingrespectfortheirappointedofficeandnotbehavinginwaysthat
reflectbadlyontheoffice,theadvisoryboard,OrangeCounty,orthe
OrangeCountyBoardofCommissioners.
k.Recognizingthattheyarepartofalargergroupandactingaccordingly.
l.Recognizingthatindividualboardmembersarenotgenerallyallowedtoact
onbehalfoftheboard,butmayonlydosoiftheboardspecificallyso
authorizes,andthattheboardmusttakeofficialactionasabody.
m.Beingfaithfulintheperformanceofthedutiesoftheiroffices.
n.Actingasespeciallyresponsibleresidentswhomotherscantrustand
respect.
o.Faithfullyattendingandpreparingformeetings.
p.Carefullyanalyzingallcredibleinformationthatisproperlysubmittedto
them,andwhenapplicable,beingmindfuloftheneednottoengagein
communicationsoutsidethemeetinginquasiͲjudicialmatters.
q.Beingwillingtobeartheirfairshareoftheboard’sworkload.
r.Totheextentappropriate,theyshouldbewillingtoputtheboard’s
interestsaheadoftheirown.
2.MembersofthePlanningBoard,BoardofAdjustment,EconomicDevelopment
Commission,andBoardofEqualizationandReviewshalluponinitialappointment,
andpriortoDecember31annuallythereafter,disclose:
a.Anyinterestheorsheorhisorherspouseordomesticpartnerhasinreal
propertysituatedinwholeorinpartinOrangeCountyandthegeneral
descriptionofthatproperty.
b.Anylegal,equitable,beneficialorcontractualinterestheorsheorhisorher
spouseordomesticpartnerhasinanybusiness,firmorcorporation,which
iscurrentlydoingbusinesswithOrangeCountypursuanttocontracts
awardedbyOrangeCounty,orwhichisattempting,orhasattemptedinthe
pastcalendaryear,tosecuretheawardofabidfromOrangeCountyorthe
approvalofanyBoardorAgencyofOrangeCounty.
c.Failuretofileadisclosurestatementsettingouttheaboverequired
informationshallresultinimmediateremovalofthememberfromthe
applicableboard.
SECTIONX.COMPENSATIONANDTRAVELREIMBURSEMENT
A.Compensation
1.Asageneralruleadvisoryboardserviceisvoluntaryandappointedmembersshall
receivenoformofcompensationfortheirservices.
2.However,shouldtheOrangeCountyBoardofCommissionersdetermine,initssole
discretion,thatanadvisoryboard’smembersshouldbecompensated,such
Attachment 2 16
Page13of14
compensationshallbeaddressedinthatadvisoryboard’sspecificpolicyandrulesof
procedureasadoptedbytheCommissioners.
B.TravelExpenseReimbursement
1.TheChairshall,totheextentpracticable,scheduleallhearingsandadvisoryboard
meetingstominimizetravelandperdiemcosts.
2.Paymentofexpensestoadvisoryboardmembersshalloccuronlywhentravelhas
beenapprovedbytheCountyManagerpriortothetimetheexpensesareincurred.
3.OrangeCountyshallreimbursereasonableandnecessarytravelandincidental
businessexpensesfrompreͲapprovedtraveltoadvisoryboardmembers
4.Advisoryboardmembersshallbereimbursedinaccordancewithcurrentlocal
and/orstaterulesandregulations.Expenseclaimsshallbesubmittedasrequired
pursuanttotheOrangeCountytravelpolicy.
5.Transportationexpenseclaimsshallincludechargesessentialfortransportationto
andfromthemeetingplace.Reimbursementshallbemadeonlyforthelocal
government’sstandardmileageallowance.Travelshouldbeviatheshortest,most
commonlytraveledroute.
6.Travelexpensedoesnotincludehotel/motelexpenses.
SECTIONXI.LIMITATIONOFPOWERANDAUTHORITY
A.NothingcontainedinthisAdvisoryBoardPolicyshallbeconstruedtoconflictwithanyNorth
CarolinalaworOrangeCountyordinance.Shouldtherebeanappearanceofconflict,the
appropriateNorthCarolinalaworOrangeCountyordinanceshallprevail.
