HomeMy WebLinkAboutAgenda - 12-12-2006-5dORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 12, 2006
Action Agenda
Item No. _~_
SUBJECT: Budget Amendment #7
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. ~ Year-To-Date Budget
Summary INFORMATION CONTACT:
Attachment 3. Commissioners Donna Dean Coffey, (919) 245-2151
Contingency Status Report
Attachment 4. EMS Relocation .Capital
Project Ordinance
Attachment 5. Parks Operations Base
Capifial Project Ordinance
Attachment 6. HCCBG Funding Plan
PURPOSE: To approve budget ordinance amendments and capital project ordinances for fiscal
year 2006-07.
BACKGROUND:
Department on Aging
The Department on Aging has received additional Health Promotion and Disease Prevention
funds totaling $2,909. The Department will use these funds, along with the original budgeted
amount of $2,683 for FY 2006-07, to purchase a treadmill for the new Seymour Senior
Center in Chapel Hill. This budget amendment provides for the receipt of these additional
funds for the above stated purpose. (See Attachment 1, column #1)
Commissioners Contingency
2. At its September 12, 2006 meeting, the Board of County Commissioners approved an
appropriation of $1,750 from Commissioners Contingency to help cover the estimated cost of
recognizing personal and professional contributions of volunteer fire and rescue departments
and "ham" radio operators that serve Orange County Citizens. This budget amendment
appropriates $1,750 from Commissioners Contingency for the recognition program. With
this appropriation, $16,333 remains in Commissioner Contingency for FY 2006-07. (See
Attachment 3, Commissioners Contingency Status Report)
EMS Relocation/Meadowlands Annex Capital Project Ordinance
3. On November 9, 2006, staff presented the 2006, Space Needs Update to the Board. One of
the first steps in operationalizing the Update was to relocate the Orange County Emergency
Management (OCEM) Department from its present location at 1914 New Hope Church Road
to the County-owned facility in the Meadowlands Business Park at 510 Meadowlands Drive.
As noted in the Space Needs Update, the estimated cost of up fitting the Meadowlands Drive
facility to accommodate the relocation totals $550,000. In addition, there was a difference of
$72,765 between the debt issuance approved by the Board to purchase the building and
land located on Meadowlands Drive ($1,685,000) and the actual purchase and closing costs
authorized by the Board ($1,757,765). These two amounts total $622,765 ($550,000 plus
$72,765).
This budget amendment transfers $222,765 from the Parks Operations Base Capital Project
(leaving a project balance of $7,265) and $200,000 from the General Fund (funds reserved
in the 2006-07 approved budget for relocation of Court facilities) to the EMS
Relocation/Meadowlands Annex Capital Project (whose currently available funds total
$200,000). The revised budget for the EMS Relocation/Meadowlands Annex Capital Project
totals $2,307,765 for land/building purchase, design and renovations. (See attached capital
project ordinances and Attachment 1, column 3.)
Miscellaneous
4. On June 30 of each year, certain designated appropriations are not fully expended. Many of
these relate to outstanding purchase orders where the County has ordered but not yet
received and/or paid for goods and services. In accordance with the annual budget
ordinance, funds for these outstanding purchase orders are automatically re-appropriated in
the new fiscal year's budget. On the other hand, there are instances where approved
funding for certain initiatives is not fully expended at the end of the fiscal year. Funds for
these planned, but unencumbered expenditures, must be re-appropriated from the County's
fund balance. Examples of carry forwards include $225,000 for the Critical Needs/Social
Safety Net Reserve and about $170,000 for received but unexpended HUD funds. In order
to carry funds forward and authorize their expenditure in fiscal year 2006-07, it is necessary
for the Board to approve the attached amendment. (See Attachment 1, column #4)
Library Services
5. The .Library has received grant funds totaling $1,000 from Wal-Mart for Children's Summer
Reading Programs. The Department plans to use the funds for a number of interactive
children's programs, including after school programs and book week programming. There is
no county match required for the receipt of these funds. This budget amendment provides
for the receipt of these grant funds for the above stated purpose. (See Attachment 1,
column #5)
Department of Social Services
6. The Department of Social Services has received the following donations from citizens that
are set-aside in a special Adoption Enhancement Fund, (outside the General Fund):
a. Foster Care Donations -donated funds. totaling $5,115 from citizens of Orange
County to help with Christmas items for foster care clients. This budget amendment
provides for the receipt of these donated funds. (See Attachment 1, column #6)
b. General ,Assistance Donations -donated funds totaling $82 from recycling used
printer toner cartridges to help with special needs of clients, including seniors. This
budget amendment provides for the receipt of these donated funds. (See Attachment
1, column #6)
7. The Department of Social Services has received notification from the State of additional
funds for the current fiscal year for the following programs:
a. Child Day Care Subsidies -additional funds of $517,604 will enable the Department
to continue providing childcare subsidies to low-income families. Currently, there are
598 children and their families who benefit from this program. An additional 96 are on
the waiting list. This budget amendment provides for the receipt of these funds, and
brings the budget for this program to $4,127,928 ,for fiscal year 2006-07. (See
Attachment 1, column #7)
b. Day Gare CCDF Administration -additional funds of $15,547 will offset operational
costs of this unit of DSS. This budget amendment provides for the receipt of these
funds and brings the budget for this program to $164,587 for fiscal year 2006-07.
