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HomeMy WebLinkAboutAgenda - 12-04-2006- Orange County Board of Commissioners Agenda Regular Meeting Monday, December 4, 2006 RECEPTION - 6:00 p.m.-7:00 p.m. John M. Link, Jr. Government Services Center Note: Background Material on all abstracts available in the Clerk's Oftice hIEETING - 7:30 p.m. F. Gordon Battle Courtroom Hillsborough, NC 27278 Compliance with the "Americans with Disabilities Act" -Interpreter services ancUor special sound equipment are available nn request. Call the County Clerk's Office at 732-8181, extension 2130. If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County 1Vlanager's Office at 732-8181, extension 2300 or TDD# 644-3045. Resolution of Commendation for Co~mnissioner Stephen H. Halkiotis Oaths of Office for Board l~~Tembers Board Organization a. Election of Chair and Vice-Chair b. Designation of Voting Delegate for all NCACC and NACo meetings for Calendar Year December 1, 2006-2007 Appovitments a. Manager b. Clerk to the Board c. County Attorney 1. Additions or Changes to the Agenda PUBLIC CII~~RGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous Jr~anner; both with the Board and with fellow citizens. At carry tame .should any member of the Board or any citizen fceil to observe this public chcalge, the Chair will ask the offending person to leave the tneetrng until that andividucal regains personal control. ,~'hould decorum fail to be restored, the Chair will recess• the meeting until such time that a genuine commitment to thispublic chca~ge is ohservec~ All electronic devices such as cell phones, pagers, and computers should please be turned aff'or set to silent/vibrate. 2. Public Comments (~~e would appreciate you signing the pad ahead of time so that you are not overlooked.) a. Matters not on the Printed Agenda b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda belo«~.) 3. Board Conunents 4. County Manager's Report ~. Items for Decision--Consent Agenda a. Minutes The Board will consider correcting and/or approving the minutes for October 24, 2006, November 2, 2006 and November 9, 2006 as submitted by the Clerk to the Board. b. Appointments -None c. Property Tax Refunds The Board will consider the adoption of a refund resolution related to three requests for property tax refund in accordance ~i--°ith N.C. General Statues 105-381. d. Property Value tyhan6es The Board will consider approving value changes made in property values after the 2006 Board of Equalization and Revier~~ has adjourned. e. Applications for Property Tax Exemption The Board will consider approving seven untimely applications for exemption/exclusion from ad valorem taxation from the 2006 tax year. f. Resolution Ad lusting the Starting Salaries of the Sheriff and Register of Deeds Positions The Board will consider adopting a resolution adjusting the starting salaries of the Sheriff and Register of Deeds positions, effective December 4, 2006. g. Service Coordination Renewal Agreement Svith Manley Estates and the Department on Aging The Board will consider authorizing the rene«~al of the agreement for the Department of Aging's Eldercare Division to provide on-site service coordination for the residents of the First Baptist and Manley Estates senior housing complex in Chapel Hill, and authorize the Chair to sign. h. Amend 2005 COPS Interopexable Communications Grant Contract ~~'ith the City of Durham The Board will consider amending the grant contract with the City of Durham for the 2005 US Department of Justice COPS Interoperable Communications grant, as approved by the Board on March 2, 2006, pending final revie«~ by staff and the County Attorney and authorize the Manager to sign. i. Application for Emergency Mana6ement Performance Grant (EMPG) The Board will consider receiving a grant from the State Emergency 11~Ianagement ~~gency to help support the County emergency program and authorize the Interim Emergency Management Director to sign. j. Change iii BOCCy Regular 11~1eeti~ig Schedule for 2007 The Board twill consider making one change in the County Commissioners' regular meeting calendar for the year 2007. k. Examination of Bonds The Board j~~•ill consider examining bonds for officials pursuant to G.S. 145-5 1. Amendment to Interlocal Agreement for Operating/Sharing Cost for the Fairvie~r Community Policing Center The Board twill consider approving an amendment to the Interlocal Agreement for Operating and Sharing of Cost for the Fairview Community Policing Center dated October 9, 2000, with the County to release its dedicated space to the Town, pending final review by statT and the County Attorney and authorize the Chair to sign. m. Process and Facilitation Consultant Contract for Comprehensive Plan The Board will consider reviewing the proposal from the Orange County Dispute Settlement Center {DSC) for the provision of process and facilitation services related to the Comprehensive Plan update and authorize staff to prepare a contract with the Dispute Settlement Center that incorporates the scope of t~~~ork outlined under the ``Cost and Contracting" section of the proposal and authorize the Chair to sign. n. Consultant Contract -Education Facilities Impact Fees The Board will consider authorizing the negotiation of a contract, not to exceed $60,000, with Tischler and Associates, Inc for professional services related to analyzing and updating the County's Education Facilities Impact Fee Ordinance, and authorize the Manager to sign. 6. Resolutions or Proclamations a. Yroclantatlon Acknowleci~ng riuman Kights ~yeeK, riuman ltights 11a ,anti the Lull of ltights The Board «ill consider officially recognizing Human Rights Week, Human Rights Day and the Bill of Rights Day in Orange County during the month of December, and authorize the Chair to sign the proclamation. 