B.Theactivitiesoftheadvisoryboardshall,atalltimes,beconductedinaccordwithapplicable
Federallaw,NorthCarolinalaw,andOrangeCountyordinances.
C.AdvisoryBoardsandanymembersthereofshallnot(andshallnothavetheexpressor
impliedauthorityto):
1.IncurexpenseorobligateOrangeCountyinanymanner.
a.AnyexpenseincurredmusthavebeenpreͲapprovedeitherthroughthe
departmentdirectoroverseeingtheadvisoryboard’sbudget,theOrange
CountyBoardofCommissioners,ortheCountyManager.
b.Itisspecificallyacknowledgedthatnomemberofanadvisoryboardhasthe
authority,expressorimplied,to,contractuallyorotherwise,bindOrange
County.
2.Identifyorreleaseanydraftdocumentthathasnotbeenapprovedforreleaseby
theOrangeCountyBoardofCommissionersorCountyManager.
3.Takepositions,intheircapacityasanadvisoryboardmember,onanypoliticalissue
orsupportoropposeanycandidateforpublicoffice.
4.IndependentlyinvestigateresidentcomplaintsagainstOrangeCounty,any
departmentoranyemployeeofadepartment.
5.Conductanyactivitythatmightconstituteorbeconstruedasanofficial
governmentalreviewofdepartmentaloremployeeactions.
6.Conductanyactivitythatmightconstituteorbeconstruedasestablishmentof
OrangeCountyordepartmentalpolicy.
Attachment 2 17
Page14of14
7.Violatetheconfidentialityofanyinformationrelatedtomattersinvolvingpending
orforthcomingcivilorcriminallitigation.
8.Engageinanyacttoimposeorattempttoimposedisciplineonanyadvisoryboard
member,department,oremployee.
9.Interfere,attempttointerfereorinvolvethemselvesinanywayinstaffpersonnel
mattersregardlessofthenatureofthematter.
Attachment 2 18
Attachment3
OrangeUnifiedTransportation(OUT)BOARDPOLICIESANDPROCEDURES
SECTIONI:SCOPE
A.Purpose
1.ToestablishspecificpoliciesandproceduresgoverningtheOrangeUnified
Transportation(OUT)Board.Thespecificpoliciesandproceduresareestablishedby
theOrangeCountyBoardofCommissionersandmaybeamendedonlybytheBoard
ofCommissioners.
2.TheOrangeCountyBoardofCommissionersmayappointanadvisoryboardwhose
dutyistoserveinanadvisorycapacityinregardstoplanningandprogramming
transportationinfrastructureimprovementsandotherCountytransportation
planninginitiatives,asdeterminedbytheBoardofCommissionerstofurtherits
transportationgoals.
B.Authority
1.NorthCarolinaGeneralStatute153AͲ76grantsboardsofcountycommissionersthe
authoritytoestablishadvisoryboards.
2.TheOrangeCountyAdvisoryBoardPolicyservesastheunderlyingpolicydocument
towhichtheOUTBoard,inadditiontothispolicyandproceduredocument,is
subject.TheOrangeCountyAdvisoryBoardPolicyisattachedheretoas“ExhibitA”.
3.IntheeventthatthereisaconflictbetweentheOrangeCountyAdvisoryBoard
PolicyandthisPoliciesandProceduresdocumentthisPoliciesandProcedures
documentshallcontrol.
C.Charge
1.TheOUTBoardischargedwithadvisingtheBoardofCountyCommissionersonthe
planningandprogrammingoftransportationinfrastructureimprovementsand
otherCountytransportationplanninginitiatives,asdirectedbytheBoard.
2.FromtimetotimetheOUTBoardmaybedirectedtoprovideinputonregulations
onwhichthePlanningBoardhasprimarystatutoryandlocalordinanceadvisory
duties.Insuchinstances,theOUTBoardshallserveinanadvisorycapacitytothe
PlanningBoard.
SECTIONII:DUTIES
A.TheOUTBoardshall:
1.IdentifyandprovideprioritizationrecommendationsontheCounty’sroadwayand
transitneeds.
