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HomeMy WebLinkAboutOUTBoard agenda 081617 AGENDA Orange Unified Transportation Board August 16, 2017 6:30 p.m. You can bring your laptops/tablets if you would like to use them. Conference Room 004 (Lower Floor) Orange County West Campus 131 West Margaret Lane, Hillsborough Time Item Title 6:30 6:35 6:40 6:45 6:45 7:00 7:10 1. 2. 3. 4. 5. 5.a. 5.b. 5.c. Call to Order and Determination of Quorum Approval of Minutes from June 21, 2017 Consideration of Additions to the Agenda Special Presentations Transit Services/Orange Public Transportation (OPT) This section of the agenda is addressed jointly by the OUTBoard and supplemental staff from other County departments (Aging; DSS; Housing, Human Rights and Community Development; Health; Child Support Enforcement; and the Library) to address transit services. OPT Quarterly Operational Updates (Theo Letman, Peter Murphy) i.OPT Ridership Data ii.OPT Revenue Summary iii.New Service Date Projections iv.New positions posted for OCPT: v.Vehicle replacement vi.Transit Scheduling and Planning Software upgrades and procurements Rebranding and Marketing Effort (Theo Letman) i.Name change: “Orange County Public Transportation” ii.New Logo Activities: (Theo Letman, Peter Murphy) i.27 Feb 2017- Medicaid (NEMT) site visit: successfully passed site visit and reauthorized to be a provider for Medicaid transportation. ii.29 March 2017- TJCOG AAA Monitoring visit: successfully passed site visit, no findings of concern iii.11 May 2017- NCDOT Great Team site visit- successfully passed site visit, no findings of concern. iv.4-7 June 2017- Attended NCPTA Annual Conference in Concord, NC v.9-11 October - Attending APTA EXPO & Conference in Atlanta, GA vii.23-27 October - Try Transit Week OUTBoard/Transit Services Action: Receive and review information, provide comments. 1 7:20 7:25 8:00 8:20 8:30 5.d. 6. 6.a. 7. 7.a. 7.b. 7.c. 7.d. 7.e. 7.f. 8.0 9.0 Transit Advisory Services (TAS) Comments/Questions (Theo Letman, Peter Murphy): Opportunity for TAS members to offer transit related comments and ask questions regarding issues not on the agenda. OUTBoard/Transit Services Action: Provide comments and questions, receive feedback. Regular OUTBoard Agenda (Action Items) Bicycle Safety Task Force (BSTF) Report Implementation Subcommittee (Abigaile Pittman) – Review of BSTF Report Implementation Subcommittee structure, budget, parties involved, and subcommittee actions for FY 2017-18; and formation of the BSTF Report Implementation Subcommittee. OUTBoard Action: Review and comment on Subcommittee structure, budget, and parties involved; and subcommittee actions for FY 2017-18; and form the BSTF Report Implementation Subcommittee. Staff Updates (Abigaile Pittman) Mebane Traffic Separation Study (TSS) Mebane Comprehensive Transportation Plan (CTP) Mountain-to-Sea Trail (MST) Orange Grove Road Bridge Fencing Eno EDD sewer project, proposed development, and access management plan NCDOT Division 7 transportation projects located in the Durham-Chapel Hill- Carrboro Metropolitan Planning Organization (DCHC MPO) and Burlington-Graham Metropolitan Planning Organization (BG MPO) planning areas OUTBoard Action on all informational items: Receive information and provide any comments that the Board might have. Board Comments Adjournment – The next regularly scheduled meeting date is September 20, 2017. 2 Charge of the OUTBoard (from Section I, Part C of the adopted Rules and Procedures) 1.The OUT Board is charged with advising the Board of County Commissioners on the planning and programming of transportation infrastructure improvements and other County transportation planning initiatives, as directed by the Board. 2.From time to time the OUT Board may be directed to provide input on regulations on which the Planning Board has primary statutory and local ordinance advisory duties. In such instances, the OUT Board shall serve in an advisory capacity to the Planning Board. Meetings (from Section IV, Part C of the adopted Rules and Procedures) C. Date, Time, and Location of Regular Meetings 3.Regular meetings of the OUT Board shall be held as needed to address items that require Board action consistent with its Charge and Duties identified herein. Meetings are held on the third Wednesday of the month. The start time and location of the meeting shall be included on the agenda and shall typically be 6:30 p.m. at the Orange County West Campus Office Building located at 131 West Margaret Lane, Hillsborough. The OUT Board Chair, in consultation with staff, shall have the authority to change the start time and location of a regular meeting to meet any special circumstances, provided the information is included on the distributed agenda. 3 4 Item 2 DRAFT MINUTES 1 ORANGE COUNTY OUTBOARD 2 JUNE 21, 2017 3 REGULAR MEETING 4 5 6 MEMBERS PRESENT: Heidi Perry (Chair), At-Large Representative; Alex Castro (Vice-Chair), Bingham Township 7 Representative; Donna Musson, Eno Township Representative; Alyson West, At-Large; Jenn Sykes, At-Large; Ed 8 Vaughn, Cedar Grove Township Representative; Brantley Wells, Hillsborough Township Representative; David 9 Laudicina, Cheeks Township Representative; and Art Menius, At-Large Representative. 10 11 MEMBERS ABSENT: Jeff Charles, At-Large Representative; Gary Saunders, At-Large Representative; Ted Triebel, 12 Little River Township Representative; Erle Smith, Chapel Hill Township Representative; and Justin Miller, At- Large. 13 14 STAFF PRESENT: Abigaile Pittman, Transportation/Land Use Planner; and Meredith Kern, Administrative Assistant. 15 16 OTHERS PRESENT FOR TRANSIT ADVISORY SERVICES: Lisa Berley, Department on Aging. 17 18 AGENDA ITEM 1: CALL TO ORDER AND ROLL CALL 19 20 Heidi Perry called the meeting to order. 