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HomeMy WebLinkAboutCH-OCVB minutes 101905Minutes Chapel Hill/Orange County Visitors Bureau Board October 19, 2005 The Chapel Hill/Orange County Visitors Bureau Board met in the Board Room at the Friday Center for Continuing Education, Friday Drive, Chapel Hill, at 8:00 a.m., October 19, 2005. Board Members Present: Lee Pavao Moses Carey Edith Wiggins Rick Strunk Linda Convissor Frances Dancy Bill Crowther Mark Sherburne Creston Woods Rachel Phelps Hawkins Kevin Callaghan Board Members Absent: Anne Loeb Staff Present: Laurie Paolicelli Dianne Reid Betty Davis Patty Griffin CALL TO ORDER Mr. Pavao, Chair, called the meeting to order at 8:15 a.m. WELCOME AND INTRODUCTION OF GUESTS Mr. Pavao opened the meeting by welcoming Board Members, staff member Ms. Patty Griffin, Communications Director of the Bureau. Mr. Pavao introduced Ms. Laurie Paolicelli, the new Executive Director of the Chapel Hill/Orange County Visitors Bureau. SLIDE PRESENTATION Recently the Bureau contracted with Mr. Chip Henderson to take photographs of Chapel Hill/Orange County sites and attractions to update the slide/photo library of the Bureau. Ms. Griffin presented a slide show featuring the new photographs taken by Mr. Henderson. APPROVAL OF MINUTES Mr. Pavao asked for approval of the minutes of the August 17, 2005 Board Meeting. Mr. Mark Sherburne made a motion to accept the minutes as presented. Ms. Frances Dancy seconded the motion. With all Board Members in agreement, the motion was carried unanimously. DIRECTOR’S REPORT Mr. Pavao asked for a change in the agenda to allow Ms. Paolicelli to present the Director’s Report. Prior to Ms. Paolicelli’s beginning the report Mr. Pavao asked Board Members to introduce themselves and the organization/industry partner each represented on the Board. Ms. Paolicelli shared her thoughts and ideas on “branding” with her overall perspective on “branding.” Paolicelli also stated that she would like to form a “branding committee” and to hire a marketing group for research on the visitors to Chapel Hill/Orange County. Ms. Paolicelli reported that she has met with several local organizations, including the Chambers of Commerce, to introduce herself and to share her ideas and thoughts on the purpose of the Visitors Bureau. Ms. Paolicelli reported that she anticipates establishing good communications with all the general managers of all the accommodations in Orange County. Also, Ms. Paolicelli states that she would like to produce an updated video for the Bureau to use as a marketing tool in the future. Ms. Paolicelli highlighted portions from her Director’s Report in the October Board Packet referring to the sales report, media, publicity and website visits. A brief discussion ensued with participation from Board Members. COMMITTEE REPORTS Budget and Finance Mr. Moses Carey, Finance Chair, reported that he had reviewed the financial report submitted in the October Board Packet for the month of July 2005. Mr. Carey reported that the July budget reflected no revenues collected; however the expenditures were in line at this time. A brief discussion revealed that July, being the first month of the new fiscal year, monies collected had not been posted as revenues collected. The next financial report should reflect a clearer picture of the Bureau’s more current expenditures and revenues. Mr. Pavao asked for approval of the financial report. Mr. Bill Crowther made a motion to accept the financial report as presented. Mr. Carey seconded the motion. With all Board Members in agreement, the motion was carried unanimously. Marketing Mr. Rick Strunk, Marketing Chair, questioned the completion date of Bureau’s website update. It was suggested that the Bureau remain in contact with the web developer to encourage a final completion date for the website update. Mr. Strunk reported the staff is currently working on updating and printing the visitors guide. NEW BUSINESS No new business for the board meeting was placed on the agenda. OLD BUSINESS None. Other Matters of the Board and Announcements Ms. Paolicelli showed a short video entitled “The Power of Branding a Destination” produced by the International Association of Convention and Visitors Bureaus (IACVB) organization. ADJOURNMENT With all business of the Board completed, Mr. Pavao asked for a motion to adjourn the meeting. Mr. Woods made the motion to adjourn and seconded by Mr. Carey. With all Board Members in agreement, the meeting was adjourned at 9:05 a.m. ________________________________ _________________________________ Minutes Drafted by: Minutes Accepted by: Laurie Paolicelli, Executive Director Lee Pavao, Chair ________________________________ _________________________________ Date Date