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HomeMy WebLinkAboutCH-OCVB minutes 062001Minutes Chapel Hill/Orange County Visitors Bureau Board June 20, 2001 The Chapel Hill/Orange County Visitors Bureau Board met at 8:45 A.M. at the Century Center in Carrboro. Board Members Present: Creston Woods Nancy Davis Rick Strunk Anne Loeb Kevin Callaghan Pat Evans Moses Carey, Jr. Board Members Absent: Missy Julian-Fox Frances Dancy Lawrence Walters Staff Present: Joe Blake Betty Davis Guests: Dianne Reid Sandy Roberts CALL TO ORDER Chairman Creston Woods called the meeting to order at 8:55 a.m. INTRODUCTION OF GUESTS Mr. Woods welcomed all Board Members and guests to the meeting. APPROVAL OF MINUTES Chairman Woods asked for approval of the minutes of the April 18, 2001 meeting as presented. Mr. Moses Carey, Jr. made the motion to accept the minutes as presented. Ms. Pat Evans seconded the motion. With all Board Members being in agreement the minutes were approved as presented. SPECIAL PRESENTATION TO BOARD MEMBERS Commissioner Moses Carey, on behalf of the Orange County Board of Commissioners, presented to Board Members a mug expressing appreciation for their service to Orange County and the Visitors Bureau. COMMITTEE REPORTS Budget and Finance Mr. Carey reported that the financial report for May was not yet available, but the Bureau expenditures and income for the fiscal year-to-date were in line with budget projections. He also added that the Commissioners were in the process of finalizing the County’s 2001-2002 Budget. He did not anticipate any concerns about the Bureau’s budget as it had been submitted. Marketing Mr. Rick Strunk, Marketing Chair, presented to the Board Members the draft of the 2001-2002 Marketing Plan for their review. Mr. Strunk gave an overview of the document, highlighting major points of change from previous marketing plans. The Board Members discussed the draft and complimented Rick and staff on the measurable objectives and strategies of the plan. Mr. Strunk made a motion for the Board to accept the Marketing Plan as presented. Mr. Carey seconded the motion. With all members in agreement the Marketing Plan was unanimously accepted. DIRECTOR’S REPORT Mr. Joe Blake reported to the Board that the North Carolina county-by-county economic impact figures on travel for calendar year 2000 were received on Monday, June 18, 2001. The Travel Industry Association of America prepares the report for the North Carolina Division of Tourism, Film & Sports Development. Mr. Blake distributed copies of the Travel Economic Impact Model, the 2000 County Statistics by Total Expenditures, The 2000 County Statistics by Regions, and a sheet highlighting Orange County’s statistics. Orange County showed an increase of 7.64 percent over 1999 expenditures for domestic travelers. [Copies of the reports are attached to the minutes for additional information.] Mr. Blake announced that Capitol Sports Marketing recently held a press conference announcing the USA Masters Games would occur in the Triangle on June 6th through 15th 2003. The event organizers announced that the basketball and swimming competitions would be held in Chapel Hill. Mr. Blake reminded the Board that the update for the Bureau’s database would be installed on June 25th and staff would be undergoing on-site training throughout the week. OLD BUSINESS Mr. Moses Carey, Jr., Nominations Chair, submitted the slate of officers for the 2001-2002 fiscal year. The nominations were: Creston Woods, Chair; Nancy Davis, Vice Chair; Moses Carey, Jr., Finance Chair; and Rick Strunk, Marketing Chair. Mr. Carey made a motion to accept the nominations as presented and Ms. Pat Evans seconded the motion. With all Board Members in agreement, the slate of officers will serve for the fiscal year 2001-2002 as presented. Mr. Woods reported to Board Members on a recent meeting held to discuss visitor services in Orange County. Those attending the meeting along with Mr. Woods and Mr. Blake were: Ms. Sandy Roberts with the UNC Welcome Center, Ms. Cathleen Turner with the Alliance for Historic Hillsborough, Mr. Robert Humphreys with the Chapel Hill Downtown Commission, and Mr. Aaron Nelson with the Chapel Hill/Carrboro Chamber of Commerce. The purpose of the meeting was to discuss the services being provided by each organization to visitors, so that visitors are referred to the appropriate agency. Each entity agreed to provide a profile outlining services provided for visitors along with information such as mission, purpose(s), staff contacts, etc. With this information and better communications between agencies, visitors to Orange County will be better served. NEW BUSINESS The Board approved the 2001-2002 Proposed Meeting Sites. A copy of the sites was provided in the June Board Packet. Other Matters of the Board Mr. Woods announced that Linda Ekeland had received a $1,000 educational scholarship from AENC (Association Executives of North Carolina). Joe Blake was the recipient of the Patsy B Smith Award, a prestigious award recognizing his contributions to AENC and the tourism industry. Also, Mr. Blake was recently installed as president of Meeting Professionals International Carolinas Chapter, a two-state organization with 470 members. Mr. Woods announced to the Board that the Visitors Bureau had won the Gold Award for their website from the North Carolina Association of Convention and Visitors Bureaus. The next meeting of the Visitors Bureau Board will be held The Siena Hotel, Chapel Hill, August 15th, 2001 at 8:00 a.m. ADJOURNMENT With all business of the Board completed, Mr. Woods asked for a motion to adjourn. Ms. Evans made a motion to adjourn. Mr. Carey seconded the motion. With all Board Members in agreement, the meeting adjourned at 9:45 a.m. ________________________________ _________________________________ Minutes Drafted by: Minutes Accepted by: Joseph Blake, Executive Director Creston Woods, Chairman ________________________________ _________________________________ Date Date