(See Attachment 1, column #7)
c. Work First -additional State TANF Work First funds totaling $15,119 will offset costs
to improve services to Work First clients. This budget amendment provides for the
receipt of these funds, and brings the budget for this program to $1,563,152 for fiscal
year 2006-07. (See Attachment 1, column # 7)
Emergency Management
8. The Emergency Management Department has received notification from the North Carolina
Department of Crime Control and Public Safety of additional performance grant funds
totaling $9,887 for this fiscal year. At its December 4, 2006 meeting, the Board of County
Commissioners approved the receipt of these funds, which will be budgeted in the Health
Department to help offset the costs of coordinating the Community Emergency Response
Team (CERT) program. With these additional funds, the County has received $29,887 in
Emergency Management Performance Grant funds for fiscal year 2006-07. This budget
amendment provides for the receipt of these funds. (See Attachment 1, column #8)
Health ®epartment
9. The Health Department has received notification of reimbursable funds totaling $13,750 from
AccessCare/Central Carolina Health Network (CCHN) to perform services for their
4
Healthcare Access Project (HCAP). The department plans to collect data from uninsured
patients for whom they provide services, ~ and provide the information/statistical data to
AccessCare/CCHN for evaluation. The State will reimburse, not to exceed $13,750, the
Health Department for operating costs associated with the AccessCare/CCHN case
manager at the Health Department. This budget amendment provides for the receipt of
these reimbursable funds for the above stated purpose. (Attachment 1, column #9)
Human Services
10. Currently budgeted Home and Community Care Block Grant (HCCBG) funds total $408,977.
The County. has received notification of an additional allocation of HCCBG funds totaling
$29,372. The addition of these funds brings the current year's total HCCBG allocation to
$438,349. Based on an evaluation committee's recommendation, staff recommends that
Commissioners allocate the additional funds as follows:
a. Social Services - $15,972 to offer in-home services for currently under served
individuals who are at risk of abuse, neglect or out-of-home placement
• .Aging - $10,000 to provide outreach/education and community referral/support
services for African Americans at risk for dementia
• JOCCA - $3,400 to offset operational costs of providing services
It is important to note that while Orange County's HCCBG appropriation totals $438,349, the
$3,400 allocation for JOCCA will go directly to the agency and will not flow through the
County's budget, therefore not included in this budget amendment. This budget amendment
provides for approval of the amended HCCBG Funding Plan and appropriates the County
departments' share of the amended appropriation ($15,972 for DSS and $10,000 for Aging).
(Attachment 6, HCCBG Funding Plan).
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance amendments and capital project ordinances.
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Year-To-Date Budget Summary
Fiscal Year 2006-07
General Fund Budget Summary
Original General Fund Budget $163,473,184
Additional Revenue Received Through Budget
Amendment #7 (December 12, 2006):
Grant Funds $416,920
Non Grant Funds $694,447
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$1,406,650
Total Amended General Fund Budget $165,991,201
Dollar Change in 2006-07 Approved
General Fund Budget
$2,518,017
Change in 2006-07 Approved General
Fund Budget
1.54%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 773.836
Original Approved Other Funds Full Time
Equivalent Positions 69.300
Additional Positions Approved Mid-Year 0.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2006-07 843.136
Attachment 2
includes encumbrance
carry forwards as
authorized by the annual
budget ordinance
($834,750); and carry
forwards from FY 2005-06
Status of Commissioners Contingency Account
Fiscal Year 2006-07
Attachment 3
Comments
$35,000 Approved 7/01/06
($15,000) (BOA #3 for BOCC District Elections Education
Process)
($1,917) (BOA # 6 for Contribution to Upper Neuse River
Basin Association)
($1,750) (BOA #7 for recognition celebration of the
volunteer fire and rescue departments and ham
radio operators)
Remarrling Contuagency $16,333
Attachment 4
EMS Relocation/Meadowlands Annex
Capital Project Ordinance
u
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds for the purchase of the
Meadowlands Drive facility and for upfitting the facility to accommodate
the relocation of the Emergency Management Department. Proceeds
from alternative financing and two-thirds net debt bands finance the
project.
Section 2. The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
Section 3.
Section 4.
Section 5.