21 22 AGENDA ITEM 2: APPROVAL OF MINUTES 23 APRIL 19, 2017 24 25 MOTION by Alex Castro to approve the April 19, 2017 OUTBoard Minutes. Seconded by Art Menius. 26 VOTE: UNANIMOUS 27 28 AGENDA ITEM 3: CONSIDERATION OF ADDITIONS TO AGENDA 29 30 Abigaile Pittman provided the Board members a handout from commisoner Barry Jacobs. 31 32 AGENDA ITEM 4: SPECIAL PRESENTATIONS 33 34 35 AGENDA ITEM 5: REGULAR OUTBOARD AGENDA (ACTION ITEMS) 36 37 38 AGENDA ITEM 5A. BICYCLE SAFETY TASK FORCE (BSTF) REPORT DISCUSSION (ABIGAILE PITTMAN) 39 40 Abigaile Pittman reviewed the abstract. 41 42 Heidi Perry asked for clarification regarding the FY 17/18 budget for the Bicycle Safety Task Force Report. 43 44 Abigaile Pittman explained that the Commissioners’ meeting packet from last night states $10,000 will be budgeted 45 for implementing the Report. 46 47 Heidi Perry stated that she had been told that it would be $15,000, with $10,000 from the General Fund and $5,000 48 from the Visitors Center Occupancy Tax. 49 50 Abigaile Pittman said that she would verify the information and report back. 51 52 Heidi Perry asked what the recommendation is from staff about a Bicycle Safety Report implementation committee. 53 5 54 Abigaile Pittman stated that the recommendation staff has is that, in accordance with the County’s Advisory Board 55 Policies, they form an OUTBoard subcommittee with members that are interested in serving. She further explained 56 that work would start as soon as the subcommittee is created. 57 58 MOTION by Art Menius that a subcommittee for implementation of the Bicycle Safety Task Force Report be formed 59 with the OUTBoard and OUTBoard Chair being able to appoint members. Seconded by Alyson West. 60 61 DISCUSSION: 62 63 Heidi Perry explained that she is hesitant to vote because they had such an active group of people with the Bicycle 64 Safety Task Force and she thinks that some of them would want to be included in this committee. 65 66 Abigaile Pittman explained that although they would not be able to vote as an appointed subcommittee member, they 67 could be invited to attend as private citizens when their input was needed on various issues. 68 69 Alex Castro asked if the subcommittee could not be similar to the task force in regards to its membership. 70 71 Abigaile Pittman explained that if they were to do that then they would have to go through the previous process all 72 over again. 73 74 Heidi Perry asked the OUTBoard who would be interested in serving on the new subcommittee. 75 76 Alyson West and Art Menius both indicated they would be interested. 77 78 Abigaile Pittman stated that whe would send out a follow-up email to see if other OUTBoard members not in 79 attendance might be interested in serving on the subcommittee. She explained that they still have a lot of work to do 80 since they were just recently presented the County approved budget for the sub-committee. She also explained that 81 they will be able to utilize the Orange County Public Relations Department as a graphic design resource for the 82 subcommittee. 83 84 VOTE: UNANIMOUS 85 86 87 AGENDA ITEM 6: INFORMATIONAL ITEMS 88 89 90 6A. PUBLIC ROAD CLOSING PROCESS (ABIGAILE PITTMAN) 91 92 Abigaile Pittman reviewed the abstract. 93 94 Heidi Perry asked about the process for NCDOT accepting a road for maintenance. 95 96 Abigaile Pittman explained the process of how a road gets accepted for maintence by showing the OUTBoard a flow 97 chart. 98 99 AGENDA ITEM 7: STAFF UPDATES 100 101 7A. TRANSPORTATION REPORT FOR THE EFLAND-BUCKHORN-MEBANE (E-B-M) STUDY AREA AND GENERAL NEXT STEPS 102 FOR AMENDING THE E-B-M ACCESS MANAGEMENT PLAN (ABIGAILE PITTMAN) 103 104 Abigaile Pittman reviewed the abstract. 105 106 6 Alex Castro pointed out that Gravely Middle School is on the north side of West Ten Road, however, on the map 107 provided in Figure 2 they show it on the south side. Also on Figure 4 they show the school in the Economic 108 Development Transition District. 109 110 Abigaile Pittman said she will review this with the consultant. 111 112 Heidi Perry asked if they are doing anything for bicyle facilities on Buckhorn Road. 113 114 Abigaile stated that that the TIP project that was proposed on Buckhorn Road had some bicycle lanes on it. 115 116 Alyson West asked how this design fits into Mebane’s bicycle plan. 117 118 Abigaile Pittman explained that the section they are talking about has not been annexed by the City of Mebane yet 119 and that while many of Mebane’s Planning efforts extend into Orange County, the bicycle/pedestrian plan is limited to 120 the Mebane city limits. 121 122 Alex Castro stated that during the voting for the Burlington Graham MPO there were 24 votes and Orange County 123 was one of those 24 votes. He then asked if they extend jurisdiction further east what does that do for Orange 124 County’s representation with the Burlington Graham MPO. 125 126 Abigaile Pittman stated that Orange Coutny’s representation with the Burltington Graham MPO is determined by 127 population, which is calculated routinely, such as every Census. 128 129 Alyson West asked if any future transit plans are considered in the traffic forecast studies. 130 131 Abigaile Pittman explained that vehicles on the road are primarily considered in the traffic forecast. 132 133 134 7B. TRANSPORTATION ITEMS FROM THE REVISED MASTER AGING PLAN (ABIGAILE PITTMAN) 135 136 Lisa Berley from the Department on Aging introduced herself 137 138 Abigaile Pittman reviewed the abstract. 139 140 Alex Castro said that he thinks it is important that the various departments within the local governments participate in 141 the development of the Master Aging Plan so that they can actually develop realistic goals and plans. 142 143 Lisa Berley stated that the Master Aging Plan was brought to the Chapel Hill Town Council and it was approved. 