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HomeMy WebLinkAboutCH-OCVB minutes 042005Minutes Chapel Hill/Orange County Visitors Bureau Board April 20, 2005 The Chapel Hill/Orange County Visitors Bureau Board met in the conference room of the Chapel Hill/Orange County Visitors Bureau, 501 West Franklin Street, Chapel Hill, on April 20, 2005 at 8:00 a.m. Board Members Present: Lee Pavao Moses Carey Rick Strunk Frances Dancy Bill Crowther Anne Loeb Linda Convissor Mark Sherburne Creston Woods Edith Wiggins Board Members Absent: Kevin Callaghan (excused) Rachel Phelps Hawkins (excused) Staff Present: Dianne Reid Betty Davis Guests: Terry Melville CALL TO ORDER Mr. Pavao called the meeting to order at 8:05 a.m. WELCOME AND INTRODUCTION OF GUESTS Mr. Pavao opened the meeting by welcoming Board Members and guest, Terry Melville. APPROVAL OF MINUTES Mr. Pavao asked for approval of the minutes of the February 23, 2005 meeting. Mr. Mosey Carey made a motion to accept the minutes as presented. Ms. Frances Dancy seconded the motion. With all Board Members in agreement, the motion was carried unanimously. COMMITTEE REPORTS Budget and Finance Mr. Carey reported that the revenue was up from last year and expenditures were in line and the Visitors Bureau was financially sound at this time with no expenses exceeding the revenues. Mr. Pavao asked for a motion to accept the financial report as submitted. Mr. Carey made a motion to accept the financial report and Mr. Bill Crowther seconded the motion. The motion to accept was unanimously approved. Mr. Carey noted that income reported on the year to date financial statement did not match with the income as shown on the Gross Receipts report. Ms. Reid stated that she would investigate and report to the Board on her findings. Marketing Mr. Rick Strunk, Marketing Chair, reported that the new logo was now completed and the Visitors Bureau staff would be working with Purple Zante, our new graphic design firm, to create new letterhead, envelopes, folders and business cards using the new logo. Mr. Strunk also stated that publications, including the visitors guide, lure brochure, map and the dining guide needed to be reprinted. Purple Zante will also work with the Bureau in designing the publications. Mr. Strunk reported that the North Carolina High School Athletic Association held the Basketball Championship games in March. Four games were held in Raleigh and four games were held in Chapel Hill. Approximately 9,000 tickets were sold for the event in both Chapel Hill and Raleigh. Mr. Strunk stated that the event did not generate significant occupancy tax revenue; however, local businesses and restaurants benefited from four of the High School Championships games being held in Chapel Hill. INTERIM DIRECTOR’S REPORT Ms. Dianne Reid reported that the new logo for the Bureau was completed and was introduced at the State of the Local Economy Breakfast. Ms. Reid stated that the Bureau’s lure brochures were depleted. Work will begin immediately to design a new brochure using the new logo. Ms. Reid reported that Ms. Campbell, prior to her death, appeared before the Chapel Hill Town Council requesting that the Town restore funding to the Bureau to 15% of the total occupancy tax collected by the Town. Ms. Campbell noted how tourism impacts the Town, resulting in $2.5 million in local taxes. Ms. Reid has communicated with Kay Johnson, Chapel Hill Finance Director, and Ms. Johnson and the Manager will be reporting a recommended budget to the Chapel Hill Town Council in May. Additional information will be disseminated as it becomes available to Board Members. OLD BUSINESS Ms. Reid reported that Mr. Sherburne, Mr. Woods and Lee Pavao along with Ms. Campbell drafted a letter to the Orange County Board of County Commissioners regarding the indirect costs that were being charged to the Visitors Bureau. The letter pointed out that the Bureau generated revenues that clearly impacted a tax savings to the residents of Orange County. Additional information on the indirect costs will be reported as it becomes available. NEW BUSINESS Ms. Reid updated Board Members on the recruitment of a Director for the Visitors Bureau. Reid stated that the search committee; John Link, Moses Carey, Mark Sherburne, Lee Pavao and herself, would review and interview applicants for the position. It is anticipated that the position will be filled by August. Other Matters of the Board and Announcements None. ADJOURNMENT With all business of the Board completed, Mr. Pavao asked for a motion to adjourn the meeting. Mr. Strunk made the motion to adjourn and seconded by Mr. Carey. With all Board Members in agreement, the meeting was adjourned at 8:35 a.m. ________________________________ _________________________________ Minutes Drafted by: Minutes Accepted by: Betty Davis, Administrative Assistant Lee Pavao, Chair Dianne Reid, Interim Director ________________________________ _________________________________ Date Date