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HomeMy WebLinkAboutBOH minutes 102496BOARD OF HEALTH 1 OCTOBER 24, 1996 MINUTES ORANGE COUNTY BOARD OF HEALTH OCTOBER 24, 1996 ORANGE COUNTY HEALTH DEPARTMENT MISSION STATEMENT: To enhance the quality of life, promote the health, and preserve the environment for all people in the Orange County community. THE ORANGE COUNTY BOARD OF HEALTH MET ON THURSDAY, OCTOBER 24, 1996, AT THE PLANNING/AG EXTENSION BUILDING, HILLSBOROUGH, NORTH CAROLINA. BOARD OF HEALTH MEMBERS PRESENT: Timothy Ives, PharmD, MPH, Chair; Jonathan E. Klein, MD; Barry Lynn Adler, OD; Cleon Currie, BS, At Large; Janet H. Southerland, DDS, MPH; Richard J. Marinshaw, PE; Ronald J. Cammarata, DVM, Barbara Chavious, MPH, At Large; Beverly Foster, RN, PhD; Brenda Crowder-Gaines, MSA, Vice- Chair. BOARD OF HEALTH MEMBERS ABSENT: Alice Gordon, PhD, Commissioner; STAFF PRESENT: Daniel B. Reimer, MPH, Health Director; John Sauls, BS, Animal Control Director; Joyce Harrington, BA, Administrative Officer; Ann Hill, Administrative Assistant VISITORS PRESENT: Cheryl Knabs and Leigh Phillips, students from UNC-CH 1. CALL TO ORDER AND RECOGNITION OF GUESTS Dr. Ives, Chair called the meeting to order at 7:30 and asked Health Director, Mr. Reimer to introduce the above staff and visitors who were present. 2. ADDITIONS OR CHANGES TO THE AGENDA Insert Item 6.2 after the review of the minutes. Add Item 7.3 HSAC Report by Dr. Foster under Board Member Comments. A motion was made by Dr. Foster to accept the agenda. The motion was seconded by Dr. Southerland and passed unanimously. 3. REVIEW OF THE MINUTES Pg. 2 Rabies Announcement, last sentence, change bring to brings. Page 3, Item 10.1, second sentence, delete the second usage of the words “hope to”. Page 3, Item 8.2, second paragraph, capitalize and underline “The Next Step Plan”. A motion was made by Dr. Southerland to accept the minutes as amended. The motion was seconded by Ms. Chavious and passed unanimously. 6. 2 ANIMAL CONTROL ORDINANCE - DANIEL B. REIMER 6.2 Animal Control Ordinance Mr. Reimer informed the Board that at the September 26, 1996 meeting, the Board endorsed the changes in the Animal Control Ordinance and recommended them to the Orange County Board of Commissioners. At the Commissioners meeting on October 1, 1996, Mr. Willhoit commented on the proposal to require pet owners to obtain an ID tag from the private sector at an additional cost. The proposal would require the owner to go to another location and incur an additional cost. After consultation with John Sauls, Animal Control Director, Pat Sanford, Animal Protection Society Director, and John Link, County Manager, the recommendation is to remove the revision from the proposed ordinance. Following questions and discussion, the Board motioned to endorse the revision to the ordinance. Dr. Klein motioned to endorse the revision to the changes in the Animal Control Ordinance and recommend them to the Orange County Board of Commissioners. The motion was seconded by Dr. Cammarata and was unanimously approved. 4. CLOSED SESSION TO CONSIDER A PERSONNEL MATTER IN TERMS OF G.S. 143.318.11 (A) (8) Ms. Crowder-Gaines motioned to go into closed session pursuant to G.S. 143.318.11 (A) (8). The motion was seconded by Ms. Chavious and passed unanimously. At the conclusion of the closed session, Ms. Chavious moved and Mr. Marinshaw seconded to close the session. The motion carried unanimously. BOARD OF HEALTH 2 OCTOBER 24, 1996 5. BOARD OF HEALTH GOALS 5.1 Evaluation of the Health Director Dr. Ives informed the Board that a meeting regarding the evaluation process of the Health Director was held on October 23, 1996, involving Dr. Margaret S. Carlson from the Institute of Government, Currie Cleon and Rick Marinshaw (former Executive Committee), Tim Ives and Brenda Crowder-Gaines (current Executive Committee) and Daniel B. Reimer. The purpose of the meeting was to review the recommendations on improving future evaluations of the Health Director dated July 31, 1996, and distributed in the August Board of Health packet. Dr. Ives distributed and reviewed the proposed draft evaluation process that came out of this meeting. Board members questioned, reviewed and made changes to the evaluation process step by step. Ms. Crowder-Gaines motioned to accept the evaluation process/evaluation tool as amended. The motion was seconded by Dr. Southerland and was passed unanimously. Liaison Board evaluation reviews assignments: County/Assistant County Manager - Dr. Ives , Ms. Crowder-Gaines Healthy Carolinians , Paul Halverson - Ms. Chavious, Dr. Foster Personal Health - Dr. Klein Animal Control - Dr. Cammarata Dental - Dr. Southerland Environmental - Mr. Marinshaw School of Public Health, Jan Dobbs - Ms. Chavious DEHNR, Leah Devlin - Ms. Crowder-Gaines Management Staff - Dr. Adler, Mr. Currie The Director will send out his self evaluation by November 6th so that reviews can be scheduled thereafter. The Board agreed not to have a Christmas dinner this year but to use the December meeting to finalize the Health Director’s evaluation. The Health Director reviewed a draft Orange County Health Department Conflict Resolution Process. The resolution is for any employee who feels in conflict with the Health Director. The resolution encourages people to use the grievance procedure as outlined in the Orange County Personnel Ordinance. The Conflict Resolution Process proposes an alternative to employees who do not wish to use this official process. Dr. Klein motioned to approve the Orange County Health Department Conflict Resolution Process as amended. The motioned was seconded by Dr. Foster and was passed unanimously. 