144 145 Abigaile Pittman stated that the Planning Department will participate as needed in the implementation process of the 146 Master Aging Plan. 147 148 7C. ORANGE GROVE ROAD BRIDGE FENCING (ABIGAILE PITTMAN) 149 150 Abigaile Pittman briefly reviewed the abstract. 151 152 Heidi Perry asked when they should expect to hear back from James Trogdon. Transportation Secretary. 153 154 Abigaile Pittman stated that there is not a set time to hear back. 155 156 7D. REPLACEMENT OF ATKINS ROAD BRIDGE (ABIGAILE PITTMAN) 157 158 Abigaile Pittman briefly reviewed the abstract. 159 7 160 No discussion. 161 162 7E. NCDOT DIVISION 7 TRANSPORTATION PROJECTS LOCATED IN THE DCHC MPO PLANNING AREA (ABIGAILE PITTMAN) 163 164 Abigaile Pittman briefly reviewed the abstract. 165 166 No discussion. 167 168 AGENDA ITEM 8: BOARD COMMENTS 169 170 No comments 171 172 AGENDA ITEM 9: ADJOURNMENT 173 174 OUTBoard meeting was adjourned by consensus. 175 176 177 ____________________________________ Heidi Perry, Chair 8 ORANGE COUNTY ORANGE UNIFIED TRANSPORTATION BOARD (OUTBoard) ACTION AGENDA ITEM ABSTRACT Meeting Date: August 16, 2017 Action Agenda Item No. 5.a. SUBJECT: OPT Quarterly Operational Updates DEPARTMENT: Orange County Public Transportation ATTACHMENT(S): INFORMATION CONTACT: 1.Ridership Data Spreadsheet 2.Ridership Charts Peter Murphy, Transportation Administrator, 919-245-2002 Theo Letman, Transit Director 919-245-2007 PURPOSE: To receive a quarterly report on Orange Public Transit (OPT) operational updates and statistics UPDATES: 1.Operational Statistics a.OPT Ridership Data i.Hillsborough Circulator ii.Orange Chapel Hill Midday Connector iii.Other riders b.Revenue Summary c.New Service Date Projections- by September, 2017 d.New positions posted for OCPT: i.Five (5) full time CDL Bus Driver positions ii.One (1) full time Transit Dispatcher position iii.One (1) Transit Demand Coordinator position e.Vehicle replacement FY2018 i.for FY2018 purchasing three (3) new smaller vehicles that don’t require CDL license to operate f.Transit Scheduling and Planning Software upgrades and procurements- i. CTS Scheduling software upgrades ii.REMIX Transit planning software procurement FINANCIAL IMPACT: FY2018 Budgeted items RECOMMENDATION: The staff recommends the OUTBoard: •Receive and review the information; and •Provide feedback 9 Month Hillsborough Circulator Riders Hill to Hill Midday Riders Hill to Hill Midday RidersRiders - OtherTotal Hillsborough Circulator Riders/Day Hill to Hill Midday Riders/Day Hillsborough Circulator Riders/Hour Hill to Hill Midday Riders/Hour Jul 15 1,156 150 2,885 4,191 53 7 5.84 2.27 Aug 1,176 77 172 2,956 4,381 56 12 6.22 1.58 Sep 1,081 393 3,331 4,805 51 19 5.72 1.56 Oct 1,158 369 3,654 5,181 53 17 5.85 1.40 Nov 1,105 293 3,186 4,584 58 15 6.46 1.29 Dec 1,212 337 2,943 4,492 61 17 6.73 1.40 Jan 16 1,222 321 2,606 4,149 68 18 7.54 1.49 Feb 1,245 409 3,127 4,781 62 20 6.92 1.70 Mar 1,458 436 3,229 5,123 66 20 7.36 1.65 Apr 1,383 309 2,407 4,099 66 15 7.32 1.23 May 1,215 430 3,148 4,793 58 20 6.43 1.71 Jun 1,460 424 2,950 4,834 66 19 7.37 1.61 14,871 227 3,893 36,422 55,413 Month Hillsborough Circulator Riders Hill to Hill Midday Riders Hill to Hill Midday RidersRiders - OtherTotal Hillsborough Circulator Riders/Day Hill to Hill Midday Riders/Day Hillsborough Circulator Riders/Hour Hill to Hill Midday Riders/Hour Jul 16 1,472 278 2,684 4,434 74 14 8.18 1.16 Aug 1,842 531 3,165 5,538 80 23 8.90 1.92 Sep 1,436 531 3,450 5,417 68 25 7.60 2.11 Oct 1,480 584 3,386 5,450 70 28 7.83 2.32 Nov 1,560 593 3,273 5,426 78 30 8.67 2.47 Dec 1,426 414 2,866 4,706 75 22 8.34 1.82 Jan 17 1,508 441 2,606 4,555 75 22 8.38 1.84 Feb 1,734 554 3,088 5,376 87 28 9.63 2.31 Mar 1,569 603 3,380 5,552 68 26 7.58 2.18 Apr 1,335 485 3,064 4,884 70 26 7.81 2.13 May 1,569 456 3,242 5,267 71 21 7.92 1.73 Jun 1,430 432 2,830 4,692 65 20 7.22 1.64 18,361 - 5,902 37,034 61,297 Efficiency Peer Group Average Boardings per Hour 3.60 3.60 ORANGE COUNTY RIDERSHIP DATA FY2015-2016 ORANGE COUNTY RIDERSHIP DATA FY2016-2017 ATTACHMENT 1 10 11 12 13 14 Item 5.b. ORANGE COUNTY ORANGE UNIFIED TRANSPORTATION BOARD (OUTBoard) ACTION AGENDA ITEM ABSTRACT Meeting Date: August 16, 2017 Action Agenda Item No. 5.b. SUBJECT: OPT Rebranding and Marketing DEPARTMENT: Orange Public Transportation INFORMATION CONTACT: ATTACHMENT(S): 1. Proposed Logo Theo Letman, Transit Director, 919-245-2007 PURPOSE: To receive an update on marketing and rebranding effort undertaken to establish Orange County Public Transportation’s identity as a new department within Orange County government and to increase awareness of our services throughout the County. BACKGROUND: Orange County Public Transportation (OCPT) or “OPT” has become its own Department and in need of an identity. We enlisted the assistance of Todd McGee and his team at Orange County Community Relations to create a logo and revamp our schedules and brochures. We are getting new logos on the fleet of buses, and bus stop signs, and hope to also have a revamped website soon. FINANCIAL IMPACT: Budgeted expense SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item because public transportation provides opportunity for access to jobs and services to many individuals. GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents This effort is intended to bring awareness to the public of the transportation services available to our county residents. 15 Item 5.b. RECOMMENDATION: The OPT staff recommends the OUTBoard: 1.Receive and review the information; and provide feedback. 2.Support and make a recommendation to the Orange County Board of County Commissioners (BOCC) 16 It e m 5 . b . - A t t a c h m e n t 1 17 17. 