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Home My WebLink AboutIntergovernmental Parks WG 101415Intergovernmental Parks Work Group Agenda October 1411, 2015 5:30 p.m. Southern Human Services Center 2501 Homestead Road, Chapel Hill, NC 27516 5:30 1. Welcome / Call to Order 5:35 2. Introductions / Review of Meeting Notes (Attachment 1) 5:40 3. Introduction of Matt Whitlow / Recreation Resources Service 5:45 4. Update: Phase II Parks Locator Map / Orange County Staff 5:50 5. Discussion Item: New Disc Golf Facilities / Madan Gopal 6:10 6. Group Discussion / Topics for the Joint Parks & Recreation Board Meeting 6:30 7. Director Reports / Updates a. City of Mebane b. Town of Carrboro c. Orange County d. Town of Chapel Hill e. Town of Hillsborough f. Others 7:00 8. Adjournment (Proposed 2016 Meeting Dates 2/10;4/13 and 10/12) Intergovernmental Parks Work Group Meeting Notes of April 8, 2015 Members Present: Penny Rich - Orange County Commissioner Erin Crouse — Chapel Hill Parks, Greenways and Recreation Commission Bill Goa - UNC Director of Campus Recreation Dean Ray - Mebane City Council Bill Kaiser — Chapel Hill Environmental Stewardship Advisory Board Annetta Streater — Chapel Hill - Carrboro City Schools Betty McDade Kahn — Orange County Parks and Recreation Advisory Council Sara Childs - Duke Forest Resource Manager Absent: Jenn Weaver - Hillsborough Board of Commissioners Jim Ward - Chapel Hill Town Council Jackie Gist - Carrboro Board of Aldermen Doris Murrell - Carrboro Parks and Recreation Board Rob English - Hillsborough Parks and Recreation Board Steve Halkiotis — Orange County Board of Education Bo Howes - Triangle Land Conservancy Lydia Wegman - Orange County Commission for the Environment Annette Jurgelski - Eno River Association Michael Hughes - OWASA Board of Directors Staff Present: Dave Stancil; Marabeth Carr; Beth Young; - Orange County, Dept. of Environment, Agriculture, Parks and Recreation Bill Webster- Chapel Hill Parks & Recreation Anita Jones - McNair, Wendell Rodgers - Carrboro Recreation & Parks Stephanie Trueblood - Hillsborough Planning Staff Absent: Trish McGuire - Carrboro Planning Meeting was held at the Orange County Southern Human Services Center A light meal of pizza, and drinks was provided. Agenda Items / Notes (April 8, 2015) Call to order Chair Rich called the meeting to order at 5:35 PM 2. Introductions Introduction of members and staff 3. Update: Cedar Falls Artificial Turf Performance - Jim Orr- Director of Chapel Hill Parks and Recreation Jim read from a memo to the Chapel Hill Town Manager outlining the first year of the artificial fields at Cedar falls Park March 23, 2015 To: Roger Stancil, Manager From: Jim Orr, Parks and Recreation Director Subject: Cedar Falls Parks —First year of Artificial Turf On December 20, 2013, the new artificial turf fields at Cedar Falls Park were dedicated and opened for play. This project was a partnership between Orange County and the Town of Chapel Hill. As you can imagine, over the past year, the fields have received a tremendous amount of play and have become a popular venue of choice for local organizations as well as for informal "pick -up" games. hi this memo I will try to provide you a brief summary as to the extent of the successes that we have seen over this last year. The time period that this analysis covers is from December 21, 2013 through December 20, 2014: • 67,200 additional participants using the fields that were not using our fields at the same time the previous year. This information was gathered through our RECTRAC reservation system. All groups are required to reserve these fields through this system. It captures organization name/address and number of participants for every reserved time slot. This number does not take into consideration the Friday evenings from 4pm to lOpm and Sundays up until 4pm that can't be reserved and is for open play on a first come first serve basis. We are estimating that an additional 7,500 people used the fields during those hours through this time period. That brings the total usage to 74,700 participants. The hours that the fields are available for rental is M -Th. and Sat. from lam to IOpm; Fridays from lam to 4pm; Sundays from 4pm to dark. Open play is scheduled for Fridays from 4pm to IOpm and Sundays from lam to 4pm. If a field is not rented it can be used by any group or individuals on a first come first served basis at no charge. • Revenue that was received during this time period was $80,000. This was tracked through the RECTRAC software system from organizations and individuals. • The overall expenses for the fields were in 2 categories: (1) Materials, such as paint for lining fields for Rugby and Field Hockey since they couldn't use the permanent lines = $237.50 and(2) Labor; 