HomeMy WebLinkAboutMinutes 02-15-2018 Work Session1
APPROVED 3/8/2018
MINUTES
BOARD OF COMMISSIONERS
WORK SESSION
February 15, 2018
7:00 p.m.
The Orange County Board of Commissioners met for a work session on Thursday, February
15, 2018 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C.
COUNTY COMMISSIONERS PRESENT: Chair Dorosin and Commissioners Mia Burroughs,
Mark Dorosin, Barry Jacobs, Mark Marcoplos, Earl McKee, Renee Price and Penny Rich
COUNTY COMMISSIONERS ABSENT: None
COUNTY ATTORNEYS PRESENT: John Roberts
COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified
appropriately below)
Chair Dorosin called the meeting to order at 7:02 p.m.
1. Park Construction and Funding Update
BACKGROUND:
At the December 12, 2017 BOCC meeting, the Board suggested that an update of park
construction projects and funding sources be planned for the February work session.
As shown on the attached table and map, the adopted Capital Investment Plan (CIP) –
consistent with the County’s adopted 2030 Parks and Recreation Master Plan – includes a
number of park projects. These include completion of several existing or partially-built facilities,
as well as plans for parks with sites land-banked through the Lands Legacy Program, and a
few facilities for which land has not yet been acquired.
In general, Orange County parks and public open spaces fall into the following categories,
which are elaborated on in the 2030 Master Plan:
• Regional Parks (such as Little River and Blackwood Farm)
• District Parks (such as Twin Creeks/Moniese Nomp)
• Community Parks (such as Fairview Park and Cedar Grove Park)
• Linear Parks (Trails – such as the portion of the Mountains to Sea Trail)
• Nature Preserves / Nature Parks (such as Hollow Rock and Seven Mile Creek)
There are a total of 13 projects listed in the CIP and shown on the attached table. The cost
estimates shown are total projected cost, and do not include potential grants or partner funding
amounts, which may significantly reduce the cost of the projects. It is also worth noting that
many parks may be completed in phases. Twin Creeks Park, for example, was broken into
three phases last year (Phase 1 is completed), while other large district parks like Northeast
and Bingham have not yet progressed to that level of discussion. There is also the potential to
scale back the scope of facilities and amenities planned. The cost estimates shown are based
on estimates prepared to date for a comparable park of the size and type, or by actual cost
estimates created for the park in question.
2
In some cases, land for an identified park need has been acquired using previously-approved
general obligation bond funds. This “land-banking” program was a conscious and deliberate
component of the Lands Legacy Program (created in 2000) to identify, evaluate, secure and
protect good park sites while they still existed, in the aggressive real estate boom years before
2007. Acquisition of future park sites is but one of five areas of activity for the Lands Legacy
Program.
There are two projects where land acquisition is still needed – Bingham District Park and the
Mountains to Sea Trail (MST). Funding for land acquisition is included within the Lands Legacy
Fund or in the park project account, and work is underway to secure these lands at present.
Looking at the timing of planned park construction projects, two significant projects are
currently slated for funding in the upcoming FY 2018-19 (pending further Board discussion of
the CIP later this spring). Construction of many of the planned facilities at Blackwood Farm
Park is scheduled for next fiscal year, upon completion of infrastructure improvements needed.
This infrastructure work (parking, turn lanes, entrance road) has been delayed pending the
decision of the location for the Parks Operations Base, which was originally slated for this site.
The Board will see an updated master plan in March as a prelude to the hiring of engineering
and design consultants later this spring.
The second phase of Cedar Grove Park is also scheduled for construction beginning in FY
2018-19. This would involve new baseball/softball fields, tennis courts, parking and other
amenities. An update to this master plan will also be forthcoming to address a possible change
in the type of ballfields planned, to help replace several small fields in Hillsborough that will be
lost to development in 2020.
On a smaller scale, funds are also proposed next fiscal year for Little River Park (to address
the Laws House near the park entrance) and a waystation/trailhead for the MST at Seven Mile
Creek Nature Park.
Funding Sources
Historically, funding for County parks has come from:
• General obligation bonds approved by voters in 1997 and 2001;
• State grants from sources such as the Parks and Recreation Trust Fund and the
Regional Trails Program and federal grants from the Land and Water Conservation
Fund;
• Funding from partner entities, including Durham County and the Town of Chapel Hill;
• Payment-in-Lieu funds collected and used by district for park projects; and
• Other general fund appropriations made by the Board
These sources are expected to continue to be an important part of funding for parks,
especially for the MST (which may also include the bond funds available from the State).