18 ORANGE COUNTY ORANGE UNIFIED TRANSPORTATION BOARD (OUTBoard) ACTION AGENDA ITEM ABSTRACT Meeting Date: August 16, 2017 Action Agenda Item No. 5.c. SUBJECT: OPT Activities DEPARTMENT: Orange County Public Transportation ATTACHMENT(S): INFORMATION CONTACT: None Peter Murphy, Transportation Administrator, 919-245-2002 Theo Letman, Transit Director 919-245-2007 PURPOSE: To receive an update of OPT major activities. BACKGROUND: Orange County Public Transportation (OPT) participates in a number of operational and compliance activities each year as a requirement of numerous working Grants, along with Federal Transit Administration, Medicaid, NCDOT and other oversight entities. OPT is active within the industry and working with its partners in supporting outreach activities. Below is an outline of completed and upcoming activities for review: i.27 Feb 2017- Medicaid (NEMT) site visit: successfully passed site visit and reauthorized to be a provider for Medicaid transportation. ii.29 March 2017- TJCOG AAA Monitoring visit: successfully passed site visit, no findings of concern iii.11 May 2017- NCDOT Great Team site visit- successfully passed site visit, no findings of concern. iv.4-7 June 2017- Attended NCPTA Annual Conference in Concord, NC v.9-11 October- Attending APTA EXPO & Conference in Atlanta, GA vi.23-27 October - Try Transit Week . FINANCIAL IMPACT: Budgeted items SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item because public transportation provides opportunity for access to jobs and services to many individuals. •GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY 19 •GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents RECOMMENDATION: The 237staff recommends the OUTBoard: 1.Receive and review the information; and provide feedback. 2.Support and recommend to the Orange County Board of County Commissioners the OPT’s ongoing activities and participation in Try Transit Week. 20 ORANGE COUNTY ORANGE UNIFIED TRANSPORTATION BOARD (OUTBoard) ACTION AGENDA ITEM ABSTRACT Meeting Date: August 16, 2017 Action Agenda Item No. 6.a. SUBJECT: Bicycle Safety Task Force (BSTF) Report Implementation Subcommittee DEPARTMENT: Planning ATTACHMENT(S): INFORMATION CONTACT: 1.BSTF Report (online link) http://www.orangecountync.gov/departments/pl anning_and_inspections/BSTFFINALREPORT WATTAPP03012017.pdf 2.BSTF Report Implementation Subcommittee FY 2017-2018 Abigaile Pittman, Transportation/ Land Use Planner, 245-2567 PURPOSE: Formation of the BSTF Report Implementation Subcommittee; and review of the Subcommittee structure, budget, parties involved, and actions for FY 2017-2018. BACKGROUND: The BSTF Report was endorsed by the OUTBoard on March 1, 2017 and received by the Board of County Commissioners (BOCC) at its May 2, 2017 meeting. A link to the Report is provided above (Attachment 1). The OUTBoard is authorized to form a subcommittee to research and make special recommendations on special issues or areas in order to carry out the duties of the OUTBoard, including implementation of the Bicycle Safety Task Force Report. At its June 21 meeting the OUTBoard discussed and unanimously supported the formation of a subcommittee to launch the campaign, and begin implementation of FY 2017-2018 recommendations items from the Report. Since the June meeting, staff has confirmed the first year budget of $15,000 ($10,000 from the General Fund and $5,000 from the Visitors Bureau Occupancy Tax); and has met with County staff from the Community Relations Department and the Visitors Bureau to obtain information regarding staff support available to move the bicycle safety campaign forward. For the OUTBoard’s review, Planning staff has prepared a summary for the BSTF Implementation Subcommittee structure per Section VIII of the County’s Advisory Board Policy, the budget, parties that would be involved, and actions recommended by the BSTF Report for FY 2017-2018. Following a review of this summary, the OUTBoard can take action for form the subcommittee and appointment its members. The meeting schedule and place can be addressed by the members of the subcommittee in consultation with staff. 21 FINANCIAL IMPACT: Other than staff time and utilization of existing budget allocations, there is no immediate financial impact associated with this item. RECOMMENDATION(S): The staff recommends the OUTBoard: 1.Receive the information, discuss and provide staff with any comments regarding the BSTF Implementation Subcommittee structure, budget, parties involved, and actions for FY 2017-2018; and 2.Take action to form the BSTF Implementation Subcommittee. 22 Attachment 2 Bicycle Safety Task Force Report Implementation Subcommittee FY 2017-2018 I. Subcommittee Structure, Budget and Parties Involved in Implementation A. OUTBoard Oversight of BSTF Report Implementation Committee 1.On March 1, 2017, the OUTBoard reviewed and endorsed the Bicycle Safety Task Force Report and forwarded it to the Board of County Commissioners (BOCC). At its May 2, 2017 meeting, the BOCC received and accepted the Report. Per Section VIII of the Advisory Board Policy adopted by the BOCC, the OUTBoard is authorized to form a subcommittee to research and make special recommendations on special issues or areas in order to carry out the duties of the OUTBoard, including implementation of the Bicycle Safety Task Force Report. 2.The BSTF Report Implementation Subcommittee Chair shall report on its meetings and progress toward its stated objectives to the OUTBoard at its regular meetings. Discussion and input regarding direction shall be provided by the OUTBoard, which shall be included in the meeting Minutes. 3.The OUTBoard shall receive, review and approve a year-end report to the BOCC. B. OUTBoard Subcommittee structure per Section VIII of the Advisory Board Policy 1.The subcommittee can be formed with the approval of the OUTBoard Chair and majority vote of the OUTBoard. 2.Membership on the subcommittee shall be voluntary. 3.The meeting schedule shall meet be determined by the subcommittee. 