HomeMy WebLinkAboutAgenda - 01-24-2005-5fORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date
January 24, 2005
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Action Agenda
Item No.
SUBJECT: Budaet Amendment #7
DEPARTMENT: Budget
PUBLIC HEARING: (YIN) No
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Senior Health
Coordination Grant Project
Ordinance
INFORMATION CONTACT:
Donna Dean 245-2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Attachment 4. Conservation Easements Durham 688-7331
Capital Project Ordinance Mebane 336-227-2031
Attachment 5. Lands Legacy Capital
Project Ordinance
PURPOSE: To approve budget, grant project and capital project ordinance amendments for
fiscal year 2004-05.
BACKGROUND:
Social Services
The Department of Social Services has received notification from the State of additional
funds for the current fiscal year for the following programs:
At-Risk Case Management Services - these additional funds of $8,588 are the result
of a recent Federal time reporting cost settlement due to the department. The
department will use these funds to offset the costs of currently budgeted personnel
services. This budget amendment provides for the receipt of these funds. (See
Attachment 1, column #1)
b. Child Day Care Subsidies - these additional funds of $59,493 will be used to continue
to provide child-care subsidies to low-income families. These are funds available due
to reversions and from Child Care and Development Fund reallocations, as well as
State fiscal year 2003-04 carry forwards. Currently, there are 1,076 children and their
families who benefit from this program in Orange County. This budget amendment
provides for the receipt of these funds. (See Attachment 1, column #1)
2. The Department of Social Services has received the following donations from citizens that
are set-aside in a special Adoption Enhancement Fund:
a. Foster Care Donations - donated funds totaling $6,940 from citizens who helped
sponsor a foster care child during the holiday season. This budget amendment
provides for the receipt of these donated funds. (See Attachment 1, column #2)
b. General Assistance Donations - donated funds totaling $1,470 from citizens to assist
low-income families, who do not qualify for traditional programs, with holiday
expenses for children, relocation expenses, and expenses related to obtaining
driver's licenses and special Identification cards. This budget amendment provides for
the receipt of these donated funds. (See Attachment 1, column #2)
On December 14, 2004, the Board of County Commissioners approved an appropriation of
$50,000 from the Social Safety Net Reserve to the Department of Social Services. These
funds would be used to provide subsidies to families on the Department's day care waiting
list. This budget amendment provides for the appropriation of $50,000 from the Social
Services Safety Net for day care subsidies. (See Attachment 1, column #3, and item #6
within this abstract)
It is important to note that the approved budget for fiscal year 2004-05 included $100,000 in
the Social Safety Net Reserve earmarked for day care subsidies. Following further analysis
later this fiscal year, the Social Services Board plans to update the Board of County
Commissioners and request the release of the remaining $50,000.
Department on Aging
4. The Department on Aging has received additional funds for the current fiscal year for the
following services:
Frail Elderly Program - donated funds totaling $2,000 to be used to off set costs
associated with assisting the at-risk older adults program. This budget amendment
provides for the receipt of these donated funds. (See Attachment 1, column #4)
b. Community Alternatives Program - unanticipated Medicaid reimbursements totaling
$2,500 for to purchase adaptive devices, such as reusable wheelchair ramps. This
budget amendment provides for the receipt of these funds. (See Attachment 1,
column #4)
c. Manley Estates -funds totaling $7,200 to reimburse the department for costs
associated with programs offered at Manley Estates. This budget amendment
provides for the receipt of these funds. (See Attachment 1, column #4)
5. The Department on Aging has either received and/or been notified of additional funds for the
current fiscal year related to the Senior Health Coordination (Wellness Program) Grant
Project for the following programs:
a. "Fit Feet" Clinic - funds received totaling $2,500 from participants in the "Fit Feet"
clinic program. This budget amendment provides for the receipt of these funds. (See
Attachment 3, Senior Health Coordination Grant Project Ordinance)
b. Blue Cross/Blue Shield Mini-Grant for "Fit Feet" - receipt of grant funds totaling
$5,700 between Blue Cross and Blue Shield of North Carolina and the Friends of the
Chapel Hill Senior Center on behalf of the County's Fit Feet wellness program. This
program is a basic foot health care assessment program, where registered nurses
assess clients who are 55 years and over, and are at risk of health problems due to
untreated wounds, ulcers, or sores associated with the feet. No County match is
required for the receipt of this grant. This budget amendment provides for the receipt
of these grant funds. (See Attachment 3, Senior Health Coordination Grant Project
Ordinance)
c. Partners Medicaid Choice Walking Program - receipt of grant funds totaling $2,500
from Partners Choice for sponsorship in a Wellness Mall Walking Program. This is a
joint venture between University Mall in Chapel Hill, the Cop Shop - a division of the
community policing for the Chapel Hill Police Department located within the mall, and
the Wellness Program of Orange County. Funds will be used to develop a daily
walking program with incentives for walkers and a monthly healthy breakfast with a
health and wellness related speaker for ten different months a year. No County
match is required for the receipt of this grant. This budget amendment provides for
the receipt of these grant funds. (See Attachment 3, Senior Health Coordination
Grant Project Ordinance)
d. United Way funds - receipt of additional United Way funds totaling $8,730 awarded
through the Friends of the Chapel Hill Senior Center for the wellness program. This
budget amendment provides for the receipt of these additional funds. (See
Attachment 3, Senior Health Coordination Grant Project Ordinance)
Miscellaneous
On June 30 of each year, certain designated appropriations are not fully expended. Many of
these relate to outstanding purchase orders where goods and services have been ordered
but not yet received and/or paid. In accordance with the annual budget ordinance, funds for
these outstanding purchase orders are automatically re-appropriated in the new fiscal year's
budget. On the other hand, there are instances where approved funding for certain
initiatives is not fully expended at the end of the fiscal year, Funds for these planned, but
unencumbered expenditures, must be re-appropriated from the County's fund balance. An
example of this includes unexpended monies from the Social Safety Net totaling $150,952.