David Stancil, Department of Environment, Agriculture, Parks and Recreation Director,
made the following PowerPoint presentation:
3
Parks Construction and Funding Update
February 15, 2018
Types of Parks/Public Open Spaces
• Regional Parks (Little River, Blackwood Farm)
• District Parks (Twin Creeks/Moniese Nomp)
• Community Parks (Cedar Grove, Fairview)
• Linear Parks/Trails (MST)
• Nature Preserve / Nature Parks (Hollow Rock)
Existing Park System
• Six Parks
• One Soccer Center
• One Nature Park (Hollow Rock)
• One Greenway (Twin Creeks)
• Seven Mile Nature Park underway
CIP Park Project Locations (map)
Parks & Recreation Master Plan
• Through 2030, plan adopted in 2014
• Nine Parks across the County
• 1-2 Soccer Centers
• Three Nature Parks within Preserves
• Two Linear Parks (part of MST, Jones Creek Greenway)
CIP Projects – Important Notes
• Costs shown do not include grants, partner and other funds (can be as much as 50%)
• Projects may be broken into phases and built over time
• Most park sites acquired through Lands Legacy 2001-2008 (“land-banked”)
• Subject to annual review / revision
Commissioner McKee arrived at 7:12 p.m.
Planned Projects for 2018-19
• Blackwood Farm Park – complete infrastructure work (underway), build Phase 2
• Cedar Grove Park – construct Phase 2 (includes ballfields that could replace fields lost
in 2020)
• Small Projects
o Little River Park: Address the Laws House
o MST: Trailhead at Seven Mile Creek
Example: Park Construction $ (graph)
FAIRVIEW PARK (2010-11)
Park Visitation Numbers – 2017 (graph)
4
Commissioner Price said Little River and Hollow Rock parks are shared with Durham
County, and asked if these numbers are just from the Orange County entrance.
David Stancil said the only entrance into Hollow Rock is in the Orange County side. He
said there are vehicles that park on Pickett Road, or enter from the subdivisions on the
Durham County side, but the only parking lot is in Orange County. He said Little River Park
also only has one entrance, which is in the Orange County side. He said it is not clear whether
visitors are Durham or Orange County residents, but staff has done some surveying of visitors
in the past, and he can get this information to the Board of County Commissioners (BOCC).
Commissioner Rich asked if the totals take into account the number of people inside
the cars, or if it is one car equals one visitor.
David Stancil said the totals reflect vehicles entering the parks, not the actual number
of people. He said staff may look into other methods to capture this data in the future.
Historical Funding Sources
• Voter-approved Bonds (1997, 2001)
• State and Federal Grants
• Partner Entities (Durham Co, Chapel Hill)
• Payment-in-Lieu Funds (by district)
• Other Appropriations
Commissioner Price asked if Hillsborough helps with Fairview Park, and if Carrboro
helps with any parks.
David Stancil said Hillsborough pays the water bill, and opens and closes the gates at
Fairview Park. He said Carrboro has not helped with any projects, but the County has helped
with some of Carrboro’s projects.
Commissioner Jacobs said Raleigh should fit in here somewhere.
David Stancil said yes, Raleigh is more involved on the conservation side, and nature
preserves and the like. He said the City of Raleigh’s clean water initiative has been a good
funding source for a lot of conservation projects.
The Benefits of Parks & Open Space
• Public/personal health and well-being
• Community gathering places / events
• Historically under-served communities
• Safe settings for youth and adults for recreation and nature enjoyment
• Protecting natural resources
Next 4 slides – pictures and maps
Commissioner Price referred to Twin Creeks, and said the proper name for it is
Moniese Nomp, and if the County truly wants to honor the people that originally lived here, the
proper name should be used. She also said the website inaccurately refers to Tupolo Saponi,
instead of Tutelo Saponi.
David Stancil said this property has an archeological site on it, which shows historical
use by the Saponi Indians.
Commissioner Price said a rhyolite section was found, but deemed insignificant.
Commissioner Marcoplos asked if a brief history of Twin Creeks could be provided.
David Stancil said it was purchased in 2001, using some of the 1997 bond monies. He
said it was also one of the park projects in the 2001 parks bond, but at amount that was not
5
sufficient to actually build anything. He said the County took some of those funds and used
them build soccer fields elsewhere.