4.The subcommittee must have documented goals, deliverables, and a timeline, and cease to meet when these are satisfied. 5.The Subcommittee shall operate by majority vote. 6.Citizens with expertise related to the goals and objectives of the subcommittee may be invited to attend a subcommittee meeting; however, only appointed OUTBoard members can vote. 7.The subcommittee shall operate as directed by the OUTBoard. 8.The subcommittee shall be reviewed by the OUTBoard on an annual basis to determine continued need and realignment with the priorities of the OUTBoard. 9.A member of the subcommittee shall take responsibility for taking notes of the meetings which shall be used to report to the OUTBoard regarding the subcommittee’s progress. 10.The subcommittee shall operate openly as defined by applicable NC State law and local ordinances and policies. C. Budget 1.The subcommittee’s FY budget for the first year of implementation is: a) Staff support from the Planning Department, Visitors’ Bureau, and Community Relations Department; b) $10,000 from the Orange County General Fund; and c) $5,000 from the Visitors Bureau Occupancy Tax. i.Allocations from the General Fund may be used for any of the non-free first year implementation items detailed by the BSTF Report, and shall be the preferred funding source if possible before utilizing the funds from the Visitors Bureau Occupancy Tax. 23 ii.Allocations from the Visitors Bureau Occupancy Tax fund shall be used to provide funding for visitor information and promote County tourism. iii.Possible additional funding and volunteer services from local advocacy groups and nonprofits. D. Lead Staff Support 1.Abigaile Pittman, Transportation/Land Use Planner, Orange County Planning Department shall serve a support function to the subcommittee. 2.Lead staff will attend meetings when available, on a case by case basis. 3.Lead staff will serve as coordinator with other supporting County staff. E. Other Supporting Staff 1.Todd McGee, Director, Department of Community Relations. 2.Melissa Blackburn, Graphic Designer, Department of Community Relations. 3.Laurie Paolicelli, Orange County Visitor’s Bureau. F. Other Partnerships 1.Advocacy groups – to be identified. 2.Nonprofits – to be identified. G. Board of County Commissioners 11.By request, Commissioner Renee Price shall be kept informed by Lead Staff regarding the progress of the subcommittee meetings. 12.Prior to any subsequent budget requests, the Subcommittee Chair and representatives from the OUTBoard, as well as lead staff shall report back to the BOCC with a summary of the subcommittee’s progress on first year implementation tasks. II.Subcommittee Actions for FY 2017-18 A. Staff Time Only Actions/Responsible Party(ies) 1.Safety message to listservs/County staff. 2.Create static website with safety information, with links to Chapel Hill and Carrboro/County staff, Chapel Hill staff and Carrboro staff. 3.Social media (Orange County Facebook Events Page)/County staff. Tabling at community events/County staff, volunteers, advisory group members, and cycle clubs. 4.News/media integration (earned media)/County staff. 5.Best safety video contest/County staff. 6.Tabling at community events/County staff, volunteers, advisory group members, and cycle clubs. 7.Signage design and placement of signage at multiple entry point in County/County staff and NCDOT B. Likely Inexpensive Actions/Responsible Party(ies) 1.Launch campaign kickoff with signs, contests, ads/County staff and volunteers 2.Bumper Stickers and Magnets/County staff. 3.Posters and flyers/County staff. 4.Partner with Community Watch to add Ride Friendly, Drive Friendly to design and place yard signage in rural neighborhoods/County staff and volunteers 24 C. Possible Post-Launch Activities/Responsible Party(ies) 1.School outreach apps/programs/County staff and school officials. 2.Coordination with Transportation Demand Management professionals at the local, county, and university levels (bike counts and data collection) /County staff, etc. 3.Crash reporting enhancements/County staff. 4.Real-time EMT incident reporting/County staff. 25 26 ORANGE COUNTY ORANGE UNIFIED TRANSPORTATION BOARD (OUTBoard) ACTION AGENDA ITEM ABSTRACT Meeting Date: June 21, 2017 Action Agenda Item No. 7. SUBJECT: Staff Updates DEPARTMENT: Planning ATTACHMENT(S): INFORMATION CONTACT: 1.NCDOT Division 7 Transportation Projects located in the DCHC MPO and BG MPO Abigaile Pittman, Transportation/ Land Use Planner, 919-245-2567 PURPOSE: Receive information and provide any comments the Board might have. Item 7.a - Mebane Traffic Separation Study (TSS) The NCDOT Rail Division, in cooperation with the City of Mebane and Norfolk Southern (NS) has retained a private consultant to conduct a Traffic Separation Study (TSS). The study has been underway since last fall, and is evaluating eight rail-highway at-grade crossings: •Buckhorn Road (in Orange County) •N.C. 119 (Fifth Street) •South Third Street •Lake Latham Road •Mattress Factory Road (in Orange County) •Fourth Street •Moore Road •Gibson Road A TSS is a comprehensive evaluation of traffic patterns and road usage within a rail corridor. The purpose is to determine the need for improvements and/or elimination of public at-grade crossings to improve safety and mobility for motorists, pedestrians, rail passengers, and train crews. Improvements may include, but are not limited to: •Crossing closures and consolidations •Adding or upgrading warning devices •Roadway improvements •Pedestrian crossings •Elimination of sight obstructions •Grade separations (bridges over tracks or tracks over roadway) 27 Here is a link to the options for all of the rail-highway at-grade crossings: http://www.cityofmebane.com/cms/One.aspx?portalId=230755&pageId=195881 7 Staff was given an opportunity