HomeMy WebLinkAboutAgenda - 12-04-2006-5gORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 4, 2006
Action Agenda
Item No. __~ J
SUBJECT: Service Coordination Renewal Agreement with Manley Estates and the
Department on Aging
DEPARTMENT: Aging PUBLIC HEARING: (Y/N) [ 1~~
ATTACHMENT(S): INFORMATION CONTACT:
Agreement Jerry M. Passmore, Director
PURPOSE: To seek authorization to renew the agreement for the Department on Aging's
Eldercare Division to provide on-site service coordination for the residents of the First Baptist
and Manley Estates senior housing complex in Chapel Hill:
BACKGROUND: The Master Aging Plan included an objective (Goal II-B/a-2) to assist the new
HUD 202 Housing for the Elderly Project in the provision of support services and study
contracting provision of service coordination. HUD makes available to its properties a monthly
stipend per resident for the purchase of such service. Often the service coordination is
contracted to an outside consultant. If the consultant encounters a situation that needs further
assistance., it makes a referral to the Department on Aging or other local care provider. Since
2002, the Department on Aging has provided the service coordination directly, utilizing
temporary staff and social work interns under the direction of the. Eldercare Program staff. The
Department on Aging staff will assess, monitor and arrange community services for residents
such as transportation, medical appointments, Meals on Wheels, and. senior center participation.
This will result in better access to community resources and to more intensive case
management services, should the need arise.
FINANCIAL IMPACT: There are no County funds required. Funds collected from Manley
Estates ($15/resident/month) for this service will be used for temporary personnel expenses.
RECOMMENDATION(S): The Manager recommends that the Board authorize the Chair to
sign the Agreement to provide service coordination for the residents of the First Baptist and
Manley Estates senior housing complex in Chapel Hill.
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Orange County
Department on Aging
Service Coordination Agreement
This Agreement is entered into this 1st day. of July 2006, between First Baptist and Manley Estates,
hereinafter known as the Housing Complex, and Orange County on behalf of the Department on Aging,
hereinafter known as the Department. The period and duration of the Agreement shall be from July 1,
2006, to June 30, 2007.
WITNESSETH:
WHEREAS, the housing complex desires to engage the Department to render certain professional
services, hereinafter described, now therefore the parties hereto mutually agree as follows:
DEPARTMENT AGREES AND MAINTAINS THE RIGHT:
To provide 10 hours of on-site service coordination each week at First Baptist and Manley
Estates. Services will be provided by a social worker or a social work intern under the direct
supervision of a Master's prepared social worker employed full time by the Department on
Aging.
2. To provide individual assessments of residents within 4 weeks of their move-in date to determine
the scope of their needs and to assist them with the coordination of appropriate community
resources.
To provide re-assessments every six months or sooner if requested to accommodate the residents'
needs as they age in place.
4. To provide residents with access to information and assistance 5 days a week through the
Department on Aging Information and Help Telephone Line.
5. To provide the Department services of an information specialist, an occupational therapist, a case
manager, and a licensed clinical social worker as requested by the service coordinator.
6. To coordinate other community services, not directly provided by the Department on Aging, to
meet the residents' individualized needs.
7. To coordinate monthly presentations on community information and senior resources.
To coordinate monthly presentations on health and wellness.
9. To meet with the residents at least quarterly to determine programs and activities of interest to
residents.
10. To maintain and distribute a monthly activity calendar, including activities planned by the service
coordinator, the Department on Aging, and the residents themselves.
11. To meet with the Board of Directors of First Baptist and Manley Estates as requested by either
the Department or the Housing Complex to discuss service coordination.
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2) THE HOUSING COMPLEX HEREBY AGREES:
1. To provide a monthly stipend to the Department on Aging, based on the HUD approved
amount for service coordination of $15 per resident per month.
2. ~ To provide a private office, including a desk, appropriate desk chair, a visitor chair, a
telephone, a locking file cabinet, and general office supplies.
3. To provide convenient access to a computer, copier, and fax machine.
This agreement may be extended for an additional period if mutually agreed to by both parties.
ORANGE COUNTY FIRST BAPTIST AND MANLEY ESTATES
By:
Authorized Signature
Title
Date
Bv:
Authorized Signature
Title
Date
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