7. Special Presentations a. Presentation of the orange L'ounty ~v omen's agenda for LUU6-LUlfl The Board a°ill consider receiving the results and prioritizing the issues of the Orange County Women's Agenda Assembly. S. Public Hearings 9. Items for Decision--Regular Agenda a. Beiuiett-Andrews Prelimviary Plan The Board will consider the Preliminary Plan and possible revisions for the Bennett-Andrews Subdivision. b. Justice Facilities Expansion Project Review and Approval The Board will consider receiving the final review and comment on the Justice Facilities Project, including the River Park and the Farmer's 1Vlarket, prior to the solicitation of bids. c. Ethics and Conduct for County Public Servant Policy The Board will consider adopting an Orange County policy establishing ethics and conduct for County public servants. 10. Reports 11. Closed Session 12. Adjournment Note: Access the agenda through the County's web sate, www.co.orange.nc.us Orange County ~`~ater supply reserj~air ~`~ater levels Available information as of 2:00 PM, Thursday, November 30, 2006 Lake Orange • Water level is full. • Water storage capacity remaining is 100% {474 million gallons) • Approximately 141 days of water supply remaining {at Capacity Use specified release rate) • Current Eno River flow at the Hillsborough gage is averaging approximately 37 cfs {23.9 million gallons per day). • Releases from Lake Orange have been essentially curtailed {sufficient release for stream section just below dam} as instream flaw has been maintained by natural flow generated by recent rainfall events. • Eno River Capacity Use Restrictions at Stage 1 that have been in effect since August 5, 2006 ended at midnight Monday night {11/13} after seven consecutive days of instream flow exceeding 10 cfs. West Fork Reservoir {as of November 30} • Water level is full • Water storage capacity remaining is 100% • In excess of 300 days of water supply remaining {assuming Town's current daily demand and releases for streamflow augmentation). OWASA Reservoirs • Water level at Cane Creek Reservoir is full -see note 1. Water level at University Lake is 0.5" above full -see note 1. Total remaining water storage capacity is approximately 100% Approximately 370 days of water supply remaining (at current 7-day average daily demand 7.75 million gallons per dayJ} -see note 1. National Weather Service/NOAA Regional Precipitation data (inches above [+] or below [-] normal) RDU Piedmont-Triad -6.34" far 2005 -9.94" far 2005 +7.26" since January 1, 2006 +5.96" since January 1, 2006 +7.20" since September 1, 2006 +2.97" since September 1, 2006 11~Ziscellaneous notes 1. OWASA website data on reservoir levels and water demand last updated 11/30106. 2. The NC Drought Management Advisory Council draught map, updated November 7t", shows Orange County -and all of the state with the exception of a very small area in the extreme southwest corner - to be in an area categorized as normal in terms of rainfall. ORANGE COUNTY FUEL AND ENERGY CONSUMPTION SUMMARY FUEL USE GASOLINE USAGE (GALLONS) VARIANCE 2005 2006 Se tember YTD TOTAL Sept YTD TOTAL Sept YTD TOTAL QTY % QTY 18,897 183,$90 19,467 180,441 569 2.9% -3449 -1.9% DIESEL USAGE (GALLONS) VARIANCE 2005 2006 September YTD TOTAL Sept YTD TOTAL Sept YTD TOTAL QTY % QTY 4,188 35,785 4,631 39,920 443 10.6% 4,134 10.4% NOTES: This report identifies fuel used for the operation of County vehicles and equipment. It does not include fuel used by the Town of Hillsborough, or outside agencies (ABC, Orange Enterprises, etc.) (1) Animal Shelter vehicles fuel use was not captured in previous periods, but is shown in the August 2006 fuel figures. (2) Central Services no longer provides maiUcourier service (3) Use of diesel fuel by OPT began with diesel vehicle on new Chapef Hill route in January 2006 (4) EMS reduced gasoline usage, but increased diesel usage due to replacement of older gasoline powered ambulances with newer, diesel powered models. (5) Uses estimates of fuel usage by EMS from the Town of Chapel Hill for July of 2005. ENERGY USE NATURAL GAS Usage (Therms) Actual Baseline Projection Diff.(Actual-Baseline) % Difference from Baseline September 5,393 4,907 486 9.9% Year-To- Date 123,254 126,961 -3,707 -2.9% ELECTRICITY Usage(KW) Month Actual Baseline Projection Diff.{Actual-Baseline) % Difference from Baseline September 618,956 627,463 (8,507) -1.4°l0 Year-To- Date 4,478,728 4,518,068 -39,340 -0.9% Public Works developed a model to estimate changes in energy usage from a two-year baseline period (January 2004 through December 2005). This model is used to effectively "remove' or adjust for the effect of outside air temperatures (Heating Degree Days (HDD) and Cooling Degree Days (GDD)) on energy use in County buildings. "Actual" usage presents the number of kilowatt hours used during the most recent month as well as usage for the calendar year to date. "Baseline Projection" is a projection of the quantity of electricity that would have been used, adjusted for HDD and CDD, based on usage in the t~~~o-year baseline period. The "Difference," if a negative value, demonstrates that less energy was used than projected, resulting in a savings. If a positive value, the "Difference" indicates that more energy ~-as used than projected. In order to allow appropriate "apples-to-apples" comparisons to direct changes in usage, outside lighting has not been included, as accounts are often rolled up for several buildings (i.e., outside lighting for the Government Services Annex includes not only the Annex but also Government Services Center, the Sheriff Department and the New Courthouse). *NOTE: Due to utility billing cycles and dates, the most current complete information for natural gas and electricity usage is for the month of September 2006.