David Stancil said one of the challenges of the 2001 bond was that the County split up
the money so much that it was hard for them to do meaningful projects. He said funding
remains in the Twin Creeks account to help build the entry road into the park, and Carrboro
has sent emails recently asking about the status of the park. He said the ¾ mile greenway
from Morris Grove School into Lake Hogan Farms has been built, which has been treated as
phase one of the park.
Commissioner Jacobs said Carrboro approached the County about putting a gym there,
and Orange County was willing to share the cost, but Carrboro declined. He said something
that increases the costs, is that Carrboro has required a road with sidewalks and bike lines on
the eastern side of the park, going from the bottom to the top. He said this issue remains
unresolved.
Commissioner Jacobs said Orange County wanted a park on this site, and Carrboro
wanted it for economic development. He said this was an uncomfortable topic for several
years, and some of the older elected Carrboro officials felt that Orange County had stolen an
opportunity from the Town. He said most, if not all, of these officials are no longer serving, so
maybe this could be an opportunity for collaboration once again.
Commissioner Marcoplos asked if this has been contentious in recent years.
David Stancil said the last discussion was in 2007 or 2008, and the conversation has
been stalled since the greenway was put in. He said the Town was going to do a study of
storm water and transportation in the area, but that never came to fruition.
Commissioner Jacobs said even the greenway was a hard fought win.
Commissioner Rich said she reviewed the master plan for Twin Creeks with David
Stancil, and she and Commissioner Marcoplos walked the land with David Stancil. She said it
is worthwhile to have those conversations with Carrboro again. She said the County is
responsible for the entryway, and the road that Carrboro has requested is cost prohibitive,
because it needs to cross over the creek twice, and the bridge requirements are very
expensive.
David Stancil said the road of which they speak is the one that goes into Morris Grove
Elementary School, and dead ends.
Commissioner Rich said it may be worth re-engaging Carrboro in discussions, as this
location is a sweet spot for affordable housing.
Commissioner Price said there was a working group that met years ago, and there
should be a report from this group.
David Stancil said yes.
Commissioner Marcoplos said the workgroup could be revived, and many people in
Hogan Farms have asked him when this park will be developed. He said if Carrboro is holding
this up, and if people realize this is a joint project, then the public could go to Carrboro and
inquire of the status.
David Stancil said he thinks Carrboro staff may be a different place now than it was 10
years ago.
Commissioner Jacobs referred to the master plan, and said next to Morris Grove there
are two sites: a school site, and an education facility; the latter of which refers to a possible
two school system pre-K facility that could be built on this site. He said this property is right at
the line between Orange County Schools (OCS) and Chapel Hill-Carrboro City Schools
(CHCCS).
Commissioner Burroughs said she hates to be a “Debby downer,” and while the long-
range plan is lovely, she is not sure if the County can afford it for a while. She said everything
should be pushed back two years, with the exception of the Mountains to Sea Trail (MST), due
6
to the momentum behind that project. She said the house at Little River Regional Park is a
small enough project to continue, but Blackwood Farm Park and Cedar Grove Park should be
delayed.
Commissioner McKee asked if the total on these parks is about $40 million, less a bit if
one removes the cost share for Millhouse Road Park with the Town of Chapel Hill.
David Stancil said about $35 to $36 million total cost, over a ten-year period. He said
this amount does not account for any grant funding.
Commissioner McKee asked if the anticipated amount of grant funding is known.
David Stancil said with Fairview Park, the County was able to leverage 40% of the
funding from grants. He said grant sources have maxed out recently, so requests need to be
spaced out. He said breaking projects into phases, is helpful.
Commissioner McKee said there is $540,000 in payment in lieu (PIL ) funds, and asked
if the amount of PIL funds generated yearly could be identified.
David Stancil said prior to the 2008 a larger amount of PIL funds were generated. He
said the PIL formula is from 1987, and staff is looking to update but now. He said the current
amount is $422/lot, which does not generate many funds.
Commissioner McKee said PIL is basically negligible going forward.
David Stancil said once the $540,000 is spent, it will take considerable time to
accumulate significant funds.
Commissioner McKee agreed with Commissioner Burroughs, and he said it would be
better to finish existing parks, and delay starting new ones. He said he has a problem with
letting parkland “sit”, but he is nervous about the County’s $7 million deficit this year, as well as
future expenses. He asked if the County can fund $30 million for parks, where will the County
find the remaining funds, other than from the taxpayer.
