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HomeMy WebLinkAboutCH-OCVB minutes 061505Minutes Chapel Hill/Orange County Visitors Bureau Board June 15, 2005 The Chapel Hill/Orange County Visitors Bureau Board met in the Board Room of the Sheraton Chapel Hill Hotel, One Europa Drive, Chapel Hill at 8:00 a.m. on June 15, 2005. Board Members Present: Lee Pavao Moses Carey Rick Strunk Frances Dancy Bill Crowther Anne Loeb Linda Convissor Mark Sherburne Creston Woods Rachel Phelps Hawkins Board Members Absent: Kevin Callaghan Edith Wiggins Staff Present: Dianne Reid Betty Davis Guests: Marc Gouronc CALL TO ORDER Mr. Pavao called the meeting to order at 8:04 a.m. WELCOME AND INTRODUCTION OF GUESTS Mr. Pavao opened the meeting by welcoming Board Members and guest, Marc Gouronc, General Manager of the Sheraton Chapel Hill Hotel. Mr. Gouronc welcomed Board Members APPROVAL OF MINUTES Mr. Pavao asked for approval of the minutes of the April 20, 2005 Board Meeting. Mr. Mosey Carey made a motion to accept the minutes as presented. Mr. Mark Sherburne seconded the motion. With all Board Members in agreement, the motion was carried unanimously. COMMITTEE REPORTS Budget and Finance Mr. Carey reported that the financial report reflected revenues and expenditures for the 2004-05 budget through April. The occupancy tax receipts are running behind last year’s collections. The expenses are in-line with no expenses exceeding the revenues. The April financial report indicated that 58% of the Chapel Hill Grant (Occupancy Tax) had been received to date. Mr. Pavao asked for a motion to accept the financial report as submitted. Mr. Carey made a motion to accept the financial report and Mr. Bill Crowther seconded the motion. The motion to accept was unanimously approved. Ms. Reid responded to the inquiry made by Mr. Carey at the April Board meeting regarding the year-to-date financial statement not matching income as shown on the Gross Receipts report. Ms. Reid stated that the financial report was taken from the County Finance Department’s reports and the Occupancy Tax Receipts were taken from the actual amount collected. That is was a matter of posting dates and accruals. Marketing Mr. Rick Strunk, Marketing Chair, reported that the new logo was complete and new letterhead; envelopes, folders and business cards have been printed. Mr. Strunk stated that the lure brochure was printed and was ready to be delivered to the Bureau. Mr. Strunk stated that the dining and nightlife guide was being developed at this time. INTERIM DIRECTOR’S REPORT Ms. Dianne Reid reported that the Visitors Bureau would be checking with the local accommodations tracking the number of room nights that were generated from the U.S. Open Golf Tournament business. Also, Ms. Reid stated that she had met with Emil Kang, UNC-CH Executive Director for the Arts and was informed that 250 room nights had already been booked for performances scheduled at Memorial Hall. Ms. Reid distributed copies of Our State Magazine – Small Towns (Down Home Series), Spring 2005 edition that featured Hillsborough as a “Charming Community.” In the June 2005 issue of Our State Magazine an article appeared featuring Hillsborough’s Annual Hog Day Festival. Ms. Reid reported to Board Members that the Bureau Staff was currently working on updating publications and the website using the new logo. Ms. Reid announced that the Chapel Hill/Orange County Visitors Bureau received the Gold 2004 Destination Marketing Achievement Award for the new logo at the North Carolina Association of Convention and Visitors Bureaus Annual Meeting June 2 & 3 in Asheville. Ms. Reid reported that June 13th was the closing date for receiving applications for the position of executive director for the Bureau. She stated that initial screening of the applications would take place the week of June 13th and the Search Committee would proceed with the screening and interviewing process. August has been targeted as a possible date for filling the position. NEW BUSINESS Mr. Pavao presented to Board Members the proposed meeting dates for the Visitors Bureau Board Meetings for 2005-2006. Mr. Bill Crowther made a motion to accept the proposed meeting dates and seconded by Ms. Dancy. The motion to accept was unanimously approved. OLD BUSINESS None. Other Matters of the Board and Announcements None. ADJOURNMENT With all business of the Board completed, Mr. Pavao asked for a motion to adjourn the meeting. Mr. Crowther made the motion to adjourn and seconded by Ms. Dancy. With all Board Members in agreement, the meeting was adjourned at 8:33 a.m. ________________________________ _________________________________ Minutes Drafted by: Minutes Accepted by: Betty Davis, Administrative Assistant Lee Pavao, Chair Dianne Reid, Interim Director ________________________________ _________________________________ Date Date