The following revenue is anticipated to complete this project:
Through FY
2005-06
FY 2006-07 Through FY
2006-07
Sales Tax $0 $0 $0
2001 Bonds $0 $0 $0
Private Placement $1,685,000 $0 $1,685,000
2/3 Net Debt Bonds $0 $200,000 $200,000
Transfer from Parks
Operation Base Capital
Project
$0
$222,765
$222,765
Transfer from General
Fund (Court Operations
Reserve),
$0
$200,000
$200,000
Total Fundin $1,685,000 $622,765 $2,307,765
The following amount is appropriated for this project:
Through FY
' 2005-06
FY 2006-07 Through FY
2006-07
Land/Building $1,685,000 $72,765 $1,757,765
Planning/Architect/Eng $0 $50,000 $50,000
Construction $0 $500,000 $500,000
Other $0 $0 $0
Total Costs $1,685,000 $622,765 $2,307,765
This ordinance shall be in effect from .the original date of adoption, March
24, 2003, until June 30, 2007.
Adopted this 12th day of December 2006.
Attachment 5
~a
Parks Operations Base and County Storage Facility
Capital Project Ordinance,
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds for the upfit of the previously
occupied Orange Enterprises facility on Valley Forge Road to be utilized
as office space for the Recreation Administrative office, as well as the
Park Operations Base. Proceeds from two-thirds net debt reduction
bonds finance this project.
Section 2. The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2005-06
FY 2006-07 Through FY
2006-07
Sales Tax $0 $0 $0
2001 Bonds $0 $0 $0
2004 Two-Thirds Net Debt $230,000 $0 $230,000
Fees $0 $0 $0
Other $0 $0 $0
Total Fundin $230,000 $0 $230,000
Section 4. The following amount is appropriated for this project:
Through FY
2005-06
FY 2006-07 Through FY
2006-07
Land/Building $0 $0 $0
Design $0 $0 $0
Construction $230,000 $0 $230,000
Other $0 $0 $0
Total Costs $230,000 $0 $230,000
Section 5. The following amounts have been transferred to other County Capital
Projects:
roug roug
2005-06 FY 2006-07 2006-07
rans er to
Relocation/Meadowlands
Annex Capital Project $0 $222,765 $222,765
Total Transfers 0 222,765 222,765
/attachment 5
13
Section 6. The following budget remains in the project:
Original Budget (see Section 4 above) 230,000
Less Transfers to Other Projects (see Section 5 above) (222,765)
Total Project Budget 7,235
Section 7. This ordinance shall be in effect until June 30, 2007.
Adopted this 12th day of December 2006.
Attachment 6
Home and Community Care Block Grant~Funding
Comparison for FY 2005-2006 and FY 2006-2007 ~4-
Programs Block Grant Approved Revised
Funding Block Grant Block Grant
FY 2005-2006 Funding Funding
FY 2006-2007 FY 2006-2007
Recommended
JOCCA
Congregate Nutrition
JOCCA has six Congregate Meal Sites $93,895 $93,895 $97,295
located in Orange County. A site
manager is located at each site and is
responsible for the daily operation of
nutrition programs and meals. There are
also three coordinators of services
responsible for the coordination,
outreach, referral .and provision of
services to low-income families and
individuals. These services include, but
are not limited to weatherization, housing
rehabilitation assistance, .financial
emergency assistance, Older Workers
Pro ram, and information and referral.
DSS
In-Home Aid Services $32,869 $32,869 $48,841
Home and Community Block Grant
enables low-income, minority individuals
to defer or prevent institutionalization by
providing quality services to meet basic
needs. These services include the
performance of . essential home
management and personal care tasks
rendered under guidance and
su envision.
Aging
Senior Center Operations $76,494 $76,494 $76,494
Grant funds pay a portion of the salaries
of the Facility Managers at the three
multi-purpose Senior Centers operated
b the De artment on A in .
Transportation
Daily Fixed route transportation is $73,394 $73,394 $73,394
provided for seniors to attend activities at
the four Centers and two community
centers that house the JOCCA Nutrition
Pro rams sites in Oran e Count .
Attachment 6
Home and Community Care Block Grant Funding ~~~
Comparison.for FY2005-2006and FY2006-2007
Programs Block Grant Approved Revised
Funding Block Grant Block Grant
FY 2005-2006 Funding Funding
FY 2006-2007 FY 2006-2007
Recommended
Information and Case Assistance
Assist seniors and their families in $43,283 $43,283 $53,283
accessing information about relevant
issues, such as health insurance and
benefits; work with individuals who have
had a change in health status to arrange
the array of services that will allow them
to continue to live in their own homes as
lon as ossible.
In-Home Aid Respite
Provide temporary relief for unpaid ~ $78,849 $78,849 $78,849
caregivers of individuals who cannot be
left alone: In-home aid services are
provided through service agreements
with one or more licensed provider
agencies.
Adult Day Care
Provide temporary relief for unpaid $10,193 $10,193 $10,193
caregivers of individuals who can benefit
from assistance and supervision in a
community facility setting.
Total $408,977 $408,977 $438,349