David Stancil said historically funds have come from a bond referendum.
Commissioner McKee said the demand for school facilities is going to override
everything else. He said this recent school bond is only the beginning. He said the County
must be cautious in how it proceeds, and beware of the promises it makes.
Commissioner Rich said she agrees and disagrees. She said things like the
soccer.com fields are good, and are an economic development opportunity. She said not all
parks are equal, and when looking at these projects, it is important to be mindful of what some
parks bring in to the County in terms of economic development.
Chair Dorosin asked if article 46 sales tax can be used on soccer.com.
David Stancil said the Visitor’s Bureau has numbers regarding the economic benefit of
the soccer.com facility.
Commissioner Jacobs said soccer.com is located where it is, in order to generate
economic development.
Commissioner Jacobs it may be wise to prioritize these projects. He said if Bingham
Park is removed, one quarter of the necessary funding is removed. He said Bingham Park
could be put in over the next ten years. He said the MST will serve Bingham.
Commissioner Jacobs asked if the parks base fits into this planning process.
David Stancil said it is currently listed as part of Blackwood Farm Park, in the third
phase. He said it is unlikely that Blackwood Farm would be the location for it, but that is where
it is in the current adopted capital investment plan (CIP).
Commissioner Jacobs said if the base is being moved to another site, nearer to
Hillsborough, it would be possible to sell the Revere Road property, and use the funds to pay
for what is being built at the Baird-Ruston complex. He said the funds could be ear marked for
a certain percentage for each of the projects that go there, or put it all on one project. He said
this may help defray some of the cost.
7
Commissioner Jacobs said he will always be in favor of parks being a part of proposed
bond referendums. He said the bulk of funds should go to the schools, and hopefully the state
will provide more funding toward the efforts of renovating 60-year old buildings. He said in
2001, there was a balance between different uses in the bonds. He said he understands why
the recent bond focused on schools, but it will be an important discussion as to whether this
should continue moving forward.
Commissioner Price referred to the Blackwood Farm Park, and asked how much of the
$1.7 million will pay for the road.
David Stancil said none of the $1.7 million is for the road, and there is a prior
appropriation of $1 million for the road. He said the $1.7 million is for other amenities.
Chair Dorosin said the idea of prioritizing is a good one, and cost should not
necessarily be the primary driver in the prioritization.
Chair Dorosin referred to Cedar Grove Park, and said new ball fields will increase the
usage. He said when parks have limited accessibility; they can almost become elitist, which is
unfortunate.
Chair Dorosin said part of the challenge of spending money on schools, instead of
parks or other things, is that most residents do not know what is happening at a lot of the
parks. He said the land has been purchased, and the commitment to the community should be
honored, so that the land can be used.
Chair Dorosin referred to the CIP chart in the Board’s packet, and said there are 6
parks, one soccer center, one nature-park, one greenway, and a 7-mile nature park underway.
He asked David Stancil if he could provide a status report on each of these items, as towards
completion, and fully realizing their potential.
David Stancil reviewed the following:
• Cedar Grove Park is in its 2nd phase. Getting ball fields and possible tennis courts
completed. W hen these items are completed, this park is fully done.
• Little River Park is essentially completed. Some repaving and renovations are needed.
• Efland Cheeks Park is also essentially completed, with no opportunity to build further
due to impervious surface limits.
• Fairview Park has opportunity for more, once the landfill is mitigated. There is a 25-acre
section to the north for another phase.
• River Park cannot be expanded at this point, but there is opportunity to make some
improvements.
• Blackwood Farm Park has the most on the immediate horizon, and is in high demand
from the public.
• Soccer.com center needs major expansion, as well as a decision regarding natural
grass versus turf.
• Twin Creeks has nothing happening right now.
• Hollow Rock needs minimal improvements.
• Others sites are awaiting first activity.
Commissioner Marcoplos said he recently attended some food scarcity meetings,
sponsored by Department of Social Services, and was struck by how many people were
interested in community gardens. He said this was particularly true for Cedar Grove Park.
David Stancil said staff met today with the Cedar Grove Neighborhood Association, and
a community garden has been planned there, as well as Blackwood Farm.
Commissioner Jacobs asked if there is another phase of Cedar Grove Park, which
extends to the pond.
8
David Stancil said this park has tennis courts, additional parking, additional ball fields,
and possibly an additional trail. He said that is all this park can handle, given impervious
surface limitations.