5.2 Board Organization - Dr. Beverly Foster, Committee Chairperson Dr. Klein and Dr. Foster met with the Division Directors on October 17, 1996, to discuss the framework of Board goals and how they could be used to the benefit of the Board and the staff. The meeting focused on Board Goal #2. No changes to Board goal #4 were proposed. Dr. Klein presented the following proposed sub-committee structure and functions. The sub-committees will be determined as follows: 1. Entire Board reviews the following information: a. Community diagnosis. b. Level of interest in the community regarding important public health issues. c. Other reports that relate to a and b (such as Healthy Carolinians report) d. List of priority issues facing the Health Department (list of “Hot Topics”) 2. Entire Board decides on up to 4 concerns to be addressed by sub-committees. 3. Each Board member, except the County Commissioner member, signs up for one sub-committee Any sub-committee with fewer than 2 Board members will not be formed. The sub-committee responsibilities are as follows: 1. Enlist appropriate health department staff and community members to serve on the sub-committee. 2. Decide on the outcome measures that should be improved. Propose target outcomes. 3. Evaluate efficiency of health department strategy to reach these outcomes (such as programs, HD structure, allocation of resources). 4. Report to the entire Board at least semi-annually progress of the committee. 5. Report to the entire Board at least annually on need for continuation of the committee. In order to address important public health issues, Dr. Klein motioned to adopt the proposed sub-committee structure and the function of the sub-committees with a beginning date of 1997. The motion was seconded by Dr. Foster and passed unanimously. BOARD OF HEALTH 3 OCTOBER 24, 1996 5.3 Board/Staff Relations - Cleon Currie, Committee Chairperson Mr. Currie reported that on October 2, 1996, he attended an Health Department Employee Committee meeting. The committee presented and reviewed a series of departmental concerns. (These issues and concerns were located on page 8 and 9 of the Board packet). Mr. Currie reviewed the concerns and expressed the support of the Board in meeting solutions to their concerns. The Health Director and Division Directors met with the Employee Committee on October 11th and 18th to review issues and concerns. The Director reviewed memos that have been sent to Pam Jones, Purchasing Director, and Dick Taylor, Information Services Director, as the initial response to these items. The Employee Committee will meet again on October 31st to continue the review of issues and concerns and responses that may have been received. The Director will report again next month on the outcome of requests that have been made in response to employee issues and concerns. 6.1 HEALTH DIRECTOR’S REPORT - Daniel B. Reimer 6.1 Report of Activities Announcements The Groundbreaking for the Southern Orange Human Services Complex was held on October 1, 1996. The Healthy Carolinians Task Force meeting will be on Monday, October 28, 1996, at the Friday Center, from 5 - 9 p.m. On Friday, November 1, 1996, at 9:30 a.m. in the Health Department Conference Room, Jack Vogt, a faculty member from the Institute of Government, will conduct a session on Outcome Measures for Division Directors and supervisors. Board members are invited to attend. 7. BOARD MEMBER CONCERNS 7.1 Discussion of Officers for Election at November Annual Meeting Mr. Reimer updated the Board that the Board of Health Bylaws calls for the Annual Meeting to be held in November for the purpose of electing a Chair and Vice-Chair for the year beginning in December. The current officers, Dr. Timothy Ives, Chair, and Ms. Brenda Crowder-Gaines, Vice-Chair, have been serving one year. They both expressed their willingness to continue serving. This issue will be voted on at the November Board of Health meeting. 7.2 Discussion of Holiday Plans Because of tasks that need to be accomplished in December regarding the Health Directors evaluation, the Board mutually agreed not to have a holiday dinner. 7.3 HSAC Dr. Foster reported on the outcomes of the forum and recommendations that will be presented to the County Commissioners. A final report from the forum will be presented to the Commissioners prior to their retreat in December. Dr. Foster expressed concerns and questions on articles in the paper on environmental health jurisdiction and safety. Dr. Foster would like to have a report at the next meeting from the Environmental Health staff regarding the issues of jurisdiction and safety. Due to space concerns, the Board requested a different location for the December meeting. 8. ADJOURN With no further business, a motion was made by Dr. Southerland and seconded by Dr. Foster to adjourn the meeting. The motion carried unanimously. The next regular Board of Health meeting will be November 21, 1996, at 7:30 p.m. in the OWASA Conference Room in Carrboro. Respectfully submitted, Daniel B. Reimer, MPH Health Director l:admin/ann/boh/1096mins.doc