2.AssistindevelopmentandreviewofupdatestotheTransportationElementofthe
ComprehensivePlan.
3.ProviderecommendationstotheBoardregardingFederalandStatelegislation
affectingtransportationinOrangeCounty.
4.Providerecommendationsoninnovativetechniquesandmethodstoimprovethe
efficiencyandcapacityofexistingandfuturetransportationsystems.
5.CarryoutspecialprojectsasassignedbytheBoardofCommissioners.
19
Attachment3
6.ServeasanadvisorybodytotheAdministrativeStaffoftheOrangePublicTransit
(OPT)System.Therolesofassistancemayincludebutarenotlimitedtobeing:
a.Aforumtodiscussrelevantissuesrelatedtopublictransportation;
b.Anadvocateinpromotingneworexpandedtransitservices;
c.Soundingboardonprogramoperations,goalsettingandmonitoring;
d.Asaguardianofpassengerrightsforthegeneralpublicandspecialtargeted
populations;and
e.WhendirectedbytheBOCC,recommendsNCDOTgrants,contracts,and
studiesthataffectthecurrentorfutureservicelevelsofpublictransportation
inOrangeCounty.
SECTIONIII:MEMBERSHIP
A.Authority
1.NorthCarolinaGeneralStatute153AͲ76grantsboardsofcountycommissionersthe
authoritytoestablishadvisoryboardsandtoappointmemberstoandremove
membersfromthoseadvisoryboards.InactingonthisauthoritytheOrangeCounty
BoardofCommissionersherebyestablishescertaingeneralconditionstowhich
applicantsandmembersofadvisoryboardsshouldconform.
B.Composition
1.TheOUTBoardiscomposedoffourteen(14)votingmembers.
2.TheOUTBoardiscomposedofzero(0)alternatemembers.
3.Membersshallrepresent(demographic,geographic,culturalandprofessional
characteristics):
a.Sevenmembers,onefromeachtownship:
x LittleRiverTownship
x CedarGroveTownship
x CheeksTownship
x HillsboroughTownship
x EnoTownship
x BinghamTownship
x ChapelHillTownship
b.Fourmembersfromthefollowingadvisoryboardshavingtransportation
interests:
x CommissionfortheEnvironment
x EconomicDevelopmentCommission
x PlanningBoard
x TransportationServicesBoard
c.ThreeatͲlargememberswithexpertiseorspecificinterestsinthefollowing
areas:
x Bicycletransportation
x Pedestrianaccessandsafety
x Transit
20
Attachment3
4.Appointedmembersshallserveatermofthreeyearswithinitialtermsstaggeredas
follows:
a.Thefollowingfivemembersshallserveaninitialtermofoneyear;
thereafterthreeyears:
i.LittleRiverTownshiprepresentative
ii.BinghamTownshiprepresentative
iii.ChapelHillTownshiprepresentative
iv.OrangeCountyCommissionfortheEnvironmentrepresentative
v.Pedestrianaccessandsafetyadvocate
b.Thefollowingfourmembersshallserveaninitialtermoftwoyears;
thereafterthreeyears:
i.CheeksTownshiprepresentative
ii.EnoTownshiprepresentative
iii.TransportationServicesBoardrepresentative
iv.Transitadvocate
c.Thefollowingfivemembersshallserveaninitialtermofthreeyears:
i.CedarGroveTownshiprepresentative
ii.HillsboroughTownshiprepresentative
iii.OrangeCountyEconomicDevelopmentCommissionrepresentative
iv.PlanningBoardrepresentative
v.Bicycletransportationadvocate
5.TheOUTBoardshallelectbymajorityvoteaChairandViceChairfromamongits
membersatameetinginJuneofeachyear.
SECTIONIV.MEETINGS
A.RegularMeetings
1.RegularmeetingsoftheOUTBoardshallbeheldasneededtoaddressitemsthat
requireBoardactionconsistentwithitsChargeandDutiesidentifiedherein.