Commissioner Jacobs said the County will derive some additional acreage from the
Sheriff’s office, which adjoins Cedar Grove; and there is the property across the street, which
was purchased for septic services, and currently has no use.
David Stancil said the property across the street is 12 acres.
Commissioner Jacobs said it is not being used because there is concern about having
people cross the street. He said a cross walk was researched but the Department of
Transportation said it would be unwise, as it would encourage people to cross the street. He
said there is a lot of room there for other things, and it may be wise to review the park plan
again.
Commissioner Jacobs asked if any adults use the Cedar Grove ball fields.
David Stancil said the bulk of the use is by Hillsborough Youth Athletic Association
(HYAA), but there is a big adult softball tournament every September.
Commissioner Jacobs asked if the fields will be cut up into smaller fields.
David Stancil said no. He said the new field that is proposed in the second phase
would be broken into three T-ball fields.
Commissioner Burroughs said a two cents tax increase would raise $3.2 million. She
said FY18-19 has Blackwood Farm and Cedar Grove Parks costing $3.6 million combined.
She said there is still a disconnect between the financial reality, and what the County hopes to
accomplish. She said the Board is at least talking about a 2-cent tax increase for these parks,
but there will also be tax increases for the school bond. She said 5 cents on the tax rate is a
lot of money, and it does not include funds for the parks. She said the 5 cents could be cut
down to 3 cents, if the parks were not included.
Bonnie Hammersley said the CIP through the next 5 years, is all included in what that
increase would be. She said it includes the schools, plus everything else in the CIP. She said
it is for principal and interest payments over 20 years.
Commissioner Burroughs said if the parks were not in the CIP, it would reduce the
pressure of raising taxes.
Bonnie Hammersley said it would reduce it, but it would not be like 2 cents. She said
taxes are not being raised on the whole amount, but rather on the amount that has to be paid
on an annual basis.
Commissioner Burroughs said she would like to know the exact difference in the tax
increase if the parks were removed. She asked if the CIP also includes operating costs for the
parks.
Bonnie Hammersley said staff has started including the operating expenses and costs
for CIPs. She said she is unsure of the significance of the operating costs of the parks.
David Stancil said the operating costs for the parks are included in the CIP. He said if
Blackwood Farm were to open full time, there may be additional costs incurred, such as
additional staff; but these would not be big expenses.
Bonnie Hammersley said staff can provide the Board with the increase in operating
expenses for each year of the CIP.
Commissioner Price said when prioritizing these projects she would encourage the
Board to keep in mind the usage of these parks. She said parks are built to serve underserved
communities, and should be built in such a way that people want to use them.
Commissioner Jacobs said when considering the priorities, it would be helpful to break
out the borrowing costs, operating costs, etc. He said in 2001, neither staff nor the Board
thought to calculate the operating costs.
9
Commissioner Jacobs agreed with Commissioner Price, and said, when building the
soccer.com complex, it was noted that it would connect to a large part of the Hispanic culture.
Commissioner Rich said she would also like to know how many people are working at
the various parks, because parks do create employment opportunities.
Commissioner Jacobs asked if staff is trying to sell naming rights at any of the other
parks besides soccer.com.
David Stancil said no, not aggressively, but that has been talked about.
Commissioner Jacobs said naming rights could be sold for portions of these parks, to
help defray the costs.
Chair Dorosin said Commissioner Burroughs is not being a “Debby downer”, but he said
he does not think that the Board has been afraid of raising taxes in recent years, or has
missed opportunities to do so. He said the potential tax increase that is coming is because of
the bond that was approved by voters, and he appreciates Commissioner Burroughs’ critical
eye on the parks issues, and hopes she will apply it to all other areas, including school
budgets.
Commissioner Burroughs agreed, and said it is not necessarily wrong to not raise
taxes; but it is painful, and she will continue to look at this budget, as well as the schools’
budgets. She said the parks offer big chunks of funding that can be delayed, without killing
the concept altogether. She agreed that the BOCC has been a good steward.
Commissioner Rich asked if there is a timeline to determine the prioritization of the
parks projects.
Chair Dorosin suggested discussing this during the CIP work session.
The Board agreed by consensus.
2. Board of Commissioners - Boards and Commissions Annual Selection Process
Chair Dorosin reviewed the procedures for choosing their boards and commissions,
and the Clerk reviewed the revisions at their places.
Commissioner Rich requested that she and Commissioner Marcoplos stay on the
Chatham/Orange Work Group since it just met for the first time, despite being formed in 2017.