to comment on the preliminary recommendations for the two at-grade crossings in Orange County, Mattress Factory Road and Buckhorn Road. The TSS recommendation for Mattress Factory Road was to do nothing due to the distance to nearest intersections. The TSS provided multiple recommendations for Buckhorn Road: •Option 1 – Grade separation at Buckhorn Road and connection with a new road over the railroad to U.S. 70; •Option 2 – Grade separation with a roundabout at Buckhorn Road and Industrial Drive and connection to S. Frazier Road; and •Option 3 – Grade separation with a roundabout at Buckhorn Road and Industrial Drive and a new road over the railroad to U.S. 70. Staff’s comments expressed a strong preference for the connections with Industrial Drive and S. Frazier Road depicted in Option 2. This alignment coordinates well with the County’s future road alignment concepts through this area, which is the focus of many of our economic development efforts. Option 2 intersects US 70 in locations that will promote future traffic lights which will be necessary in the Buckhorn I-85/I-40 area. Option 2 also will provide a more direct route around the western side of Hillsborough and north into Virginia. Buckhorn Road is one of the main interchanges being used by truckers to avoid the truck scales at the NCDOT weigh station on I-85/I-40. However, Planning staff expressed substantial concern however about Option 2’s proposed round- about depicted at Buckhorn Road and Industrial Drive due to a limited distance of approximately 600 feet from the interchange ramps, the high volume of traffic forecasted and the heavy truck traffic. A cross intersection with turn lanes is recommended by Orange County to address these issues. The intersection at Industrial Drive will need to accommodate a high volume of traffic and trucks, and quickly move them away from the interstate interchange. 28 Item 7.b. - Mebane Comprehensive Transportation Plan (CTP) The City of Mebane is underway with the development of a CTP. This process will develop a comprehensive program of transportation improvements, facilities, recommendations and alternatives for Mebane’s transportation system. The final plan will establish short and long term recommendations for a street network incorporating multi-modal transportation choices and ensuring a well-integrated urban street grid with maximum access to development parcels (both existing and anticipated). Portions of the Mebane CTP study area are within Orange County’s jurisdiction, the Burlington-Graham Metropolitan Planning Organization (BGMPO) planning area, the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO) planning area, and the Triangle Area Rural Planning Organization (TARPO) planning area. Therefore, Planning staff was provided an opportunity to comment on recently released draft maps: Roadway Facilities; Transit Facilities; and Bicycle and Pedestrian Facilities. The accompanying CTP has not yet been released. Staff comments focused on encouraging consistency with the adopted CTPs of the two MPOs, and the RPO along with Orange County and NCDOT. Orange County also has an access management plan for the Efland-Buckhorn area, which includes recommended new roadways through the economic development areas in the western portion of Orange County. The County’s access management plan is considered to be a collector street plan and referenced in the MPO CTPs by way of recent revisions. Here is a link to the Mebane CTP draft maps: http://www.cityofmebane.com/cms/One.aspx?portalId=230755&pageId=1958817 There is also a link to a survey on the site. Item 7.c. - Mountain-to-Sea Trail (MST) Orange County Department of Environment, Agriculture, Parks and Recreation (DEAPR) has tentatively scheduled an MST project update at the September 19 BOCC meeting. A new employee with DEAPR, Kim Livingston will be the County staff person for the project. Here is a link to information on the MST in Orange County: http://www.orangecountync.gov/departments/deapr/mountains_to_sea_trail.php Item 7.d. - Orange Grove Road Bridge Fencing Funding in the amount of $100,000 has been approved by NCDOT for the proposed safety fencing on both sides of the Orange Grove Road bridge over I-40. The funding source is the Statewide Contingency Funds. The fencing is currently in the design phase, after which it will be put out to bid. The estimated letting date is October 2017 with installation completion in December 2017. Orange County Planning and DCHC MPO staff will receive updates about the schedule for the installation of the fencing. Staff will keep the OUTBoard informed as this project progresses. 29 Item 7.e. - Eno EDD Planning, Sewer Project, Proposed Development, and Access Management Plan Eno EDD Planning Efforts - The EDD is bounded by Mt. Herman Church Road to the west, I-40/85 to the north, and the old NC Hwy 10 to the south along the US 70 corridor. The majority of the EDD has been designated as an urban growth area since 1981 because of its proximity to I-85, US 70, the interchange of the two, and the NCRR/Norfolk Southern (NS) Railway. The future of the area for urban growth was originally defined by the 1981 Orange County Land Use Plan, reinforced by the 2030 Comprehensive Plan (2008), and economic development land use and zoning amendments for the majority of the area in 1994. Envisioned land use included nonresidential commercial, office and industrial with some higher density housing. From 2006-2008 the Board of County Commissioners (BOCC) directed the development and adoption of the Eno Economic Development District (EDD) Small Area Plan, which contains numerous recommendations regarding future urban services and development. Orange County/City of Durham Interlocal Agreement - There is a recently updated interlocal agreement between Orange County and