In order to carry these funds forward and authorize their expenditure in fiscal year 2004-05,
it is necessary for the Board to approve the attached amendment. (See Attachment 1,
column #6)
Environment and Resource Conservation
On December 14, 2004, the Board of County Commissioners approved the acceptance of
an agricultural and watershed protection easement from John and Carolyn Lloyd, which will
be held jointly by Orange County and the Orange Water and Sewer Authority (OWASA).
The cost of the easement purchase - to be split equally by Orange County and OWASA - is
$3,500 per acre, or an estimated $413,000. Including closing and other transaction costs,
the total Orange County share of the project cost is expected to be $219,000. The County's
share would come from the alternative financing for conservation easements approved by
the Board in FY 2002-03 ($192,000), with the remainder coming from the Lands Legacy
Opportunities Fund ($27,000). This budget amendment provides for the appropriations for
the purchase of this easement. (See Attachment 4, Conservation Easements Capital
Project Ordinance, and Attachment 5, Lands Legacy Opportunities Capital Project
Ordinance)
Planning and Inspections Department
8. On December 14, 2004, the Board of County Commissioners approved the selection of a
consultant to assess the feasibility of a Transfer of Development Rights (TDR) program for
Orange County. The Board approved an appropriation not to exceed $39,100 from the
County's fund balance to cover the cost of Phase 1 (Background Research and Data
Gathering), and Phase 2 (Feasibility Study). This budget amendment provides for the
appropriation of $39,100 from the County's fund balance. (See Attachment 1, column #8)
Emergency Management Department
9. On December 6, 2004, the Board of County Commissioners approved the acceptance of a
federally funded, State pass-through grant totaling $9,500 to continue the Citizen Corps
Council and Community Emergency Response Team (CERT) programs within the County.
There is no County match for the receipt of these funds. These funds will be used to
provide emergency preparedness information in three languages (English, Spanish, and a
third language yet to be determined), as well as pay for training materials and supplies in
support of the CERT program. This budget amendment provides for the receipt of these
grant funds. (See Attachment 1, column #9)
10. On December 6, 2004, the Board of County Commissioners approved the acceptance of a
State pass-through grant of Federal Homeland Security funds totaling $3,000 to reimburse
Orange County for the cost of an emergency services training exercise. The County had
received and utilized an earlier allotment of Homeland Security funds, while other counties in
North Carolina were unable to utilize all of their allotted exercise funding. Due to Orange
County's successful execution of these exercises, the North Carolina Division of Emergency
Management approached Emergency Management with the offer of additional exercise
funding of $3,000. There is no County match required for the receipt of these funds. This
budget amendment provides for the receipt of these grant funds. (See Attachment 1,
column #10)
FINANCIAL IMPACT: Financial impacts are included in the background information above..
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance, grant project ordinance, and capital project ordinance
amendments.
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Attachment 2
l7
Year-To-Date Budget Summary
Fiscal Year 2004-05
General Fund Budget Summary
Original General Fund Budget $136,408,768
Additional Revenue Received Through Budget
Amendment #7 (January 24, 2005):
Grant Funds $294,452
Non Grant Funds $861,032
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$975,899
Total Amended General Fund Budget $138,540,151
Dollar Change in 2004-05 Approved
General Fund Budget
$2,131,383
% Change in 2004-05 Approved General
Fund Budget
1.56%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 741.974
Original Approved Other Funds Full Time
Equivalent Positions 67.800
Additional Positions Approved Mid-Year 7.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2004-05 816.774
Full-Year County Cost of Mid-Year
Positions for Upcoming Fiscal year $19,524
carryovers as authorized
by annual budget
ordinance($617,136),
budget carry
forWards($319,663), and
TDR feasibility study
Human Resources
CPS Positions (2) -
illy State funded
Social Worker positions
in orange County
ools - totally funded
j Medicaid funds and
ATTACHMENT 3 Q
G
Senior Citizen Health Promotion Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13,2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop
a comprehensive and coordinated County health promotion and disease prevention
program for citizens involving a partnership of public agencies, University Health
Affairs and private groups,
Section 2.The officers of the County are hereby directed to proceed with the grant project in
accordance with the mutual cooperation agreement between the County and the
University of North Carolina at Chapel Hill, as approved by the Board of County
Commissioners on June 30, 1997.