Commissioner McKee said it is difficult for him to attend the Upper Neuse River Basin
Association meetings, due to his full time work.
Commissioner Price asked if the short-term task forces work groups have been
eliminated from the process.
Chair Dorosin said yes.
Donna Baker said with one exception: Commissioner Rich asked just prior to this
evening’s meeting if the Strategic Communications Work Group could be recreated/
reconvened, and Commissioner Rich has talked to Todd McGee, Community Relations
Director, who is in the process of doing so. She said in 2015, Commissioner Rich and former
Commissioner Gordon served on this work group.
The Board agreed by consensus to add the Strategic Communications Work Group
back on the list.
BOARD NAME MEETING DATE
BOCC MEMBER BOCC Member
Currently Serving
-2017
BOCC member
Serving 2018
STATUTORY
10
ABC Board Monthly, Third
Tues 8:30 AM-
ABC offices in
Hillsborough
Commissioner Not
Required (non-voting
member)
2018-2020
Commissioner
McKee
Commissioner
Price
Board of Health Monthly, Fourth
Wed
7:00 PM-at
Health Dept. in
Hillsborough
1 Commissioner
Required
2018-2020
Commissioner
Burroughs -
Member
Commissioner
Burroughs
Board of Social
Services
Monthly, Third
Monday- 4:00
PM at DSS
offices in
Hillsborough
2 appointees
Commissioner not
required but usually a
Commissioner serves
2018-2020
Chair McKee -
Member
Citizen-Already
appointed
Commissioner
McKee
Community Oversight
Board (part of OPC
Community Operations
Center)
Quarterly 1 Commissioner or
designee
1 Consumer/Family
member
1 Citizen/
Stakeholder
(2018-2022)
Commissioner
Price
Commissioner
Price
INTERGOVERNMENT
AL and OTHER
GROUPS WITH BOCC
MEMBERS
Burlington/Graham
MPO Transportation
Advisory Committee
6x/year-(or more
as needed)
Tuesdays at
5pm in
Burlington
Requires
1 Commissioner
member
1 Alternate
Commissioner
(2018-2022)
Commissioner
Jacobs - Member
Commissioner
Marcoplos -
Alternate
Commissioner
McKee - Member
Commissioner
Burroughs -
Alternate
Chatham Orange Work
Group
3x/year-
alternates
between Orange
County and
Chatham County
2 Commissioners
(2018-2020)
Commissioner
Marcoplos
Commissioner Rich
Commissioner Rich
Commissioner
Marcoplos
CHCCS Work Group As needed 1 Commissioner
(2018-2020)
Chair Dorosin
(11/17)
Chair Dorosin
Community Home
Trust BOD
Monthly-2nd
Thursdays at
6pm at CHT
office
1 Commissioner
Required
(2018-2020)
Chair Dorosin Commissioner
McKee
Durham- Chapel Hill –
Carrboro Metropolitan
Planning Organization
Monthly- 2nd
Monday at 9am
in Durham
1 Commissioner
1 Commissioner
Alternate (2018-2022)
Commissioner
Jacobs- member
Commissioner Rich
Commissioner
Price- Member
11
(MPO)- Transportation
Advisory Committee
(DCHC-MPO)
-Alternate Commissioner
Marcoplos -
Alternate
Durham- Orange-
Chapel Hill Work
Group
Quarterly- at
noon - rotates
locations-
Durham/
Chapel
Hill/Orange
County
2 BOCC
(2018-2022)
Commissioner Rich
Commissioner
Jacobs
Commissioner
Jacobs
Commissioner Rich
Durham Tech Board of
Trustees
6x/per year-
usually 4th
Tuesday of
month at 4-6pm
(locations move
about)
Plus there are
committee
meetings
2 Appointees– one
Commissioner
(2018-2022)
One resident
Commissioner
Price – Member
Citizen already
appointed
Commissioner
Marcoplos -
Member
Family Success
Alliance
Meets 6x per
year-1-3pm
Alternates –
northern and
southern Orange
County
2 Commissioners
(2018-2020)
Commissioner
Burroughs
Commissioner
Marcoplos
Commissioner
Burroughs
Commissioner
Marcoplos
Fire Chief’s
Association of Orange
County
Bi-monthly – first
Weds - 7pm
Commissioner not
required as member –
but can attend as
guest(s)
(2018-2020)
Commissioner
McKee
Commissioner
McKee
Food Council Meets 1/x per
Month (usually
the 1st Monday
at 4:30)
Alternates
between Chapel
Hill and
Hillsborough
1 Commissioner
(2018-2020)
Chair Dorosin Commissioner Rich
Go Triangle Board of
Trustees
Monthly
3rd Wed-12pm in
Durham
1 Commissioner