MeetingsareheldonthethirdWednesdayofthemonth.Thestarttimeand
locationofthemeetingshallbeincludedontheagendaandshalltypicallybe7:00
p.m.attheOrangeCountyWestCampusOfficeBuildinglocatedat131West
MargaretLane,Hillsborough.TheOUTBoardChair,inconsultationwithstaff,shall
havetheauthoritytochangethestarttimeandlocationofaregularmeetingto
meetanyspecialcircumstances,providedtheinformationisincludedonthe
distributedagenda.
2.OrangeCountystaffmayserveasupportfunctiontotheOUTBoarduponthe
approvaloftheOrangeCountyManager.
3.ItemsforagendasshallbeapprovedbytheOUTBoardChairandOrangeCounty
staff.
B.SpecialMeetingsandSubcommittees
21
Attachment3
1.OnacaseͲbyͲcasebasis,OrangeCountystaffmayserveasupportfunctiontothe
OUTBoardupontheapprovaloftheOrangeCountyManager.
2.AnOUTBoardmembershallserveasSecretary,consistentwiththeOrangeCounty
AdvisoryBoardPolicy,foranySpecialorSubcommitteemeetingsheldwithoutthe
advanceapprovaloftheOrangeCountyManager.
SECTIONV.ORIENTATION
A.Attendance
1.EachmembershallattendanorientationpresentedbythePlanningandInspections
departmenttofamiliarizetheadvisoryboardmemberswiththeoperationofCounty
government,thePlanningandInspectionsdepartmentrules,andtheoperating
proceduresoftheadvisoryboard.
2.Eachvotingmemberwillbeencouragedtocompletetheorientationwithinsix
weeksofhisorherappointment.
SECTIONVI.BYͲLAWS
A.ByͲLaws
1.AnyBylawsadoptedbytheOUTBoardarevoidandnofurtherbylawsshallbe
adopted.Procedureshallbegovernedsolelybythispolicydocumentandthe
GeneralAdvisoryBoardPolicyDocument.
2.ShouldtheOUTBoarddeterminemodificationstopoliciesandproceduresare
necessary,theOUTBoardmaypetitiontheBoardofCountyCommissionersforsuch
modifications.
22
Attachment 4
Orange County Transit Program
Date BOCC Meetings Location Topic Who
March 12, 2012 4th Transit
Intergovernmental Work
Group
SHSC
March 13, 2012 BOCC Regular MeetingDSSUpdate Timeline
March 15, 2012 BOCC Work Session GSC1. OC/DC Cost Sharing
Scenario
2. OC/DC MOU
3. OC/TTA Levy
Agreement
March 22, 2012 BOCC Regular MeetingSHSCBOCC Conceptually
Concurs with OC/DC Cost
Share Assumption
Discuss principles of bus
plan
April 3, 2012 BOCC Regular MeetingDSSPublic Input – OCTP
1. Plan principles
2. Maps
3. Q and A
OCP, TTA,
CHT
April 9, 2012 5th Intergovernmental
Transit Work Group
SHSC
April 17, 2012 BOCC Regular MeetingSHSCPublic Input – OCTP
1. Plan principles
2. Maps
3. Q and A
OCP, TTA,
CHT
23
April 23, 2012 N/AChapel
Hill –
Extraordin
ary
Ventures
Public Transit Open
House
OCP, TTA,
CHT
April 30, 2012 N/AHillsborou
gh – West
Campus
Office
Public Transit Open
House
OCP, TTA,
CHT
May 3, 2012 BOCC Work Session DSSDiscuss Public Input
Received - OCTP, digest,
and create Draft Plan
May 15, 2012 BOCC Regular Meeting SHSC1. OC/DC Cost Sharing
MOU
2. Adopt Draft OC Transit
Plan, including Financial
Plan
3. Public Hearing for
placing ½-cent sales tax
on ballot
OCP, TTA,
CHT
June 5, 2012 BOCC Regular Meeting SHSC1. OC/TTA Levy
Agreement
2. OC Referendum
Decision
DRAFT
Durham-Chapel Hill-Carrboro MPO TAC – June 13, 2012
Burlington-Graham MPO – May 15, 2012 or August 21, 2012
Triangle Transit Board – May 23, 2012 or August 22, 2012
24
Attachment 5 25