the City of Durham for Durham to provide water and sewer service to Eno Economic Development District (EDD). The County and the City will collaboratively supervise the design and construction of the utility infrastructure. Concurrent downstream sewer system improvements by Durham will remove former sewage capacity constraints resulting from infiltration and inflow that have to be resolved before Orange County’s sewer system extension can be brought online. Completion of Orange County’s project is timed such that it will coincide with sufficient downstream capacity improvements. Infrastructure will be turned over to the City of Durham for ownership and maintenance following completion. Eno Capital Facilities Project – In order to utilize these EDDs for their intended purpose, Orange County has entered into an agreement with the City of Durham for Durham to provide the first phase of sewer infrastructure to a portion of the Eno EDD and supervise the design and construction of the utility infrastructure necessary to provide service. Approximately 100 acres in the northeast portion of the 800+/- acre Eno EDD has been identified for gravity sewer system extensions at this time. Design work on the CIP project was just recently completed and it is expected to go out to bid in November 2017, with construction occurring in the winter of 2018. Public water service is existing and able to be extended in the 100 acre portion of the EDD that will be receiving gravity sewer system service in the winter of 2108. 30 Present Day Development Activity – The design and construction of water and sewer infrastructure in this portion of the EDD will facilitate development in the area. In fact, a development plan for one property near the county line is under review, and several other prospects are in discussion. There are multiple development proposals that may be coming forth as early as late 2018 and throughout 2019. Eno EDD Access Management Plan – Development and road access in the Eno EDD is subject to the Eno EDD Access Management Plan (AMP), adopted by the BOCC in 31 November, 2013. The OUTBoard reviewed and recommended the approval of the AMP to the BOCC in October, 2013. As properties are developed for nonresidential land uses within the EDD, transportation interconnectivity and access will become increasingly important, enhancing the importance of the adopted AMP. Orange County staff has begun negotiations with property owners in the 100-acre sewer project area in the northeast portion of the EDD, for the dedication of right-of-way for future roadways conceptually depicted on the Eno EDD Access Management Plan Map. Staff is also in discussions with NCDOT regarding the extension of Hwy 751 north of US 70, as well as improvements to this intersection and the one at Old NC 10/Old Hillsborough Road. Because these projects are not expected to be competitive as TIP projects in the SPOT scoring process, it is more likely that future funding would be from County and NCDOT economic development funds. Item 7.f. - NCDOT Division 7 transportation projects located in the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO) and Burlington- Graham Metropolitan Planning Organization (BG MPO) planning areas NCDOT regularly releases lists of transportation projects underway in the DCHC MPO and BG MPO. See Attachment 1. RECOMMENDATION(S): The staff recommends the OUTBoard: 1.Receive information on updates and provide any comments that the Board might have. 32 TIP/WBS # Description Let/Start Date Completion Date Cost Status R-5787B 44917.3.3 Curb ramp improvements at various intersections in Orange and Alamance Co. 7/6/17 Fall 2017 $303,400 Planning and design activities underway. SS-4907BS 44894.2.1 44894.3.1 Installation of traffic signal at the intersection of US70 and SR 1114 (Buckhorn Road) East of Mebane. Aug. 2017 Fall 2017 $40,500 R/W $43,200 CON Signal design complete, R/W acquisition complete and certified SS-4907BW 47356.1.1 47356.3.1 Intersection improvements at SR 1114 (Buckhorn Road) and SR 1146 (West Ten Road) east of Mebane. Convert two way stop to ALL WAY STOP. Construct radius improvements to accommodate turning traffic Sept. 2017 Dec. 2017 $3000 PE $55,000 CON Planning and design activities underway. U-5549/SS-4907AZ 50153.3.F1 44227 44247 Churton Street Access Improvements - Traffic signal and curb ramp revisions on east side of NC 86 (Churton Street) at SR 1150/SR 1002 (King Street), and NC 86 (Churton Street) at Margaret Street. Grading, curb & gutter, crosswalks and signal modifications on the west side of NC 86 /US 70 Bus.(Churton Street) from Tryon Street to just south of Margaret Street. Grading, curb & gutter, crosswalk and bus pull-out on NC 86 / US 70 Bus. (Churton Street) from south of Margaret Street to just south of Nash and Koolock Street in Hillsborough. 11/1/2016 Fall 2017 $156,000 CON $245,000 CON $120,000 CON Construction underway - 15% complete U-5846 50236.1.1 50236.2.1 50236.3.1 Construct a Roundabout at SR 1772 (Greensboro Street) and SR 1780 (Estes Drive) in Carrboro. Jan. 2018 Mar. 2019 $775,000 Planning and design activities underway U-5847 50238.1.1 50238.2.1 50238.3.1 Intersection improvements at SR 1010 (West Franklin St.) and SR 1771 (Merritt Mill Rd)/SR1927 (Brewer Lane) in Chapel Hill / Carrboro. Jan. 2019 Mar. 2019 $775,000 Planning and design activities underway U-5854 46382.1.1 46328.2.1 46382.3.1 Construct a roundabout at SR 1008 (Mt. Carmel Church Road) and SR 1913 (Bennett Road) in Chapel Hill Jun. 2018 Fall 2019 $775,000 Planning and design activities underway, Utility coordination underway NCDOT DIV 7 PROJECTS LOCATED IN DCHCMPO - UNDER DEVELOPMENT AT T . 