103 man hours and an average hourly wage of $17.19 = $1,770.57. Total for labor and materials was $2,008.07. • During the first year, the net revenue was $78,000. • One expense item that will have to be budgeted for every 2 to 3 years will be an overall re -top dressing of the fields with the rubber infill. The timing will be determined by overall amount of play and how much the existing infill may have shifted overtime. The expense for the top dressing is approximately $10,000 conservatively. • Each year we can expect a slight increase in revenue based on increase in participation and we can expect the same level of expense ($10,000 more for the year the fields are top dressed. By the information that has been gathered for the first year of operation of the artificial turf fields, it seems reasonable to say that the project has been successful and was the `right" thing to do, based on the tremendous amount of field requests that the department had been receiving. The project took a non - revenue producing field and turned it into the most popular athletic complex the Town has as well as producing a net profit of $78,000 per year. Discussion followed: 1. How was attendance determined? Answer: Staff estimates it from snap shots taken every hour. 2. Funding came from? Answer: Chapel Hill and Orange County 3. When will it pay for itself? Answer: Less than ten years 4. Warranty? Answer: Eight years 5. Cost? Answer: $1,200,000 total (infrastructure plus fields); Fields $500,000- 600,000 6. Cost to rent? Answer: $45 an hour w/ lights $35 without 7. Any complaints about using artificial? Answer: Not yet; one comment it was too cushy 4. Presentation: UNC Recreation Master Plan & Colligate Recreation Bill Goa — Director of Campus Recreation at UNC Bill replaced Marty Pomerantz; Prior - worked for 28 years at Nebraska • UNC hired HOK to do a new Recreation Master Plan • 3 Areas of concentration: • Indoor • Outdoor • Carolina Outdoor Education Center 4 Phase Master Plan • Research • Needs assement (300 online surveys — 75% students and 25% staff) • Concept Designs • Prioritize Concepts Trends • Lots of Cardio • Interval training • Resistance Training • Spinning Rooms • Bike Shops • Movie Theatres • Jogging trails • Nice locker rooms • Boulders • Hot tubs • Water Park like • Club Sports Increasing (56 Clubs) • Women's intermural sport decreasing • Students wish to have more access to multipurpose space • Sustainable buildings ... i.e. green roofs and smart windows Implementation? — 2 Years 6. Director Reports /Updates A. City of Mebane — Dean Ray (Director of the City of Mebane Parks & Recreation) • Lake Michael — Open • Baseball /softball and soccer sports going on • Mebane Arts Center - • Mebane Dogwood Festival 4/25 (27th year) B. Town of Carrboro - Anita Jones - McNair (Director - Carrboro Recreation & Parks) • Registration underway for summer theme camps — most are now online • Brochure will be coming on soon, registration begins in May • Recently held a concert at the town commons with Cat's Cradle 5,000 people attended • April 11 -12 Open streets project 1 -4 Sunday Weaver street will be closed • Cd /record show at the century center on Sunday 4 -12 • Resurfaced tennis courts and basketball courts at Anderson park • Anderson Park — Renovate Multi- purpose field (sod and lighting); New bathrooms C. Orange County — Dave Stancil (Director Orange County Department of Environment, Agriculture and Parks & Recreation) • Soccer is on going • Earth evening April 24 - at River Park. • Blackwood Farm Park - Picnic Shelter out for bid. • Soft opening end of May grand opening June • Hollow Rock working on Interlocal agreement and Durham County has Bridges out for bid D. Town of Chapel Hill — Erin Crouse (Chapel Hill Parks, Greenways and Recreation Commission) • UNC Science Expo April 11 at three • Senior Games are going on • Live and Local Music Series — 140 West Plaza • Movies Under the Stars - starts June 18. • Cedar Falls restrooms are now open E. Town of Hillsborough — Stephanie Trueblood - Hillsborough Planning • Phase One Cates Creek Park (out by Waterstone) in the final stages of construction. Considering disc golf and outdoor classroom (out of sustainable materials) for Phase two • Feasibility study for a skate park in Hillsborough • Last Friday's start in April go through October • Garden tours May 16 -17 • Civil War Living History Days late April F. Others Duke Forest - Sara Childs • Duke forest — 30 miles of Roads and 12 miles of trails • 5k Pine Cone Racer — April 18th (fundraiser) • Just received a grant from Durham County to improve the interpretive trail TLC — Bo Howes • Saturday Hikes • Brumley Nature Preserve (large tract not far from Blackwood Park) — set to open 2016 7. Adjournment 6:55 — Next meeting date is 10/14/2015