HomeMy WebLinkAboutAgenda - 03-20-2018 8-g - Approval of Budget Amendment #7-A – Link Government Services Center Lower Level Upfit
ORD-2018-012
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 20, 2018
Action Agenda
Item No. 8-g
SUBJECT: Approval of Budget Amendment #7-A – Link Government Services Center
Lower Level Upfit
DEPARTMENT: Asset Management Services
(“AMS”); Finance &
Administrative Services
ATTACHMENT(S):
FY2017-22 Appropriated CIP, Page 359
INFORMATION CONTACT:
Jeff Thompson, 919-245-2658
Gary Donaldson, 919-245-2453
Paul Laughton, 919-245-2152
PURPOSE: To approve Budget Amendment #7-A to appropriate $160,000 for the Link
Government Services Center Lower Level Upfit designed to serve the Judicial District 15-B
Public Defender’s office. This work will proceed concurrently with the other remodeling activity
for the Human Rights and Relations Department and a shared multipurpose conference room.
BACKGROUND: The FY2017-22 Capital Investment Plan (CIP) recommended $160,000 in
FY2018-19 for the interior upfit of the lower level of the Link Government Services Center to
house the Public Defender’s office (Attachment 1). Design funds for this upfit were appropriated
in the FY2017-18 CIP and are now nearing completion.
The Public Defender’s Office is currently located in a County owned building located at 129 East
King Street in Hillsborough. Due to maintenance issues occurring in this facility, the Public
Defender has requested to proceed with the remodeling effort in the Link Building and the
subsequent relocation of the Public Defender’s Office as soon as possible. Amending the
Capital Budget to proceed with the remodeling project now instead of approving the project as
part of the FY2018-23 CIP in late June would allow accelerate the relocation of the Public
Defender’s Office by approximately two months.
The acceleration of the Lower Link Remodeling Project will also allow this work to be scheduled
at the same time as other remodeling work for the Human Rights and Relations and the creation
of a shared multipurpose conference room which are also located in the lower level of the Link
Building. Funds for this additional work are currently available in the Human Rights and
Relations budget. Proceeding with this work concurrently will allow a more efficient construction
process for the entire lower level and minimize disruption and increasing installation costs.
Should the BOCC approve this amendment, the 129 East King Street property will be available
for other uses as directed by the Board.
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FINANCIAL IMPACT: No additional funding is requested. The proposed amendment would
advance the Lower Link Remodeling project of $160,000 from FY2018-19 to FY2017-18 which
represents a change of approximately three months, and amends the following Lower Link
Center Up-Fit Capital Project Ordinance:
Lower Link Center Up-Fit Capital Project ($160,000) - Project # 30035
Revenues for this project:
Current
FY 2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
From General Fund $15,000 $0 $15,000
Debt Financing $0 $160,000 $160,000
Total Project Funding $15,000 $160,000 $175,000
Appropriated for this project:
Current FY
2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
Lower Link Center Up-Fit
Project $15,000 $160,000 $175,000
Total Costs $15,000 $160,000 $175,000
SOCIAL JUSTICE IMPACT: The following Social Justice Goals are applicable for this agenda
item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND
INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or color;
religious or philosophical beliefs; sex, gender or sexual orientation; national origin or
ethnic background; age; military service; disability; and familial, residential or economic
status.
• GOAL: ENSURE ECONIOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
• GOAL: ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through voting and
volunteering by eliminating disparities in participation and barriers to participation.
RECOMMENDATION(S): The Manager recommends the Board approve Budget Amendment
#7-A to appropriate $160,000 for the Link Government Services Center Lower Level Upfit
designed to serve the Judicial District 15-B Public Defender’s office. This work will proceed
concurrently with the other remodeling activity for the Human Rights and Relations Department
and a shared multipurpose conference room.
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Lower Link Center Up-Fit
Project Category:County Capital Project Status:New Project Type
Functional Service
Area:SupportServices Proposed Bid
Award Date:TBDNew X
Department:Asset Management
Services Starting Date:7/1/18Expansion
Project Number:30035 Completion Date:6/30/19 Renovation X
Replacement
Project Description/Justification:Funding of $15,000 in FY2017-18
is for professional services for renovations to the lower level of the
John Link Jr. Government Services Center that would house the Public
Defender and Criminal Resource Coordinator offices. This use would
complement space currently being occupied by the County Attorney's
office, and would allow the sharing of current resources, meeting
spaces and technologies. Funding of $160,000 in FY2018-19 would
allow for these renovations to be implemented. This project would also
allow for the County owned 129 E. King Street facility that currently
houses the Public Defender to be re-purposed in support of other
needs including potential collaborations with the Town of Hillsborough.
FINANCIAL SUMMARY
CurrentYear 1Year 2Year 3Year 4Year 5FiveYear 6
Prior YearsFiscal YearFiscal YearFiscal YearFiscal YearFiscal YearFiscal YearYearto
Project Budget Funding2016-172017-182018-192019-202020-212021-22TotalYear 10
Expenses
Land/Building -
Professional Services 15,000 15,000
Construction/Repairs/Renovations 140,000 140,000
Equipment/Furnishings 20,000 20,000
Total Project Budget --15,000160,000---175,000-
Funding Sources
Transfer from General Fund 15,000 15,000
Available Project Balances -
Debt Financing 160,000 160,000
Total --15,000160,000---175,000-
Impact on Operating Budget
Personnel Services -
Operations -
Recurring Capital
New/Add'l Revenue -
Total Operating Costs -------
359
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