Section 3.The following revenue is anticipated to be available to complete this project
Grant Funds (1994-95)
Grant Funds (1995-96)
Grant Funds (1996-97)
Grant Funds (1997-98)
Fees for' Service (1997-98)
Grant Funds (1998-99)
Fees for Service (1998-99)
Grant Funds (1999-00)
Fees for Service (2000-01)
Grant Funds (2000-01)
Grant Funds (2001-02)
Grant Funds (2002-03)
Fees for Service (2003-04)
Grant Funds (2003-04)
Fees for Service (2004-05)
Grant Funds (2004-05)
Tolal Revenue
Section 4. The following amount is appropriated for this project:
Human Services - Senior Citizen Health Promotion
$32,5.39
$37,498
$33,779
$52,434
$14,835
$57,645
$12,000
$69,250
$24,000
$49,668
$80,.364
$142,588
$48,000
$56,956
$50,500
$74,844
$8.36,900
$8.36,900
Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor
agency.
ATTACHMENT 3 Q
Section 6.Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency in
an orderly and timely manner.
Section ?.Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
Section 8. Positions authorized through this grant project ordinance include:
1.0 Full Time Equivalent Senior Public Health Educator
This position is authorized through June 30, 2005. Subsequent funding in future
years is contingent upon the availability of grant funds.
Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant
Project Ordinances.
Section 10. This project, originally adopted May 2, 1994 and subsequently amended, is in
effect through June 30, 2005.
Adopted this 24th day of January 2005.
ATTACHMENT 4
Conservation Easements
Capital Project Ordinance
/b
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorized provides funds for the acquisition of conservation
easements to help preserve County farmland with a priority placed on farms with
a strong conservation track record in water supply watersheds. Financing for the
project includes proceeds from private placement loans and federal grant funds
from the USDA Natural Resource Conservation Service.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY 2003-
04
FY 2004-05 Through FY 2004-
05
Sales Tax $0 $0 $0
Bond Funds $0 $0 $0
Private Placement $1,000,000 $500,000 $1,500,000
Grant Funds $1,422,995 $0 $1,422,995
Fees $0 $0 $0
Transfer from Lands Legacy
Capital Project
$0
$27,000
$27,000
Total Funding $2,422,995 $527,000 $2,949,995
Section 4. The followingi amount is appropriated for this project:
Through FY 2003-
04
FY 200405 Through FY 200
05
Land/Building:
Walters Easement $725,000 $0 $725,000
Volpe Easement $73,100 $0 $73,100
Cheek Easement $580,000 $0 $580,000
McPherson Easement $0 $68,000 $68,000
Ward Easement $0 $444,750 $444,750
Lloyd Easement $0 $219,000 $219,000
Unallocated $1,044,895 ($204,750) $840,145
Total Land/Building $2,422,995 $527,000 $2,949,995
Design $0 0 $o
Construction $0 0 $0
Total Costs $2,422,995 $527,000 $2,949,995
Section 5. This ordinance supersedes all previous Conservation Easements Capital Project
Ordinances for Orange County.
Section 6. This ordinance shall remain in effect until June 30, 2005.
Adopted this 24th day of January 2005.
ATTACHMENT 5
Recreation and Parks Facilities - Lands Legacy
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds to protect identified natural areas
and prime forestlands, and preserve critical cultural and archaeological
sites. In addition funds may be used to acquire lands for future park sites,
farmland conservation easements, and nature preserves. Proceeds
from the 2001 voter approved bonds, half-cent sales tax, Subdivision
Payment-in-Lieu funds, Grant Funds, and alternative financing finance the
project.
Section 2. The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2003-04
FY 2004-05 Through FY
2004-05
Sales Tax $3,966,016 ($27,000) $3,939,016
1997 Bonds $2,700,000 $0 $2,700,000
2001 Bonds $1,750,000 $1,250,000 $3,000,000
2004 Two-Thirds Net Debt $0 $300,000 $300,000
Grant Funds $421,950 $0 $421,950
Fees $o $0 $0
Other(Transfer from Other
Funds)
$2,191,611
$0
$2,191,611
Total Fundin $11,029,577 $1,523,000 $12,552,577
Section 4. The following amount is appropriated for this project:
Through FY Through FY
2003-04 FY 2004-05 2004-05
Land/Build ng $11,029,577 $1,550,000 $12,579,577
Design $0 $0 $0
Construction $0 $0 $0
Transfer to
Conservation
Easements Capital
Project $0 ($27,000) ($27,000)
Total Costs $11,029,577 $1,523,000 $12,552,577
Section 7. This ordinance shall be in effect from the original date of adoption, March
24, 2003 until June 30, 2005.
Adopted this 24th day of January 2005.