1 33 TIP/WBS # Description Let/Start Date Completion Date Cost Status NCDOT DIV 7 PROJECTS LOCATED IN DCHCMPO - UNDER DEVELOPMENT W-5707A 44853.1.1 Curb ramp improvements at the following intersections: SR 2048 (South Road) at Raleigh Street; SR 2048 (South Road) at Country Club Road, SR 1902 (Manning Drive) at Paul Hardin Drive, and SR 1902 (Manning Drive) at Ridge Road / Skipper Bowles Road in Chapel Hill 6/15/2017 Aug. 2017 $80,000 Planning and design activities underway. Signal pedestrian improvements complete. 47418 Install chain link fence on both sides of SR1006 (Orange Grove Rd.) bridge over I-40 in Orange Co. Oct. 2017 Dec. 2017 $100,000 Project development underway, Tentative construction schedule pending design 34 TIP/WBS # Description Let/Start Date Completion Date Cost Status NCDOT PROJECTS LOCATED IN BGUMPO - UNDER DEVELOPMENT SS-4907BS 44894.1.1 44894.2.1 44894.3.1 Installation of traffic signal at the intersection of US70 and SR 1114 (Buckhorn Road) East of Mebane. Aug. 2017 Oct. 2017 $40,500 R/W $43,200 CON Signal design complete, R/W acquisition complete and certified, utility relocations pending U-3109B 34900.2.3 34900.3.FR3 NC119 Relocation from north of SR 1921 (Mebane Rogers Road) to south of SR 1918 (Mrs. White Road) in Mebane 7/17/18 FY2020 $17,813,000 Planning and design activities underway, R/W acquisition begins 8/18/17 U-5538C 44113.3.4 Construct left turn lanes on all approaches at the intersection of SR 1981 (Trollingwood-Hawfields Rd) and NC 119 in Mebane Jun. 2017 Aug. 2017 $700,000 R/W acquisition and utility relocation underway, under construction - 50% complete U-5752 51077.2.1 51077.3.1 Intersection improvements at US 70 (South Church Street) and St. Marks Church Road in Burlington 6/30/18 FY2019 $935,000 Planning and design activities underway, R/W acquisition underway U-5843 50233.2.1 50233.3.1 Intersection improvements at US 70 (South Church Street) and SR 1817 (Graham-Hopedale Road) in Burlington 6/30/18 FY2019 $1,163,000 Planning and design activities underway, R/W acquisition underway U-5844 50234.2.1 50234.3.1 Construct multi-lanes on NC62 from SR 1430 (Ramada Road) to US 70 (South Church Street) in Burlington 4/16/19 FY2021 $7,100,000 Planning and design activities underway, R/W acquisition scheduled for 1/16/18 W-5707D 44853.1.4 44853.2.4 44853.3.4 Safety improvements for curve on NC 49 located between Buckingham Mountain Road (non-system) and SR 2363 (Beale Road) in Snow Camp. 7/5/18 FY2019 $200,000 R/W $450,000 CON Planning and design activities underway 44450 Construct right turn lane, extend existing left turn lane and signal modification at the intersection of Forestdale Dr.(non- system) at US 70 (S. Church St.) in Burlington 7/10/17 Dec. 2017 $143,000 R/W certified, Re-bid open 7/10/17, concurrence in award pending 35 TIP/WBS # Description Let/Start Date Completion Date Cost Status B-5239 42841.3.2 Replace Bridge #126 on NC87 over Mill Race and Bridge #119 over Haw River 12/19/17 FY2019 $5,930,250 R/W acquisition complete B-5735 45691.3.1 Replace Bridge #307 over Back Creek on SR 1936 (Stone Street Extension) 3/15/18 FY2019 $1,900,000 R/W acquisition - 25% complete R-5787B 44917.3.3 Curb ramp improvements at various intersections in Orange and Alamance Co. 7/6/17 Fall 2017 $798,540 Project awarded to Atlantic Contracting Company, Inc. ER-2971 3607.3.08 Install widening, curb and gutter, and construct sidewalk on NC 49 (Main St.) between the east side of the Haw River Bridge and Stone St. in Haw River 1/27/16 5/1/17 $275,000 Under construction - 95% complete, additional work and punchlist items pending ER-2971 3607.1.16 3607.3.16 Construct sidewalk on the east side of SR1716 (N. Graham Hopedale Rd) between Wilkins St. and North Ashland Drive in Burlington Fall 2017 Fall 2017 $70,000 Final PS&E pending from the City I-5711 50401.2.1 50401.3.1 Interchange improvements at I-40/I-85 and SR 1007 (Mebane Oaks Rd) in Mebane 6/18/19 FY2022 $17,446,000 Planning and design activities underway I-5954 45907.1.1 45907.3.1 Pavement Rehabilitation on I-40/I-85 from east of NC54 in Alamance Co. to west of SR 1114 (Buckhorn Rd) in Orange Co. 7/18/17 11/15/18 $10,885,000 Project awarded to APAC-Atlantic, Thompson-Arthur Division I-5956 45909.1.1 45909.3.1 Pavement Rehabilitation on I-40/I-85 from east of SR 3056 (Rock Creek Dairy Road) in Guilford Co. to west of SR 1226 (University Drive) in Alamance Co. 7/18/17 11/15/18 $4,500,000 Project awarded to APAC-Atlantic, Thompson-Arthur Division SS-4907BQ 44757.1.1 44757.2.1 44757.3.1 Intersection improvements (All Way Stop) at SR 1005 (Greensboro-Chapel Hill Road) at SR 2369 (Sylvan School Road) and SR 2371 (Pleasant Hill Road) in Snow Camp. Aug. 2017 Sept. 2017 $22,500 R/W $153,000 CON Planning and design activities underway, 4-way stop installation August 2017 NCDOT PROJECTS LOCATED IN BGUMPO - UNDER DEVELOPMENT 36 TIP/WBS # Description Let/Start Date Completion Date Cost Status NCDOT PROJECTS LOCATED IN BGUMPO - UNDER DEVELOPMENT 46944 Realign SR 1151 (Troxler Rd) approximately 100 ft. south to improve the intersection with NC62 in Burlington 4/10/17 6/30/17 $140,000 Construction underway - 100% complete 47292 Installation of crosswalks and pedestrian signals and update curb ramps at the intersection of NC-119, SR 1007 (Mebane Oaks Rd) and Falcon Ln (non-system) in Mebane Summer 2017 Fall 2017 $80,000 Signal design pending, Traffic to coordinate curb ramp improvements with Maintenance 37 Co n t r a c t Nu m b e r TI P Nu m b e r Lo c a t i o n D e s c r i p t i o n Co n t r a c t o r N a m e Re s i d e n t E n g i n e e r Co n t r a c t B i d Am o u n t Av a i l a b i l i t y Da t e Wo r k S t a r t Da t e Completion DateProgressSchedule PercentCompletionPercentPage 1 of 1 08/07/2017 No r t h C a r o l i n a D e p a r t m e n t o f T r a n s p o r t a t i o n Ac t i v e P r o j e c t s U n d e r C o n s t r u c t i o n - Or a n g e C o . a n d Al a m a n c e C o . 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