(2018-2022)
Commissioner
Jacobs
Commissioner
Jacobs
Go Triangle Special
Tax Board
Meets every
January (more
often if needed)
in Durham at
GoT office
2 Commissioners
required
(2018-2022)
Commissioner
Dorosin and
Commissioner
Burroughs –
Commissioner
Burroughs
Commissioner
Price
Go Triangle
Community Advisory
Committee-
6x per year
(assuming they
will meet at Go T
1 Board of County
Commissioners
Liaison
NA Commissioner
Price
12
offices)
Healthy Carolinians Meets quarterly
(3rd Thursdays at
8:30am)
Commissioner not
required –often same
BOCC Member as on
the Board of Health
(2018-2020)
Commissioner
Burroughs
Chair Dorosin
Orange County Local
Government
Affordable Housing
Collaborative (the
Collaborative)
Quarterly 1 Commissioner
Required
(2018-2020)
Chair Dorosin Commissioner
Marcoplos
Intergovernmental
Parks Work Group
Meets 3 times
per year at
5:30pm-at
SHSC
1 Commissioner
Member
1 Alternate
Commissioner
(2018-2020)
Commissioner
Rich –Member
Commissioner
Burroughs -
Alternate
Chair Dorosin –
Member
Commissioner
McKee - Alternate
Justice Advisory
Council
Quarterly (Friday
afternoons:
3:30pm)
2 Commissioners
(2018-2020)
Commissioner
Jacobs
Commissioner
Price
Commissioner
Jacobs
Chair Dorosin
Joint Public Safety
Training Facility Work
Group
Meets as
needed at ES
2 Commissioners
(2018-2020)
Commissioner
McKee and
Commissioner
Burroughs
Chair Dorosin
Commissioner
Price
JCPC (Orange County
Juvenile Crime
Prevention Council)
Meets 6-7x per
year (every
other month)
1 Commissioner
(2018-2020)
Commissioner Rich Commissioner
Burroughs
LIWG (Legislative
Issues Work Group)
Meets as
needed
2 Commissioners
(2018)
Commissioner
Price and
Commissioner
Marcoplos
Commissioner Rich
Chair Dorosin
NACo Voting Delegate I Commissioner
Required
(2018)
Commissioner
Price
Commissioner
Price
NCACC Voting
Delegate
1 Commissioner
Required
(2018)
May have alternate
Commissioner
Price
Commissioner
Price
N/S BRT (North/South
Bus Rapid Transit)
policy committee
Not decided yet One Commissioner NA Commissioner
Jacobs
Orange County
Partnership for Young
Children
Bi-monthly- Last
Wednesday-at
8:30am
1 Commissioner Commissioner
Burroughs
Commissioner
Burroughs
Partnership to End
Homelessness
Monthly- 1 Commissioner Commissioner
Marcoplos
Commissioner
Burroughs
13
Small Business Loan
Program
Meets as
needed to vet
applications
received
(7:30am on
Fridays)
1 Commissioner Commissioner
Jacobs
Commissioner
Jacobs
Solid Waste Advisory
Group (SWAG)
Meets as
needed
2 Commissioners
(2018-2020)
Commissioner
Jacobs and
Commissioner Rich
Commissioner
Jacobs
Commissioner
Marcoplos
Strategic
Communications Work
Group
Meets as
needed
2 Commissioners Commissioner Rich
and
OPEN POSITION
Commissioner Rich
Commissioner
Marcoplos
Triangle Area Rural
Planning Organization
(TARPO)
Transportation
Advisory Committee
Bi-monthly-
meetings at
12pm, alternates
counties –Lee
and Chatham
1 Commissioner
Member
1 Alternate
Commissioner
(2018-2022)
Commissioner
Price –Member-
Alternate-
Commissioner
McKee
Commissioner
Marcoplos –
Member
Commissioner
Rich-Alternate
TJCOG Meet 1x per
month- Last
Wednesday
6pm
1 Commissioner
1 Alternate
(2018-2022)
Commissioner
Rich- Member
Commissioner
Price Alternate
Commissioner
McKee – Member
Commissioner
Rich-Alternate
Upper Neuse River
Basin Association
Bi- monthly at
9:30am-
12:00pm (meets
in Butner)
One Director Position
Two Alternate
Positions
(2018-2022)
Commissioner
McKee -Director
Commissioner
Price – alternate
Commissioner
McKee -Member
No Alternate
Workforce
Development Board –
Regional Partnership
Meets monthly in
various
counties-
Does not require a
Commissioner-usually
has been 1 Non-
Voting
Liaison
Nancy Coston –
DSS Director
Nancy Coston
Visitor’s Bureau 8:00 am third
Wed., monthly,
no meeting in
July/December
1 Commissioner
Required
(2018-2020)
Commissioner Rich
Commissioner Rich
SHORT TERM TASK FORCES/WORKGROUPS 2016 2017
