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HomeMy WebLinkAboutCH-OCVB minutes 041807Minutes Chapel Hill/Orange County Visitors Bureau Board April 18, 2007 The Chapel Hill/Orange County Visitors Bureau Board met at the Residence Inn by Marriott, 101 Erwin Road, Chapel Hill at 8:00 a.m. on Wednesday, April 18, 2007. Board Members Present: Lee Pavao Moses Carey, Jr. Jim Ward Rick Strunk Linda Convissor Frances Dancy Jon Wilner Rachael P. Hawkins Liz Parham (ex-officio) Board Members Absent: Bill Crowther Bob Ward Creston Wood Mark Sherburne Staff Present: Laurie Paolicelli Dianne Reid Betty Davis Linda Ekeland Guests: Cathleen Turner Emil Kang Don Smith Reed Calver CALL TO ORDER Mr. Lee Pavao, Chair, called the meeting to order at 8:10 a.m. WELCOME AND INTRODUCTION OF GUESTS Mr. Pavao opened the meeting by welcoming Board Members and guests. Present, representing the Residence Inn were Mr. Dan Pendargrast, General Manager and Mr. Craig Shipley, Sales Director. Mr. Shipley and Mr. Pendargrast welcomed Board Members and guests to the Residence Inn. After a brief overview of the facility a tour of the property would be available for Board Members and guests. Mr. Emil Kang, Executive Director for the Arts, The University of North Carolina at Chapel Hill presented an overview of Memorial Hall over the last year. Mr. Kang introduced two associates, Mr. Don Smith and Ms. Reed Calver. Memorial Hall will be presenting exciting entertainment this season. The current four million dollar budget with nineteen full time staff and a twenty-two member advisory board assures a successful year for Memorial Hall. Memorial Hall will host approximately 200 events this year. A discussion on parking and transportation for patrons to Memorial Hall ensued. Ms. Paolicelli stated that the Visitors Bureau would work closely with Mr. King for a solution on parking and transportation for patrons of Memorial Hall. APPROVAL OF MINUTES Mr. Pavao asked for approval of the March 21, 2007 Board Meeting minutes. Ms. Francis Dancy made a motion to accept the minutes as presented. Mr. Rick Strunk seconded the motion. With all Board Members in agreement, the motion was carried unanimously to approve minutes from both meetings. COMMITTEE REPORTS Marketing Committee Mr. Rick Strunk, Marketing Committee Chair, stated that the Jennings Agency representatives were meeting regularly with Ms. Paolicelli and the Marketing Committee developing a strategic advertising campaign. Board Members discussed the progress of the Jennings Agency and are very encouraged that a healthy marketing effort will be developed for Chapel Hill, Carrboro and Hillsborough. Budget & Finance Ms. Paolicelli reported on the financial status of the Visitors Bureau in Mr. Moses Carey’s, absence. Ms. Paolicelli stated the Bureau’s revenues and expenditures were good and occupancy tax receipts were up. At this time the Visitors Bureau’s financial status is sound with the expectation that fiscal year 1006-2007 will end on target. EXECUTIVE DIRECTOR’S REPORT Ms. Paolicelli led a discussion on tourism and the arts with Board Members. Ms. Paolicelli stressed the importance of incorporating the arts in marketing Orange County. Also presented to the Board was Ms. Paolicelli’s 2007/08 Plan of Action. Each Board Member received a copy of the Plan of Action for review. NEW BUSINESS Ms. Paolicelli reported that she made a presentation to the Chapel Hill Town Council on the occupancy tax support received from the town to the Visitors Bureau. The presentation was well received by the council members. OLD BUSINESS Mr. Pavao reported that the By-Laws Committee was completing the revisions on the by-laws and a meeting the Orange County Manager was scheduled for the week of April 23rd. OTHER MATTERS OF THE BOARD None ADJOURNMENT With all business of the Board completed, Mr. Pavao asked for a motion to adjourn the meeting. Mr. Jon Wilner made the motion to adjourn and seconded by Mr. Strunk. With all Board Members in agreement, the meeting was adjourned at 9:10 a.m. ________________________________ __________ _______________________ Minutes Drafted by: Minutes Accepted by: Laurie Paolicelli, Executive Director Lee Pavao, Chair ________________________________ _________________________________ Date Date