Cedar Grove
Advisory Board
Meeting
Meets at needed
– on hold for
now
2
Commissioners
Commissioner
Jacobs and
Commissioner
Price
Future Phase
forthcoming
14
Space Study Work
Group
Meets as
needed
2
Commissioners
Chair McKee
and
Commissioner
Price
In Maintenance
EX-OFFICIO
Hillsborough/Orange County Chamber of Commerce- does not
require a Commissioner
Chair Serves
NC DOT Quarterly Meetings Chair/Vice Chair
School Collaboration Meetings Chair/Vice Chair
Boards to be decided on/chosen at future work session
JOCCA- need to decide
whether to continue
participation
Meets Quarterly in
Pittsboro at 5:30pm -
1 Commissioner
Or
Citizen
Boards – Not Meeting at this time
Efland Mebane Small Area
Plan Implementation Focus
Group
Not meeting at this
time
1 Commissioner
Historic Rogers Road Task
Force
Not meeting at this
time
2 Commissioners-
Commissioner Price and
Commissioner Rich
Hollow Rock Park Planning
Committee
Not meeting at this
time-
Will take all 4
governmental entities
to sunset this group
2 Commissioners
Library Services Task Force Has not met since
2009—suggestion
to sunset and re-
create, if needed at
a later date
2 Commissioners
3. Board of Commissioners - Discussion on BOCC Advisory Board Liaison Reporting
Chair Dorosin said this topic has come up in some petitions, and how the
Commissioners relate their service on these advisory boards to the rest of the BOCC. He said
the Board had encouraged each other to share updates by email, but this has been
intermittent. He said several Commissioners have made a renewed effort by email, and he
appreciated this.
15
Commissioner Burroughs said email is helpful. She said some boards send the
agenda in advance and perhaps if all Commissioners could receive the agenda, review it, and
note any items of particular interest.
Commissioner Price said all internal boards have agendas and minutes posted on line.
Donna Baker suggested that the serving Commissioner could share agendas from
inter-governmental boards with the rest of the Board.
Commissioner Jacobs said it may be useful to have a place on the BOCC regular
agenda for the Board to give him direction, as relates to the GoTriangle Board. He said the
GoTriangle board recently discussed a LEAD Certified Rail Operations Maintenance Facility,
and he, and several other board members, felt that a LEAD certification is a waste of money.
He said there is a lot of chest expanding at GoTriangle about the importance and beauty of
what is being done, which does not add anything but make people feel more important. He
said it costs money. He said he would welcome the direction of the BOCC on how to proceed
at GoTriangle meetings, with these types of issues. He said he is often a lone voice with a
discouraging word for GoTriangle, and it would be nice to have the power and support of the
Board behind his statements.
Commissioner Rich said getting the notes from liaisons in the first place is very
important for them all.
Chair Dorosin said if there is an upcoming meeting, for any board, which a
Commissioner anticipates being significant, and would like direction or feedback from the
Board, that item can be added for discussion to the end of a meeting.
Chair Dorosin said sending emails, containing highlights and questions, may be the
best way to proceed for now.
Commissioner Jacobs said Commissioners could send the minutes of the Board on
which they serve.
Commissioner Marcoplos suggested highlighting any important issues contained in any
minutes that are sent.
Commissioner Burroughs encouraged the school collaboration minutes to be sent out
to the full board.
Commissioner Marcoplos suggested that the process of choosing the boards and
commissions be done earlier than February.
Chair Dorosin said the process will take place in December going forward.
The meeting adjourned at 8:54 p.m.
Mark Dorosin, Chair
Donna Baker
Clerk to the Board